HomeMy WebLinkAbout334382 01/18/19 I
a, 1 CITY OF CARMEL, INDIANA VENDOR: 371412
�! ONE CIVIC SQUARE KAYLA ARNOLD CHECK�AMOUNT: $*****1,858.73*
CARMEL, INDIANA 46032 C/O COMMUNITY RELATIONS CHECK'NUMBER: 334382
throe�°' CHECWDATE: 01/18/19
DEPARTMENT ACCOUNT PO NUMBER INVOICE NUMBER AMOUNT DESCRIPTION
1203 4343002 1,308.73 EXTERNAL TRAINING TRA
1203 4343004 325.00 TRAVEL PER DIEMS
923 4359003 923 225.00 OTHER: EXPENSES
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VOUCHER NO. WARRANT NO. Prescribed by state Board of Accounts City Form No.201 (Rev.1995)
Vendor# 371412 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
KAYLA ARNOLD IN SUM OF$ CITY OF CARMEL
C/O COMMUNITY RELATIONS An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
Payee
$225.00
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Community Relations Terms
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
RECEIPT ala-510 25 - $225.00 1 hereby certify that the attached invoice(s),or 1/14/19 RECEIPT REIMBURSEMENT FOR CAFFEINE TRAIL $225.00
1203 923 1203 923 GIFT BASKETS
bill(s)is(are)true and correct and that the
51 Dto materials or services itemized thereon for
which charge is made were ordered and
received except
Thursday,January 17,2019
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s),is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
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Employee Reimbursement
Sales tax is not reimbursable
Name: Kayla Arnold
Address: 1463 Shadow Ridge Road, Indianapolis, IN 46280
Total $ Amount of Receipt(s) on this page: 225
Purpose of Expense: Meet Me on Main Caffeine Trail Gift Baskets
Use separate sheet for different purposes or events, as account coding may vary
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G/LZL�
Aadzlkan4 .
Tina's,Traditional.Old English.Kitchen.Tearoom
$225000 Paid.. i
We fiave:em.ailed.:a copy of-your receipttq:dmefee ly@carmea.in;gov.:
Caffeine-Trail
Invoice.#000026
January 14,'2019
Customer ..
Daniel Feely . .'.
dmcfeely@carmel.in:go'v: .
GiftBoxes for Caffeine Trail Event -
Gift Baskets:x 3($75.00.e.a.) - $225.00.; .
subtotal _ $225.00.
Total $225.00.
Payments
-
$225.00.on 01/14/2019(Visa 6182)
" Tina's T •T Traditional Old English Kitchen Tearoom
3.0 N.Rangeline Rd
Carmel;,IN.46033
United States
tina.jesson@gmail.com
+ _ 1 1:(317)5:65 97 6
VOUCHER NO. WARRANT NO. Prescribed by State Board of Accounts City Form No.201 (Rev.1995)
Vendor# 371412 ALLOWED 20 ACCOUNTS PAYABLE VOUCHER
KAYLA ARNOLD IN SUM OF$ CITY OF CARMEL
C/O COMMUNITY RELATIONS An invoice or bill to be properly itemized must show:kind of service,where performed,dates service
rendered,by whom,rates per day,number of hours,rate per hour,number of units,price per unit,etc.
Payee
$1,633.73
ON ACCOUNT OF APPROPRIATION FOR Purchase Order#
Community Relations Terms -
Date Due
PO# ACCT# DATE INVOICE# DESCRIPTION
DEPT# INVOICE# Fund# AMOUNT Board Members DEPT# FUND# (or note attached invoice(s)or bill(s)) AMOUNT
EXPENSE 43-430.04 $325.00 1 hereby certify that the attached invoice(s),or 1/14/19 EXPENSE TRAVEL PER DIEM FOR THE SPECIAL $325.00
REPORT REPORT EVENT CONFERENCE
1203 101 bill(s)is(are)true and correct and that the 1203 101
EXPENSE 43-430.02 $1,308.73 1/14/19 EXPENSE TRAVEL REIMBURSEMENT FOR THE $1,308.73
REPORT materials or services itemized thereon for REPORT SPECIAL EVENT CONFERENCE
1203 101 which charge is made were ordered and 1203 101
received except
Thursday,January 17,2019
Heck, Nancy
Director
I hereby certify that the attached invoice(s),or bill(s), is(are)true and correct and I have
audited same in accordance with IC 5-11-10-1.6
, 20
Cost distribution ledger classification if claim paid motor vehicle highway fund. Clerk-Treasurer
CITY:OF: ARMEL�fzpense Report.(req Jred for..:all 'travel'expens:es)'
. y - .
_,No�pNp, EXHIBIT A
:
EMPLOYEE NAME:_Kayla Arnold DEPARTURE DATE: January,7;201.9 TIME:. P.M.
DEPARTMENT: : CRED RETURN DATE:-. January 12, 2019- TIME: 5:40 p.m.
REASON FOR'TRAVEL: The Special Event.Conference DESTINATION CITY:. San Diego,CA- . - - - -
" EXPENSES ARE fOR(check all that,.apP y)
I ;'TRAVEL ADVANCE' ". . .:, 'TRAVEL REIMBURSEMENT._x_ . -TRAVEL:PER DIEM. ,
-- ': Transportation Gas/Tolls/ '.Meals -
Date Lodging Misc. Total
Air-fare Car Rental Other Parking. Breakfast'. .Lunch - :Dinner : Snacks.; Per.Diem '.
1/7/19. . . . . . . $65.00 $65.00 '
1./8/19...
65.00. $65.00 '.
1/9/19 . .$65:00 $65.00
1/.1.0/19 _ $65.00 $65.00
.$65.00 $65.00
12/12/18 $166:40 $16640
$1,077.64 $1,077.64
1/7/19. $1-0.60 $10.60
$14.09 $14.09
1/11/19 $40.00 : $40.00
000
Total 1 $166.40' $6.00 '$24.691 $ 0.001 $1,077.64 $0.00 $0.001 $0.001 $0.00 $325.001 $0.00
DIRECTOR'S.STATEMENT: .I'herebyaffimi.that all expenses listed conform-to the.City's travel policy.and,are within my department's appropriated budget.. . .
.
Director Signature: Date: y �'c
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For advance payments,, claim form:must be submitted ten (10)business.days in.advance of-travel.:: .
Claim will not be processed.without-the following documentation: 1 t
1) Conference or course registration form; if applicable.
3 .7,
.2) .Travel itinerary,or car.rental agreement;..if applicable _�xVv QQ
3) Original itemized receipts for all expehses(or:aff,idavits.if appropriate),.except for eal per * ms which require hotel.receipt)
Prorated meal allowance:
For travel that commences before 1:00,p.m: (flight departure-time;if traveling by air);.$50.for.in-state.travel and $65 for out=of-state travel
� � r ices after 1:00 p:m:•(flight departure time,if.twy,�l&q�LR6O)i�iAg§for ih-state travel and;$32.50.for out-of-statetravel Page 1..
For travel.that ends before 1:00:p.m.(flight arrival,time;.if traveling by air);:$25 for.in=state:travel and $32.50 for out-of=state travel
For travel that ends after 1 M p:m:.(flight.arrival time, if traveling by.air)' $50 for in-state travel',and$65 for.out-of-staW travel
EMPLOYEE ACKNOWLEDGEMENT OF MEAL ADVANCE AND OBLIGATION.TO.DOCUMENT EXPENDITURES:
I;hereby ackNowle t of:$ such funds being:adVanced to.me by the 0ty of Carmel solely for the-purpose of.purchasing meals
while traveling to participate.in o�flera siness for theCity:. I accept responsibility for these funds and agree#o repay them if lost or stolen.
understand that within ten(10).business'days'of my re stated on;opposite side), I am responsible to:.
Submit original.itemized.receipts to the office of the Clerk-Treasur cumeriting all meal expenditures;:and
2) Return ail'unused funds to the office of the Clerk-Treasurer.
I further understand that failure to provide the,required.documentation.shall result in the,total amount,o advance,being deducted,from the first
paycheckissued more:than.30 days afterthe.date of my return:, Failure to return unused funds will result in t- ount of the unused:funds,(total . •:
advance minus documented,expenditures) being-deducted from the first paycheck issued more than 30 days after th e.of my return,.
Employee Signature: Date:
City of Carmel Form 9 ER06 Revision Date 1/12/2019 .:`Page 2-:
Arnold;:Kayla
From: . TSE.2019 San Diego ctse-@compusystems.com>
Sent: TuesdaY,.Deceinber18;-2018 2:10 PM
To:. : Arnold, Kayla .
Cc; karnold'.1107@gmail.com
• Atte e Subjctndee.Conrmati T on:_ hie Special.Subject- ':_ fi S p. Diego
r THE. .
SPECIAL January s 1o, 20i9
Q san diego convention.center
cN EVENT : : , 'San diegoj california
_ RE. GISTRATION.CONFIRMATION
Please print-arid bring this with.'ou_onsite
III IIII-III'ILIII'IIIIIIII 'II• . .
118311.7.. ..
:Date:Dec 18,,2018. ..
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Registration'Confirmation:1183117 .
KAYLA ARNOLD
COMMUNITY RELATIONS SPECIALIST
CITY OF CARMEL .. . . .. _ _ .
ONE CIVIC SQUARE. .
CARMEL,IN 46032
Dear KAYLA ARNOLD,
:Welcome to The Special Event,January 8.-.10,20191;Your registratiiion:.has-been,confOned.V11e have a number of.new
g 9 P P .
and.excitin thins tanned for the show and have included some im ortant information to.hel ou. , .. ..
Your badge will be waiting.at the Registration counters. Bring this letter and a-photo ID to pick up your badge.
As a TSE-registrant,-yoa can access your private Dashboard to update your personal information,-upgrade'your'registration,.
print receipts;arrange housing,Jr vite a friend or colleague,email confirmations and view.your.badge:For our intematiornal
visitors;you may also.request a letter of invitation.. oir-direct access to your Dashboard,click here:.
hfps://www.bompusyst&ms.c6m/setviet/sar?iavt uid=574&e=hrvVQXA0d8arFxOYt/3oRLpMMfweWGUXaWn2-TIEvy51=_ . .
You'.can also access.the Dashboard by-visiting www.thespecialeventshow.com,click:, Re" gister",:select"Dashboard":and ,
enter;your Dashboard: ID and Password..
I ' .
Please take a moment.to review-your.registration information'belOW:. .
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REGISTRATION SUMMARY
.QTY DESCRIPTION PRICE TOTAL
1.. FULL EDUCATION PACKAGE
$650.00 _ $650:00
[KAYLA ARNOLD]. '..
1
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1 TSE Education Proceedings $0.00. $650.00
1- Exhibit Hall - $0.00 $650.00
1 Michael Cerbelli's:The Hot List(TM):. $0:00: - $090.00:
2019
1 Opening General Session $0.00 $650:00
-
Total Amount::. .$650.00
Total Paid: $050.00:
Balance Due: .$0.00
Click here to view form ortant.information:regarding Show Policies and Showcasing Events-Policy: ..
Please check the show web site and-the on-site directory for the:most up to date program scheduling.and other,important
information. Click here to proceed'to the show website.:Cont6ct the'San Diego Convention and-Visitors Bureau for
information about childcare and-city activities.-If this' is your first time.at The Special Event,.be sure to check.out our For
Newbies_web page: .
Any:questions regarding-your show registration should be directed to tse(abcompuWstems.com.or 800'-927 5007 or224=563-
3:159:
EVENT LOCATION AND HOURS-., l
San.Diego Convention.Center f)ihibit'Hall-Hours .
111_W Harbor Drive Wednesday,-January, 9 :1;0 00 axh.—5:00 p.m: .
San Diego, CA 92101 Thursday,.January 10 10.00 a.m. 5:00 p.m.
http://uisitsandiego:com -'
is
Registration Events and,Education : :.
-
Janua Will be open January 8-1.0.2019 ry 8.-.10,2019
HOTEL&,TRAVEL"INFORMATION=brought to'you by onPeak,'our fiousing partner for TSE,`Y019
Important Notice Regarding Hotel.Accomodations at The S ecial Event: ' .
It's P.
ies,AI(A
been,brought to our attention that other housing compan
'Poachers', have been contacting a hibitors about housing.options.. OnPeak is our:ONLY official.housing company and-manages'ALL hotel
_ .
- reservations:for The Special:Event While other Hotel resellers may contact •
you-offering housing for your trip,they are-hot endorsed by oraffiliated With
-
housing..
the show and entering into financial agreements with such.companies may
have costly:consequences.-
high persarmance housing
g provide Y P Diego.Book through the simple-to
- Through onPeak,we rowde reduced hotel rates and travel for our trip to-San.
use.reservation website or-with.helpful.and,friendly booking agents:
,1300K HOTEL NOW
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Area Attractions . Restaurant Reservations Airline Info
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Tell a Colleague about•TSE
Click the-link:abovelo send.show.information to a colleague.,.
We look forward to seeing you in San.Diego.-
Regards,.
2
I .
The Special Event Team. -
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" Al . .
Visit us at booth#8.13
www.cortevents.eom.
to bl ecloth .
company-.
. .. Rentals&sales.
msit''us at booth#1023
wives Al Tebleclotti.com
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?d by .'t 1 ofll l�1sy, t fCIS
,
Email -secured' by' Check:Point
<br<. Pre".-
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il Kayla Arnold<I
Reservation Confirmation
Frontier Airlines<no-reply@flyfrontieccom> Wed, Dec 12,2018 at 2:14 PM
Reply-To: Frontier Airlines<no-reply@flyfrontier.com>
To
FRONrILR
LOW FARES DUPE RIGHT
MON, JAN 07, 2019- FRI, JAN 11, 2019 Trip Confirmation Number: 17RUM
INDIANAPOLIS, IN (IND) � SAN DIEGO, CA(SAN)
Depart: Mon,Jan 07,2019
Flight Departure Arrival Duration
_-_--------------__.____,__-
F91091 12:17 PM 01:42 PM 4hr 25min
INDIANAPOLIS, IN (IND) SAN DIEGO,CA(SAN) Non Stop
Passenger NameY Seats�- Bags Special Services
Kayla Renee Arnold 1 Checked
Depart: Fri,Jan 11,2019
Flight Departure Arrival Duration
F9 1090 10:30 AM 05:40 PM 4hr 10min
SAN DIEGO,CA(SAN) INDIANAPOLIS, IN (IND) Non Stop
Passenger Name Seats Bags Special Services
Kayla Renee Amold 1 Checked
INVOICE WE'VE GONE MOBILEI
SUMMARY t
Airfare $37.20 j
Options $60.00 ; • �+
Taxes and carrier-imposed fees $69.20 By downloading our FREE
app you can:
GRAND TOTAL $166.40 Check In for your flight
•Shop/book flights
OPTIONS •Retrieve bookings
•Check flight status
Kayla Renee Arnold
First Checked Bag $30.00 L-ja%L=
First Checked Bag $30.00
IwOW3 BEFORE
TOTAL $166.40
Your timeline for a stress Nee top.
Payment Date 12/12/2018
Payment Amount $166.40
Before
**"Approved*** XXXXXXXXXX: 2 do a t tlis
Exp. Da airport'
..T..................
0 I
Check-In with
THANK YOU FOR FLYING FRONTIER AIRLINES! boarding pass.
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Tips to assist with your travel planning:
Save time at the airport: check in online within 24 hours of your departure. """.."""""'"'.""'`""-
Want more legroom?We have it!STRETCH seating is now available on all
our airplanes. Learn More. Before rt,;re,
doom dose.
Rental Cars:Choose from Avis or Budget,all from one easy search!Rent a ............••••..•.......•......
Car.Book Now. EnJoyyour
mgnn
Terms and Conditions „
All passengers are permitted to take one personal item not to exceed 18"x 8"
x 14"on-board the aircraft with no additional charge.Visit our cant'-on
baggage page for details.
You can add Checked and Carry-On Bag options,choose pre-assigned seats,
and check the status of your flight on Frontier Airlines'mobile.app:Android or
iOS.
CARRYON BAG PRICES:$35*at initial booking online at flyfrontier.com;$38
after booking up to 24 hours before check-in on flyfrontier.com or Frontier's
mobile app;$40 when purchased via phone or during online/mobile check-in; 1
$50 at airport counter or kiosk;$60 at the gate;complimentary for FRONTIER
Elites.*Decreases$5 for travel during Value Season:09/05/2018—
10/31/2018
CARRYON BAG SPECIFICATIONS:A Cant'-on must not exceed 10"height
x 16"width x 24"length and a total weight of 35 pounds.Any customer who
arrives at the gate with a carry-on bag that exceeds the allowable dimensions
will be charged the Checked Bag price to gate check the bag.
FIRST CHECKED BAG PRICES:$30*at initial booking online at
flyfrontier.com or Frontier's mobile app;$38 after booking and up to 24 hours
before departure;$40 when purchased via phone;$40 during online/mobile
check-in;$50 at airport counter or kiosk;$60 at the gate; complementary for
FRONTIER Elite 100k members.*Decreases$5 for travel during Value
Season: 09/05/2018—10/31/2018
SECOND CHECKED BAG PRICES: $45 at initial booking online at
flyfrontier.com or Frontier's mobile app up to 24 hours before departure;$50
when purchased via phone; $45 during online/mobile check-in; $55 at airport
counter or kiosk.
For each checked bag beyond the Second Checked Bag:$85 for each at
initial booking online at flyfrontier.com or Frontier's mobile app;$85 after
booking and up to 24 hours before departure;$90 when purchased via phone;
$90 during online check-in;$95 at airport counter or kiosk.
Any bag that exceeds 62 linear inches(up to a maximum of 110 linear inches)
will incur a$75 oversize fee.Any bag that exceeds 50 pounds(up to a
maximum of 100 pounds)will incur a$75 overweight fee. One bag may incur
both an oversize and an overweight fee.
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Ida i l Kayla Arnole
Omni Hotels Guest Receipt 40036396510
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guestFolio(Momnihotels.com<guestfolio@omnihotels.com> Fri,Jan 11,2019 at 8:25 AM
R
[Quoted text hidden]
Date Item Amount
01-07-2019 Room Charge 239.00 USD
I
01-07-2019 10.5% City Occupancy Tax 25.10 USD
01-07-2019 .22% California Tourism Assessment Fee 0.53 USD
01-07-2019 2% SD Tourism Marketing District 4.78 USD
01-08-2019 Room Charge 239.00 USD
01-08-2019 10.5% City Occupancy Tax 25.10 USD
01-08-2019 .22% California Tourism Assessment Fee 0.53 USD
01-08-2019 2% SD Tourism Marketing District 4.78 USD
01-09-2019 Room Charge 239.00 USD
01-09-2019 10.5% City Occupancy Tax 25.10 USD
01-09-2019 .22% California Tourism Assessment Fee 0.53 USD
o
01-09-2019 2/o SD Tourism Marketing District 4.78 USD
01-10-2019 Room Charge 239.00 USD
01-10-2019 10.5% City Occupancy Tax 25.10 USD
01-10-2019 .22% California Tourism Assessment Fee 0.53 USD
01-10-2019 2% SD Tourism Marketing District 4.78 USD
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Visa******** 1077.64 USD
Total Due 0.00 USD
Indianapolis Fast Park
8550 Stansted Rd
Indianapolis, 46241
Express 1 01/11/19 18:40
Receipt 038680
Short-term parking tkt
IND - No. 064847 j
01/07/19 10:25
01/11/19 18:40
Period 4d8h16°
CUst.) $40.00
Sub Total $40.00
Ust. $0.00
Total $40.00
Pa�rment Received
VIY1A $40.00
XXXXXXXXXXXX
Merch:2150514 97
Auth:00227C
Type: Swiped
I�Includes 10% airport fee.
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Uber Fri,Jan 11,2019
Thanks for tipping, Kayla
Here's your updated Friday morning ride receipt.
Total $16.09
Trip Fare $8.44
Subtotal $8.44
Tolls,Surcharges,and Fees $5.65
Tip $2.00
Amount Charged
.... 1484
$14.09
1484 $2.00
You rode with Luis
Transportation Network Company:Rasier-CA,LLC.
UberX 4.28 miles 113 min
07:49am 1 637 L St,San Diego,CA
08:02am 13225 N Harbor Dr,San Diego,CA
Uber Mon,Jan 07,2019
Thanks for tipping, Kayla
Here's your updated Monday afternoon ride receipt.
Total $10.60
Trip Fare $3.95
Subtotal $3.95
Tolls,Surcharges,and Fees $5.65
Tip $1.00
Amount Charged
.... 1484 $9.60
•••• 1484 $1.00
You rode with Mahir
Transportation Network Company:Rasier-CA,LLC.
Express Pool 4.56 miles 118 min
04:14pm I Airport Terminal Rd,San Diego,CA
I 04:33pm 1 601 L St, San Diego, CA
You saved b 3.28 our ride.
$ Y sharingY
share your savings
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