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Home My WebLink AboutCrossRoad Engineers, PC/Eng/Adl Serv #2/90,000/2019 On-Call Plan Review CrossRoad Engineers,P.C. Engineering Department-2019 Appropriation#2200 43-401.00,43-509.00 Fund;P.O.#102110 Contract Not To Exceed$90,000.00 'l 4-0- ADDITIONAL_SERVICES AMENDMENT TO JqC AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the `Professionar'), as City Contract dated February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C. by and through its Board of Public Works and Safety By: By: el. 14CCQ(A James Brainard, Presiding Officer Authorized Signature +ate: Trent E.Newport Ail rear _ Printed Name ryAn, Burke, •r President Date: 1 Title Lori S. atso lember FID/TIN: 35-1963331 Date: ,•• Last Four of SSN if Sole Proprietor: A Date: Christine Pauley,Clefk-Tr as er ate: n-7//? ax.....&Goeds S9alEagioea94120199:1a,o,d&.ixen ASA Oo-Call 91s Rcvie. l/I8/301911.09 A.S9 11110 July 10, 2018 ,Mr.Jeremy Kashman, CityEngineer City of Carmel CRD55RDFID ENGINEERS,PC One Civic Square Carmel, IN 46032 RE: On-Call Plan Review Updated Consultant Fee Request Dear Mr. Kashman, We have prepared this updated proposal to continue providing professional services for the City of Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's staff on an hourly basis. The specific service we shall provide per this scope includes the technical drainage review of developer- prepared plans as your office requests in conjunction with private developer related projects. Our previously estimated fee request has been depleted much quicker than expected, due to several developer-submitted projects that have gone through multiple iterations and have required separate meetings for discussions. Two projects in specific, Westbridge PUD and the Estates at Town Meadows Secondary Plat, have attributed to a significant portion of the excessive billings. Those two projects alone have totaled over $21,400 in invoices for the 2019 calendar year. To all that, our July 2, 2019 invoice of$14,055.00 reduces the remaining balance of PO #102110 to $8,324.24. To continue work through the calendar year of 2019, I formally request an additional amount of$30,000 be added to the contract ceiling against which we would invoice. This amount is based on the workload already performed and projected by our office, utilizing the average monthly invoices over the 2019 calendar year and expectations that the intensity of submittals will remain steady. We will continue to work as efficiently as possible to minimize the City's expenditures on these developer-driven projects. Should at any time during the remainder of the 2019 calendar year, the supplemental amount be depleted, we shall contact you immediately to request additional funds for these services. Our 2019 Hourly Billing Rates that we will be using for work performed through December 31, 2019 are attached for your reference. 3417 SHERMAN DR,BEECH GROVE,IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM F Exhibit A to-5 We appreciate the City's trust in our ability to provide these services and look forward to continuing working closely with your staff and helping you keep the ever-growing list of projects moving through your office. If you should have any questions or need any further information. Please do not hesitate to call me. Sincerely, CrossR.ad Engineers P.C. Gregory J. Ilko, P.E. Vice President Enc. CROSSROAD ENGINEERS,PC March 29,2018 // Serenity Sewer Proposal // Exhibit A Zvf3 HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE CROSSROAD ENGINEERS,PC DESIGN Director $ 155.00 Senior Project Manager 135.00 Project Manager 120.00 Project Engineer 105.00 Assistant Project Engineer 90.00 CADD Manager 105.00 CADD Technician 90.00 Assistant CADD Technician 75.00 R/W Manager 110.00 R/W Appraiser 155.00 R/W Buyer 155.00 INSPECTION Director $ 155.00 Resident Project Representative 120.00 Asst Resident Project Representative 110.00 Project Inspector 100.00 Assistant Project Inspector 80.00 SURVEY Survey Manager $ 125.00 Assistant Survey Manager 90.00 Survey Crew- 1 Man 110.00 Crew Chief 90.00 Field Man 70.00 Researcher 85.00 Survey Technician 90.00 MISCELLANEOUS Mileage (per mile) $ 0.52 Other Direct Costs at cost+15% Rates Effective through December 2019 CROSSROAD ENGINEERS, PC 3417 SHERMAN DR,BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM Exhibit_A_ 3 ecf'3 0 INDIANA RETAIL TAX EXEMPT Page 1 of 1 City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 102110 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL,INDIANA 46032-2584 VOUCHER DEUVERY MEMO,PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 11/14/2018 068025 2019 On-Call Plan Review;Contract Date 02.07.18 CROSSROAD ENGINEERS,PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel,IN 46032- BEECH GROVE,IN 46107- Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 30995 QUANTITY UNIT OF MEASURE I DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 2200 Motor Vehicle Highway Account: 43-401.00 1 Each ASA 2-2019 On-Call Plan Review $37,900.00 $37,900.00 1 Each ASA 2a-2019 On-Call Plan Review Add'I $30,000.00 $30,000.00 Sub Total $67,900.00 Account: 43-509.00 1 Each ASA 2-2019 On-Call Plan Review $22,100.00 $22,100.00 Sub Total $22,100.00 4ZiFCAfi i1; llRIt I! s i i�it ;fir.: R 0iMI• 4„ . Send Invoice To: • City Engineering's Office Kate Lustig 1 Civic Square �'�//'� //�� Pk' Carmel, IN 46032- k • t H ' PLEASE INVOICE IN DUPLICATE L DEPARTMENT I ACCOUNT I PROJECT 1 PROJECT ACCOUNT I AMOUNT PAYMENT $90,000.00 SHIPPING INSTRUCTIONS 'NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A 'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN 'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL 'THIS ORDER ISSUED IN COMPUANCE WITH CHAPTER 99,ACTS 194t �rk---- AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 102110 CLERK-TREASURER