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Home My WebLink AboutDLZ Indiana/Eng/Adl Serv #3a/50,015/Main and Gray, Main and Carey, Multi-Use Trail – Construction Inspection DLZ Indiana,LLC Engineering Department-2019 Appropriation#2016 COLT Bond Fund;P.O.#100531 Contract Not To Exceed$50,015.00 %1C)t ADDITIONAL SERVICES AMENDMENT TO (► di — AGREEMENT FOR PROFESSIONAL SERVICES 411D` THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement') entered into by and between the City of Carmel and DLZ Indiana, LLC (the"Professional"), as City Contract dated March 31, 2016 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA DLZ Indiana, LLC by and through its Board of Public Works and Safety By: By: 41.014blot-+ ames Brainard, Presiding 7er Authorized Signature Date: / CA / Laurie D. Johnson, PE / d Pre5-PrAt Printed Name Mary Ann Burke, Member Vice President Date: Title Lori S. ats Memqer FID/TIN: 31-1741713 Date: /O/,� /00 jjj / Last Four of SSN if Sole Proprietor: ATTEST: Date: 9/19/2019 Christine Pauley, Clerk-Tr asuurre a/( Date: IS.rouaa v'Pr iSvcs&Goods Svcs\Engineeringl2019'DLZ Indiana.LLC ASA,do.91I8R019 1:15 PM] P.o. i ooss, ,DLZINNOVATIVE EAS EX EPTIONALDEIGN ARCHITECTURE•ENGINEERING•PLANNING UNMATCHED CLIENT SERVICE SURVEYING•CONSTRUCTION SERVICES June 28, 2019 Mr.Jeremy Kashman, PE City Engineer City of Carmel, Indiana One Civic Square Carmel, IN 46032 Re: Request for Supplement to Construction Observation Services For Project Numbers 16-ENG-55, 16-ENG-97 (Main &Gray RAB, and Gray Road trail) and the addition of Project 16- ENG-109 (Main St. &Carey Rd.trails) Dear Mr. Kashman: Per discussions with Mr.Tom Stoffl, PE, DLZ Indiana, LLC(DLZ) respectfully requests a supplement to our original contract dated June 23, 2017. The schedule of the original agreement was as follows: • Contract Letting Date: September 6, 2017 • Anticipated Notice to Proceed for Construction Observation:August 15, 2017 • Anticipated Road Closure Date: September 15, 2017 • Substantial Completion Date: November 15, 2017 • Final Project Completion Date: November 30, 2017 The original contract construction bid was$3,572,000.00 for all three(3) projects noted above. Our original fee for construction inspection was$242,043.70 or 7.97%of the two (2) projects(16-ENG-55 & 16-ENG-97), originally estimated at$3,038,625. The inspection of Project 16-ENG-109 (Main St. &Carey Rd.trails)was not included in our original contract. To date we have substantially completed the Gray RAB&trail work and the Carey Road trail.The Main Street wall work is still awaiting relocation of Duke's electric lines that we anticipate being done soon. To date there have been six (6) change orders to project 16-ENG-55,totaling an additional $321,827.61 of work and DLZ anticipates at least 3 more change orders(2 for 16-ENG-55 and 1 for 16-ENG-109)totaling an estimated $53,000. DLZ has managed our services to extend our contract hours, by reducing inspection personnel when possible and not charging any mileage expenses. DLZ exhausted the inspection dollars in the original contract budget in mid-February 2019 and has continued to work to complete all additional contract construction items and corresponding paperwork. At this time,we anticipate needing 124 additional hours to complete contract documentation, completion of the additional change orders and the additional inspection associated with project 16-ENG-109,that was not included in DLZ's original agreement with the City. Please see the attached Exhibit 157 E Maryland St,Indianapolis,IN 46204-3608 I OFFICE 317.633.4120 I ONLINE WWW.DLZ.COM / /O�'✓ Akron Burns Harbor Chicago Cincinnati Cleveland Columbus Detroit Fort Wayne Indianapolis Joliet Kalamazoo Lansing Lexington l Louisville Madison Melvindale Munster Pittsburgh Saint Joseph South Bend Toledo D L Z Gray Corridor Construction Observation INNOVATIVE IDEAS EXCEPTIONAL DESIGN Request for Supplement ARCHITECTURE•ENGINEERING•PLANNING UNMATCHED CLIENT SERVICE Page 2 of 2 SURVEYING•CONSTRUCTION SERVICES manhour spreadsheet that illustrates the projected time required to complete the Main Street wall and the pedestrian crossing on Beech Street. Hours shown for February thru June 21st reflect actual hours worked. The following table summarizes the supplemental amount requested: Description Amount Original Contract Amount $242,043.70 Total Contract Amount Required for Completion $292,058.70 Total Supplement Amount Requested $50,015.00 Thank you for the continued confidence in our firm. We are pleased to continue working with you to complete the Gray Road corridor projects. If you have any question on this request or wish to discuss the contents, please feel free to contact our office at(317) 6314120 or email at Ijohnson@dlz.com. Sincerely, V.A.AA)\;,A Laurie D.Johnson, E Thomas G. Stoff1,1 Vice President Senior Project Manager Exhibit Zoe Supplemental Fee Proposal for projects 16-ENG-55, 16-ENG-97, & addition of 16-ENG-109 Manhours & Rates 2019 c Negotiated u_ Q. 2 -) Q Total Rates Hourly Name Classification Rate Number of Estimated Manhours Construction Observer Michael Smith, DLZ Manager $125.00 49 82 33 74.5 32 80 40 390.5 $48,812.50 Senior Project Tom Stoffl, DLZ Manager $185.00 2.5 2 2 6.5 $1,202.50 Total Manhours 2019 0 0 0 0 0 49 84.5 33 74.5 32 82 42 397 $50,015.00 Expenses Rate Estimated Number of Work Mileage Total Expenses $0.00 Total hours and Fee Proposal to finish Gray Road RAB @ Main St., Main St. and Carey Road trails including FCR $50,015.00 Ci7 INDIANA RETAIL TAX EXEMPT Page 1 of 1 City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 100531 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO DESCRIPTION 6/28/2017 061515 Project 16-ENG-55 and 16-ENG-97;Contract Date 03.31.16 DLZ INDIANA, LLC. City Engineering's Office VENDOR 157 EAST MARYLAND ST SHIP 1 Civic Square TO Carmel, IN 46032- INDIANAPOLIS, IN 46204- Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 16665 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 0 COIT Bond Fund Account: 94-650.04 1 Each ASA 3 -Main Street and Gray Road and Gray Road Multi-Use $242,043.70 $242,043.70 Trail -Construction Inspection 1 Each ASA 3a-Main and Gray, Main and Carey, Multi-Use Trail - $50,015.00 $50,015.00 Construction Inspection Sub Total $292,058.70 (1;40 —.'.44N-Ns\f" Send Invoice To: c. Pm Skip Tennancour/Kelly Dean 5107 Berwick Lane Avon, IN 46123 ` stennancour@structurepoint.com ND I A kdean@structurepoint.com PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT I AMOUNT PAYMENT $292,058.70 SHIPPING INSTRUCTIONS *AIP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 ��--�C_��[ AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 100531 CLERK-TREASURER