BPW 4-17-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, April 17, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the April 3, 2019, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
111
Bid Award for 2019 Paving; Terry Killen, Street Department, announced that Harding Group was
the lowest and most responsive in the amount of$4,749,985.50. Board Member Burke moved to
award the bid to Harding Group in the amount of$4,749,985.50. Board Member Watson seconded.
Request approved 2-0.
Bid Award for Multi-Use Path Along 136th St.from Rangeline Rd. to Stadium Dr. (18-ENG-08);
Chris Ogg, Engineering Department, announced that Schutt-Lookabill Co., Inc was the lowest and
most responsive in the amount of$1,775,981.08. Board Member Burke moved to award the bid to
Harding Group in the amount of$1,775,981.08. Board Member Watson seconded. Request approved
2-0.
Bid Award for Jordan Woods Stormwater Pond Improvements (15-16); Chris Ogg, Engineering
Department, announced that Wadsworth Golf Construction Co. was the lowest and most responsive
in the amount of$689,498.00. Board Member Burke moved to award the bid to Harding Group in
the amount of$689,498.00. Board Member Watson seconded Request approved 2-0.
CONTRACTS
IRequest for Purchase of Goods and Services; Clark Dietz, Inc.; ($149,650.00); 136th Street Path—
Range Line Road to Keystone Parkway (Stadium Drive) -Inspection;Additional Services #1; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Schutt-Lookabill Co., Inc.; ($1,775,981.08); 136th
IStreet Path—Range Line Road to Keystone Parkway (Stadium Drive) - Construction; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; USI Consultants; ($27,900.00); Shelborne Road Path
— 106`h Street to 116th Street-Inspection;Additional Services #2a; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Wadsworth Golf Construction Co.; ($689,498.00);
Jordan Woods Stormwater Pond Improvements- Construction; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-04-17-19-01;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Toshiba Business Solutions; ($146.11 for 36 Payments); Lease
with Maintenance Agreement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services;Alpine Maintenance Group, Inc; ($6,660.00); Clean
HVAC Duct Work at Station 41 per Quote; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Resolution BPW-04-17-19-02;A Resolution of the City of Carmel Board of Public Works
IAcknowledging Receipt of Contract; RJE Business Interiors, Inc.; ($144,783.79); Brookshire Golf
Club—Club House, Bath House, Pool; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Resolution BPW-04-17-19-03;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Psalm 51:10, LLC d/b/a/Office Pride; ($4,000.00); Office
Cleaning; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Purchase of Goods and Services; White Construction; ($44,722.70); Main St& Gray
Road/Main St Multi-Use Pathway/Carey Road&Main St Path Project—Project#16-ENG-55,97
and 109; CO #6; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($1,009.85); 96`h and Gray Road RAB—
Project#16-ENG-34; CO #3; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; (-$447.98); 96`h and Delegates Row RAB
—Project#16-ENG-33; CO #4; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Purchase of Goods and Services; Milestone; ($31,427.40);I 5th Street NE Improvements—
Project#18-SW-21; CO #1 Final; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Late Night on Main Concert; May 24, 2019; 2:00 p.m. —2:00
a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use/Close City Streets; Lakes at Hazel Dell Camp Out; May 31, 2019; 4:00 p.m. —8:00
a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use Center Green; Music on the Monon;June 1, 2019; 3:00 p.m. — 11:00 pm.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets/Center Green/University Green in Village of West Clay;
Fundraiser;June 21, 2019; 3:00 p.m. —8:00 pm.; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request to Use Center Green; Music on the Monon;June 15, 22 29, July 27, August 3, 2019; 3:00
p.m. —11:00 pm.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
I OTHER
Request for Waiver of BPW Resolution No. 04-28-17-01; Utility Pole Replacement; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut/Lane Restriction; 3rd Ave SW and City Center Drive; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Two Additional Curb Cuts for a Circular Drive; 31 Thornhurst Drive; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; 12075 Shelborne Road—Pole
Replacement; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for New Curb Cut for Temporary Construction Entrance; Estates at Towne Meadow; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Additional Curb Cut; 11964 River Road; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for New Curb Cut; 11505 North Pennsylvania—Pennwood Professional Office Park; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Street Closure/Open Pavement Cut; 1S`Street SW and Monon Blvd; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
I
Request for Open Pavement Cut/Lane Restrictions; 13228 Old Meridian; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Open Pavement Cut/Lane Restriction; 126`h Street Path Project; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; 12520 Old Meridian—Installation of Small
Cell Within Buried Utilities District; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Re-Plat; North Augusta Lots 8&9; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 3852 Branch Creek Court; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Variance; 3852 Branch Creek Court; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
IADJOURNMENT
Board Member Burke adjourned the meetin at 10:11 a.m.
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hristine S. Pauley— Clerk-Treasur r
Approved
GAP
ayor James Brainard
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Christine S. Pauley- Clerk-Treasu er