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HomeMy WebLinkAbout01-23-19-26/Arts Grant/Indiana Association of Chinese AmericansRESOLUTION NO. BPW 01-23-19-26 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING ARTS GRANT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS, pursuant to Indiana Code 364-5-3, the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard, has caused to be signed the Arts Grant attached hereto as Exhibit A (the "Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged, filed in the Clerk -Treasurer's Office, and made available to the public for review. follows: NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as 1. The foregoing Recitals are incorporated herein by this reference. 2. The receipt of the Contract is hereby acknowledged. 3. The Contract shall be romptly filed in the office of the Clerk -Treasurer and thereafter made available to the public for review. SO RESOLVED this (A day of �%, 2019. CITY OF CARMEL, INDIANA By and through its Board of Public Works and Safety BY: James Brainard, Presiding Officer Lori S. Wat!>A, ber Date: 73,-3 1g ATTEST: Aa�xj 4AAr Christine Pauley Clerk -Treasurer Date: _ 2 SAE Bass\MyDocuments\BPW-Resolufions\2019kkriDwledp ArdGrant Indiana Association of Chinese Americans.doul/14/20193:12PM ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein r rred to as " greement") entered into by and between the City of Carmel (the "City") andZ _ (the "Grantee"), is executed pursuant to the terms and conditions t forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: That on behalf of Grantee, a not -for -profit corporation, I,',�i�,�%(/ an authorized representative of Grantee, have applied for a City of Carmel ("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit "A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ 3 , 5 0 0.0 0 to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and "B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. The City of Carmel may, however, make exceptions for start-up organizations that have been in existence for three (3) years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement, which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not -for -profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the Cite. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. 13. Grantee has attached all the following information. which It represents and warrants to be true and accurate, all which have been incorporated fully by reference: 1. A11 application and description of the proposed use of the grant funds (FXI III31T A); 2. A budget for the calendar or fiscal year for which the grant is requested (EAHIBIT 13): 3. Certified copies of' incorporation as a not -tiff -profit corporation under state law (FAI 11131T C); 4. A not-lor-profit application or determination letter from the U.S. Internal RevellUe Service identifying that it is a not -for -profit corporation that is exempt from Federal income tax (i:XHIBI'I 1)); 5. Any audits, reviews or compilations available describing the financial condition of' the Grantee, most recent available IRS Form 990, and the attached Affidavit (EXI IiBIT L); 6. A list ofthe Grantee's board ofdircctors and officers listed (EXHIBIT F): 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein (i:X111131-F G). C. Any other grant conditions that City requires to be met by Grantee, specilically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of' Funds at the City's rcqucst, and shall make all books, accounting records and other documents available at all reasonable times dining the term of this Grant Agrccinent, and Im a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Carmcl, the State of Indiana. or their designees. Said review or audit, il'requested, shall be performed by a Certified Public Accountant ("CPA") who 2 I 1110wr fit low: ![It e:;. aw oL c :,,or n ! I i I - f ; . - `; . ; j I i Av.]. 1yury lop ly ;An -.'IH OL ire, n= op PUT'. P (i &Opt ow q- -,rlwmllf� "Ii tit 0"Ya 71 qK CIO,; iAdany JILHAW OWN in 101"C01 al"Iff "I. V J !Gd' SP11 AVWAQ 19 :0 !HQ Q. (,j n jr im q nsurv; Amyn) ; X.! KZ1 All I C I I : M11,myot ypj !c a 1�1 !1;;' V,1.1111! 1;Wj?j q?, Imp surcpq q I ipr P 1 pal pbl V a 1 a I- I pi., uAty- !, . yIn .eumcl P.m Vvy I. q Q polp ( OUM MKI ( PAM Y. ( t-.j i�f; i W% M lv'c11- I. :1`(.(A : - ;. I ;1!, . !i j if : —1 T 1) , !:,. py oqv 10 : oL ( pi, jp- is neither an employee of Grantee nor a member of the Grantee's Board of Directors. to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of C'armcl quarterly financial statements within 45 days after each quarter -end for Grant awards in excess of sixty thousand dollars ($60,000). 8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report ("Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Carmel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of (31rantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 1 1. Use of Grant Funds by Grantee. The finds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. if it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee attirMS under the penalties of' perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the F.-Verify program. The City may terminate for default if the Grantee ('ails to cure a breach of this provision no later than thirty (30) days after being notified by the State. 1 i. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in i lamilton County, Indiana only. and agree that such court is the appropriate venue for and has jurisdiction over same. 3 M 1. jL:"r Hy" j"q n v lira Kj f .'A. I I If ff, Jim. QLAMr, Knox oi. If I f. 0 VT W""401f 1c 17,1 AF, i I j bit I ME WA I PAM; 1 rn",: 1 .Vn, V, !aw j>n par" j tiom -jo f% "AM ;pop& K Iq (jqMW ( 0014A) 'I.: !.A :,vllifp 074 Wwqr jr )a QQ rpuMi 4 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. if any term of this Agreement is invalid or uncnforceablc under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same. and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof: and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by berth parties hereto, or their successors in interest. IN WITNESS Wi IFROh, the parties hereto have made and executed this Agreement as lollows: " Grantee") By: _ (Signature) Printed acne of Officer: -� (� y ���T It- Title: Datc: 5CiTY F CAM ("Grantor") By: - - James Brainard, Mayor Date: 1-7-2019 A TTF ST: Date: 1-7-2019 If you haw any question conceming the 01% of Cannel s 2019 Arts Grant Program. _rant %%ruin_. goideluxs or application materials. a>tu;l: Sharon Kibbc. Cily of Carmel. One 0%is square. Camel. IN 46032. Phone: 317-571-2483. 4 Exhibit "A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of'organiration: Address: Telephone:E/L ` j`a Fax: Contact Person:�,q�/,— Email: ,�G>Jfl�l/. �(.IM/l iL p G�-�i4 APPLICATION AMOUNT: $ 9Z-A DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: -V h aa,2� BY: Printed 7'itic: Date: c of officer: (Additional pages may be added to Exhibit "A") v Exhibit "B" - Budget Proposal for Calendar Year 2019 ITEM COST Each 1. - Cost to purchase one lion props to replace the $798 retired ones. Last year we request to buy two but budget allows to buy one. I 4. to be used in parades - 10 pairs lion dance pants - 10 pair of lion dance shoes - 6 Logal flags custom made from Hong Kong 5. - 20 custom designed T-shirts for parade members (we had over 45 participants in 2018 CarmelFest 4th Parade) CAPITAL INVESTMENT Sub -TOTAL $3,258 6. For CarmelFest 2019 July 4 Parade operation expenses based on 2018 CarmelFest 4th Parade costs. The budget proposal includes reimburse each participant gas mileage and a fast food lunch, plus decor supplies, $79 M $20 TOTAL COST bottled water, ice, energy bars, etc. Base on 2018 parade, we had about 50 participants (Performers, Cheer walkers, golf cart driver) $600 7. For 2019 Carmel July 4 Parade, as in 2017, we plant invite a ladies performing guest troupe, e.g. Chinese American Dance Troupe to join the Lion Dance Troupe. We plan to reimburse each participant $10 on gas mileage and a fast food lunch. Expecting a 40-members dance troupe $400 8. Carmel-Xiangyang Sister City Mooncake Festival 2019 performers reimbursement 9. For 2019 Indy 500 Parade operation expenses based on 2017 cost. 10. Operation cost on other activities in 2019, such as International Fest, Stage Fair, TURN Fest, museums, IPS & local universities, Lunar New Year presentations, etc. (Pls ref to 2018 activity list), rehearsal site rental $1,500 rehearsal reimbursement, supplies, etc. ( abCU Uli 4U.LG LU!*L ) Operation Cost Sub -TOTAL $3,100 Capital Investment & Operation Cost Sub -TOTAL $6,358 11. Estimate additional 10% margin on Sub -TOTAL of $6068 GRAND TOTAL i a) Q) --� (a; Ct i ^.11'•t ,,... d"' �... ..% rr c% m rig- � En t✓i C LD w T IL Lo r.y Lo Cr CT ' , is --• �"� � C r �.,,' � 7"i �."% ( -�.- Si) C�' v ^^� Cc7, •i. .'+� Tl r ;ILI X n n Q ,, ) �' `i %a � cv • l7' ._. -- �` •-;} ri spy, y'!, \ :F 1± C, Z ry w1; Cr �t J co �D' r. tgJ (D; A ll —.. _ ... — • , C, OID•4�• 0 Okl Oct C'V � Q 9 This budget proposal is based on actual cost of the Liona Dance Program up to November 18, 2018. IACA membership is relatively small in number. The revenue is also small. Starting from 2017, IACA waived membership fee. IACA income of 2017 was was $3,023. Accounting Sheet available upon request. Exhibit "B" - Budget Proposal for Calendar Year 2019 ITEM COST Each 1. - Cost to purchase one lion props to replace the $798 retired ones. Last year we request to buy two but budget allows to buy one. - 10 pairs lion dance pants $79 I - 10 pair of lion dance shoes $79 4. - 6 Logal flags custom made from Hong Kong $80 to be used in parades 5. - 20 custom designed T-shirts for parade members $20 (we had over 45 participants in 2018 CarmelFest 4th Parade) CAPITAL INVESTMENT Sub -TOTAL $3,258 6. For CarmelFest 2019 July 4 Parade operation expenses based on 2018 CarmelFest 4th Parade costs. The budget proposal includes reimburse each participant gas mileage and a fast food lunch, plus decor supplies, TOTAL COST bottled water, ice, energy bars, etc. Base on 2018 parade, we had about 50 participants (Performers, Cheer walkers, golf cart driver) $600 7. For 2019 Carmel 3uly 4 Parade, as in 2017, we plant invite a ladies performing guest troupe, e.g. Chinese American Dance Troupe to join the Lion Dance Troupe. We plan to reimburse each participant $10 on gas mileage and a fast food lunch. Expecting a 40-members dance troupe $400 8. Carmel-Xiangyang Sister City Mooncake Festival 2019 performers reimbursement 9. For 2019 Indy 500 Parade operation expenses based on 2017 cost. 10. Operation cost on other activities in 2019, such as International Fest, Stage Fair, TURN Fest, museums, IPS & local universities, Lunar New Year presentations, etc. (Pis ref to 2018 activity list), rehearsal site rental $1,500 rehearsal reimbursement, supplies, etc. ( ) Operation Cost Sub -TOTAL 3 100 Capital Investment & Operation Cost Sub -TOTAL 6 35 11. Estimate additional 10% margin on Sub -TOTAL of $6068 GRAND TOTAL This budget proposal is based on actual cost of the Liona Dance Program up to November 18, 2018. IACA membership is relatively small in number. The revenue is also small. Starting from 2017, IACA waived membership fee. IACA income of 2017 was was $3,023. Accounting Sheet available upon request. SPATE OF 1NUTANA COUNTY OF I IAMILTON 11 my oath, state that pursuant to SS: AFFIDAVIT an authorized representative `Grantee' ), being first duly sworn upon [ragraph 8 of the City of Carmel Arts Grant Program Agreement. all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/or ticket revenue, etc., in the Grantee's fiscal year ending 2018 or calendar year ending 2017 totaled $ "_D % . Signat c u�_ - Printed Name Subscribed and sworn to before me, the undersigned Notary Public, this 27'-; day of �/ 2018. MARTA KACZANOWSKA Notaryunk Punk- Seal Hamiltor Ccunty - Sate of Indiana Commission Number V9495 My Commission Expires Jan 18.2026 ignaturc - Notary Public Printed Name—j! 4 ,�a. Resident of �ac� f ak County, Indiana My Commission Expires: Exhibit "G" Introduction The Indiana Association of Chinese Americans (IACA) is a grateful recipient of the City of Carmel 2018 Arts Grant Program, and we would like to submit an application again —this time for the 2019 Arts Grant Program. IACA is a 501(c)(3) non-profit community organization established in 1974 dedicated to enriching Indiana society with Chinese-American cultural contributions. For more information on IACA, please visit Chinese lion dance is a colorful, vibrant folk art performed at various celebrations and festivals to promote joy, excitement and cheer. Through the influence of the Chinese diaspora, Chinese lion dance has exploded in international popularity over the past few decades. The IACA Lion Dance Team welcomes men and women of all ages and backgrounds to join, learn, practice and perform together. Current team members hail from a variety of backgrounds, including Chinese-American, Vietnamese -American, Filipino -American, and Caucasian -American. Our Lion Dance Team, besides focusing on strong choreography, emphasizes interacting with the audience to promote cross-cultural goodwill and joy. Year End Report Please review the document titled 2018IAC4 Lion Dance Presentations for a summary of our activities this past year. The total expenses from January 1, 2018 through November 18, 2018 are $4,000. This includes: • Capital expenses--$1,500 in purchasing one lion prop and logo flags with display assembly. • CarmelFest July 4" Parade expenses--$600 • Expenses and supplies associated with the lion dance presentations listed in 2018IACA Lion Dance Presentations - $1,900 A detailed expense report is available upon request. Funds received from the 2018 Arts Grant Program have enabled the IACA Lion Dance Team to greatly enrich Carmel, Indianapolis, and other Hoosier communities with this popular folk art. The grant has allowed thousands of Hoosiers to be introduced to and encouraged by this unique Chinese tradition, promoting greater cross-cultural understanding. Citations CURRENT In Carmel July 17, 2018, p. 7 Indy Asian American Times, July 13, 2018, pp. 1 & 6 Eite jorg Museum, November 10, 2018 Indy Asian American Times, November 16, 2018, p. 6 Funding Credit This past year, IACA regularly acknowledged the gracious support from the City of Carmel at our presentations and exhibitions, in both written and verbal form as appropriate. For examples, please refer to the YouTube videos and online photo albums cited in the 2O18IACA Lion Dance Presentations document. In the future, we plan to include the Arts Grant graphics/logos when applicable. IACA welcomes feedback and suggestions from the Grant committee on how to provide greater credit to the Arts Grant Program in the future. 2 n Nov 8,9,10, 2018 - Nationalities Council of Indiana, 42nd Indy International Festival; State Fairgrounds Saturday, Nov 10, 2018 —Eiteljorg Museum public opening of the Western Galleries October 20, Sat — International Market Coalition (DECLINE due to schedule conflict) Saturday, Sept 29, 2018 - TURN Festival; the Festival is Paramount School of Excellence's annual event and fundraiser celebrating urban sustainability. Saturday, Sept 29, 2018 - Chinese Festival , IUPUI Wood Plaza (DECLINE due to schedule conflict) Friday, Sept 14, 2018 — Nationalities Council of Indiana Fund Raising Banquet, Indiana Roof Ballroom Thursday, Sept 13, 2018 - YMCA on a World Fest (DECLINE due to schedule conflict) Saturday, September 8, 2018 - City of Carmel Chinese Mooncake Festival (cancelled due to severe weather) Wednesday, August 15, 2018 — State Fair (cancelled due to severe weather) Saturday, August 11, 2018 - The 6th Annual SoundSport International, Pan Am Plaza, Indianapolis. July 10, 2018 - Indianapolis Rotary Club, Indianapolis kitiboil qfW, ro It CSLUJGI Iq �Gpj 2cp,: 7,lc Iyo—vA* i!f:bs. aqudmr 11"(wius ISO�� cosucl, ot lltq!rus jr,,jq ustetua 91LIgplir t t2 bqoujonu� �?Cpool `V-AIIGLIGP t.?lroA TQ*' -59M t-4,ii?.Gnin bnpllc obsuluI3 of fVG MG46" mr"-,,u 4y-A�TP-' 5018 .. j#q;joujm.-wrve C.inljclj of piq1sug" 4--Uq U2 bLG2GU;qpoua lvC-Vv;l "llilOu July 4, 2018 - CarmelFest 4th Parade CURRENT In Carmel, July 17, 2018, page-7 Indy Asian American Times, Ju/y 13, 2018, page -1 & 6 http://2015.indychinesenews.com/wp-content/uploads/2018/07/71318.pdf Sunday, June 24th, 2018 - 2018 Asian Fest; Indiana State Museum Saturday, June 9, 2018 - IACA Dragon Boat Festival, Eagle Creek Park Saturday, May 19, 2018 - 32nd Annual IPS/IEA Multicultural Festival, Indianapolis Saturday, April 22, 2018 - IUPUI Asian Heritage Celebration Wednesday, April 4, 2018 - IUPUI Asian and Pacific American Faculty and Staff Council's spring reception March, 2018 - Carmel Rotary Club members' Vocational Showcase; booth exhibition, no performance. March 1, 2018 - SalesForce Corp, Indianapolis, Lunar New Year Gala Sunday, February 25, 2018 - Park Tudor School, Indianapolis; Chinese New Year Gala Saturday, Feb 17, 2018 - IACA Chinese New Year Banquet, Indianapolis. Saturday, Feb 10, 2018 - Columbus Chinese Association, Chinese New Year Gala, Columbus, IN 11 C9,19' coa r4wpn ► $ VJ s €..tag " }•; ► : " � -- CoinLuQR �� �� M �aaoc s sot ` Ci �t ;a� t4sm t,Gsa { ° _nugbia" swcgot fit gg .' �trtstl! �`` SO=ri3 bWX Jngot. PCPOUi,' Juq!gustxC�i3 : CisuJsaG MGM W'O—LCi.t *7.' 50TS — a"MSFI 0�0..r.C; COLbl Iunpus# ope' r ni9gi, 14Gm ACcji. nsis r.x,p!popovl- up, g-U,Gs KL'PIA CjnP U1GwP;6L , / OCSFPOUSI 2poi11 cs'- : poofp 2pU, Co(iL,,c-i,;e abLloa Lvc n!ou M,GquGan:.--A` Vbuj 4' 5©18 rnhni baign stiq bsicipc VwGu Nsu hucnitA suq 2-: .ra ask VbLii S5' 5m - inbriI daisu Hst.l�*-4as CCiGpt.gPora g =. t1s �° ',Y� A D' 4l).T'8 - 3:Suq '' "'itn=�! 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