HomeMy WebLinkAbout06-19-19-03/Acknowledging Receipt of Contract/Conference Technologies, Inc/27,923.23 RESOLUTION NO.BPW 06-19-19-03
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING RECEIPT OF CONTRACT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Cannel, Indiana ("City"), is authorized to
enter into contracts;and
WHEREAS,pursuant to Indiana Code 36-4-5-3,the City's mayor may enter into contracts on behalf of the
City;and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard,has caused to be signed the City contract attached hereto as Exhibit A(the"Contract");and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged,filed in the Clerk-Treasurer's Office,and made available to the public for
review.
NOW, THEREFORE, BE IT RESOLVED by the City of Cannel Board of Public Works and Safety as
follows:
1.The foregoing Recitals are incorporated herein by this reference.
2.The receipt of the Contract is hereby acknowledged.
3.The Contract shall be promptly filed in the office of the Clerk-Treasurer and thereafter made available to
the public for review.
SO RESOLVED this /vl day of Jv(/t_ ,2019.
CITY OF CARMEL,INDIANA
By and through its Board of Public Works and Safety
BY:
/11\&F ilfr5-111/
James Brainard,Presiding Officer
Dat-: A
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Mary Ann Burke,�f: l�
Data: (�
Lori S atso•, : em er
Date: /r 9//q
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Aril
hristine� ey�Cleirreasurer
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Conference Technologies,Inc.
Department of Administration-2019
Appropriation#1205 44-670.99;P.O.#102912
Contract Not To Exceed$27,923.23
AGREEMENT FOR PURCHASE OF GOODS AND SERVICES
THIS AGREEMENT FOR PURCHASE OF GOODS AND SERVICES("Agreement")is hereby entered into by 440
and between the City of Carmel, Indiana, acting by and through its Board of Public Works and Safety("City"), and
Conference Technologies, Inc.,an entity duly authorized to do business in the State of Indiana("Vendor").
TERMS AND CONDITIONS
1. ACKNOWLEDGMENT,ACCEPTANCE:
Vendor acknowledges that it has read and understands this Agreement, and agrees that its execution of
same constitutes its acceptance of all of the Agreement's terms and conditions.
2. PERFORMANCE:
City agrees to purchase the goods and/or services (the "Goods and Services") from Vendor using City
budget appropriation number 1205 44-670.99 funds.Vendor agrees to provide the Goods and Services and
to otherwise perform the requirements of this Agreement by applying at all times the highest technical and
industry standards.
3. PRICE AND PAYMENT TERMS:
3.1 Vendor estimates that the total price for the Goods and Services to be provided to City hereunder
shall be no more than Twenty Seven Thousand Nine Hundred Twenty Three Dollars and Twenty
Three Cents($27,923.23)(the"Estimate").Vendor shall submit an invoice to City no more than once
every thirty(30)days detailing the Goods and Services provided to City within such time period. City
shall pay Vendor for such Goods and Services within thirty-five (35) days after the date of City's
receipt of Vendor's invoice detailing same, so long as and to the extent such Goods and Services
are not disputed, are in conformance with the specifications set forth in Exhibit A, are submitted on
an invoice that contains the information contained on attached Exhibit B,and Vendor has otherwise
performed and satisfied all the terms and conditions of this Agreement.
3.2 Vendor agrees not to provide any Goods and Services to City that would cause the total cost of the
Goods and Services provided by Vendor to City hereunder to exceed the Estimate, unless City has
previously agreed,in writing,to pay an amount In excess thereof.
4. WARRANTY:
Vendor expressly warrants that the Goods and Services covered by this Agreement will conform to those
certain specifications, descriptions and/or quotations regarding same as were provided to Vendor by City
and/or by Vendor to and accepted by City, all of which documents are incorporated herein by reference, and
that the Goods and Services will be delivered in a timely, good and workmanlike manner and free from
defect.Vendor acknowledges that it knows of City's intended use and expressly warrants that the Goods and •
Services provided to City pursuant to this Agreement have been selected by Vendor based upon City's •
stated use.and are fit and sufficient for their particular purpose.
5. TIME AND PERFORMANCE:
This Agreement shall become effective as of the last date on which a party hereto executes same("Effective
Date'),and both parties shall thereafter perform their obligations hereunder in a timely manner,Time is of the
essence of this Agreement.
6. DISCLOSURE AND WARNINGS:
If requested by City, Vendor shall promptly furnish to City, in such form and detail as City may direct,a list of
all chemicals, materials, substances and items used in or during the provision of the Goods and Services
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1
Conference Technologies,Inc.
Department of Administration-2019
Appropriation#1205 44-670.99;P.O.#102912
Contract Not To Exceed$27,923.23
provided hereunder, Including the quantity, quality and concentration thereof and any other information
relating thereto.At the time of the delivery of the Goods and Services provided hereunder,Vendor agrees to
furnish to City sufficient written warning and notice (including appropriate labels on containers and packing)
of any hazardous material utilized in or that is a part of the Golds and Services.
7. LIENS:
Vendor shall not cause or permit the filing of any lien on any of City's property. In the event any such lien Is
filed and Vendor fails to remove such lien within ten (10)days after the filing thereof,by payment or bonding,
City shall have the right to pay such lien or obtain such bond,all at Vendor's sole cost and expense.
8. DEFAULT:
In the event Vendor: (a) repudiates, breaches or defaults under any of the terms or conditions of this
Agreement, including Vendor's warranties;(b) tails to provide the Goods and Services as specified herein;
(c)fails to make progress so as to endanger timely and proper provision of the Goods.and Services and does
not correct such failure or breach within five (5) business days (or such shorter period of time as Is
commercially reasonable under the circumstances) after receipt of notice from City specifying such failure or
breach;or(d)becomes insolvent, is placed Into receivership, makes a general assignment for the benefit of
creditors or dissolves,each such event constituting an event of default hereunder,Cityshall have the right to
(1)terminate all or any parts of this Agreement, without liability to Vendor, and (2) exercise all other rights
and remedies available to City at law and/or in equity.
9. INSURANCE AND INDEMNIFICATION;
Vendor shall procure and maintain in full force and effect during the term of this Agreement,with an insurer
licensed to do business in the State of Indiana,such Insurance as is necessary for the protection of City and
Vendor from all claims for damages under any workers' compensation, occupational disease and/or
unemployment compensation act; for bodily injuries including, but not limited to, personal Injury, sickness,
disease or death of or to any of Vendor's agents, officers,employees,contractors and subcontractors;and,
for any injury to or destruction of property,including, but not limited to, any loss of use resulting therefrom.
The coverage amounts shall be no less than those amounts set forth in attached Exhibit C. Vendor shall
cause its insurers to name City as an additional insured on all such insurance policies,shall promptly provide
City,upon request,with copies of all such policies,and shall provide that such insurance policies shall not be-
canceled without thirty(30)days prior notice to City.Vendor shall indemnify and hold harmless City from and
against any and all liabilities,olefins,demands or expenses(including,but not limited to,reasonable attorney
fees)for injury,death and/or damages to any person or property arising from or in connection with Vendor's
provision of Goods:and Services pursuant to or under this Agreement or Vendor's use of City property.
Vendor further agrees to indemnify, defend and, hold harmless City and its officers, .officials, agents and
employees from all claims and suits of whatever type, including, but not limited to, all court costs,attorney
fees, and other expenses, caused by any act or omission of Vendor and/or of any of Vendor's agents,
officers, employees, contractors or subcontractors in the performance of this Agreement, These
indemnification obligations shall survive the termination of this Agreement,
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2
Conference Technologies,Inc.
Department or Adtninistration-2019
Appropriation 01205 44-670.99;P.O.#102912
Contract Not To Exceed$27.923.23
10. GOVERNMENT COMPLIANCE:
Vendor agrees to comply with all federal,state and local laws,executive orders,rules,regulations and codes
which may be applicable to Vendors performance of its obligations.under this Agreement, and all relevant
provisions thereof are Incorporated herein by this reference. Vendor agrees to indemnify and hold harmless
City from any loss, damage and/or liability resulting from any such violation of such laws, orders, rules,
regulations and codes.This indemnification obligation shall survive the termination of this Agreement.
11, NONDISCRIMINATION:
Vendor represents and warrants that It and all of Its officers, employees, agents, contractors and
subcontractors shall comply with all laws of the United States, the State of Indiana and City prohibiting
discrimination against any employee,applicant for employment or other person in the provision of any Goods
and Services provided by this Agreement with respect to their hire,tenure,terms,conditions and privileges of
employment and any other matter related to their employment or subcontracting, because of race, religion,
color, sex, handicap, national origin, ancestry, age, disabled veteran status and/or Vietnam era veteran
status.
12. E-VERIFY:
Pursuant to I.C. §22-5-1.7 et seq.,as the same may be amended from lime to time, and as is incorporated
herein by this reference (the "Indiana E-Verify Law"), Vendor is required to enroll In and verify the work
eligibility status of its newly-hired employees using the E-Verify program, and to execute the Affidavit
attached herein as Exhibit D, affirming that it is enrolled and participating in the E-verify program and does
not knowingly employ unauthorized aliens. In support of the Affidavit, Vendor shall provide the City with
documentation indicating that it has enrolled and is participating in the E-Verify program. Should
Vendor subcontract for the performance of any work under and pursuant to this Agreement, it shall fully
comply with the Indiana E-Verify Law as regards each such subcontractor. Should the Vendor or any
subcontractor violate the Indiana E-Verify law, the City may require a cure of such violation and thereafter, if
no timely cure is performed, terminate.this Agreement in accordance with either the provisions,hereof or
those set forth in the Indiana E-Verify Law.The requirements of this paragraph shall not apply should the E-
Verify program cease to exist.
13. NO IMPLIED WAIVER:
The failure of either party to require performance by the other of any provision of this Agreement shall not
affect the right of such party to require such performance at anytime thereafter, nor shall the waiver by any
party of a breach of any provision of this Agreement constitute a waiver of any succeeding breach of the
same or any other provision hereof.
14. NON-ASSIGNMENT;
Vendor shall not assign or pledge this Agreement,whether as collateral for a loan or otherwise,and shall not
delegate Its obligations under this Agreement without City's prior written consent.
15. RELATIONSHIP OF PARTIES:
The relationship of the parties hereto shall be as provided for in this Agreement, and neither Vendor nor any
of its officers, employees, contractors,subcontractors and agents are employees of City.The contract price
set forth herein shall be the full and maximum compensation and monies required of City to be paid to
Vendor under or pursuant to this Agreement
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3
Conference Technologies,Inc.
Department of Administration-2019
Appropriation#1205 44.670.99;P.O.41102912
Contract Not To Exceed$27,923.23
16. GOVERNING LAW:LAWSUITS:
This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana,
except for its conf:ictof laws provisions.The parties agree that,in the event a lawsuit is tiled hereunder,they
waive their right to a jury trial, agree to file any such lawsuit in art appropriate court in Hamilton County,
Indiana only,and agree that such court is the appropriate venue for and has jurisdiction over same.
17. SEVERABILITY:
If any term of this Agreement is invalid or unenforceable under any statute, regulation,ordinance,executive
order or other rule of law,such term shall be deemed reformed or deleted,but only to the extent necessary to
comply with same,and the remaining provisions of this Agreement shall remain in full force and effect.
18. NOTICE:
Any notice provided'for in this Agreement will be sufficient if it is in writing and is delivered by postage
prepaid U.S. certified mail, return receipt requested, to the party to be notified at the address specified
herein:
If to City: City of Carmel AND Douglas C.Haney,
One Civic Square Corporation Counsel
Carmel, Indiana 46032 Department of Law
One Civic Square
Carmel, Indiana 46032
If to Vendor: Conference Technolgies, Inc.
11653 Adie Road
Maryland Heights, MO 63043
Notwithstanding the above, notice of termktation under paragraph 19 hereinbelow shall be effective if given
orally,as long as written notice is then provided as set forth hereinabove within five(5)business days from
the date of such oral notice.
19. TERMINATION:
19.1 Notwithstanding anything to the contrary contained in this Agreement, City may, upon notice to
Vendor, immediately terminate this Agreement for cause, in the event of a default hereunder by
Vendor and/or if sufficient funds are not appropriated or encumbered to pay for the Goods and
Services to be provided hereunder. In the event of such termination, Vendor shall be entitled to
receive only payment for the undisputed invoice amount representing conforming Goods and
Services delivered as of the date of termination, except that such payment amount shall not exceed
the Estimate amount In effect at the time of termination,unless the parties have previously agreed in
writing to a greater amount.
19.2 City may terminate this Agreement at any time upon thirty(30) days prior notice to Vendor. In the
event of such termination, Vendor shall be entitled to receive only payment for the undisputed
Invoice amount of conforming Goods and Services delivered as of the date of termination, except
that such payment amount shall not exceed the Estimate amount in effect at the time of termination,
unless the parties have previously agreed in writing to a greater amount.
19,3 The City may terminate this Agreement pursuant to Paragraph 11 hereof,as appropriate.
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4
Conference Technologies,Inc.
Department of Administration-2019
Appropriation#1205 44-670.99;P.O.#102912
Contract Not To Exceed$27,923.23
20. REPRESENTATIONS AND WARRANTIES
The parties represent and warrant that they are authorized to enter into this Agreement and that the persons
executing this Agreement have the authority to bind the party which they represent.
21. ADDITIONAL GOODS AND SERVICES
Vendor understands and agrees that City may,from time to time, request Vendor to provide additional goods
and services to City. When City desires additional goods and services from Vendor, the City shall notify
Vendor of such additional goods and services desired, as well as the time frame in which same are to be
provided. Only after City has approved Vendor's time and cost estimate for the provision of such additional
goods and services, has encumbered sufficient monies to pay for same, and has authorized Vendor, in
writing, to provide such additional goods and services,shall such goods and services be provided by Vendor
to City.A copy of the City's authorization documents for the purchase of additional goods and services shall
be numbered and attached hereto in the order in which they are approved by City.
22. TERM
Unless otherwise terminated in accordance with the termination provisions set forth in Paragraph 19 •
hereinabove,this Agreement shall be In effect from the Effective Date through December 31,2019 and shall,
on the first day of each January thereafter, automatically renew for a period of one(1)calendar year,unless •
otherwise agreed by the parties hereto. •
23. HEADINGS
All heading and sections of this Agreement are inserted for convenience only and do not form a part of this
Agreement nor limit, expand or otherwise alter the meaning of any provision hereof.
24, BINDING EFFECT
The parties, and their respective officers, officials, agents, partners, successors, assigns and legal
representatives,are bound to the other with respect to all of the covenants, terms,warranties and obligations
set forth in Agreement.
25. NO THIRD PARTY BENEFICIARIES
This Agreement gives no rights or benefits to anyone other than City and Vendor.
26. DEBARMENT AND SUSPENSION
26.1 The Vendor certifies by entering into this Agreement that neither it nor its principals nor any of its
subcontractors are presently debarred, suspended,proposed for debarment,declared ineligible or voluntarily
excluded from entering into this Agreement by any federal agency or by any department, agency or political
subdivision of the State of Indiana. The term "principal" for purposes of this Agreement means an officer,
director, owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the operations of the
Vendor.
26.2 The Vendor certifies that it has verified the state and federal suspension and debarment status for all
subcontractors receiving funds under this Agreement and shall be solely responsible for any recoupment,
penalties or costs that might arise from use of a suspended or debarred subcontractor. The Vendor shall
immediately notify the City if any subcontractor becomes debarred or suspended, and shall, at the City's
request,take all steps required by the City to terminate its contractual relationship with the subcontractor for
work to be performed under this Agreement.
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5
Conference Technologies,Inc.
Department of Administration-2019
Appropriation#1205 44-670.99;P.O.#102912
Contract Not To Exceed$27,923.23
27. ADVICE OF COUNSEL:
The parties warrant that they have read this Agreement and understand it,have had the opportunity to obtain
legal advice and assistance of counsel throughout the negotiation of this Agreement, and enter into same
freely,voluntarily,and without any duress,undue influence or coercion.
28. ENTIRE AGREEMENT:
This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire
agreement between Vendor and City with respect to the subject matter hereof, and supersedes all prior oral
or written representations and agreements regarding same.•Notwithstanding any other term or condition set
forth herein, but subject to paragraph 16 hereof,to the extent any term or condition contained in any exhibit
attached to this Agreement or in any document referenced herein conflicts with any term or condition
contained in this Agreement, the term or condition contained In this Agreement shall govern and prevail.
This Agreement may only be modified by written amendment executed by both parties hereto, or their
successors in interest.
IN WITNESS WHEREOF,the parties hereto have made and executed this Agreement as follows:
CITY OF CARMEL,INDIANA CONFERENCE TECHNOLOGIES, INC.
by and through its Board of Public
Works and Safety
By: By:
" " t �r
�ames Brainard, Presiding Offic Authorized Signature
Date: 6 /O- /7
nt,,, ' o„v-
Printed Name
Mary Ann Burke, Member
Date: (.o�,�i
Title
Lori S.Watson,Member FID/TIN: `1 1—t''8 t
Date:
Last Four of SSN if Sole Proprietor:
ATTEST: II
Date: r b'°
Christine S.Pauley, Clerk-Treasurer
Date:
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CONFERENCE
TECHNOLOGIES, INC
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E? City of Carmel Caucus Room .4 fir {}R :�i�. is ,wu e
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DATE
Thursday, 25 April 2019
•
•
PREPARED BY
•
Mark Fox
L -
Design Consultant I
st `' s f V
^ Sk _
Exhibit A-
tofto
Overview and Goals
CON f oRENCE At Conference Technologies, Inc.,we ensure our technology,
processes,and people are the most knowledgeable and
efficient resource to serve you as your solutions partner.
Dear Todd Luckoski,
It was a pleasure to speak with you regarding your upcoming project.Thank you for the time to
review your needs and Identify your requirements. Based on our needs analysis we have
developed a recommended solution for you. Conference Technologies, Inc. has the industry
experience to create customized solutions to meet today's technology challenges. These
solutions Include consulting,design, Implementation,and service.
Enclosed is a project proposal for your revleW and consideration that outlines scope, timelines,
deliverables,and our support plan to care for your investment.After review I will contact you to
discuss any questions you or your team may have about this solution. Our team is excited about
the opportunity to provide you with a fantastic experience and making your project a success.
Sincerely,
Mark Fox
Design Consultant
Conference Technologies, Inc.
317-762-0481
MFox@conferencetech.com
Exhibi
t
20 fc)
CONFIDENTIAL I WAWCONFERENCETECH COM J 19240U12
Scope of Work
Proposal Number: J19240012
Proposal Date: 4/25/2019
Prepared for: City of Carmel
Attn: Todd Luckoski Prepared by: Mark Fox
Phone: 317-571-2400 Phone: 317-762-0481
Email: tuckoski@carmel.in.gov Email: MFox@conferencetech.com
Bill to:City of Carmel Ship to:City of Carmel
3 Civic Square 3 Civic Square
Carmel, IN Carmel, IN
46032 46032
Exhibit
CONFDENTIAL I V`MAN CONFERENCETECH.COIN J 10240012
Timeframe
To complete the work outlined in the project scope, we will need approximately 6 weeks
from proposal acceptance.A project manager will be assigned to communicate with you
at critical milestones. Upon notice to proceed,we will begin your project plan
immediately.
•
Phase Week
Notice to Proceed& Project Kickoff 9
Engineering 2
Procurement 3
Programming & Rack Fabrication 4
Onsite Installation 5
Commissioning &Training B
•
Exhibit_ A _
Li 1l0
CONFIDENTIAL 1 whyv CON FERENCETECH COM J19340012
Your Investment
Below is the cost of this solution based on the outlined scope of work. If you have
questions about the complete solution, please let us know how we can help align this
investment with additional needs or changes in scope.
Proposal Summary
Description Price •
Equipment $21,160.75
Implementation Services $5,598.64
Freight $1,163.84
Subtotal $27,923.23
Tax $0.00
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=
Recommended
,.Description Price
2 Additional Years CTI Complete Service Agreement $2,235.76
4 Additional Years CTI Complete Service Agreement $4,471.51
Down Payment Requirements
Terms are with approved credit. For orders that exceed ten thousand dollars; 60% to
initiate order,40% NET 30, or progress billing based on purchase agreement at time of
order. Payments made by credit card are subject to a 2.5% fee.
Exhibit_ /
(E/ O
CONFIDENTIAL I VW9WCONFERENCETECH.COM . 19240012
Why Us?
Our CTI Complete service is there for you 24/7 through our dedicated CT] Care
customer experience team. Through on-site technical service, recommended
programming upgrades, and quarterly reliability checks, your system is covered for the
unexpected, as well as planned maintenance. Your teams will be trained to operate
equipment with confidence.When critical meetings arise,we help ensure system
performance with proactive system testing and an on-site checklist so your systems will
be ready when it matters most. Our managed services staff does more than diagnose
and repair failures, they help plan for system life cycles.
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Exhibit
CONFIDENTIAL I VWVW CON.FEREPICETECH.COM J192400I2 '
Bill of Materials
City of Carmel Caucus Room
Manufacturer Description Qty Unit Price Ext.
Price
3:Video Systems Equipment: $41.15
Logitech Logitech MK520 Wireless Keyboard and Mouse for all PC(2 yr 1 $41.15 $41.15
batt life)(RX can be Extended)
Display Systems Equipment:$13,832.22
Newline TRUTOUCH X9 Unified Collaboration System wl QuickLaunch PE 1 $13,832.22
$13,832_22
Video Systems Equipment: $2,162.04
AJA HD/SD SDI to HDMI, includes 1 meter HDMI cable 1 $304.41 $304.41
CHIEF FCA503 ASSEMBLY 1 $97.91 $97.91
Tightrope The All Courses Bundle provides one user with access to User and 1 $283.53 $263.53
Admin level courses (CAR-ACAD-USER) and CAR-ACAD-
ADMIN) Each bundle provides one user with unlimited access to
the courses for 60 days
Tightrope Initial installation assistance of Carousel server software in virtual 1 $441.18 $441.18
environments or on 3rd party appliances.Applies to a single server
instance.Does not include any advanced configuration assistance
or player installation assistance. Notes: Remote access required.
Please allow 1-2 business days for scheduling.
Tightrope Perpetual Carousel digital signage player software license for 1 $423.53 $423.53
Apple TV, BrightSign, and Windows based media players.
(Customer supplied server environment or Carousel server
hardware required)
BrightSign H.265,True 4K,dual video decode,enterprise HTML5 player with 1 $606.67 $606.67
expanded I/O package, PoE+&Live TV
Panelcrafters SG FP W/HDMI-wall plate for cart 1 $24.81 $24.81
Audio Systems Equipment: $2,257.18
Shure ULXS124185-G3 Diversity combo system 1 $880.71 $880.71
Extron MP 101 -mic to line pre amp 1 $123.53 $123.53
Extron XPA U 1002,2 Ch.Arne 1 $429.41 $429.41
Extron SB 33 A 75-80,Sound Bar 1 $764.71 $764.71
Extron SMK V SB 33,VESA Mounting Kit 1 $58.82 $58.82
Exhibit A Z r UO
CONFIDENTIAL I VWVW.CONFERENCETEChi CO
M J10240012
Control Systems Equipment: $911.76
Extron IPCP PRO 250 Controller 1 $700.00 $700.00
Extron EBP 108 D Button Panel with 6 Buttons - Decorator-Style Wall 1 $211.76 $211.76
plate
Rack Accessories and Furniture: $1,956.40
CHIEF VIDEO CONFERENCE CART 1 $1,838.75 $1,838.75
Extron SMB 112 Two-gang, Black 1 $117.65 $117.65
Exhibit �v
CONFIDENTIAL I WVW/.CONFERENCETECH CONi J192 0012 I
Standard Disclaimer
Conference Technologies, Inc. provides for twelve(12) months of CTI Complete on all system
purchases. Conference Technologies, Inc. warrants the system implemented is free from defects
in material and workmanship, in accordance with the contract, drawings, specifications,
alterations and additions thereto,for a period of twelve(12) months from the date of
commencement of use,substantial completion,or date of notice of completion,whichever occurs
first.This coverage does not protect against consumables, severe weather, and acts of God.
Terms
Terms are with approved credit. For orders that exceed ten thousand dollars;60%to initiate
order, 40% NET 30, or progress billing based on purchase agreement at time of order. Payments
made by credit card are subject to a 2.5%fee.
All applicable taxes are the responsibility of the purchaser and will be added to the final invoice.
Any cancelled orders or returns are subject to manufacturer acceptance; shipping and restocking
fees may apply.This proposal is valid for ninety(90) days.
Installation Description and Requirements
Provided by Conference Technologies, Inc.: If Installation is purchased, Conference
Technologies,Inc.will install all A/V components. Conference Technologies,Inc.will also perform
all programming, alignments, and end-user training, Conference Technologies, Inc.will provide
A/V project management, and provide drawings as required.This install price assumes a Monday
through Friday 8:00am to 5:00pm install time. Room availability must be In consecutive 8 hour
blocks.Any required changes or rushes may affect the final price.
Provided by Others
Electrical requirements are to be provided by others unless specifically included in Conference
Technologies, Inc. Scope of Work.
Statement
This system proposal is the property.of Conference Technologies, Inc. and is delivered with the
sole intent of being viewed by management of City of Carmel for evaluation purposes only.This
proposal or any part of this proposal is not to be presented to, or viewed by any other party,
vendor or Conference Technologies, Inc.competitor without the written consent of Conference
Technologies, Inc. Any effort to do so will be considered a violation of copyright law.
Exhibit A
IWJ.CONFERENCETECH.COM L �"
I�
CONFIDENTIAL J19240012 I
Next Steps
1. Upon Notice to Proceed, Conference Technologies, Inc. will begin executing the
project plan with an internal handoff of the project to our operations team.
2. If you have questions about the process as we move forward, please contact me at
MFox@conferencetech.com or 317-762-0481.
3. You will be contacted by a Conference Technologies, Inc. Project Manager to
schedule a project kickoff meeting to review the project scope and schedule.
-AAA --
Customer Signature 'CTI Signature
—7—eth .n'`
Printed Name Printed Nam
01/rP JNLF�L
Title Title
5�3t.1t�
Date Date
Exhibit A
�0 of-��11
(V
CONFIDENTIAL I VvAMTN.CONFERENCETECH COM J19240012
EXHIBIT B
Invoice
Date:
Name of Company:
Address &Zip:
Telephone No.:
Fax No.:
Project Name:
Invoice No.
Purchase Order No:
Goods Services
Person Providing Date Goods/Services Provided Cost Per Hourly Total
Goods/Services Goods/ (Describe each good/service Item Rate/
Service separately and in detail) Hours
Provided Worked
GRAND TOTAL
Signature
Printed Name
EXHIBIT C
INSURANCE COVERAGES
Worker's Compensation&Disability Statutory Limits
Employer's Liability:
Bodily Injury by Accident/Disease: $100,000 each employee
Bodily Injury by Accident/Disease: $250,000 each accident
Bodily Injury by Accident/Disease: $500,000 policy limit
Property damage,contractual liability,
products-completed operations:
General Aggregate Limit(other than
Products/Completed Operations): $500,000
Products/Completed Operations: $500,000
Personal&Advertising Injury
Policy Limit: $500,000
Each Occurrence Limit: $250,000
Fire Damage(any one fire): $250,000
Medical Expense Limit.(any one person): $ 50,000
Comprehensive Auto Liability(owned,hired and non-awned)
Bodily Single Limit: $500,000 each accident
Injury and property damage: $500,000 each accident
Policy Limit: $500,000
Umbrella.Excess Liability
Each occurrence and aggregate: $500,000
Maximum deductible: $ 10,000
EXHIBIT D
AFFIDAVIT
L t °" "" , being first duly sworn,deposes and says that
he/she is familiar with and has personal knowledge of the facts herein and, if called as a witness in this
matter,could testify as follows:
1. I am over eighteen(18)years of age and am competent to testify to the facts contained
herein.
2. I am now and at all times relevant herein have been employed by
JLovk , ►�� (the"Employer")
in the position of
3. I am familiar with the employment policies,practices,and procedures of the Employer and
have the authority to act on behalf of the Employer.
4. The Employer is enrolled and participates in the federal E-Verify program and has
provided documentation of such enrollment and participation to the City of Carmel,
Indiana.
5. The Company does not knowingly employ any unauthorized aliens.
FURTHER AFFIANT SAYETH NOT.
EXECUTED on the 10\AI\ day of ,20 OA .
Printed: \ fl� lla "'`
I certify under the penalties for perjury under the laws of the United States of America and the State of
Indiana that the foregoing factual statements and representations are-true and correct.
Printed: 1 " ^^
.. . _..... _. .
INDIANA RETAIL TAX EXEMPT Page I 0(1
Clity
of
Carmel
CERTIFICATE NO.003120155 002 0 PURCHASE ORDER
NUMBER
FEDERAL EXCIsE TAX OEM PT 1 029 I 2
ONE CIVIC SQUARE 3076000972 THIS NUMBER MUST APPEAR Ott INVOCES.A/P
CARMEL.INDIANA 46032.2584 VOUCHER ORNERY MEMO,PACKING SUPS.
qHIPPIHO LABELS AND ANY 0:0114SPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL•1997
PURCHASE OROER DATE DATE REQUIRED REQUISITION No. • VENDOR NO. DESCRIPTION . .
•1.- - . _.... .. I
5/3012019 373286
CONFERENCE TECHNOLOGIES INC General Administration
VENDOR 11653 AIME RD SHIP 1 Civic Square
TO Cannel,IN 46032-
. MARYLAND HEIGHTS,MO 63043-
PURCHASE ID BLANKET CONTRACT PAYMENT TERMS /. FREIGHT
,-
3 EIS92
•
ou4riirt UNIT OF MEASURE 1 OESCRIPTION UNIT PRICE EXTENSION
Department; 1205 Fund;101 General Fund
Account: 44-670.99
1 Each Other Contracted Services 527,923.23 $27,923:23
Sub Total $2 7,02.3.23
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Send Invoke TO: \ 1 fl"..':.A i'N-f;tif..:.,.. , li:40.3'.;--51:7.1...".CI /
V '. ' . - .--..') /
Dept of Administration •
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,
1 Civic Square •
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Carmel,IN 46032- ."-. ..- I /-A ! *..•.''.
PLEASE INVOICE IN DUPLICATE
DEPARTMENT , ACCOUNT PROJECT : PROJECTACCOLINT AMOUNT
PAYMENT $27,923.23
SHIPPING INSTRUCTIONS 'NP+/OWNER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.0.NUMBER IS MACE A
PART Or THE VOUCHERAND EVERY MICE AND VOUCHER HAS THE PROPER SWORN
'SHP PREPAID, AFFIDAVIT ATTACHED. I HEREBY CERTIFY ThAt WERE IS AN UNO6IKATED BALANCE IN
'C.O.D.SHIPMENT CANNOT 0EACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THEADOVE°RIDER.
'PURCHASE ORDER NUMBER MUST AP PEAR ON ALL SNIPPING LABEL
c
'ThISOROER ISSUEOINCOMPLIONCE WITH CHAPTER 99.ACTS 1945 _.... , .....•-...4.,si A.,.....,
AND ACTS MIENDA1ORY THEREOE AND SUPPIEUENT THERETO. ORDERED BY
James Odder James Crider
TITLE Administration Administration
CONTROL NO. 1 029 12 CLERK-TREASURgR