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HomeMy WebLinkAbout01-23-19-22/Arts Grant/CYTRESOLUTION NO. BPW 01-23-19-22 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING ARTS GRANT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 36-4-5-3, the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be romptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this day of 'Taq , 2019. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY:_&f e5--e Yt James Brainard, Presiding Officer ATTEST:r- Christine Pauley, Clerk -Tr asurer Date: 1 "-7- SAE Bass\My Docue&\BPW-Resolutions\2019,Acknowledge Arts Grant CYT docxl/14/2019 311 PM ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein referred to as "Agreement") entered into by and between the City of Carmel (the "City") and CYT (the "Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: I. That on behalf of Grantee, a not -for -profit corporation, t Laura Baltz, an authorized representative of Grantee, have applied for a City of Carmel ("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit "A." Grant Agreement. The City, after review and recommendation by the Mayor, 2 agrees to grant$_ 2 , 5 0 0_ 0 0 _ _ _ to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and "B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third (1 /3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start-up organizations that have been in existence for three (3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and wan -ants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A This Agreement must be fully executed and signed by both Grantee and Grantor. 11 Grantee has attached all the following information, which it represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds (EXHIBIT A); 2 A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not -for -profit corporation under state law (EXHIBIT C); 4. A not -for -profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax (EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, most recent available IRS Form 990, and the attached Affidavit (EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed (EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein (EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: & Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the tern of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant ("CPA") who 2 is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Carmel quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($60,000). K Year-end review. Grantee agrees to provide the City of Carmel a year-end report ("Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Granter and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana and Federal law. 12 Employment Eligibility Verification. The Grantee affirms under the penalties of peljury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of peljury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any tern or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows: CYT Printed Name of Officer. Laura Baltz Date: 1 1',;)U 1, A ST: Date: --- 1= 7_ 2019 ("Grantee") (Signature) Title: Executive Director CITY 9V CARMEL ("Grantor") B/y. ' `y - James Brainard, Mayor Date:------1-7-2019--------- If you have any question concerning the City of Canners 2019 Arts Grant Program, giant writing, guidelines or application materials, contact Sharon Kibbe, City of Carmel, One Civic Square, Carrnel, IN 4603Z Phone: 317-571-2483, skibbe@cannel.in.qov. 4 Exhibit 'W' An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of Organization: CYT Address: 1950 E Greyhound Pass, Carmel, IN 46033 Telephone: 317-721-2497 Fax: Contact Person: Laura Baltz Email: lbaltz@cytindy.org APPLICATION AMOUNT: $4,000.00 DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: CYT is requesting $4,000 in fimding to increase our immersion with our community, which is a top priority for our Board of Directors. These objectives include: • Performing at more Carmel festivals this year. This not only helps us give back to our community and give our students additional live performance experience, but it also is a great way to promote CYT to Carmel residents. (Carmel residents currently make up more than 60% of our student population.) Projected cost to increase the hours of our current musical director: $1,800 • Continuing our program for Carmel nursing homes/senior centers so their residents can attend our last dress rehearsal for each show free of charge. Cost for additional royalties: $1,200 - Expanding our CYT program in Carmel Schools. This allows us to bring quality, experienced theater instructors into the kindergartens and grade schools for a low cast, after school program. Funding last year allowed ten students to receive scholarships and participate in this programming for the arts. $1,000 would allow an additional ten students to participate without financial concerns. This funding would allow CYT to greatly increase its impact and would make such a difference to our students, families and staff. (Additional pages may be added to Exhibit "A") EXHIBIT A CYT CYT is an innovative, education -based children's theater troupe located in Carmel, Indiana. We serve more than 485 families annually, with more than 60% residing in Carmel. Each year, we hold more than 50 classes for students between the ages of 4 and 18 in singing, dancing, acting, improv, play -writing and more. We also produce five shows each year for kids from 8 to 18 that entertain more than 10,000 patrons annually. All this, in conjunction with our ten summer camps at five locations, is accomplished with kindness, caring, and a true belief that the growth of our kids is always more important than the actual production. That being said —the shows are amazing! We hire local directors, set designers and builders, costumers and musicians to deliver a kids show that rivals most adult productions. "People come to CYT thinking they're seeing a children's theater production. They leave blown away, having just experienced something with a professional theater quality." —Tony Johnson, Director. CYT never discriminates based on religious belief, age, disability, ethnicity, gender or sexual orientation. CYT is a safe place for kids. A large percentage of our students have issues at school with bullying, trouble finding friends, and a real need for a place where they belong. Many of our students fall on the autism spectrum. "Music and theater students face a significantly greater risk than their non -arts peers of reporting being the victims of bullying behavior,"write Kenneth Elpus of the University of Maryland and Bruce Allen Carter of Florida International University. CYT works hard to keep bullying, social clicks and negative talk to a minimum. "I'm really proud to be one of the people the Coordinators turn to when a new student arrives at CYT. They tip me off that the student is new, and I gather a group to greet them and hang out with them so they feel comfortable. It's one of my favorite things about CYT— no one ever stands alone in a corner or eats lunch by themselves. " -Maria, Age 17, Carmel. CYT offers a unique opportunity for all students with varying theater experience. CYT does not make cuts after auditions. Every child who wants a place on our stage has a place on our stage. Every role is important and crucial to the show. "Thank you for not leaving any of our kids behind. After being cut from other theater programs and being heartbroken, my daughter can finally live one of her dreams and be on a stage. " -Lora G, CYT Parent, Carmel. "My granddaughter was skipping classes, physically harming herself, and talking about ending her life after her parents' divorce. I didn't know what to do. We tried CYT and she was welcomed with open arms. She became more confident and her grades went up almost automatically. CYT might literally have been a lifesaver for her. "—Eloise T, CYT Grandparent "CYT has given my daughter an extended family, a place to be herself and a love of performing arts. She discovered other kids who she could relate to when she was struggling to relate to her classmates. This was invaluable to her self-esteem. I am forever grateful for the gifts of friendships and love of the performing arts that CYT has given to my daughter." Ann S., Carmel. CYT gives back to our community and builds leaders For each show, CYT hosts a "Bringing Art to Life" project. Each of these projects encourage our kids to use their talents to bring joy to others in their community. Over the past year, our casts have given coats to those in need and volunteered on site at a local Carmel Coats for Kids event; they've sang for Riley Kids; they've collected swimsuits and summer play items for local at -risk youth; they've planted a garden and donated the fresh fruits and vegetables to a Carmel food pantry; and they can't WAIT to sing at Carmel's Christkindlmarkt. They all had such a great time last year, and loved ice skating after their performance! "Thank you for coming to sing for our patients today. We'll broadcast your performance for the next three months to students in all our Riley Hospitals. The energy and kindness your students showed warmed our hearts. " -Amanda R, Riley Employee CYT donates tickets to every nonprofit organization who makes a request. Last year, we donated more than 150 tickets to our shows, all of which benefited local silent auctions/fundraisers. CYT visits Carmel's nursing homes and senior centers to perform for the residents. "It's so great to see our clients dancing and snapping their fingers. And your kids were so kind and took the time to talk to them and let them take photos. It made their day." - Regina K., Bickford of Carmel Many of these projects are led by our HYPE (High School Youth Pursuing Excellence) Team. This group, made up of our oldest kids, is trained to plan and execute our charitable endeavors, recognize and react when one of our kids might need some special attention or a shoulder to lean on, and build teams that encourage positivity, collaboration and equality. These high school students also plan and run our warm up circles prior to rehearsals and performances, gaining invaluable leadership qualities that carry them into the future. "My son isn't active in sports or a lot of high school activities. I was so thankful that he had CYT and his HYPE experience for his college applications. You've allowed him to be so much more well-rounded." —Robyn Y, CYT Parent CYT loves Carmel Clay Schools Since the majority of our kids attend Carmel Clay Schools, we are proud to offer free admission to our CYT's School Days shows to all the public schools in Carmel. Our most recent show, The Wizard of Oz, is projected to welcome more than 300 Carmel students free of charge during a 10.30 a.m. Friday show. "Your musical and teaching guide was the high point of our first quarter. To have my kids see other kids their age on that stage singing and dancing was so inspirational. We don't have a lot of money for field trips, so we're eternally grateful and can't wait until next year.!" —Second Grade Teacher, College Woods Elementary, Carmel. Funding is crucial to our mission CYT loves Carmel and Hamilton County. Running a theater in this area eliminates us from many of the Indianapolis based funding opportunities. When we weigh making the move, however, we always feel as though our partnerships in this community far outweigh any monetary gain that might come our way if we moved to Indianapolis. We diligently work to keep our costs down —We're proud of and thankful for more than a dozen Carmel partnerships (including Mathnasium of Carmel, A List Dance Studio, Carmel High School, and Gregory Hancock Dance Studios) which give us free rehearsal and performance space. In addition, we partner with other local theaters to trade many of our costumes and props and all our warehouse space is donated by community members. Our funding currently includes several local corporations who kindly serve as season sponsors, paid advertising in our 15+ page show programs, and additional support from our families and alumni. One hundred percent of our Board of Directors give financially in addition to donating hours of their time to our mission. Even with this overwhelming community support, royalties, salaries for teachers, directors and staff, props, costumes and set supplies increase each year. With another anticipated increase in students and the rise in supply costs, we anticipate next season's costs to rise more than 20%. We are requesting funding to help increase our community involvement in the coming year. In addition to continuing with the quality programs already offered, we would also like to expand many of our current programs: • We want to perform at more of Carmel's festivals, especially Carmelfest and the International Arts Festival. Our students gained so much from performing at Christkindlmarkt. They were able to roam and sing Christmas Carols. Seeing the other performing arts organizations with the ability to put on a full performance on stage made them wish we had the resources to do more, however. If we had funding to purchase tee shirts/sweat shirts for these students, as well as allow our Musical Director more hours to put together this showcase, that would be invaluable. • We're hoping to continue our program for Carmel nursing homes and senior centers so their residents could attend our last dress rehearsal free of charge. (This is not only great for the seniors, but also lets our students practice in front of an audience one night earlier.) This would also increase staffing costs, royalty costs, and theater costs, however. • We would like to expand our CYT@School program in Carmel schools. This brings quality, experienced theater instructors into the kindergartens and grade schools for a low cost, after school program. Each class costs approximately $500/session and we would like to offer $200 in scholarships to each school so it can be affordable for all students. Last year, due to your generosity, we were able to award ten scholarships, but had to turn down 25 additional requests. As one of the largest children's theaters in the Midwest, we are honored to call the City of Carmel, Indiana our home. Your funding would be invaluable to not only the continuance of our programming, but to CYT's growth and impact on our community. Thank you for your consideration. G e)o, 2018 Fall Classes Budget Variables Tuition 15,903 Scholarship 1,500 Gross Class Fees 17,403 Expenses Teachers 900 Intensive Teachers Assistants Class Materials 200 Facility 25 Copies 100 Scholarships 1,500 Background Checks 200 Total Expenses 2,925 Net Revenue $ 14,478.00 alw Winter Classes Budget Variables Number of Students 28,968 Scholarship 1,500 Gross Class Fees 30,468 Expenses Teachers 1,500 Intensive Teachers Assistants Class Materials 100 Facility 50 Copies 150 Scholarships 1,500 Background Checks 100 Total Expenses 3,400 Net Revenue $ 27,068.00 2019 Spring Classes Budeet Variables Number of Students 21,168.00 Scholarships 1,500.00 Gross Class Fees 22,668.00 Teachers 1,000.00 Intensive Teachers Assistants Class Materials 50.00 Facility 50.00 Copies 100.00 Scholarships 1,500.00 Background Checks 100.00 TOTAL EXPENSES 2,800.00 $ 19,868.00 FALL SHOW-ALADDIN Budeet Variables Number of Actors 52 Ticket Sales (18/actor) x $12 average $11,232 Non Profits (Scouts etc) 960 TOTAL TICKET SALES $12,192 Ticket Sales (from above) 12,192.00 Production Fees 7,020.00 Merchandise: Gift Shop/Souvinier Sales (—$2.00/ticket) 1,872.00 Concessions 300.00 Parent Order Form (Average $48/student, assL 2,808.00 Fundraising Program Advertising Space 500.00 Corporate Sponsorships 1,500.00 TOTAL REVENUE 26,192.00 ro on es Theater Rental 6,000.00 Sets ($11.60/student) 603.20 Costume ($11/student) 572.00 Makeup - Show ($2.05/student) 106.60 Moving Truck 200.00 Royalties 3,535.00 Program Printing 950.00 Advertising/Promotional 250.00 Copies ($6.82/student) 354.64 Meals - Students ($27.50/student) 1,430.00 Meals - Directors & Staff (10 meals x 6 days x $ 300.00 Historian 100.00 Merchandise ($10.50/student) 546.00 Show Shirts (Cast + 18 @ $7) 490.00 Choreographer 500.00 Asst. Dir. 450.00 stage Manager 300.00 936 Director 1,000.00 Lighting Designer 150.00 Music Dir. 750.00 Pit - Set Builder 300.00 Set Designer 100.00 Sound Engineer 150.00 Costumer 150.00 Flying or puppets 2,200.00 House 100.00 Props 100.00 Scout Patches ($2.00/ea) 200.00 Tech & Show Expense (mics/batts/tape) 150.00 Ticket Fee Charge (2.8`Yo) 341.38 Parent Order Form Makeup -Kits $8.28/person 430.56 Video Dvd's 300.00 Photo Website - ShowBooks ($13.47/student 700.44 Dog Tags $2.63/student 136.76 Congrat Cups ($2.81/student) 146.12 Stargrams ($.50/student) 26.00 Cast Party (9.37/student) 487.24 TOTAL EXPENSES 24,605.94 Contingency 5% of total expenses 1,230.30 TOTAL WITH CONTINENCY 25,836.23 NET REVENUE 355.77 WINTER SHOW —WIZARD OF OZ Budget Variables Number of Actors Ticket Sales (18/actor) x $12 average Non Profits (Scouts etc) TOTAL TICKET SALES Ticket Sales (from above) Production Fees Merchandise: Gift Shop/Souvinier Sales (—$2.00/ticket) Concessions (—$1.5/ticket) Parent Order Form (Average $48/student, assuming 6 Fundraising Program Advertising Space Corporate Sponsorships TOTAL REVENUE Production Expenses Theater Rental Sets ($11.60/student) Costume ($11/student) Makeup - Show ($2.05/student) Moving Truck Royalties Program Printing Advertising/Promotional Copies ($6.82/student) Meals - Students ($27.50/student) Meals - Directors & Staff (10 meals x 6 days x $5) Historian Merchandise ($10.50/student) Show Shirts (Cast + 18 @ $7) Choreographer Asst. Dir. Stage manager Director Lighting Designer Music Dir. Original 70 $15,120 1080 $16,200 16, 200.00 9,450.00 2,520.00 300.00 3,360.00 500.00 1,000.00 33,330.00 6,000.00 812.00 770.00 143.50 200.00 2,620.00 1,350.00 300.00 477.40 1,925.00 300.00 100.00 735.00 616.00 500.00 400.00 300.00 1,000.00 150.00 750.00 1260 Pit 1, 000.00 Set Builder 400.00 Set Designer 100.00 Sound Engineer 150.00 Costumer 250.00 Flying or puppets 3,700.00 House 100.00 Props 100.00 Scout Patches ($2.00/ea) 200.00 Tech & Show Expense (mics/batts/tape) 200.00 Ticket Fee Charge (2.8%) 453.60 Parent Order Form Makeup -Kits $8.28/person 579.60 Video Dvd's 300.00 Photo Website 30.00 ShowBooks ($13.47/student 942.90 Dog Tags $2.63/student 184.10 Congrat Cups ($2.81/student) 196.70 Stargrams ($.50/student) 35.00 Cast Party (9.37/student) 655.90 TOTAL EXPENSES 29,026.70 Contingency 5% of total expenses 1,451.34 TOTAL WITH CONTINENCY 30,478.04 NET REVENUE 2,851.97 WINTER PLAY --YOU CAN'T TAKE IT WITH YOU Budseet Variables Number of Actors 36 Ticket Sales (18/actor) x $12 average $7,776 Non Profits (Scouts etc) 0 TOTAL TICKET SALES $7,776 Production Revenues Ticket Sales (from above) 7,776.00 Production Fees 4,860.00 Merchandise: Gift Shop/Souvinier Sales (—$2.00/ticket) 72.00 Concessions (—$1.5/ticket) - Parent Order Form (Average $48/studer 1,728.00 Fundraising Program Advertising Space 200.00 Corporate Sponsorships 500.00 TOTAL REVENUE 15,136.00 Theater Rental 2,808.00 Sets ($11.60/student) 417.60 Costume ($11/student) 396.00 Makeup - Show ($2.05/student) 73.80 Royalties 400.00 Program Printing 1,350.00 Advertising/Promotional 300.00 Music - Concessions - Copies ($6.82/student) 245.52 Meals - Students ($27.50/student) 990.00 Meals - Directors & Staff (10 meals x 6 d 300.00 Historian 75.00 648 Merchandise ($10.50/student) 378.00 Show Shirts (Cast + 18 @ $7) 378.00 Choreographer _ Asst. Dir./Stage Manager _ Director Lighting Designer _ Music Dir. _ Moving Truck 200.00 Pit _ Set Builder 300.00 Set Designer _ Sound Engineer _ Technical Coordinator _ Costumer _ Stage manager _ Flying or puppets _ House 50.00 Props 50.00 Scout Patches ($2.00/ea) _ Tech & Show Expense (mics/batts/tape) 200.00 Ticket Fee Charge (2.8%) 217.73 Parent Order Form Makeup -Kits $8.28/person 298.08 Video Dvd's 600.00 Photo Website 30.00 ShowBooks ($13.47/student 484.92 Dog Tags $2.63/student 94.68 Congrat Cups ($2.81/student) 101.16 Stargrams ($.50/student) 18.00 Cast Party (9.37/student) 337.32 TOTAL EXPENSES 11,093.81 Contingency 5% of total expenses 554.69 TOTAL WITH CONTINENCY 11,648.50 NET REVENUE 3,487.50 SPRING SHOW -BEAUTY AND THE BEAST Budget Variables Number of Actors 75 Ticket Sales (18/actor) x $12 average $16,200 Non Profits (Scouts etc) 540 TOTAL TICKET SALES $16,740 Ticket Sales (from above) 16,740.00 Production Fees 10,125.00 Merchandise: Gift Shop/Souvinier Sales (—$2.00/ticket) 150.00 Concessions (—$1.5/ticket) 300.00 Parent Order Form (Average $48/student, assuming 3,600.00 Fundraising Program Advertising Space 200.00 Corporate Sponsorships 1,000.00 TOTAL REVENUE 32,115.00 roduMo-n Expenses Theater Rental 6,000.00 Sets ($11.60/student) 870.00 Costume ($11/student) 825.00 Makeup - Show ($2.05/student) 153.75 Royalties 3,485.00 Program Printing 1,350.00 Advertising/Promotional 400.00 Music 1,000.00 Moving Truck 200.00 Postage for Script Return 100.00 Fight Director 150.00 Concessions - Copies ($6.82/student) 511.50 Meals - Students ($27.50/student) 2,062.50 Meals - Directors & Staff (10 meals x 6 days x $5) 300.00 Historian 100.00 Merchandise ($10.50/student) 787.50 Show Shirts (Cast + 18 @ $7) 651.00 Choreographer 500.00 Asst. Dir. 400.00 1,350 Stage manager 300.00 Director 1,000.00 Lighting Designer 150.00 Music Dir. 750.00 Pit - Set Builder 400.00 Set Designer 150.00 Sound Engineer 150.00 Costumer 250.00 House 100.00 Props 70.00 Scout Patches ($2.00/ea) 200.00 Tech & Show Expense (mics/batts/tape) 200.00 Ticket Fee Charge (2.8%) 468.72 Parent Order Form Makeup -Kits $8.28/person 621.00 Video Dvd's 300.00 Photo Website 30.00 ShowBooks ($13.47/student 1,010.25 Dog Tags $2.63/student 197.25 Congrat Cups ($2.81/student) 210.75 Stargrams ($.50/student) 37.50 Cast Party (9.37/student) 702.75 TOTAL EXPENSES 27,144.47 Contingency 5% of total expenses 1,357.22 TOTAL WITH CONTINENCY 28,501.69 NET REVENUE 3,613.31 Budeet Variables 2019 Students @ $139 (half day) 5838 Students @ $199 24278 Students @ 249 (Musical in a % 4980 422 Gross Camp Fees $35,096 551 Teachers 12000 506 Payroll Taxes - FICA (6.2%) 744 506 Payroll - Workers Comp Ins. (e 120 553 Facility 500 554 Camp Marketing 1200 555 Camp T-Shirts 105 558 Camp Concessions 890 559 Game/Art/show Supplies 1995 563 Copies 712 TOTAL EXPENSES 18266 Net Revenue u $16,830 Fundraising NET Totals (Each fundraising project should have an individual budget made up by the comp Dinner Rolls $800 Car Wash 400 Giving Tuesday 2000 Melaleuca 1000 Individual Donations 10000 Amazon Smile 400 Costume Rentals 100 TOTAL FUNDRAISING $14,700 Salaries and Related 501 Salaries 73200 ED Insurance 5652 506 Payroll Taxes -SUTA (6%) 4392 506 Payroll Taxes - FICA (6.2%) 4538.4 506 Payroll - Workers Comp Ins. (est. 1%) 732 Total Salaries and Related 88514.4 Travel and Training 571 Education/Training 1300 572 Travel - Air 1000 Expo 573 Travel - Lodging 1500 Expo 574 Travel - Meals 1200 Expo Total Travel & Training 5000 General and Administrative (2017 General) 603 Office Supplies 800 Mailbox Rental 250 Nametags, business cards 500 604 Postage 600 667 Gas & Cellular 4200 Total Office Expenses 6350 Equipment Expenses 621 Equipment Purchases (under $1,500) 200 Total Equipment Expenses 200 Franchise Fees 641 Franchise fee 15600 Total Franchise Fees 15600 Miscellaneous Entertainment 1200 Volunteer Appreciation 600 Perusals 100 Total Miscellaneous 1900 Professional Services 652 Accounting (Quickbooks) 230 Authnet Gateway 240 652 Payroll Contractor 850 Total Professional Services 1320 General and Administative 663 Insurance (Philidelphia $1894, Great Americai 6448 669 Misc. 0 Total General and Administrative 6448 Total Overhead Expenses 125,332.40 Item Fall Musical Winter Musical Winter Play Spring Musical Fall Classes Winter Classes Spring Classes Camps Fundraising Overhead Total Net Revenue Net Revenue $ 355.77 $ 2,851.97 $ 3,487.50 $ 3,613.31 $ 14,478.00 $ 27,068.00 $ 19,868.00 $ 16,830.00 $ 14,700.00 $ (125,332.40) $ (22,079.86) STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) AFFIDAVIT I, Lpya-a_ , an authorized representative of _ ,(' �{T ("Grantee"), being first duly sworn upon my oath, state that pursuant to paragraph 8 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/or ticket revenue, etc., in the Grantee's fiscal year ending 2018 or calendar year ending 2017 totaled $ —r ignature Printed Name L1)L X rG go- �•�� Subscribed and sworn to before me, the undersigned Notary Public, this 3 day of C.C. `yNbex , 2018. 'k�� L I - S gn ure -'Notary ublic Printed Name i<'(� Resident of i��� l k-c"ounty, Indiana My Commission Expires: N rwemyu r lO ���� �PPy PL6 Koula Lupear Notary Public - State of Indiana * S %L * Commission Number: 0707293 srgTF0, Ntsl My Commission Expires: 11/6/2025 6 YEAR END REPORT CYT—Awarded $2,500 in 2018 CYT is so thankful for the funding received last year from the City of Carmel. The funds were used in the following ways: Royalties for Free Carmel's Senior Preview Night Programs (four shows): $1010 It allowed us to debut a program which welcomed more than 500 seniors from the City of Carmel to our shows on the final dress rehearsal. "Thank you from the bottom of our hearts for allowing us to see "Footloose, The Musical." Our residents were amazed by the talent of these young students and were thrilled the actors came up to greet them before we left. Many of our residents couldn't afford tickets to attend something like this, so your gratitude was a true gift to our seniors. Special thanks also to the City of Carmel for underwriting the cost." -Activities Coordinator, Primelife Enrichment, Inc. 2. CYT@School (After School Programming in Carmel): $990 In addition, we expanded our CYT@Schools program, offering low cost after school arts programming to students in Carmel. Our cost is already a low $99 per student, but your gift allowed us to give ten scholarships to students who would otherwise not be able to afford this great theater immersion program. "Micah has always wanted to participate in theater, but as a single mom with three other children, there's no way I could ever make it happen. Thank you for the scholarship! He sings the songs he's learned all over the house and was teaching his little brother the difference between stage left and stage right last night. 1 can't tell you what this means to us." -Mother of Michah, Age 8 12 Angry Jurors School Program Royalties: $500 Lastly, we were proud to offer a school program for junior high students coinciding with our production, 12 Angry Jurors. In conjunction with the Indiana Bar Association, Carmel students were able to hold a question and answer session with Carmel attorneys after the show. Your funding allowed us to cover the $500 royalty cost for this program. You've made such a difference to our 500 families! We love living and working in a city that values arts!