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Home My WebLink AboutCrossRoad Engineers, P.C./ENG/Adl Serv #5/325,400/Regional Detention – Added Scope - Inspection CrossRoad Engineers,P.C. Qtklic Engineering Department-2019 $ Appropriation#2016 Storm Water Bond Fund;P.O.#102902 Contract Not To Exceed$325,400.00 ,ip ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professional"), as City Contract dated February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C. by and through its Board of Public Works and Safety By: By; A6-Hove5pyri. f- James Brainard, Presiding Officer Authorized Signature Date Trent E. Newport Printed Name ary n Burke, M r Date. 6 S" President The Lori S.Watso , r FID/TIN: 35-1963331 Date: 1 6 Last Four of SSN if Sole Proprietor: ATT Date: 05/28/2019 ristine Paule , 9ler Treasurer Date: Z/y/, [S:`Cwtacts1PeoeSro&Goals SeesdEnweoeriegV019\C,ossroad Eogioeers ASA SSAoc:n820191>t0 Pi L11114111011 May 22, 2019 Mr.Jeremy Kashman,City Engineer CROSSROAD City of Carmel ENGINEERS,PC One Civic Square Carmel, IN 46032 Re: Regional Detention-Added Scope; Project No. 18-SW-23 2016 Stormwater Bond Projects Fee Proposal for Construction Inspection Dear Jeremy: As you requested, we have prepared a fee proposal to provide full-time construction inspection services relative to the above referenced project. This project is scheduled to start construction by July 15, 2019. Although not too intense, there will be some construction activity from December 1, 2019 through February 2020. Then it will start again for the parking lot and underground detention removal,and finish- up work such as lighting and landscaping. Everything should be finished by May 2020. Below is a listing of individuals we expect to be using on this project: Trent E. Newport Director Lance Stahley Resident Project Representative To Be Named Project Inspectors To Be Named Assistant Project Inspectors To Be Named CADD Technicians(As Builts) During the 2019 construction duration(estimated 20 weeks),we have budgeted 5 hours per week for the Director, 20 hours per week for the Resident Project Representative, 50 hours per week for the Project Inspector, and 50 hours per week for the Assistant Project Inspector. During the winter activities (estimated 13 weeks),we have budgeted 2 hours per week for the Director and 10 hours per week for the Resident Project Representative. For the finish-up work in spring 2020 (estimated 9 weeks), we have budgeted 2 hours per week for the Director and 20 hours per week for the Resident Project Representative. These budgeted hours,with the corresponding billing rates,yield the estimated costs as shown on the attached spreadsheet. If you should have any questions or need any further information, please do not hesitate to call me at 317-780-1555, ext. 114 or email tnewport@crossroadengineers.com. Sincerely, CrossR d Engineers, PC Exhibit /� Trent E. Newport, P. E. -Y2- President le/// 3417 SHERMAN DR,BEECH GROVE,IN 46107 II 317.780.1555 II CROSSROADENGINEERS.COM 171 Regional Detention --Added Scope; Project No. 18-SW-23 CROSSROAD ENGINEERS,PC 2016 Stormwater Bond Projects Estimated Costs for Construction Inspection ACTIVITY DIR RES PROJ PROJ INSP ASST PROJ CADD REP INSP TECH Construction Duration (2019) 20 wks 100 400 1000 1000 0 Winter Activity(2020) 13 wks 26 130 0 0 0 Construction Duration (2020) 9 wks 18 180 0 0 0 Complete Final Record* 6 wks 12 80 40 0 4 TOTAL HOURS 156 790 1040 1000 4 *Includes"As-Built'information The proposed fee for these estimated hours is as follows: DIRECT LABOR COSTS-- Personnel Class Billing Rate Total Hours Direct Labor Costs Director(2019) $155.00 100 $15,500.00 Director(2020) $160.00 56 $8,960.00 Resident Proj. Rep. (2019) $120.00 400 $48,000.00 Resident Proj. Rep. (2020) $125.00 390 $48,750.00 Project Inspector(2019) $100.00 1000 $100,000.00 Project Inspector(2020) $105.00 40 $4,200.00 Asst. Proj. Inspector(2019) $80.00 1000 $80,000.00 Asst. Proj. Inspector(2020) $85.00 0 $0.00 CADD Technician (2020) $90.00 4 $360.00 TOTAL DIRECT LABOR COSTS $305,770.00 DIRECT NON - LABOR COSTS-- MILEAGE Direct Non-Labor Costs Budgeted mileage rate is $0.52 /mile Director 50 miles/wk x 42 weeks $1,092.00 Resident Proj. Rep. (2019) 150 miles/wk x 20 weeks $1,560.00 Project Inspector(2019) 250 miles/wk x 20 weeks $2,600.00 Asst. Proj. Inspector(2019) 250 miles/wk x 20 weeks $2,600.00 Resident Proj. Rep. (2020) 150 miles/wk x 22 weeks $1,716.00 DESIGN INTENT ASSURANCE Estimated Budget for On-Site Material Testing Services $10,000.00 $19,568.00 TOTAL ESTIMATED COSTS $325,338.00 USE $325,400.00 exhibit A INDIANA RETAIL TAX EXEMPT Page 1 of 1 .City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 102902 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL. INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION 5/23/2019 068025 Project 18-SW-23;Contract Date 02.07.18 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032- BEECH GROVE, IN 46107 - Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 36505 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 2016 Storm Water Bond Account: 44-628.71 1 Each ASA 5-Regional Detention-Added Scope-Construction $325,400.00 $325,400.00 Inspection Sub Total $325,400.00 F C� 6'0 '31 ■ • • . a saes , u . u . '; Send Invoice To: r. _ _ Jill Newport CrossRoad Engineers, P.C. 3417 Sherman Drive Beech Grove, IN 46107 G.O./Storm Water PLEASE INVOICE IN DUPLICATE DEPARTMENT 1 ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $325,400.00 SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID AFFIDAVIT ATTACHED I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL �(+ , 'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO 1 02902 CLERK-TREASURER