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HomeMy WebLinkAboutPC 09-17-19 4�t�OFCAgy�� .... . .,...,_.,........ , City of C CARMEL PLAN COMMISSION SEPTEMBER 17,2019 I MEETING MINUTES Location: Cannel City Hall Council Chambers,2nd Floor, 1 Civic Square,Cannel,IN 46032 Members Present: John Adams,Laura Campbell,Brad Grabow,Carrie Holle,Nick Kestner,Joshua Kirsh,Alan Potasnik, Susan Westermeier Members Absent: Tom Kegley Staff Present: Rachel Keesling,Adrienne Keeling,Mike Hollibaugh,John Molitor,Joe Shestak, Time of Meeting: 6:00 PM Declaration of Quorum: Brad Grabow: 8 members present,we have a Quorum Approval of Minutes: A Motion made by John and seconded by Laura to approve the minutes from the August 20,2019 PC meeting. Approved 8-0,absent Kegley. Richard Starkey,Barnes&Thornburg,LLP: presented aerial maps to show each outlined location of the allocated areas 1. Plan Commission Resolution PC-9-17-2019-a: A resolution creating a new Franciscan allocation area within the existing North Illinois Street Economic Development Area. 2. Plan Commission Resolution PC-9-17-2019-b: A resolution adding a parcel to the existing Proscenium allocation area within the Integrated 126th Street Corridor Economic Development Area. 3. Plan Commission Resolution PC-9-17-2019-c: A resolution amending the existing Old Town Economic Development Area to add several parcels to the area and create a new Smokey&Monon allocation area. Rachel Keesling: Staff is in support of these individual allocation amendments as they meet the goals and objectives of the Comprehensive Plan. A Motion by Sue and seconded by Alan to adopt Resolutions PC-9-17-2019 a, b,and c. Approved 8-0,absent Kegley Reports,Announcements&Department Concerns:Rachel Keesling • We need to suspend the Plan Commission's Rules of Procedure in order to hear item#2 on the agenda—Docket No. 19060018 DP: Carmel Hotel and Office. They had posted all three of their required public notices,but did not include the address in their legal ad published in the Current in Cannel. They will post public notice for the October Plan Commission meeting in the Current in Cannel. Sue: The Department Report recommends this item to be forwarded to the Commercial Committee for further discussion. Do we know if it's coming back to the full Plan Commission? Rachel: It could come back to the October Plan Commission meeting with the Public Hearing remaining open. John Molitor: It should initially go to the Commercial Committee then with it coming back to the full Plan Commission for the final vote. Brad: I agree for public notice purposes,the public will have the opportunity for any comments at the next Plan Commission meeting. A Motion by Josh and seconded by Sue to suspend the Rules of Procedure in regarding the public notice for Docket No. 19060018 DP. Approved 8-0,absent Kegley. Outcome of Projects at Committees:Rachel Keesling: a. Commercial: i. Docket No. 19050014 DP/ADLS: Avid Hotel—Tabled to Oct. 1 Committee mtg. 1 Plan Commission Meeting Minutes 9-17-19 ii. Docket No. 19050015 V:ZO Chapter 5.07(D)(3)—Meridian Corridor Architectural Standards,Massing requiring two principal buildings on a lot with over 300' in width,requesting one principal building iii. Docket No. 19030003 DP/ADLS: Riverview Health—US 421 —Approved 4-0 iv. Docket No. 19060019 DP/ADLS: Franciscan Orthopedic Center of Excellence—Cont. to Oct. 1 b. Residential: i. Docket No. 18010004 Z: Westbridge PUD Rezone—Tabled to Oct. 1 Committee mtg. ii. Docket No. 18090012 Z: Sherman Drive Townhomes Rezone(R-2 to UR)—Cont.to Oct. 1 Docket No. 18090013 DP/ADLS: Sherman Drive Townhomes. iii. Docket No. 19050017 Z: Monon Crossing Townhomes Rezone R-1/Residential to UR/Urban Residential. Docket No. 19050018 DP/PP/ADLS: Monon Crossing Townhomes—Cont.to Oct. 1 Brad: Explained the Rules of Procedure for a public hearing. Public Hearings: 1. Docket No. 19050029 Z: Smokey Row UR&P1 Rezone. The applicant seeks to rezone 13 parcels located on the north side of Smokey Row Road,between the Monon Greenway and Meridian Street,from the PUD/Kensington Green Planned Unit Development and R1/Residence District to the UR/Urban Residential and P1/Park&Recreation Districts,respectively. The properties comprise the Kensington Green subdivision as well as 2 parcels adjacent to the Monon Greenway. Filed by the Department of Community Services on behalf of the Cannel Plan Commission. Petitioner: Adrienne Keeling: • Presented an aerial map to show the proposed rezone areas along Smokey Row Road and the Monon • It was questioned at last month's meeting if proper public notice was given. I am here to confirm that public notice occurred in compliance with the Plan Commission's Rules of Procedure. • We did a publication in the Current in Cannel,posted signs on the property,and mailings to the adjacent property owners, from the certified list provided by Hamilton County • Staff is looking to refine the zoning at the edges of the subject area. Any development proposals will be reviewed under the zoning standards of the UR district. • We recommend the PC forwards this to City Council with a favorable recommendation Public Comments: Tim Hannon,200 W Smokey Row Road: I did receive proper notice. I'm in favor of this rezone after talking to my neighbor,and the developer of this project,Justin Moffett. I did not know this was zoned UR when I bought my property.It makes sense to clean this up with the same zoning. I'm concerned in making this an allocation district. It's a massive residential development that will put stress on the utilities and parks. Rebuttal to Public Comments: None Department Report: None Committee Comments: John: Is everything shown on your map already zoned UR except the parcel in questioned(Kensington PUD)? Adrienne Keeling: Yes Brad: Is the area where Dr.Hannon and Justin Moffett excluded from this rezone?Adrienne Keeling: Yes Brad: Is all the land between US 31 and Rohrer Road belong to INDOT? Adrienne Keeling: There's no parcel and it's the ROW. John Molitor: The UR was created when the UDO was passed by the Plan Commission in 2017 and adopted by the Council in January 2018. Brad: So this area wasn't rezoned,but the UR took over the existing district in this area. 2 Plan Commission Meeting Minutes 9-17-19 Alan: Once this designation goes to P1,will this be designated as part of a land trust? Adrienne Keeling: The ownership is already designated into a land trust. With the proximity to the Monon,we decided to designate this area as IP1.There's a flood zone in this area. Alan: So this area will not be changed or developed? Adrienne Keeling: Correct. It will remain as is and not be developed into residential. A Motion by Alan and seconded by Josh to forward Docket No. 19050029 Z to City Council with a Favorable Recommendation. Approved 8-0,absent Kegley 2. Docket No. 19060018 DP: Carmel Hotel and Office. The applicant seeks site plan approval for two building pads and associated parking on 2.96 acres. The site is located at 12166 N.Meridian Street. The site is zoned MC/Meridian Corridor. Filed by Brad Schrage of American Structurepoint on behalf of Michael Garvey of Diversified Land Acquisitions,LLC. Petitioner: Brad Schrage: • I apologize for our mishap of the public notice in the Current in Cannel • This is a development of the former ADT site • Presented an updated site plan • We are proposing two separate buildings: A 48,000 sq. ft., 3 story office building and 125 room hotel • Access will be off of Illinois Street and Frontage Road • We have added additional pedestrian connectivity throughout the site • The largest shift of hotel employees at a time will be 25 • Two variances will be proposed at the next BZA meeting; building frontage and setback • On site we will have 133 parking spaces and also have a shared parking agreement with the Ritz Charles Public Comments: William Wilhelm,Spring Lake Estates: I live about 300' directly west of the site. I submitted a letter to Staff. I'm concerned for all the mature trees that are currently on this site. The trees cover the entire western side of this parcel. The woods provide a good buffer from the sounds and sights. I ask the developer to preserve as many trees as possible. Rebuttal to Public Comments: Brad Schrage: • The City requested the developer to densify this area.By providing the current parking plan, we won't be able to save as many trees. Department Report: Rachel Keesling: • They will come back for ADLS approval for each of the buildings • They have an agreement with the Ritz Charles for shared parking and access • The hotel will have 127 rooms,and 127 parking spaces are required • They need to provide parking for the largest shift of employees which was mentioned as 25 employees • Shared parking is allowed in the MC • Urban Forester still has outstanding comments regarding the landscaping on this site • We are in support of their variance requests • A variance for hotel use on the first floor was approved previously and will be used for this hotel • We recommend sending this to Oct. 1 Commercial Committee for further review Committee Comments: Alan: Did The Hyatt Place come to an agreement with the Ritz Charles for shared parking? Are we going to see a Isituation where the Ritz,Hyatt,and this hotel will be using the same spaces?We will run out of spaces? Have the parking counts been done? Rachel Keesling: I believe it's only 9 spaces(the Hyatt needed).I'll double check the shared spaces of The Hyatt and The Ritz Charles. Brad Schrage: The office parking will not be in use during the same time of The Ritz and The Hyatt. Alan: Can you provide the math for the parking spaces at the Committee? Rachel Keesling: Yes. 3 Plan Commission Meeting Minutes 9-17-19 Alan: Is the office building a proposed medical building? Brad Schrage: That is the intent of this building. Alan: Where will the medical waste go? Bring these details to Committee. Bring a proposed tree preservation plan. Josh: Bring pictures of what the Ritz Charles parking lot looks like during the week verses the weekend. How does the parking lot to the north look like?Bring any parking agreements to Committee. Provide us with the parking counts. Laura: How long does the parking agreement last? Michael Garvey,Lauth: The agreement will run with the land. We have done parking studies to show how shared parking works in this type of situation. Josh: Help us understand the shared parking agreement and how it works. Provide a study or statics about how people are using shared driving/carpooling to event centers and hotels. Bring these items to the next Committee meeting. Nick: I have concerns with the parking. I have gone to the Ritz Charles when the parking lot was full. You would have to park very far away. If the Ritz is sharing it's parking,there might not be enough when they host an event. The Ritz also uses a section of their parking lot to store their box trucks. Nick: The walkway proposed between the two buildings does not show a pedestrian connection to the building doors. Brad Schrage: Our revised site plans will show the connection. Brad: What's the most efficient way to get the parking spaces needed and to save the trees? Can the buffer area be widened if the healthier trees are not taken down? Carrie: Is there parallel parking allowed on Frontage Road? Rachel Keesling: Parallel parking isn't allowed due to the street ROW. The Ritz doesn't have parallel parking along their portion of the Frontage Road. Brad: If the sidewalk was at the edge of the property line,then there could be a safe way for parallel parking. Rachel Keesling: We can look into that. A Motion by Josh and seconded by Sue to forward Docket No. 19060018 DP to the Oct. 1 Commercial Committee with the final voting authority given to the full Plan Commission. Approved 8-0,absent Kegley 3. Docket No. 19070003 DP/ADLS: Valvoline Instant Oil Change—US 421 The applicant seeks site plan and design approval for a new 2,077 sq. ft. oil change facility and 2 variances. The site is 0.98 acres in size. It is located at 9835 Michigan Road and is Lot IA of the North Augusta subdivision. It is zoned B-3 and is within the US 421 Michigan Road Overlay Zone. Filed by Richard Gallegos,III of Valvoline, LLC. Petitioner: Brian Cross,Civil Site Group. • Presented an aerial view • We have updated our lighting plan to meet the standards requested by Staff[the UDO requirement]. We will use LED lights. • Presented a site plan. This site has some constraints related to the West Cannel Marketplace development. • Access will be from Walnut Creek Drive • Maximum of 8 employees. Most active times are typically on Saturdays. • We will have 3 service bays,with a working lower level basement • Presented a landscape plan. We have worked with the Urban Forester. We have added more greenspace to the north portion of this site. • We will provide bike parking on the northwest side of the site • The dumpster enclosure will not face Michigan Road • Presented building elevations. The building will contain different color schemes of brick along with a stone water table ledge running horizontally throughout the building. Building materials will be used on all four sides. 4 Plan Commission Meeting Minutes 9-17-19 • We are not requesting a monument sign along Michigan Road.Presented a signage exhibit. The sign will be placed on the building facing Walnut Creek Drive. • We will be requesting a variance for front yard vehicle stacking and for the minimum total sq. ft.required. The Ordinance excludes the sq. ft. of the basement level. • This lot(Lot IA)was platted with a no building zone which makes the development of this property challenging. Public Comments: None Department Report: Rachel Keesling • This is not a combo hearing. They will go in front of the BZA for their two variance requests. • The amount of parking spaces provided meet the requirements of the UDO • The building will complement the Federal Style. Two colors of brick and a pitched roof. • They have updated their lighting plan to meet the foot candle requirements at the property line • The variance to have the wall sign face east runs with the land • The Urban Forester has a few outstanding comments and we will need his final approval • The site layout and number of drive aisles were worked on between Staff and the Petitioner • We reduced the height of the building and added brick detailing • We recommend this item goes to the Committee on Oct. 1 with final voting authority Committee Comments: Laura: Do we have a vision for Michigan Road,other than urban sprawl? Rachel Keesling: Our vision is outlined in the US 421 overlay zone. We have strict architectural standards. There was a plan laid out years ago and we are following that plan. Laura: How does this compare in size to the Take 5 building? Rachel Keesling: Valvoline is 2,000 sq. ft. Take 5 is 1,500 sq. ft. IBrad: Take 5 is a stay in your car during the oil change. Does Valvoline offer more services?Chris Duley,Valvoline: The customer stays in their car during the oil change. We do not do brakes,tires,or mufflers. We only offer car maintenances such as fluid changes,A/C charges, light bulb changes,battery changes,and serpentine belt installs. Brad: What are the colors of the gutters,down spouts and metal awnings? Are they a tan color? Brian Cross: The colors used will be a champagne metallic and a superior bronze. Brad: Can we assure that all the roof top mechanics will be painted in similar colors to blend in? Brian Cross: Yes Carrie: Is there anything to regulate the amount of a certain type of business in an area? Rachel Keesling: We don't keep tabs on what is allowed,other than if it is an allowed use in that zone. It's a free market. Chris Duley: This is a corporate location,not a franchise. Rachel Keesling: Any permitted uses are spelled out in the US 421 Overlay Zone. A Motion by Josh and seconded by Laura to forward Docket No. 19070003 DP/ADLS to the Oct. 1 Commercial Committee with the Commercial Committee having final voting authority. Approved 8-0,absent Kegley Meeting adjourned at 7:21 p.m. Joe esLtak Plan Commission Secretary Brad ra ow resident I Plan Commission Meeting Minutes 9-17-19