BPW 8-7-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, August 7, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the July 17, 2019, Regular Meeting were approved 2-0.
Minutes from the July 23, 2019, Special Meeting were TABLED.
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 2019 Pickups; Dave Huffman, Street Commissioner, presented that the bid should be
awarded to Pearson Ford as the most responsive bidder in the amount of$721,298.60. Board
Member Burke moved to award the bid to Pearson Ford. Board Member Watson seconded. Request
approved 2-0
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-08-07-19-01; VOWC—Section 10010E; Sidewalks; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-08-07-19-02; VOWC—Section 10010E; Right of Way; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-08-07-19-03; Blackwell Park I; Monuments; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-08-07-19-04; Grove at Legacy Section 1; Erosion— Vegetated BMP, Erosion—
Structural BMP; Board Member Burke moved to approve. Board Member Watson seconded. Request
Iapproved 2-0.
Resolution BPW-08-07-19-05; Parkwood Amenity Center; Erosion Control; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-08-07-19-06; Sunrise on the Monon Apartments; Erosion Control; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services;James A Fernandez d/b/a JAF Property Services;
($20,950.00); Labor to Install DSX Keypads and Panic Hardware and Parts for Station 42 and 46;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CrossRoad Engineers, PC; ($90,000.00); 2019 On-
Call Plan Review;Additional Services Agreement #2; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Kelley Chevy, LLC; ($27,600.00); 2020 Chevrolet
Traverse LS AWD;Additional Services Agreement; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
IRequest for Purchase of Goods and Services; Blunk Safety Systems, Inc; ($126,114.22); Vehicle
Emergency Lighting, Utility Cabinets; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; PKS Construction, Inc; ($2,834.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #6; CO #8; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Gaylor Electric, Inc; ($322.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #17; CO #11; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Crider & Crider, Inc; ($21,937.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #2; CO #6; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Harding Group, Inc; ($8,300.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #18; CO#5; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; St. Vincent Health, Wellness and Preventive Care
Institute, Inc; ($93,000.00); 2019 Firefighter Physicals; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services;Applied Concepts, Inc; ($28,770.00); Dual—2
IAntenna Radar System; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Small Cell Facilities Attachment License; New Cingular Wireless PCS, LLC; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services;Avolve Software Corporation; ($114,154.00);
Cityworks Software;Additional Services Agreement; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Resolution BPW-08-07-19-08;A Resolution of the City of Carmel Board of Public Works and Safety
of the City of Carmel, Indiana, Approving the Transfer and Presentation of Pistol and Badge; Lana
M. Howard; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; U.S. Department of the Interior- U.S. Geological
Survey; ($4,500.00); Joint Funding Agreement for Water Resource Investigations; Maintenance of
Streamflow Gauging Station; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Interlocal Agreement; Hamilton County Solid Waste Board; Agreement for Household
IHazardous Waste Collection; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Purchase of Goods and Services; Glaus, Pyle, Schomer, Burns &DeHaven, Inc;
($48,750.00); Consulting; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Indianapolis Signworks, Inc; ($64,125.00); 146`h Street
Gateway—146rh Street and US 31; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Purchase of Goods and Services; White Construction; ($219,362.72); 3rd Ave SW and
City Center RAB— Project#16-ENG-108; CO #3; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Traffic Control; Family Bicycle Ride and Camping Event; October 5-6, 2019; 12:00
p.m. —2:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request to Use/Close City Streets; Halfway to St. Patrick's Day Event; September 13-16, 2019; 8.00
a.m. —8:00 a.m.;Board Member Burke moved to approve. Board Member Watson seconded.
IRequest approved 2-0.
Request to Use Civic Square Gazebo; Concert;June 12, 2020; 4:00 p.m. — 10:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Council Chambers;Annual Meeting;November 6, 2019; 6:00 p.m. —8:30 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Civic Square Gazebo; Wedding;August 24, 2019; 5:00 p.m. —8:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Midtown Plaza; Friend Raiser;August 17, 2019; 3:00 p.m. —9:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Center Green; Post Wedding Reception Ice Cream Truck;August 10, 2019; 9:45
p.m. — 10:45 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use/Close City Streets; Donut 5k; December 21, 2019; 8:45 a.m. —10:30 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Bicycle Ride; September 15, 2019; 5:00 a.m. — 7:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Midtown Plaza; Movies at Midtown Special;August 26, 2019; 5:00 p.m. —8:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Acknowledge Mayor's Approval for Use of City Sidewalks;A Commercial Production for
IUHealth;August 2, 2019; 10:00 a.m. —9:00 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use Multi-Use Paths; Family Fun Ride;August 10, 2019; 7:00 a.m. — 12:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Midtown Plaza; Midtown Plaza Fitness;August 21, 2019; 8:30 a.m. — 11:00 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use City Streets; Bike Carmel Slow Ride;August 13, 2019; 3:30 p.m. —8:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Ridge Road Street Party; September 14, 2019; 3:00 p.m. — 12:00
a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
OTHER
IResolution BPW-08-07-19-07;A Resolution of the City of Carmel Board of Public Works and Safety
Regarding the Release of a Drainage Easement; 431 East Carmel Drive; Ralph L. Wilfong; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for the Release of a Drainage Easement; 431 East Carmel Drive; Ralph L. Wilfong; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restriction/Open Pavement Cut; 32 1st Street NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Subdivision Lighting in
Various Locations; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Utility Pole Replacement; Rolling Hills
Dr./Pearl Street and 146th Street/Cedar Lake Ct; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for New Curb Cut; 96th & Gray Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
IRequest for Waiver of BPW Resolution No. 04-28-17-01/Lane Restrictions; Utility Pole
Replacement; Guildford Road and Old Meridian Street; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Request for Right-of Way Dedication; Elm and Veterans Way; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Variances; Martin Marietta Office Building and
Parking; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Stormwater Technical Standards Variances; Indianapolis Rehabilitation Institute; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Re plat; North Augusta Section 1 Lot 4; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; The Ridge at Legacy 5; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Consent to Encroach; 13250 Hazel Dell Parkway; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Variance; 13250 Hazel Dell Parkway; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
111 Request for Curb Cut Vacation; 11838 Hoster Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADD-ON
Request to Use Monon &Main Plaza; Love Band for One Year Anniversary at Anthony's
Chophouse;August 17, 2019; 5:00 a.m. — 10:00 a.m.; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the mee ng 0:05 a.m.
hrasttne S Paule —Clerk-Treas er
Approved 7.teee;ri
111 ayor James Brainard
ATT S
Christine S. Pa ley- Clerk-Treasurer