HomeMy WebLinkAboutBPW 6-19-19 Minutes Board of Public Works and Safety Meeting
Agenda
Wednesday, June 19, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:02 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the June 5, 2019, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Regional Detention—Added Scope (Project No. 18-SW-23); Board Member Burke
IOpened the bids and read them aloud:
Contractor Bid
Morphey Construction $1,492,000.00
White Construction $1,843,000.00
Beaty Construction $2,002,600.00
Millennium Contractors $2,485,700.00
CONTRACTS
Request for Purchase of Goods and Services;American Structurepoint, Inc.; ($181,055.04); INDOT
LPA Project- Carmel Drive and Pennsylvania -Inspection; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; VS Engineering; ($26,000.00);Jordan Woods
Stormwater Improvements-Inspection;Additional Services #3a; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; VS Engineering; ($39,000.00);Jordan Woods
Stormwater Pond Improvements -Inspection;Additional Services #6; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
IRequest for Sublease and Management Agreement; Clay Township and Carmel Clay Municipal
Building Corporation; Fire Truck/Fire Station #41 Project; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Limited Warranty Deed; Carmel Clay Municipal Building Corporation; ($10.00);
Station #42; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Limited Warranty Deed; Carmel Clay Municipal Building Corporation; ($10.00);
Station #46; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Limited Warranty Deed; Carmel Clay Municipal Building Corporation; ($10.00);
Station #41; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Sublease and Management Agreement; Clay Township and Carmel Clay Municipal
Building Corporation; Fire Station Improvements/Fiber Ring Project; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Sublease and Management Agreement; Clay Township and Carmel Clay Municipal
Building Corporation; Fire Administration Building and Museum Project; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Project Agreement; Clay Township; Monon Trail, Japanese Garden and Roundabout
Projects; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Resolution BPW-06-19-19-04;A Resolution of the Board of Public Works and Safety of the City of
ICarmel, Indiana Transferring Properties and Approving Limited Warranty Deeds and Sublease and
Management Agreements; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Resolution BPW-06-19-19-03;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Conference Technologies, Inc; ($27,923.23); Other Contracted
Services; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Utility Reimbursement Agreement; Indianapolis Power and Light Company; (6,582.48);
Ditch Road Path; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request for Purchase of Goods and Services; Performance Contracting, Inc; ($16,138.00);
Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #8; CO#5; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Hittle Landscaping, Inc; ($18,530.00); Brookshire
Golf Clubhouse, Bath House, and Pool Project—Bid Package #19; CO#2; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Gaylor Electric, Inc; (-$3,674.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #17; CO #9; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Harding Group, Inc; ($9,539.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #18; CO #3; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Purdy, LLC; ($7,627.00); Brookshire Golf Clubhouse,
Bath House, and Pool Project—Bid Package #4; CO #6; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services;Anova Technical Services; ($36,147.00); Brookshire
Golf Clubhouse, Bath House, and Pool Project; CO #1; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-06-19-19-02;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Brookshire Pool Club, Inc; ($30,000.00); Pool Services; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-06-19-19-05;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Gaylor Electric; ($42,200.00); Brookshire Golf Club—Club
House, Bath House, and Pool; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services;Angel Oak Tree Care—Angel's Touch Lawn Care, Inc;
($75,000.00); Tree Removal and Other Landscape Services; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Schutt-Lookabill; ($22,025.00); Multi-Use Path and
Pedestrian Bridge—Project#18-ENG-08; CO#3; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Morphey Construction; ($5,345.67); Village of West
IClay Underdrain Construction—Project#19-01; CO #1; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Carmel City Center—Hanover Place Street; Carmel Fashion Week—Premier Event
Summer Fashion Show;June 22-23, 2019; 5:00 p.m. —10:00 a.m.; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request to Use/Close City Street; Testing Mobile Stage Set-Up; June 26, 2019; 9:00 a.m. —11:00
a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved
2-0.
Request to Use City Hall Lobby; Mayor's Reception;July 3, 2019; 2:00 p.m. —8:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Street; Neighborhood Barbeque;June 30, 2019; 4:00 p.m. — 10:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
OTHER
IResolution BPW-06-19-19-01;A Resolution of the Board of Public Works and Safety of the City of
Carmel, Indiana, Approving the Transfer and Presentation of Pistol; Bruce A. Knott; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Path Closure; 241 1 s1 Ave SE; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Lane and Sidewalk Closures; Proscenium—1224 South Range Line Road; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; 248 2nd St SW; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Open Pavement Cut; 220 1 st Ave NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Pole Replacement in
Various Locations; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; Redd Road(Dead Ends Near 11036 N. Michigan
Road); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Lane and Sidewalk Closures; 1224 South Range Line Road-Proscenium; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 12246 Hobby Horse; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Consent to Encroach; 4663 Lambeth Walk; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
IRequest for Variance; 12246 Hobby Horse; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Variance; 4663 Lambeth Walk; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Burke adjourned the meeting at 10:04 a.m.
Chr stifle S. Pauley— lerk-Treasurer
I Approved / ...2..„....,......
or James Brainard
ATTE
,i '
ristine S. Pauley- Clerk-Treasurer