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HomeMy WebLinkAboutKahlo Jeep, Inc/Police/27,074/Dodge 1500 Crew Cab 4x4 Kahlo Jeep,Inc. Carmel Police Department-2019 Appropriation# 1110 44-650.01;P.O.#102596 Contract Not To Exceed$27,074.00 fiOp AGREEMENT FOR PURCHASE OF GOODS AND SERVICES THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES("Agreement') is hereby entered into by and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety ("City"), and Kahlo Jeep, Inc., an entity duly authorized to do business in the State of Indiana("Vendor). TERMS AND CONDITIONS 1. ACKNOWLEDGMENT, ACCEPTANCE: Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of same constitutes its acceptance of all of the Agreement's terms and conditions. 2. PERFORMANCE: City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City budget appropriation number 1110 44-650.01 funds. Vendor agrees to provide the Goods and Services and to otherwise perform the requirements of this Agreement by applying at all times the highest technical and industry standards. 3. PRICE AND PAYMENT TERMS: 3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder shall be no more than Twenty Seven Thousand Seventy Four Dollars ($27,074.00) (the "Estimate"). Vendor shall submit an invoice to City no more than once every thirty (30) days detailing the Goods and Services provided to City within such time period. City shall pay Vendor for such Goods and Services within thirty-five(35) days after the date of City's receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and Services are not disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on an invoice that contains the information contained on attached Exhibit B, and Vendor has otherwise performed and satisfied all the terms and conditions of this Agreement. 3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has previously agreed, in writing, to pay an amount in excess thereof. 4. WARRANTY: Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from defect. Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's stated use and are fit and sufficient for their particular purpose. 5. TIME AND PERFORMANCE: This Agreement shall become effective as of the last date on which a party hereto executes same("Effective Date"), and both parties shall thereafter perform their obligations hereunder in a timely manner.Time is of the essence of this Agreement. 6. DISCLOSURE AND WARNINGS: If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct, a list of all chemicals, materials, substances and items used in or during the provision of the Goods and Services IX:1joherlandMCootractskKahlo Jeep CPD 2019 Goods&Sc,iccs.dc.3/192019 5:15 PM 1 Kahlo Jeep, Inc. Carmel Police Department-2019 Appropriation#1110 44-650.01;P.O.#102596 Contract Not To Exceed$27,074.00 provided hereunder, including the quantity, quality and concentration thereof and any other information relating thereto. At the time of the delivery of the Goods and Services provided hereunder, Vendor agrees to furnish to City sufficient written warning and notice (including appropriate labels on containers and packing) of any hazardous material utilized in or that is a part of the Goods and Services. 7. LIENS: Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien is filed and Vendor fails to remove such lien within ten (10)days after the filing thereof, by payment or bonding, City shall have the right to pay such lien or obtain such bond, all at Vendor's sole cost and expense. 8. DEFAULT: In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this Agreement, including Vendor's warranties; (b) fails to provide the Goods and Services as specified herein; (c) fails to make progress so as to endanger timely and proper provision of the Goods and Services and does not correct such failure or breach within five (5) business days (or such shorter period of time as is commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or breach; or (d) becomes insolvent, is placed into receivership, makes a general assignment for the benefit of creditors or dissolves, each such event constituting an event of default hereunder, City shall have the right to (1) terminate all or any parts of this Agreement, without liability to Vendor; and (2) exercise all other rights and remedies available to City at law and/or in equity. 9. INSURANCE AND INDEMNIFICATION: Vendor shall procure and maintain in full force and effect during the term of this Agreement, with an insurer licensed to do business in the State of Indiana, such insurance as is necessary for the protection of City and Vendor from all claims for damages under any workers' compensation, occupational disease and/or unemployment compensation act; for bodily injuries including, but not limited to, personal injury, sickness, disease or death of or to any of Vendor's agents, officers, employees, contractors and subcontractors; and, for any injury to or destruction of property, including, but not limited to, any loss of use resulting therefrom. The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall cause its insurers to name City as an additional insured on all such insurance policies, shall promptly provide City, upon request,with copies of all such policies, and shall provide that such insurance policies shall not be canceled without thirty(30)days prior notice to City. Vendor shall indemnify and hold harmless City from and against any and all liabilities, claims, demands or expenses(including, but not limited to, reasonable attorney fees) for injury, death and/or damages to any person or property arising from or in connection with Vendor's provision of Goods and Services pursuant to or under this Agreement or Vendor's use of City property. Vendor further agrees to indemnify, defend and hold harmless City and its officers, officials, agents and employees from all claims and suits of whatever type, including, but not limited to, all court costs, attorney fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents, officers, employees, contractors or subcontractors in the performance of this Agreement. These indemnification obligations shall survive the termination of this Agreement. IX1jobtrlantler4Convasy.VCeNu Jeep CPD 2019 Goods&S,,vk,.do,3119/2019 5:15 Pul 2 Kahlo Jeep,Inc. Carmel Police Department-2019 Appropriation# 1110 44-650.01;P.O.#102596 Contract Not To Exceed$27,074.00 10. GOVERNMENT COMPLIANCE: Vendor agrees to comply with all federal, state and local laws, executive orders, rules, regulations and codes which may be applicable to Vendor's performance of its obligations under this Agreement, and all relevant provisions thereof are incorporated herein by this reference. Vendor agrees to indemnify and hold harmless City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules, regulations and codes. This indemnification obligation shall survive the termination of this Agreement. 11. NONDISCRIMINATION: Vendor represents and warrants that it and all of its officers, employees, agents, contractors and subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting discrimination against any employee, applicant for employment or other person in the provision of any Goods and Services provided by this Agreement with respect to their hire, tenure,terms, conditions and privileges of employment and any other matter related to their employment or subcontracting, because of race, religion, color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran status. 12. E-VERIFY: Pursuant to I.C. § 22-5-1.7 et seq., as the same may be amended from time to time, and as is incorporated herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll in and verify the work eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with documentation indicating that it has enrolled and is participating in the E-Verify program. Should Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if no timely cure is performed, terminate this Agreement in accordance with either the provisions hereof or those set forth in the Indiana E-Verify Law. The requirements of this paragraph shall not apply should the E- Verify program cease to exist. 13. NO IMPLIED WAIVER: The failure of either party to require performance by the other of any provision of this Agreement shall not affect the right of such party to require such performance at any time thereafter, nor shall the waiver by any party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the same or any other provision hereof. 14. NON-ASSIGNMENT: Vendor shall not assign or pledge this Agreement, whether as collateral for a loan or otherwise, and shall not delegate its obligations under this Agreement without City's prior written consent. 15. RELATIONSHIP OF PARTIES: The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any of its officers, employees, contractors, subcontractors and agents are employees of City. The contract price set forth herein shall be the full and maximum compensation and monies required of City to be paid to Vendor under or pursuant to this Agreement lArrlanda`Cmva tsWahla Icq.CPD 2019 Goal.&Senues.do,3/I9/2019 5:15 PM] 3 Kahlo Jeep,Inc. Carmel Police Department-2019 Appropriation#1110 44-650.01;P.O.#102596 Contract Not To Exceed$27,074.00 16. GOVERNING LAW; LAWSUITS: This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 17. SEVERABILITY: If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same,and the remaining provisions of this Agreement shall remain in full force and effect. 18. NOTICE: Any notice provided for in this Agreement will be sufficient if it is in writing and is delivered by postage prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified herein: If to City: City of Carmel AND Douglas C. Haney, One Civic Square Corporation Counsel Carmel, Indiana 46032 Department of Law One Civic Square Carmel, Indiana 46032 If to Vendor: Kahlo Jeep 9900 Pleasant Street Noblesville, IN 46060 Notwithstanding the above, notice of termination under paragraph 19 hereinbelow shall be effective if given orally, as long as written notice is then provided as set forth hereinabove within five (5) business days from the date of such oral notice. 19. TERMINATION: 19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount representing conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.2 City may terminate this Agreement at any time upon thirty (30) days prior notice to Vendor. In the event of such termination, Vendor shall be entitled to receive only payment for the undisputed invoice amount of conforming Goods and Services delivered as of the date of termination, except that such payment amount shall not exceed the Estimate amount in effect at the time of termination, unless the parties have previously agreed in writing to a greater amount. 19.3 The City may terminate this Agreement pursuant to Paragraph 11 hereof,as appropriate. pC:lphrlandn'Conrro yeKahlo lap CPD 2019 Goads&Servo...do:1/19/1019 5:15 PM 4 Kahlo Jeep,Inc. Carmel Police Department-2019 Appropriation# 1 1 10 44-650.01;P.O.#102596 Contract Not To Exceed$27,074.00 20. REPRESENTATIONS AND WARRANTIES The parties represent and warrant that they are authorized to enter into this Agreement and that the persons executing this Agreement have the authority to bind the party which they represent. 21. ADDITIONAL GOODS AND SERVICES Vendor understands and agrees that City may, from time to time, request Vendor to provide additional goods and services to City. When City desires additional goods and services from Vendor, the City shall notify Vendor of such additional goods and services desired, as well as the time frame in which same are to be provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in writing, to provide such additional goods and services, shall such goods and services be provided by Vendor to City. A copy of the City's authorization documents for the purchase of additional goods and services shall be numbered and attached hereto in the order in which they are approved by City. 22. TERM Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 hereinabove, this Agreement shall be in effect from the Effective Date through December 31, 2019 and shall, on the first day of each January thereafter, automatically renew for a period of one (1) calendar year, unless otherwise agreed by the parties hereto. 23. HEADINGS All heading and sections of this Agreement are inserted for convenience only and do not form a part of this Agreement nor limit, expand or otherwise alter the meaning of any provision hereof. 24. BINDING EFFECT The parties, and their respective officers, officials, agents, partners, successors, assigns and legal representatives, are bound to the other with respect to all of the covenants,terms, warranties and obligations set forth in Agreement. 25. NO THIRD PARTY BENEFICIARIES This Agreement gives no rights or benefits to anyone other than City and Vendor. 26. DEBARMENT AND SUSPENSION 26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its subcontractors are presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily excluded from entering into this Agreement by any federal agency or by any department, agency or political subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer, director, owner, partner, key employee or other person with primary management or supervisory responsibilities, or a person who has a critical influence on or substantive control over the operations of the Vendor. 26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment, penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's request, take all steps required by the City to terminate its contractual relationship with the subcontractor for work to be performed under this Agreement. IX\jo.crlandcr`Contra as Kahlo Jeep CPD 2019 Gonl.,&Ser.icet.d0e:3/19/2019 5 15 Ptq 5 Carmel Police Department -2019 Appropriation# 1 1 10 44-650.01; P.O.#102596 Contract Nut To Exceed$27,074.00 27. ADVICE OF COUNSEL: The parties warrant that they have read this Agreement and understand it, have had the opportunity to obtain legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same freely,voluntarily, and without any duress, undue influence or coercion. 28. ENTIRE AGREEMENT: This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 16 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto, or their successors in interest. IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement as follows: CITY OF CARMEL, INDIANA KAHLO JEEP, INC. by and through its Board of Public Works and Safety By: By: James Brainard, Presiding Officer Authors ed Signature Bate: lam- 4 y Ll tO/it,/ ffiraArlirt Printed Name Mary Ann -•urke, Me2b-r , Date: c G S /14464oT, Title Lori S. Watson!' �r�b r FID/TIN: 7/$7c.7' 000)-41 6.2(p 7`N Date: `rf3/t9 Last Four of SSN if Sole Pro rietor: ATTEST: Date: d3- 3(9" l Christine S. Paley, Clerk-Treasurer Date: � �� \',.Lda:d.it'.aua ak1.I.l:y.rru:n1•I(„.J.Ain a,r..l. IV'Atl• l P.q 6 KAHLO CHRYSLER JEEP DODGE,INC. 9900 PLEASANT ST Configuration Preview NOBLESVILLE,IN 460603940 Date Printed: 2019-01-25 4:25 PM VIN: Quantity: 1 Estimated Ship Date: VON: Status: BA-Pending order FAN 1: 50279 CARMEL.INDIANA, POLICE DEPART FAN 2: Client Code: • Bid Number: TB9064 Sold to: Ship to: PO Number: KAHLO CHRYSLER JEEP DODGE.INC.(26252) KAHLO CHRYSLER JEEP DODGE,INC (26252) 9900 PLEASANT ST 9900 PLEASANT ST NOBLESVILLE,IN 460603940 NOBLESVILLE,IN 460603940 Vehicle: 2019 1500 CLASSIC ST CREW CAB 4X4(140 in WB 5 FT 7 IN box)(DS6L98) Sales Code Description MSRP(USD) Model: DS6L98 1500 CLASSIC ST CREW CAB 4X4(140 in WB 5 FT 7 IN box) 37,195 Package: 26B Customer Preferred Package 26B 0 EZH 5.7L V8 HEMI MDS VVT Engine 1,450 DFK 8-Spd Auto 8HP70 Trans(Buy-US) 500 Paint/Seat/Trim: PXJ Diamond Black Crystal P/C 100 APA Monotone Paint 0 'V9 Cloth 40/20/40 Bench Seat 315 -X8 Black/Diesel Gray 0 Options: 4DH Prepaid Holdback 0 4ES Delivery Allowance Credil 0 MAF Fleet Purchase Incentive 0 AED Chrome Appearance Group b95 5N6 Easy Order 0 4FM Fleet Option Editor 0 4FT Fleet Sales Order 0 142 Zone 42-Detroit 0 4EA Sold Vehicle 0 Non Equipment: 4FA Special Bid-Ineligible For Incentive 0 Bid Number: TB9064 Government Incentives 0 Discounts: , YGE 5 Additional Gallons of Gas 0 Destination Fees: 1,695 Total Price: J1 95f) Order Type: Fleet PSP Month/Week: Scheduling Priority: 1-Sold Order Build Priority: 99 Salesperson: Customer Name: • City of Carmel Customer Address: One Civic Sq Carmel IN 46032 USA Instructions: • 0 e Ttf - • cr7 c-///2__/14 3_ 1 (07f: e Exhibit , i\,n s. StaiidaidFeatities='DS& 50a.Cepsit C�ST'CREw'cA8, ,t7 .-. ,�- I:: �' �=- w ?'._y ;.,r ,;,� ----x,e4'..,, M-',c '„lr_- ‹ '1*0n Code _— i _ Descn tlon v MSV 1:Classic"Badge • C,S JCB 120 MPH Pnmary Speedometer I JJJ 12V Auxiliary Power Outlet 4=1BAB 160 Amp Alternator W W1A 17'Steel Scare Wheel WFP 17X7.0 Steel Wheels DJG 215MM Front Axle ORN 235MM REAR AXLE NFW 126 Gallon Fuel Tank , CB9 2nd Row In Floor Storage Bins DMC 3.21 Rear Axle Ratio �} _ _ ERG cr 1 L - 7 5 ' 'L SCF 4-Sooke Steennq Wheel CBE 40/20/40 Split Bench Seat TAUS 4X4 Badge NAS 50 State Emissions RCG 6 Speakers XFK 7 Pin Wiring Harness BCN 730 Amo Maintenance Free Battery DFL 8-Spd Auto 845RE Trans(Make) MDX Active Grille Shutters CG3 Advanced Multistage Front Air Bags HAA Air Conditioning BRT Anti-Lock 4-Wheel Disc Brakes RSU Audio Jack Input for Mobile Devices LMG Automatic Headlamps NHB !Auxiliary Transmission Oil Cooler CTL {Base Door Trim Panel MNA 'Black Door Handles LE4 Black Exterior Mirrors MB1 Black Front Bumper i MFF (Black Grille MBN (Black Rear Bumper CKJ Black Vinyl Floor Covering XJ8 1Body Color Fuel Filler Door LPE Cameo and CHMSL Lamp WMJ !Center Hub XFH 1Class IV Receiver Hitch JAE !Cluster 3.5"TFT B&W Display DS7 Conventional Differential Frt Axle D58 Conventional Differential Rear Axle i HGB Dash Liner Insulation l X82 _ f Door Parts Module 1 f Report Generated On January 25,2019 4:28 PM i Standard' _ - s - - - .Featutet:�DS6i9.6?�SO,O:CI'ASSIC.STCREW,�AB:_ ."140 e�. ,.,• ;• + '�'^�•. . ��' ,t.�"' � � �,�..:_ ; Code Description CSP Driver/Passenger Assist Handles 1 JJB Dual Note Efectnc Horns _ p DH9 Elec Shift-on-the-Fly P/Time T/Case XXU Electronic Shift BNB Electronic Stability Control NHA jEncore Oil Cooler NHJ Extenor Mirrors w/Heating Element _ RDD Fixed Long Mast Antenna HGF Floor Tunnel Insulation CDR Front Armrest wlThree Cupholders MXC Front Bumper Sight Shields X83 Front End Parts Module SFB Front Heavy Duty Shock Absorbers CGD Front Height Adjust Shoulder Belts MDA Front License Plate Bracket LAX Front Passenger Seat Belt Alen SHA Front Stabilizer Bar MEN Front Wheel Spats TBB Full Size Spare Tire Z6D GM Rating-6800# LME Halogen Quad Headlamps 'TX HD Vinyl 40/20/40 Split Bench Seat LA6 Incandescent Taillamps JY1 (Instrument Cluster Theme 1(Base) JBF instrument Panel Black Bezel X81 Instrument Panel Parts Module XJJ Locking Tailgate JP8 Manual Adjust Seats RS6 Media Hub(USB,Aux) MCL Molded-in-Black Upper Fascia APA Monotone Paint CE8 No Lumbar Adjust XAB Non Adjustable Pedals TTM IP265/70R17 BSW All Season Tires XAC I ParkView Rear Back-up Camera XBS Pickup Box JKY Power Accessory Delay L GT6 I Power Heated Mirrors.Fold-Away JPB IPower Locks SBA I Power Rack and Pinion Steering JP3 1Pwr Front Windows.1-Touch Up&Down XFC iR1234YF NC Refrigerant RA1 (Radio 3.0 _�/�(. Report Generated On January 25,2019 4:28 PM ',. an fef trust D,. .9;15J1107Cr C$Z:C.R a13-J iiii'40r063 a t.Ftr' 7-�''`•.'-'-- _ •- _ I _ Code Description �l MGA Fam's Head Badge LCH Rear Dome Lamp GJD Rear Fixed Window CFM Rear Folding Seat 5GB Rear Heavy Duty Shcck Absorbers SHF Rear Stabilizer Bar CUE Rear Underseat Compartment Storage • MPP Rear Wheel Spats MHL Rear Wheel Well Liners RSX Remote USB Port RS3 Remote USB Port-Charge Only C1G Rotary Shifter-Black GN4 RR View Auto Dim Mirror w/Display I X8Z Seat Parts Module tI GXX Sentry Key Theft Detenent System NHM Speed Control XMF Spray in Bedliner { CUY Storage Tray CJ2 Supp.Side Curtain Frt!Rr Air Baas CJ1 Supplemental Frt Sea:Side Air Bags CGS Supplemental Side Air Bags SUA Tilt Steering Column GAC Tinted Glass Windows GBB Tinted Windshield Glass XBN Tip Start X88 Tire&Wheel Parts Module TBM Tire Carrier Winch XGM Tire Pressure Monitoring Display XFU Trailer Tow wi4-Pin Connector Wiring JHA Var Intermittent Windshield Wipers LAZ Vehide Information Center 4ZB Vendor Painted Cargo Box Tracking Report Generated On January 25,2019 4:28 PM