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Home My WebLink AboutBPW 6-5-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, June 5, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10:02 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the May 15, 2019, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS IBid Opening for Used Engineering Department Vehicle. There were no bids submitted. PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-06-05-19-01; Village of West Clay Section 10010 A, B, C&D; Stabilization/Sidewalks/Curbs and Paving/Sidewalks/Street Trees/Sidewalks/Street Trees/Sidewalks and Ramps; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-06-05-19-02; Woods at Shelborne 1; Tree Clearing/Common Area Sidewalk/Paving and Curbs; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-06-05-19-03; The Preserve at Bear Creek Section 1; Monuments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-06-05-19-04; The Shoppes at Bridges Phase 2; Erosion Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS IRequest for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($325,400.00); Regional Detention—Added Scope -Inspection;Additional Services #5; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($480,926.75); Duke Energy Relocation—Phase 2 North; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Melrose Pyrotechnics, Inc; ($45,500.00); Fireworks CarmelFest 2019/Fireworks NYE 2019; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Purchase of Goods and Services; Harding Group, LLC; ($4,749,985.50); 2019 Paving; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Agreement to Make Payments in Lieu of Taxes; Meridian Development Services, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; James Meyers Construction, LLC; ($15,459.00); Repair Damaged Concrete Area Behind Bays at Station 43; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gridlock Traffic Systems, Inc; ($104,613.96); Striping; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Smock Fansler; ($3,270); Gray Road Improvements— Project#16-ENG-16; CO #3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Schutt-Lookabill Co; (-$15,099.91) Multi-Use Path and Pedestrian Bridge 136`h Street—Range Line to Stadium Dr. —Project#16-ENG-08; CO#1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Schutt-Lookabill Co; ($2,563.14) Multi-Use Path Along 1361h Street from Range Line to Stadium Dr. —Project#16-ENG-18; CO #2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction; ($40,424.15); Shelborne Trail/96th Street Trail—Project#16-ENG-73; CO #5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; Carmel 5K for Haiti; July 27, 2019; 4:00 a.m. — 11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Civic Square Gazebo; Summer Concert Series; June 5—Sept 25 (Wednesdays), 2019; 4:00 p.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Monon Trail; Sun King Community Fitness;August 10, 2019; 9:00 a.m. —11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest to Use Monon Trail; Sun King Community Fitness;June 29, 2019; 9:00 a.m. —11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use/Close City Streets; Block Party;August 17, 2019; 2:00 p.m. —8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Multi-Use Paths; Bike Carmel Family Fun Ride;June 8, 2019; 7:00 a.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest to Use Midtown Plaza/Monon Blvd; Bike Carmel Slow Roll Ride;June 11, 2019; 3:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. OTHER Request for Water Line Easement Agreement; Donald L. Hayes; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Use of Sidewalk&Right of Way; Zagster Bike Stations—Monon Trail Adjacent to Mezz 42 Apartment Complex; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; 495 E 1161h Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; 111 Harrowgate Drive; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Path Closure; 106`h & Monon Trail; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restriction; 500 East 106t Street; Replacement of an Existing Aerial Fiber Optic Lines; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restrictions/Path Closure; 12845 Old Meridian—Hom2Suites Hotel; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Street Closure/Open Pavement Cut; 721 Auman Drive and 842 Oswego Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Grant of Perpetual Storm Water Quality Management Easement;Juniper on Main— 110 East Main Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Grant of Perpetual Storm Water Quality Management Easement; Nottinghamm, LLC— 10580 North Michigan Road; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Stormwater Technical Standars Variances; Estates at Towne Meadow; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Stormwater Technical Standars Variance; Nottinghamm, LLC; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 5961 Heaton Pass; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 2352 Academy Lane East Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Consent to Encroach; 14254 Spurr Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 10530 Combs Avenue; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Consent to Encroach; 140 3rd Street NW; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Variance; 5961 Heaton Pass; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Variance; 2352 Academy Lane East Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Variance; 14254 Spurr Lane; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 10530 Combs Avenue; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Variance; 140 3rd Street NW; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. I PERSONNEL MATTERS Request to Place Firefighter John Allen on a Six-Month Unpaid Leave of Absence; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. ADJOURNMENT Board Member Burke adjourned t e mee ing at 10:04 a. .) isti S. Pauley- lerk-Treasurer Approved ,� n 7 James Brainard 6 Al:TES : ' , Christine S. Paule - Clerk-Treasurer