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Home My WebLink AboutBPW 5-1-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, May 1, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10:10 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the April 17, 2019, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS IBid Opening for Roundabout Improvements 116th Street and Range Line Road(16-ENG-37) and Bridge Replacement Westfield Blvd. over Carmel Creek(16-SW-85); Board Member Burke moved to remove the item form the agenda. Board Member Watson seasoned. The item was removed from the agenda. PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-05-01-19-01; Woodside of West Clay; Woodside of West Clay; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-05-01-19-02;Albany Place Section 2; Common Area Sidewalk; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Request for Purchase of Goods and Services; SJCA, P.C.; ($233,380.00); Replacement and Rehabilitation of Multiple Bridges in Brookshire Golf Club; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Current Publishing. LLC; ($70,240.00); 2019 Bike ICarmel Advertisements;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Memorandum of Understanding; Hamilton County Emergency Management; Radio Equipment; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Memorandum of Understanding; Hamilton County Emergency Management; Portable Light Tower Unit 2; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; PKS Construction, Inc; ($1,869.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #6; CO#7; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Purdy, LLC; ($29,786.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #4; CO#5; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Software Engineering Professionals, Inc;Agreement Regarding Little Free Library; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Host Compliance, LLC; ($3,300.00); Host Compliance Services Agreement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Business Associates Agreement; Shepherd Insurance; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; United Consulting Engineers, Inc.; ($118,600.00); Range Line Road from 136th Street to US 31;Additional Services #8 and#8a; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Lightbound, LLC($8,480.00); Various Services; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Testing and Placement of New Mobile Stage Prior to Events; May 8, 2019; 9:00 a.m. — 11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use/Close City Streets; Family Fun to Raise Funds for CCS Teacher Grants; October 26, 2019; 9:00 a.m. —11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use/Close City Streets; Carmel Fest Freedom Run and Walk;July 4, 2019; 7:00 a.m. — 10:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Right of Way; 5 de Mayo Restaurant; May 2, 2019; 8:00 a.m. —4:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; BFTH Thanksgiving Family 5K Run; November 28, 2019; 6:00 a.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; BFTH Thanksgiving Family 5K Run; November 26, 2020; 6:00 a.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Multi-Use Paths; Bike Carmel Family Fun Ride; May 11, 2019; 7:00 a.m. — 12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use City Streets; Bike Carmel Tuesday Evening Slow Rider; May 14, 2019; 4:00 p.m. — 8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Public Plaza; Bike to Work Day; May 17, 2019; 5:00 a.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER IUniform Conflict of Interest Disclosure Statement; Kurt Weddington; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Signature Page Approval; Intersection Improvements at Carmel Drive and Pennsylvania Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Reciprocal Contract of Sale; MClmetro Access Transmission Services Corp— Verizon; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Consent to Encroach; 96`h Street and Keystone Avenue; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restrictions/Path Closures; 14210 Gray Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restrictions; 1201 E 116th Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restrictions/Road Closure/Open Pavement Cut; 75 Nappanee Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; 13100 Old Meridian; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request Re-Plat; Gideon Newby's Addition Lot 7A &Kinzer's Addition Lot 11A; Board Member IBurke moved to approve. Board Member Watson seconded. Request approved 2-0. Add-on item for Variance and Consent to Encroach for Eglin Drive; Hunter's Knoll Homeowners Association. Board Member Burke moved to add the items on. Board Member Watson seconded. Request approved 2-0; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned the meeting at 10:13 a.m. 7 / 1 __ 1 ---'-'7 " 7/ Gf 6u' , �/ (Christine S. Pauley—Clerk-Treasurer Approved /c::::: _z_/ ,.....Lg ayor James Brainard 111 ATTEST: /7 ( !gØ -M C ristin-e S. Pauley- Clerk-Treasure