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Home My WebLink AboutD-2458-19 Updates and Amends Credit Card Use SPONSOR: Councilor Worrell ORDINANCE D-2458-19 AN ORDINANCE OF THE COMMON COUNCIL OF THE CITY OF CARMEL, INDIANA, AMENDING CHAPTER 2, ARTICLE 3, DIVISION II, SECTION 2-62 OF THE CARMEL CITY CODE Synopsis: Updates and amends the City of Carmel credit card use ordinance. WHEREAS, the City and its employees are authorized to use credit cards in the performance of official City business; and WHEREAS, it is appropriate and in the best interests of the City to now amend and restate the procedures to be followed when using City credit cards so as to better ensure the proper, efficient and verifiable use thereof. NOW, THEREFORE, BE IT ORDAINED by the Common Council of the City of Carmel, Indiana, as follows: Section 1. The foregoing Recitals are incorporated herein by this reference. Section 2. Chapter 2, Article 3, Division II, Section 2-62 of the Carmel City Code should be and the same is hereby amended to read as follows: "Sec.2-62. Procedure For Use of City Credit Cards. (a) The City is empowered to hold and maintain credit cards for the use of its employees and Common Council members. (b) All credit cards shall be applied for, held, maintained,and monitored by the Mayor or his designee. (c) The Mayor or his designee shall be responsible for drafting and maintaining written guidelines regarding the use of credit cards that are not inconsistent with this Section. (d) Whenever it is no longer necessary or prudent for a City employee to use a credit card in the performance of official City business, or immediately upon demand by the Mayor or his designee, such employee shall return the credit card to the Mayor or his designee. (e) On a monthly basis, the City employee who uses the credit card shall submit to the Mayor, or his designee, proper detailed documentation evidencing such use D-2458-19 Page One of Three This Ordinance was prepared by Jon Oberlander, Carmel Assistant Corporation Counsel, on 3/8/19 at 9:47 AM. It may have been subsequently revised. However, no subsequent revision to this Ordinance has been reviewed by Mr. Oberlander for legal sufficiency or otherwise. [eb:msword:s:\ordinances\2019\d-2458-19 amend sec 2-62 credit cards 2019 clean.doc:3/8/2019 9:47 AM[ SPONSOR: Councilor Worrell (f) The Mayor, or his designee, shall ensure that an application with sufficient internal controls is maintained for all City credit card usage. This application includes, but is not limited to, dates of credit card use, identity of the users, amounts and account numbers charged and a receipt copy. City credit cards shall not be used to bypass the City's claim process. (g) The City is authorized to pay the annual fees, if any, associated with credit cards it issues to its employees and Common Council members pursuant to this Section. (h) City credit cards shall be used for City business only." Section 3. All prior City ordinances or parts thereof that are inconsistent with any provision of this Ordinance are hereby repealed as of the effective date of this Ordinance. Section 4. If any portion of this Ordinance is declared unconstitutional, invalid or unenforceable by the valid judgment or decree of a court of competent jurisdiction, such unconstitutionality, invalidity or unenforceability shall not affect any of the remaining portions of same. Section 5. This Ordinance shall be in full force and effect from and after the date of its passage, execution by the Mayor and such publication as is required by law. D-2458-19 Page Two of Three This Ordinance was prepared by Jon Oberlander, Carmel Assistant Corporation Counsel, on 3/8/19 at 9:47 AM. It may have been subsequently revised. However, no subsequent revision to this Ordinance has been reviewed by Mr. Oberlander for legal sufficiency or otherwise. [ebmnsword:s:\ordinances\2019\d-2458-19 amend sec 2-62 credit cards 2019 ctean.doc:3/8/2019 9:47 AM] SPONSOR: Councilor Worrell PASS D by the Common Council of the City of Carmel, diana this !b day of fAC C 2019,by a vote of 7 ayes and nays. COMM OUNCIL FOR THE CITY 0 _ • R Oa 0 Jeff Wo e %`,sident tioAnthon _— ,..,), '_.,........__A„. /�, L Laura D. Campbell, Vice-Presi ent H. Bruce Kimball y?.,..,,,,,,,--, ,, arter evin D. Rider S cam AT1ES .,....2 Christ' e S. Pauley, Clerk-Treasurer ` N'1 Presented by me to the Mayor of the City o Carm , iana this l d of e Ct1 2019, at�— ii . -, ace/1i Chris ' S. Pauley, rk-Treasurer Approved by me, Mayor of the City of Carmel, Indiana,this /Yday of Af"he G 2019, at ;s' L.M. / IsBrainaMaYor 0-4.4, / ,,,,,..;,----,Geel, Chri ' S. Pauley, Cl - reasurer Ordinance D-2458-19 Page Three of Three This Ordinance was prepared by Jon Oberlander, Carmel Assistant Corporation Counsel, on 3/8/19 at 9:47 AM. It may have been subsequently revised. However, no subsequent revision to this Ordinance has been reviewed by Mr. Oberlander for legal sufficiency or otherwise. [ebansword:s:brd nances\2019\d-2458-19 amend sec 2-62 credit cards 2019 clean.doc:3/8/2019 9:47 AM]