HomeMy WebLinkAboutBPW 8-21-19 Minutes Board of Public Works and Safety Meeting
Agenda
Wednesday, August 21, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Mayor Brainard called the meeting to order at 10:00 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the July 23, 2019, Special Meeting were approved 2-0 (Watson abstained).
Minutes from the August 7, 2019, Regular Meeting were approved 2-0 (Brainard abstained).
BID/QUOTE OPENINGS AND AWARDS
IProposal Opening for Solar Array Equipment and Installation; Mayor Brainard opened the
proposals:
Contractor
Morton Solar
Armco
Soligent
Quote Opening for Gray Road Path; Mayor Brainard opened the quotes and read them aloud:
Contractor Bid
Yardberry Landscape $105,232.00
Morphey Construction $148,000.00
Globe Asphalt $100,680.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-08-21-19-04; Sanctuary at 116th Street, Section 2B; Erosion Control,
Sidewalk/Drainage; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Shiel Sexton Company, Inc; ($10,293.00); Brookshire
Golf Clubhouse, Bath House, and Pool Project—Bid Package #3; CO #9; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
IRequest for Purchase of Goods and Services; Crider & Crider, Inc; ($884.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #2; CO #7; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Structural Steel Services, Inc; (-$4,444.00); Brookshire
Golf Clubhouse, Bath House, and Pool Project—Bid Package #5; CO#3; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Vision Painting, Inc; (-$7,181.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #11; CO #2; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; DEEM, LLC; (-$3,720.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #16; CO #2; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; C&T Design &Equipment Company, Inc; (-
$10,000.00); Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #20; CO #2;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Brown Sprinkler Corporation; (-$7,865.00);
Brookshire Golf Clubhouse, Bath House, and Pool Project—Bid Package #14; CO #1; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Performance Contracting, Inc; (-$791.00); Brookshire
Golf Clubhouse, Bath House, and Pool Project—Bid Package #8; CO#7; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Fredericks, Inc; (-$9,586.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #9; CO#4; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Fredericks, Inc; (-$10,267.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #7; CO#3; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Resolution BPW-08-21-19-01;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Use Agreement; PNC Bank;August 12, 2019; 6:30 p.m. —9:30 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Resolution BPW-08-21-19-02;A Resolution of the City of Carmel Board of Public Works
Acknowledging Receipt of Contract; Noise Barriers, LLC; ($374,500.00); Chiller Sound Attenuation
Solution; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 3-0.
Resolution BPW-08-21-19-03;A Resolution of the City of Carmel Board of Public Works and Safety
of the City of Carmel, Indiana, Approving the Transfer of Property Between the City of Carmel and
the Indianapolis Fire Buffs and Fire Department Museum; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; SJCA, P.C.; ($20,800.00); Replacement and
Rehabilitation of Multiple Bridges in Brookshire Golf Club—Additional Bank Stabilization Scope
Change;Additional Services #1; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Metal Treatment Technologies, LLC; ($56,000.00);
Demo, Disposal and Regrade Existing Soil Berm at Range; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc; ($8,750.00); Site
Design Services—Love Eternal Sculpture; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Rundell Ernstberger Associates, Inc; ($45,000.00);
City Center Drive Fence Replacement-Design; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Security Mentor, Inc; ($5,703.00); Security Awareness
Training; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 3-0.
Request for Purchase of Goods and Services; Crider & Crider; ($151,194.52);Jordan woods
drainage Project— Project#15-16; CO #3; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($1,300,000.00); 96th and Keystone
Parkway— Project#16-ENG-05; CO#8; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Homecoming Parade for Carmel High School; September 27,
2019; 1:00 p.m. — 1:30 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 3-0.
Request to Use/Close City Streets/Use Civic Square Fountain Area and Civic Square Gazebo; Brain
Bolt 5K; October 5, 2019; 4:30 a.m. —1:00 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request to Use Center Green;Annual Fundraising Gala at the Palladium; September 21, 2019; 1:00
p.m. —12:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 3-0.
Request to Use Upper Plaza at Carmel City Center/City Streets/Veterans Way/Hanover Place;
Oktoberfest; September 20, 2019; 10:00 a.m. —11:30 p.m.; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
IRequest to Acknowledge Approval to Use Civic Square Gazebo; Celebration of Life;August 18,
2019; 11:00 a.m. —5:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 3-0.
Request to Use/Close City Streets; Run/Walk Race;June 7, 2020; 3:00 p.m. —5:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use Civic Square Gazebo; Garba at Gazebo; September 7, 2019; 9:00 a.m. —10:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use Midtown Plaza;ART of the Dog; September 21, 2019; 10:30 a.m. —4:30 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use Civic Square Gazebo; Zumba Fitness Master Class; September 13, 2019; 5:00 p.m. —
9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 3-0.
Request to Amend the Approved Request Use of Monon &Main Plaza and Use/Close City Streets;
Artomobilia;August 24, 2019; 6:00 a.m. —8:00 p.m.; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3-0.
IRequest to Use/Close City Streets; Cool Creek Neighborhood Street Party; September 21, 2019;
5:00 p.m. — 10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 3-0.
Request to Use/Close City Streets; 50`h Birthday Party; September 1, 2019; 8:00 a.m. — 12:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
OTHER
Request for Lane Restrictions/Open Pavement Cut; 131 Ute Drive; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Lane Restrictions/Sidewalk Closure/Open Pavement Cut; Various Locations—Larkspur,
Oak Tree, Crossfields, and Brandywine Subdivisions; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3-0.
Request for Lane Restrictions/Open Pavement Cut; 910 Oswego Road; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 3-0.
Request for Sidewalk&Street Closure/Pavement Cut/Storm Water Variances; 40 North Range Line
Road— Vine Healthcare; David Barker, Counsel for Vine Healthcare, addressed the Board. Board
IMember Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Consent to Encroach; 457 Burlington Lane; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3-0.
Request for Variance; 1050 W. 106`h Street; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
IRequest for Variance; 556 Ironwood Drive; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
Request for Variance; 457 Burlington Lane; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the m e iQat 10:11 a.m.
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Christine S. Pauley—Clerk-Treasurer '
Approved
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ayor Ja es Brainard
ATTEST:
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Christi . Pauley- Clerk- reasurer atact-d/