HomeMy WebLinkAboutBPW 7-17-19 Minutes Board of Public Works and Safety Meeting
Agenda
Wednesday, July 17, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Mayor James Brainard called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the July 2, 2019, Regular Meeting were approved 2-0 (Brainard abstained).
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Three Wheeled Mechanical Street Sweeper; Dave Huffman, Street Commissioner,
Ipresented that Brown Equipment Companieswas the most responsive bidder in the amount of
$228,850.00. Board Member Burke moved to award the bid to Brown Equipment Companies. Board
Member Watson seconded. Request approved 3-0.
Quote Opening for 2019 Holiday Material; Mayor Brainard Opened the quotes and read them aloud:
Contractor Bid
Windy City Lights $30,368.52
Ewing Irrigation $31,961.31
Seasonal Light Designs $29,640.89
Bid Opening for 2019 Pickups; Mayor Brainard Opened the bids and read them aloud:
Contractor Bid
Pearson Ford $721,298.60
Dellen Automotive $171,128.00
Proposal Opening for Chiller Sound Attenuation Solution; Mayor Brainard Opened the proposals.
Quote Opening for 2019 Sanitary Manhole Rehabilitation Project; Mayor Brainard Opened the
quotes and read them aloud:
IContractor Bid
Structured Solutions $67,708.00
Culy Contracting $81,623.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-07-17-19-02; The Shoppes at Bridges Phase 2; Right of Way; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 3-0.
IResolution BPW-07-17-19-03; Overbrook Farms; Paved Parking Area; Board Member Burke moved
to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-07-17-19-04; Sunrise on the Monon; lA & 1B Storm Sewer; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Morphey Construction, Inc.; ($1,492,000.00);
Regional Detention-Added Scope—Construction; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services;AT&T; ($123,184.58); Reimbursement Agreement;
Project 16-ENG-22—Monon Boulevard; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 3-0.
Request for Affiliation Agreement; Indiana University Health, Inc; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Valery DeLong d/b/a Direct Impact Partnerships;
I ($10,000.00); Professional Services for IEDC Conference Management; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($155,590.16); 96th St. and Brandt Road—
Project# 16-ENG-78; CO#6; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 3-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use Monon Square Parking Lot; Dog Walk on the Monon to Raise Money to Adopt Cats
and Dogs for Veterans; October 19, 2019; 9:00 a.m. —2:00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request to Use/Close City Streets;Artmobilia;August 24, 2019; 6:00 a.m. —8:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use/Close City Streets; Block Party;August 9, 2019; 5:00 p.m. —10:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use Council Chambers; Town Hall Meeting for Homeowners;July 18, 2019; 6:00 p.m. —
8:45 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request to Use/Close City Streets; Late Night on Main; September 7-8, 2019; 2:00 p.m. —2:00 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use/Close City Streets; Late Night on Main; October 5-6, 2019; 2:00 p.m. —2:00 a.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request to Use Monon &Main Plaza;Art of Wine;July 20, 2019; 9:00 a.m. - 12:00 a.m.; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
IRequest to Use Council Chambers; City Council Candidate Forum; September 5, 2019; 6:00 p.m. -
9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 3-0.
Request to Use Gazebo; Chairty Workout-Burn Boot Camp;July 20, 2019; 9:00 a.m. - 12:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
OTHER
Request for Stormwater Technical Standards Variances/Curb Cut; Zotec Partners Tech Village;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Performance Bond Amount Reduction; Sunrise on the Monon; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 3-0.
Request for Secondary Plat; The Grove at Legacy 3C; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; The Grove at Legacy 3B; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 3-0.
IRequest for Re-Plat; Meredian North Medical; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 11997 Sparrow Hawk Place; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 3-0.
Request for Variance; 11997 Sparrow Hawk Place; Beverly& Williams Ma, Property Owners
ADJOURNMENT
Mayor Brainard adjourned the meeti a 10:12 a.m.
hristine S. Pauley Clerk-Treasurer
Approved
May James B inard
ATTEST:
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Christine S. Pauley- Clerk-Treasurer