HomeMy WebLinkAboutCHA Consulting/Eng/Adl Serv #3/53,006.36/Gray Road Trail – 136th Street to 146th Street - Inspection CHA Consulting,Inc.
Engineering Department-2019
Appropriation#2017 LOIT Bond Fund;P.O.#103086 t)86`
Contract Not To Exceed$53,006.36
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ADDITIONAL SERVICES AMENDMENT TO
AGREEMENT FOR PROFESSIONAL SERVICES
THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement") entered into
by and between the City of Carmel and CHA Consulting, Inc. (the "Professional"), as City Contract dated March 6,
2019 shall amend the terms of the Agreement by adding the additional services to be provided by Professional
consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions
of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force
and effect.
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA CHA Consulting, Inc.
by and through its Board of Public
Works and Safety
By: By:
', ,,,,,,_` 0 0, /)--,_),(1
James Brain rd, Presiding Officer Authorized Signature 'D te:i7 , U v;�t A _ �,e., ke 1
a
Printed Name
Mary Ann rke, M ber
Date: , g ,i Pre v;.Le ,'P f ;.4le71i
Title
Lori S.Watso , embe FID/TIN: I () -- 0 f 6 6 2 j 1
Date:
Last Four of SSN if Sole Proprietor:
A ST• I
Date: Cf/y1 l 9
C, Christine Pauley,Clerk ur
Date: / 7
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Gray Road Trail Construction Inspection
(136t to 146d)
Scope of Services
SERVICES TO BE FURNISHED BY CONSULTANT:
In fulfillment of this Contract,the CONSULTANT shall comply with the requirements of the appropriate regulations
and requirements of the Indiana Department of Transportation and Federal Highway Administration.
The CONSULTANT shall be responsible for performing the following activities:
A. Engineering Personnel
For the fulfillment of all services outlined in Section B below, The CONSULTANT will
provide one (1) fulltime Resident Project Representative, and Inspectors and clerical and secretarial
personnel as required for a period of time necessary to complete the construction project and final
construction report.
The qualifications and experiences of personnel provided by the CONSULTANT are subject
to approval by the OWNER and no personnel will be assigned to the project until OWNER approval
is obtained.
The Resident Project Representative will take directions from and report to the OWNER on
all matters concerning contract compliance and administration.
The Resident Project Representative will coordinate project activities with the OWNER's
Project Coordinator/on-site construction inspector.
B. Description of Services: The CONSTULTANT shall perform all Construction Inspection
services required to receive all approvals at the completion of the project from the OWNER.
This work includes but is not limited to the following activities:
1. Construction Schedule: Review the construction schedule prepared by the Contractor for
compliance with the Contract, and give to the OWNER detailed documentation
concerning its acceptability.
2. Conferences: Attend and set-up, prepare the agenda, and chair the pre-construction
conferences as directed by the OWNER, arrange a schedule of progress meetings, and
such other job conferences as required for the timely and acceptable conduct of the job,
and submit such schedules prepared, to the OWNER for notification to those who are
expected to attend. Record for the OWNER, as directed, minutes of such meetings. The
CONSULTANT shall be available for conferences as requested by the OWNER to review
working details of the project. The OWNER may review and inspect the activities
whenever desired during the life of the Agreement.
3. Liaison: Serve as the OWNER's liaison with the Contractor,working principally through
the Contractor's field superintendent or such other person in authority as designated by
Exhibit
the Contractor. Acting in liaison capacity, the Resident Project Representative shall be
thoroughly familiar with the plans and specifications applicable to the project to ensure
that all provisions therein are complied with.Any deviation observed shall be reported to
the OWNER by the fulltime Resident Project Representative.
4. Cooperate with the OWNER in dealing with the other agencies, having jurisdiction over
the project.
5. Assist the OWNER in obtaining from the Contractor a list of his proposed suppliers and
sub-contractors.
6. Assist the OWNER in obtaining from the Contractor additional details or information
when needed at the job site for proper execution of work.
7. Equipment—Furnish all equipment necessary to sample and test materials in accordance
with the OWNER's procedures.
8. Samples — Obtain field samples of materials delivered to the site as required by the
OWNER and deliver such samples to the OWNER's laboratory office.
9. Shop Drawings:
a. Receive shop drawings and falsework drawings. Check for completeness and then
forward to OWNER personnel for approval.
b. Review approved shop and falsework drawings, specifications and other
submissions, record receipt of this data, maintain a file of all drawings and
submissions, and check construction for compliance in accordance with the
Contract Documents.
c. Alert the Contractor's field superintendent when it is observed that materials or
equipment are being or about to be used or installed before approval of shop
drawings or samples, where such are required, and advise the OWNER when he
believes it is necessary to disapprove work as failing to conform to the Contract
Documents.
10. Review of Work,Inspection and Tests:
a. Conduct on-site inspections for the OWNER of the work in progress as a basis for
determining that the project is proceeding in accordance with the Contract
Documents.
b. Provide on-site acceptance testing of materials in the manner and extent prescribed
by the latest edition of the OWNER's Construction Manual and in accordance
with current accepted practices.
c. Accompany visiting inspectors, representing Local Agencies having jurisdiction
over the project,and report details of such inspection to the OWNER.
d. Verify that required testing has been accomplished.
11. Modification: Consider and evaluate the Contractor's suggestions for modifications in
drawings and/or specifications and report them with recommendations to the OWNER.
12. Records:
a. Prepare and maintain at the job site orderly files of correspondence,reports of job
conferences, shop drawings and other submissions, reproductions of original
Contract Documents, including all addenda, change orders and additional
drawings subsequent to the award of the Contract, progress reports and other
project related documents.
b. Keep a diary or log book,recording hours on the job site,weather conditions, list
of visiting officials, decisions, general observations, and specific observations
Exhibit .
2
with regard to test procedures. Upon request furnish copies of such a diary or log
book to the OWNER.
c. Maintain for the OWNER, a record of names, addresses and telephone numbers
of all sub-contractors and major material suppliers.
d. Maintain a set of drawings on which authorized changes are noted,and deliver to
the OWNER upon request,but in any event at the completion of the project.
e. Prepare the Final Construction Record and Final Estimate as required by the
OWNER.
13. Reports: Furnish to the OWNER at periodic intervals,as required,progress reports of the
project,including the Contractor's compliance with the approved construction schedule.
14. Progress Estimates: Review the Contractor's progress estimates for monthly partial
payments to the Contractor and deliver to the OWNER for review and processing. The
payments to the Contractor will be based on estimates of the value of work performed and
materials complete in place in accordance with the contract.
15. Project Responsibility: The Resident Project Representative will be responsible for the
documentation of pay quantities and estimates, and the maintenance of appropriate
records related to the construction of this project.
16. Work Schedule and Suspension: The CONSULTANT's crew will be required to regulate
their work week to conform to the Contractor's hours in accordance with the directions of
the OWNER. If work on the construction project is suspended and all matters concerning
contract compliance and administration are complete,the services of the CONSULTANT
may also be suspended without cost to the project.
17. Contract Administration: The CONSULTANT will administer the contract in accordance
with OWNER's procedures.
18. Conflict of Interest: The CONSULTANT acknowledges and agrees that the
CONSULTANT,a firm associated with the CONSULTANT,or an individual associated
with the CONSULTANT cannot accept or perform any work (including but not limited
to construction engineering, production staking, falsework drawings, shop drawings)for
the Contractor, material supplier of the Contractor or for any of the Contractor's
subcontractors on this project. For purposes of this section a firm is associated with the
CONSULTANT if the firm and the CONSULTANT have a common director, common
officer or a common owner. For purposes of this section an individual is associated with
the CONSULTANT if the individual is an employee of the CONSULTANT or an
employee of a firm associated with the CONSULTANT.
For purposes of this section the following definitions shall be used:
Director—Any member of the board of directors of a corporation.
Officer — The president, secretary, treasurer, or such other officers as may be
prescribed by the corporation's bylaws.
Owner — a sole proprietor, any partner in a partnership, or any shareholder of a
corporation.
INFORMATION AND SERVICES TO BE FURNISHED BY THE OWNER:
The OWNER shall furnish the CONSULTANT with the following:
Exhibit 4
316
1. OWNER shall designate an employee as Project Coordinator to coordinate activities
between Consultant,and the OWNER.
2. Assistance to the CONSULTANT by placing at his disposal all available information
pertinent to the project.
SCHEDULE:
A. No work under this Contract shall be performed by the CONSULTANT until the
CONSULTANT receives a written notice to proceed from the from the OWNER. The
CONSULTANT will be prepared to begin the work under this Agreement within five (5)
days after a letter of notification to proceed is received from the OWNER.
B. The CONSULTANT shall complete and deliver the final construction record and final
estimate to the OWNER within forty-five(45)calendar days after the Contractor's last day
of work
COMPENSATION
A. Payment Amount
1. CONSULTANT shall receive as payment for the work performed under this
Contract the total amount not to exceed $ 53,006.36 unless a supplement is
executed by the parties that increases the maximum amount payable.
2. CONSULTANT will be paid for the actual hours of work performed exclusively
on the Contract in accordance with the following negotiated hourly billing rates
per classification up to the not to exceed amount as indicated above.
3. For those services performed by the CONSULTANT,the CONSULTANT will be
reimbursed the direct non-salary costs(the actual costs of such out-of-pocket
expenses directly attributable to the Contract such as fares, round trip mileage
from the CONSULTANT's personal place of residence to the assigned job site
including the mileage at the job site, long distance calls, equipment rentals,
reproductions,etc.)as approved by the OWNER. As of the date of this contract
the mileage reimbursement rate is $0.58 per mile.
4. For those services performed by other than the CONSULTANT,the
CONSULTANT will be reimbursed for the actual invoice for the services
performed by other than the CONSULTANT,provided that each such invoice
shall be subject to approval as reasonable by the OWNER prior to any
reimbursement thereof.
Exhibit
5. The CONSULTANT shall submit monthly timesheets for each employee working
on the Contract to the OWNER. Hours worked by the employee shall be recorded
to the nearest 0.25 hour.
6. The CONSULTANT shall not bill for overtime premium for any individual until
forty hours have been worked on the Contract for the week by that individual.
Holiday hours not worked on the Contract do not apply to the forty hour weekly
total.
B. Method of payment
1. The CONSULTANT may submit a maximum of one invoice voucher per
calendar month for work covered under this Contract. The invoice vouchers shall
be submitted to the OWNER.
2. The invoice vouchers shall represent the value,to the OWNER, of the partially
completed work as of the date of the invoice voucher. When submitting an
invoice,the CONSULTANT shall furnish a copy of records showing the
individuals who worked on the Contract during the month,their classification,the
number of hours worked since the last invoice voucher was submitted, and the
hourly rate.
3. If the OWNER does not agree with the amount claimed by the CONSULTANT
on an invoice voucher,the OWNER will send the CONSULTANT a letter by
regular mail and list the differences between actual and claimed progress. The
letter will be sent to the CONSULTANT's address on page 1 of this Contract or
the CONSULTANT's last known address.
4. If,prior to the satisfactory completion of the services under this Contract,the total
of the costs incurred by the CONSULTANT is within ten percent(10%)of the
maximum amount payable,the CONSULTANT shall notify OWNER and the
status will be evaluated.
5. The CONSULTANT shall submit to the OWNER a list of personnel, along with
job classification and salary, the firm is planning to use on work covered by this
Contract. No additions in personnel or changes in personnel salaries shall be
effective for purpose of this Contract until approved by the OWNER.
Exhibit A
CI-1A--
RATES FOR 2019(2018 OH Rates)
design/construction solutions "Annual Wage Escalation Rate 3.00%
DPW Allowable Wage Escalation 3%
CLASSIFICATION AVG PER Overhead Labor Profit Capital Cost Estimated"CLASSIFICATION % Plus % of Money 2019 2020 2021 2022 2023
2019 139.11% Overhead 15.0096 0.27% Rates Rates Rates Rates Rates
(L) (OH) (L)+(OH) (P) (FCOM)
Administrative Assistant/Office Support $32.02 $44.54 $76.56 $11.48 $0.09 $88.13 $90.78 $93.50 $96.31 $99.20
Assistant Engineering Des/Tech $18.57 $25.83 $44.40 $6.66 $0.05 $51.11 $52.65 $54.23 $55.85 $57.53
Asst.Engineer I $28.89 $40.19 $69.08 $10.36 $0.08 $79.52 $81.90 $84.36 $86.89 $89.50
Asst.Project Engineer III $35.48 $49.36 $84.85 $12.73 $0.10 $97.67 $100.60 $103.62 $106.73 $109.93
Chief Inspector $39.52 $54.98 $94.50 $14.17 $0.11 $108.78 $112.04 $115.40 $118.86 $122.43
Eng.Designer/Tech/CADD $25.87 $35.98 $61.85 $9.28 $0.07 $71.20 $73.34 $75.54 $77.80 $80.14
GIS Specialist $31.32 $43.57 $74.89 $11.23 $0.08 $86.21 $88.79 $91.46 $94.20 $97.03
Project Engineer II $31.26 $43.49 $74.75 $11.21 $0.08 $86.04 $88.62 $91.28 $94.02 $96.84
Inspector $34.00 $47.30 $81.30 $12.19 $0.09 $93.58 $96.39 $99.28 $102.26 $105.33
Office Engineer $47.74 $66.41 $114.15 $17.12 $0.13 $131.40 $135.34 $139.41 $143.59 $147.89
Principal Construction Coordinator $49.20 $68.44 $117.64 $17.65 $0.13 $135.42 $139.48 $143.67 $147.98 $152.42
Principal Eng.Design/Tech $39.71 $55.24 $94.95 $14.24 $0.11 $109.30 $112.58 $115.96 $119.44 $123.02
Principal Engineer VI $75.68 $105.28 $180.96 $27.14 $0.20 $208.31 $214.56 $220.99 $227.62 $234.45
Principal Scientist VI $53.37 $74.24 $127.61 $19.14 $0.14 $146.90 $151.31 $155.85 $160.52 $165.34
Project Coordinator $34.52 $48.02 $82.54 $12.38 $0.09 $95.02 $97.87 $100.80 $103.83 $106.94
Project Engineer IV $41.69 $57.99 $99.68 $14.95 $0.11 $114.75 $118.19 $121.74 $125.39 $129.15
Project Manager $51.91 $72.21 $124.12 $18.62 $0.14 $142.88 $147.17 $151.58 $156.13 $160.81
Resident Engineer $44.16 $61.43 $105.59 $15.84 $0.12 $121.55 $125.20 $128.95 $132.82 $136.80
Scientist I $22.42 $31.19 $53.61 $8.04 $0.06 $61.71 $63.56 $65.47 $67.43 $69.46
Scientist III $27.58 $38.37 $65.95 $9.89 $0.07 $75.91 $78.19 $80.54 $82.95 $85.44
Scientist IV $32.31 $44.95 $77.26 $11.59 $0.09 $88.93 $91.60 $94.35 $97.18 $100.09
Sr Engineering Des/Tech $39.27 $54.63 $93.90 $14.08 $0.11 $108.09 $111.33 $114.67 $118.11 $121.66
Sr.Code Administrator $44.77 $62.28 $107.05 $16.06 $0.12 $123.23 $126.92 $130.73 $134.65 $138.69
Sr.EngineerV $53.89 $74.97 $128.86 $19.33 $0.15 $148.33 $152.78 $157.36 $162.08 $166.95
Sr.Inspector $34.19 $47.56 $81.75 $12.26 $0.09 $94.11 $96.93 $99.84 $102.83 $105.92
Sr.PlannerV $5411 $75.27 $129.38 $19.41 $0.15 $148.94 $153.40 $158.01 $162.75 $167.63
Sr.Principal Engineer VII $110.60 $153.86 $264.46 $39.67 $0.30 $304.42 $313.56 $322.96 $332.65 $342.63
Sr.Project Manager I $75.01 $104.35 $179.36 $26.90 $0.20 $206.46 $212.66 $219.04 $225.61 $232.38
Sr.Project Tech $30.51 $42.44 $72.95 $10.94 $0.08 $83.98 $86.50 $89.09 $91.76 $94.52
Sr.Scientist V. $41.58 $57.84 $99.42 $14.91 $0.11 $114.45 $117.88 $121.42 $125.06 $128.81
ISr.Project Coordinator/Land Acquisition Specialist $46.50 $64.69 $111.19 $16.68 $0.13 $127.99 $131.83 $135.78 $139.86 $144.05
Calculation of Labor Multiplier
Labor(L) = 1.0000
Overhead(OH)=(L)-1.3911 = 1.3911
(L)+(OH) =2.3911
Profit(P)=[(L)+(OH)]'0.015 =0.3587
Facilities Capital Cost of Money(FCOM)=(L)'.0027 = 0.0027
Labor Multiplier=(L)+(OH)+(P)*(FCOM) =2.75
Exhibit
ci I A
is . FEE SUMMARY
PROJECT: Gray Raod Trail 136th to 146th
CLIENT: City of Cannel
marim
136th to 146th
CHA Consulting HOURLY NTE $ 52,014.56
Expenses $ 991.80
Total = $ 53,006.36
Exhibit_A
C I IA
is ` Construction Inspection
design/construction solutions
PROJECT: Gray Road Trail 146th to 136th
DESCRIPTION: Manhour Fee Justification - September 2019 Letting: Construction October 1, 2019 thru December 15, 2019
STAFF HOURS BY CLASSIFICATION TOTAL - TtTAL ..
DESCRIPTION No.Of Chief Project Project HOURS DOLLARS
Trips Inspector 19 Manager 19 Tech 19 /TASK /TASK
Meetings
Preconstruction Conference 2 4 4 2 10 $1,089.28
Final Inspection 2 4 4 1 9 $1,005.30
Final Construction Record 10 4 14 $1,574.00
Inspection Per Month
October'19 23 184 4 4 192 $20,837.64
November'19 20 160 4 4 168 $18,226.92
December'19 10 80 2 4 86 $9,281.42
SUBTOTAL: 479 552,014.56
TOTAL HOURS(2019): 442 22 15 479
BILLING RATE PER HOUR(2019 Rates) $108.78 $121.55 $83.98 _
Totals $48,080.76 $2,674.10_ $1,259.70 $52,014.56
TOTAL SALARY COSTS: $52,014.56
DIRECT EXPENSES
Mileage to project site for staff 57 Trips x 20 Mi./Trip x $0.580 $661.20
Mileage at project site 57 Trips x 10 Mi./Trip x $0.580 $330.60
Meals Persons x Days x
Lodging Nights x $89.00 /Night
Reproduction Costs/Supplies
TOTAL DIRECT EXPENSES: $991.80
GRAND TOTAL : $53,006.36 I
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INDIANA RETAIL TAX EXEMPT Page 1 of 1
City ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 103086
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP
CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO VENDOR NO DESCRIPTION
8/27/2019 368938 Project 16-ENG-97(B);Contract Date 03.06.19
C H A CONSULTING City Engineering's Office
VENDOR 300 SOUTH MERIDIAN SHIP 1 Civic Square
UNION STATION TO Cannel, IN 46032-
INDIANAPOLIS, IN 46225- Kate Lustig
PURCHASE ID ' BLANKET CONTRACT PAYMENT TERMS FREIGHT
39245
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 2200 Fund: 0 2017 LOIT Bond Fund
Account: 44-628.71
1 Each ASA 3-Gray Road Trail -136th Street to 146th Street- $53,006.36 $53,006.36
Inspection
Sub Total $53,006.36
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Send Invoice To: 1
Jill Newport
CrossRoad Engineers, P.C.
3417 Sherman Drive ND I Atip
Beech Grove, IN 46107
jnewport@crossroadengineers.com
PLEASE INVOICE IN DUPLICATE
DEPARTMENT ACCOUNT PROJECT I PROJECT ACCOUNT I AMOUNT
PAYMENT $53,006.36
SHIPPING INSTRUCTIONS 'AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A
PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
'SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY
Jeremy Kashman James Crider
TITLE Director Administration
CONTROL NO. 1 03086 CLERK-TREASURER