HomeMy WebLinkAboutBPW 2-6-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, February 6, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the January 23, 2019, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Quote Opening for 2019 Mulching;Board Member Burke opened the quotes and read them aloud:
IContractor Quote
TMT Inc $73,650.00
Mainscape $68,125.00
Quote Opening for Lowes Way Sewer Lining;John Duffy, Director of the Department of Utilities
Contractor Quote
Instiform Technologies $50,295.00
Granite Inliner $86,800.00
Proposal Opening for Mixers; Board Member Burke opened the proposals and gave them to John
Duffy, Director of the Department of Utilities
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-02-06-19-01; Sanctuary at 116`h Street, Section 4B; Right of Way; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
ICONTRACTS
Request for Purchase of Goods and Services; CrossRoad Engineers; ($20,000.00); 2019 On-Call
Engineering and Inspection Services;Additional Services #4; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Earth Networks; ($4,100.00); 5 Year Maintenance PTZ
Camera/Weather Station; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($60,000.00); Tress;
Additional Services; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Malinowski Consulting, Inc; ($9,500.00); Recoup
Medicaid Fees Year End;Additional Services; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Beth Maier d/b/a Beth Maier Photography;
($7,000.00); Event Photography Services; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Nelson/Nygaard Consulting Assoc, Inc; ($110,135.00);
Transit Plan; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Purchase of Goods and Services;American Structurepoint, Inc; ($20,000.00); Building
Repairs and Maintenance; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
IRequest for Purchase of Goods and Services; Morphey Construction, Inc; ($98,316.00); Village of
West Clay Underdrain Replacement—Construction; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Gradex; ($25,344.25);North Range Line Road
Reconstruction—Project#16-ENG-49; CO#2; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Calumet Civil Contractors; ($5,900.00);North Range
Line Road Reconstruction—Project#16-SW-08(2); CO #3; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Amend Use of Parking Spaces/Palladium Center Green; Festival of Ice; February 21 -23,
2019; 8:00 a.m. —6:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request to Use Caucus Room; Family History Meeting; February 25, 2019; 1:00 p.m. —3:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
IRequest to Use/Close City Streets; Shamrock the District Tent Party; March 15-18, 2019; 12:00 p.m.
—12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request to Use Monon &Main Plaza;Arts Festival; September 27-29, 2019; 4:00 p.m. —8:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
IRequest to Use/Close City Streets; Glass Forming Workshop During Meet Me on Main; May 11,
2019; 7:00 a.m. —11:30 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use/Close City Streets; Glass Forming Workshop During Meet Me on Main;August 10,
2019; 7:00 a.m. —11:30 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use/Close City Streets; Chinese Mooncake Festival;August 10, 2019; 6:00 p.m. —8:30
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use Veteran's Plaza; City of Carmel Memorial Day Ceremony; May 24, 2019; 7:00 a.m.
—11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use/Close City Streets and Use Sophia Square; Carmel on Canvas; September 13-15,
2019; 6:00 a.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request to Use Center Green; City of Carmel Holiday on Center Green; November 16, 2019; 9:00
a.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request to Use Civic Square Gazebo; Wedding Ceremony;April 27, 2019; 4:30 p.m. —5:45 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Mark Voskuhl; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Uniform Conflict of Interest Disclosure Statement; Scott K Osborne; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 910 Oswego Road; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Additional Curb Cut; 14350 Oak Ridge Road; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
Request for Street Closure/Lane Restrictions/Path Closures; Gray Road from 96`h to 116th; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Sidewalk Closure/Open Pavement Cut; 350 Veterans Way; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Curb Cut Request/Curb Cut Vacation; 651 1 sf Ave NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
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Request for Street Closure/Open Pavement Cut; 930 Auman Drive East; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Street Closure/Open Pavement Cut; 941 Oswego Road; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Sidewalk Closure/Open Pavement Cut; Various Locations; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 421 W Main Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Variance; 421 W Main Street; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
ADD-ONS
Board Member Burke moved to add-on item for Amendment to Master Governmental Lease
Agreement; Regions Bank; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
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Board Member Burke moved to add-on item; Request for Purchase of Goods and Services;
Innovative Corp; ($5,996.00); Fabricate and Install 4 Sets of Lockers—Station 43; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the tin at 10:08 a.m.
ristine S. Pauley— erk-Treasurer
J—..tj
Approved
M or James Brainard
ATT ST
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ristine S. Pauley- Clerk-Treasurer