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HomeMy WebLinkAbout2019-02-12-Park-Board-Meeting-MinutesCarmel/Clay Board of Parks and Recreation Tuesday, February 12, 2019, 6:00 p.m. Monon Community Center Member(s) Present: James Engledow, James Garretson, Joshua Kirsh, Jenn Kristunas, Nick Plopper, Linus Rude, Rich Taylor, Lin Zheng Member(s) Absent: Wendy Franklin Others Present: Michael Klitzing, Director; Kurtis Baumgartner, Assistant Director; Audrey Kostrzewa, Business Services Director; Debra Grisham, Park Board Attorney Roll Call, Call to Order.& Pledge of Allegiance Board President Taylor welcomed everyone to the Park Board Meeting and asked Mr. Plopper to call the roll. After Mr. Plopper stated there was a quorum, Board President Taylor called the meeting to order at 6:02 p.m. followed by the Pledge of Allegiance. Public Comments There were no public comments. Staff Reports Assistant Director Baumgartner stated the standard staff reports were in the packet. Also included was the 2018 Implementation Status Report, which highlights the Department's annual accomplishments. CAPRA requires that the Department provide this report to the Park Board at least annually. Committee Reports Finance Committee Ms. Kristunas said there was nothing to report. Minutes January 8, 2019 Annual and Regular Park Board Meeting Mr. Kirsh made a motion to approve the minutes as presented, seconded by Mr Plopper, and unanimously passed 8 — 0. Financial Reports Consolidated Financial Report for December 2018 Ms. Kristunas made a motion to acknowledge receipt of the Consolidated Financial Report for December 2018, seconded by Mr. Kirsh, and unanimously passed 8-0. CCPR P&L Statements for January 2019 Ms. Kristunas made a motion to acknowledge receipt of the P&L Statements for January 2019, seconded by Mr. Kirsh, and unanimously passed 8 — 0. Claims Claim Sheet February 12, 2019 Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Mr. Rude, and unanimously passed 8 — 0. Carmel/Clay Board of Parks and Recreation Tuesday, February 12, 2019 Monon Community Center Clay Township Claim Sheet February 12, 2019 Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented, seconded by Ms. Zheng, and unanimously passed 8 — 0. Monetary Gifts, Grants, Partnerships, and Sponsorships for January 2018 — Audrey Kostrzewa Ms. Kostrzewa stated there was nothing to report. New Business Consideration to Purchase Play Feature for Kiddie Pool in The Waterpark — Kurtis Baumgartner Assistant Director Baumgartner asked the Board Members to reference the REVISED cover sheet that was distributed at the meeting. He indicated that the current kiddie pool feature was original to The Waterpark, and it is time to replace. This feature serves those 48" and under who cannot use the other amenities due to height restriction. It also serves those who are not brave enough to use the larger activity feature. Discussion followed. Mr. Kirsh made a motion to authorize the purchase of replacement features for The Waterpark Kiddie Pool from Vortex USA, Inc. in the amount of $100,850 using special purchasing provisions permitted by Indiana Code Sections 5-22-10-8 and 5-22-10-12, seconded by Ms. Kristunas. Discussion followed. Board President Taylor called for the vote and the motion was unanimously passed 8 —0. Old Business West Park — The Groves Rebid Project — Michael Klitzing Ratification of Change Orders for Gibraltar Construction Corp. Director Klitzing indicated the change orders presented to the Park Board for ratification were reviewed and approved by the architect and himself. Mr. Plopper made a motion to ratify Director Klitzing's approval of change order No. 018, Change Order No. 019, Change Order No. 020, Change order No. 021, Change Order No. 022, Change Order No. 023, Change Order No. 024, Change Order No. 025, Change Order No. 026, and Change Order No. 027 for West Park — Groves Rebid Project as presented, seconded by Ms. Kristunas, and unanimously passed 8-0. Updates Director Klitzing said that the contractor continues to make good progress, despite the weather, and is confident of meeting the substantial completion and final completion dates. Inlow Park Playground Redevelopment Project: Updates — Michael Klitzing Director Klitzing said Inlow was in a similar situation as finishing the project is weather dependent. The final surface coat must be done in the spring with the project anticipated to be completed in April. Attorney's Report Ms. Grisham announced there were no new tort claims. However, the Department did receive a revised tort claim for the 4 year old who fell and hit his head at the splash pad in August 2017. The revised tort claim was specific to the Park Board, and it is expected to be denied as well. Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, February 12, 2019 Monon Community Center The court has ordered mediation in the Leyndyke lawsuit. The Park Board will hold an executive session on March 12, 2019 at 5 p.m. Litigation counsel will be asked to attend and answer any questions. At the Park Board Meeting, the Board will be asked to authorize the Director, Park Board Attorney, and Mr. Plopper, serving as a substitute, to attend and negotiate a settlement. It is not a foregone conclusion that there will be a settlement. Any negotiated settlement would have to be brought back before the Park Board to be considered and voted on in a public meeting. Discussion followed. M/I Homes (regarding Monon Lake) has provided an electronic copy of the survey. Corners have been staked for an onsite walkthrough in the near future. Director's Report Director Klitzing stated that his standard report was included in the Board packet. Director Klitzing said that the City Council has asked him to provide a quarterly update at the Council Meetings. His first report was delivered at the meeting on February 4, 2019. Director Klitzing also had the opportunity to participate in Sue Finkham's northeast district meeting on Thursday, February 7, 2019, in addition to other City Department heads. On a relatively sad note, Ben Johnson submitted his letter of resignation. Mr. Johnson has been the ESE Director since the program's inception in 2006. He and his family are relocating in March to Texas due to his wife's new position. Both Director Klitzing and Assistant Director Baumgartner met with Jennifer Brown, who has served as ESE Assistant Director since that position was created. Mr. Johnson highly recommended Ms. Brown to become the new ESE Director. After discussions with Roger McMichael, our liaison with Carmel Clay Schools, the final decision was made to promote Ms. Brown to ESE Director. The Department will begin the recruitment process for her successor, ESE Assistant Director, and will look in-house to fill. Director Klitzing spoke about the new 5-year master plan. The Department intends to do a comprehensive inventory of all resources and include the HOA resources within the community. Director Klitzing announced that on February 5, 2019, the Clay Township Board approved a number of resolutions, which will provide over 18.6 million dollars in funding for capital improvements within the park system. The funding is available for six parks: Carey Grove; Meadowlark; West; River Heritage; Inlow (phase 2); and Flowing Well (bank stabilization and improvements). It also appears that there may be some additional funding for roundabout improvements in Central Park at the 111th Street Entrance. This would be a joint project with the City, Township, and Parks. There will be an agreement between the Park Board and the Township Board providing authorization for these projects. It is anticipated that each park will have a master plan (site plan) that will be presented to the Park Board for approval. This process will include opportunities for public feedback, which is our standard practice. More information is forthcoming. Director Klitzing mentioned briefly that the Department is losing another staff member soon as Audrey Kostrzewa is expected to retire in April. She will be dearly missed. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, February 12, 2019 Monon Community Center Mr. Rude commented that the Department's new website looks really good; it looks fresh and captures your eye. Director Klitzing added this is the first time that Willow Marketing used only the photos provided by their client — CCPR! Lindsay Labas has worked diligently with Willow Marketing in directing and promoting our programs and services offered to the community on this website, which is also mobile friendly. Information Items Board President Taylor welcomed Ms. Zheng. Ms. Zheng said she was very excited to join the Park Board and thanked Director Klitzing and Assistant Director Baumgartner for the recent tour of the parks facilities. School Board: Ms. Zheng spoke about the Carmel High School girls swim team who won the state title for the 33rd consecutive year. Plan Commission: Mr. Kirsh said that recent action resulted in more pedestrian connectivity along Hoover Road. Parks Foundation: Mr. Rude stated that the Parks Foundation has not scheduled their meetings for 2019. Park Board Comments / Discussion There were no additional comments or discussion. Adiournment There being no further business, a motion was made by Mr. Rude, seconded by Ms. Kristunas, and unanimously passed 8 — 0 to adjourn the meeting at 6:54 p.m. Approved, S' nature Signature 3-rz•i9 Date 3 Za12Z 29 Date Page 4