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Home My WebLink AboutBPW 7-2-19 Minutes Board of Public Works and Safety Meeting Minutes Tuesday, July 2, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke called the meeting to order at 10:18 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present. MINUTES Minutes from the June 19, 2019, Regular Meeting were approved 2-0. BID/QUOTE OPENINGS AND AWARDS IBid Award for Regional Detention—Added Scope (Project No. 18-SW-23); Jeremy Kashman, City Engineer,presented that Morphey Construction, Inc was the lowest and most responsive bidder in the amount of$1,492,000.00. Board Member Burke moved to award the bid to Morphey Construction. Board Member Watson seconded. Request approved 2-0. Bid Opening for Three Wheeled Mechanical Street Sweeper; Board Member Burke Opened the bids and read them aloud: Contractor Bid Jack Donheny Companies $222,000.00 Brown Equipment Companies $228,850.00 CONTRACTS Request for Purchase of Goods and Services; Cedric Burnside, LLC; ($4,000.00); Performance Agreement—Carmel Art of Wine Festival; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($40,000.00); 2019 On- Call Engineering and Inspection Services;Additional Services #4a; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Purchase of Goods and Services; Gaylor Electric, Inc; ($50,188.00); Pool House Egress Lighting;Additional Services #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Water Line Easement Agreement; Cheker Oil Company of Indiana, Inc; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Greenstreet LTD, LLC; ($61,910.00); Updating 31 Corridor; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Purchase of Goods and Services; Shiel Sexton Company, Inc; ($3,400.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #3; CO#8; B Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Gaylor Electric, Inc; ($3,843.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #17; CO#10; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Buddenbaum &Moore, LLC; ($3,703.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #12; CO#3; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Harding Group, Inc; ($7,890.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #18; CO #4; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Crider& Crider, Inc; (-$1,680.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #2; CO#5; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Performance Contracting, Inc; ($2,683.00); IBrookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #8; CO #6; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Otis Elevator Co.; ($1,723.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #13; CO#2; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Temco Machinery, Inc d/b/a Global Emergency Products; ($608,119.00); One Pierce Enforce Pumper; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($164,830.51); 961h and Keystone Parkway—Project# 16-ENG-05; CO#7; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; (Correction to Change Order #1 from General Bond to Storm Water Bond—No Change in Price); 96`h and Gray Road RAB—Project# 16- ENG-34; CO#5; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY IRequest to Use Caucus Room; Educational Workshop;July 23 & 25, 2019; 5:30 p.m. —8:30 p.m. Each Day; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use/Close City Streets; Neighborhood Block Party;August 24, 2019; 4:00 p.m. — 11:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use City Sidewalks, Trails and Streets; 5K Run/Walk; September 28, 2019; 7:00 a.m. — 11:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request Iapproved 2-0. II Request to Use Gazebo; Yoga Family/Friend Event;July 19, 2019; 5:00 p.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets;July 4th Fireworks Viewing Party;July 4, 2019; 6:00 p.m. — 10:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Meet Me On Main;July 13, 2019; 4:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Gazebo; Wedding; October 12, 2019; 2:00 p.m. — 7:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets;Art of Wine;July 20, 2019; 9:00 a.m. — 12:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room and/or Council Chambers; Board Retreat;August 14, 2019; 3:00 p.m. —6:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest to Use Space on the Monon; Company Luncheon;July 26, 2019; 11:00 a.m. — 1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Parking Spaces; CSO Performance;July 8, 2019; 5:00 p.m. — 10:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Midtown Plaza; Bastille Day Celebration;July 13, 2019; 2:00 p.m. —11:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. OTHER Request for Lane Restrictions; Towne Road Closure; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restrictions/Open Pavement Cut; Carmel VOWC— 12770 Horseferry; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restriction/Path Closure/Open Pavement Cut; 725 Lakefront Ct; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Drive Width Variance; Christian Brother Automotive—Redd Road; Board Member IBurke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restriction/Path Closure/Open Pavement Cut; Main &Spring Mill; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Curb Cut/Curb Cut Vacation; 2035 St. Andrews; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Path Closure/Open Pavement Cut; 12965 Shelborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane Restriction/Path Closure/Open Pavement Cut; 145 Elm Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Lane and Sidewalk Closure; City Center Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Stormwater Technical Standards Variances; Estates at Towne Meadow; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Consent to Encroach; 504 Dylan Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Variance; 504 Dylan Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. ADD-ON Board Member Burke moved to acknowledge the Mayor's approval of moving Music on the Mono to the Gazebo from the Center Green for July 29, 2019. Board Member Watson seconded Request approved 2-0. ADJOURNMENT Board Member Burke adjourned t me i g at 10:24 a.m. Christine S. Pauley— erk-Treasurer Approved i M or Jam s Brainard ATE hristine S. P ley- Clerk-Treasu er