HomeMy WebLinkAboutO&M Manual 10-31-19
Storm Water Infrastructure
Operation and Maintenance Requirements
Willow Haven Senior Homes
Memory Care Homes
13146 West Road
Carmel, IN 46074
Hamilton County
Prepared for
Willow Haven Senior Homes, LLC
1300 E 86th Street Suite 14-126
Indianapolis, IN 46240
(317) 250-1895
October 2019
Prepared by
Cash Waggner & Associates, PC
402 East 13th Street, Suite 101
Jasper, Indiana 47546
Project No. 19-3957
OPERATIONS AND MAINTENANCE MANUAL
WILLOW HAVEN SENIOR HOMES MEMORY CARE HOMES
PROJECT #: 19-3957
TABLE OF CONTENTS
OPERATIONS & MAINTENANCE MANUAL PAGE
SITE DEVELOPER AND PROPERTY OWNER(S) CONTACT INFORMATION 1
AS-BUILT REQUIREMENTS 1
STORM WATER MANAGEMENT & BMP DESCRIPTIONS 1
ANNUAL INSPECTION OF PRIVATE INFRASTRUCTURE & BMPS 2
ROUTINE INSPECTIONS 2
SPECIAL INSPECTIONS AFTER MAJOR STORM EVENTS 2
ROUTINE MAINTENANCE 2
REMEDIAL MAINTENANCE 3
SURFACE MAINTENANCE 3
SUFRACE WATER MANAGEMENT SYSTEM MAINTENANCE 3
FUTURE CONSTRUCTION & SOLID WASTE MANAGEMENT 4
SPILL RESPONSE PLAN 5
APPENDIX A
SWP3 PLANS C-104
SWP3 DETAIL DRAWINGS C-111
APPENDIX B
DRY DETENTION BASIN INSPECTION CHECKLIST Basin-1
DETENTION BASIN MAINTENANCE CHECKLIST M-1
CATCH BASIN/MANHOLE INSPECTION CHECKLIST CB-MH-1
STORM SEWER SYSTEM MAINTENANCE CHECKLIST M-2
APPENDIX C
OWNER ACKNOWLEDGMENT AGREEMENT
October 2019 O&M Manual Page 1
Willow Haven Senior Homes Memory Care homes
13145 West Road Carmel, IN 46074
Storm Water Infrastructure
Operation and Maintenance Requirements
(Minimum Requirements)
SITE DEVELOPER AND PROPERTY OWNER(S) CONTACT INFORMATION
1. The following information will be maintained in the O&M manual for the site developer
and the individual property owners of record: name, address, business phone number, home
phone number, email address, cellular phone number, and pager number.
2. The information on property owners shall be updated upon change of ownership of any lot,
parcel or portion thereof.
a. Site Developer:
i. Name – Willow Haven Senior Homes, LLC
ii. Primary Contact – James Miles
iii. Address – 1300 E 86th Street Suite 14-126 Indianapolis, IN 46240
iv. Business Phone – 317.250.1895
v. Home Phone – 317.250.1895
vi. Email – james@willowhavenseniorhomes.com
vii. Cell Phone – 317.250.1895
viii. Pager - NA
b. Owner:
i. Name – Willow Haven Senior Homes, LLC
ii. Primary Contact – James Miles
iii. Address – 1300 E 86th Street Suite 14-126 Indianapolis, IN 46240
iv. Business Phone – 317.250.1895
v. Home Phone – 317.250.1895
vi. Email – james@willowhavenseniorhomes.com
vii. Cell Phone – 317.250.1895
viii. Pager - NA
AS-BUILT REQUIREMENTS
1. Prior to facility occupancy, the Engineer of Record (EOR) will provide as-built drawings
certifying the detention/retention basin system design and the volume provided is in
accordance to the approved plans. Willow Haven Senior Homes, LLC will be responsible
for identifying the responsible contact and phone number for continued operation and
maintenance of the basin in accordance with the approved plans.
STORM WATER MANAGEMENT & BMP DESCRIPTIONS
1. Stormwater management reduces or eliminates the negative impacts of stormwater runoff.
Stormwater management includes controlling flooding, reducing erosion and improving
water quality. This can be accomplished by implementing what are known as Best
Management Practices (BMPs). BMPs are structural, vegetative or managerial practices
used to treat, prevent or reduce water pollution.
2. Structural BMPs – This site includes a dry detention basin as its lone structural BMP. The
detention basin has been sized to adequately hold the design storm to allow pollutants to
settle out before being slowly released off site. The slow release rate has been designed in
October 2019 O&M Manual Page 2
accordance with local ordinances and standards and allows for reduced flooding and
pollution downstream of the site.
3. Vegetative BMPs- This site includes vegetated swales as BMPs. Vegetated swales help
reduce peak runoff downstream through infiltration and storage by redirecting water that
would otherwise flow offsite towards the detention basin.
4. Managerial BMPs- Managerial practices can greatly reduce pollution downstream from the
site. Managerial practices to reduce pollution on this site include spill prevention plans and
waste reduction practices.
ANNUAL INPSECTIONS OF PRIVATE INFRASTRUCTURE AND BMPs
1. The Owner will perform annual inspections of all storm water infrastructure and permanent
BMPs. The first report shall be due one year after construction is completed, with
subsequent reports due each year within the same month of the initial report. If there are
any deficiencies found during the inspection, these should be addressed.
2. It shall be the responsibility of the property owner to perform any required maintenance or
repair work to any components of the storm water infrastructure this is discovered during
the course of the annual inspection. The work will be done in a timely manner at the
expense of the property owner.
3. If the inspection report is not received within the month it is due, if there are deficiencies
which were not included in the report, or if any deficiencies included in the report are not
addressed in a timely manner, the BMP owner faces enforcement action from the city.
4. The city of Carmel shall have right of entry to the property for inspection and maintenance
of the BMPs as necessary.
ROUTINE INSPECTIONS
1. Routine inspections of all storm water components are the responsibility of the owner of
the property on which they are located. The items to be routinely inspected include, but
may not be limited to: inlets, culverts, drainage pipes, drainage swales or berms, signage,
and the condition of the detention basin(s).
2. Routine inspections will dictate maintenance requirements for general items at the site
including monitoring for erosion, trash, debris and other deposited pollutants.
3. Surface water swales and the detention pond(s) will be observed for erosion or sediment
build-up, which could result in overtopping and severe erosion down-slope.
SPECIAL INSPECTIONS AFTER MAJOR STORM EVENTS
1. Special inspections should be conducted as necessary at the site after major storm events.
Every attempt shall be made to have these inspections conducted within several days after
the storm event to ensure major damage to the facilities has not occurred. Any necessary
repair shall be completed by the property owner in a timely manner.
ROUTINE MAINTENANCE
1. Routine maintenance of facilities outside of the public right-of-way(s) is the responsibility
of the property owner. Legal drain easements and other easements do not relieve the
property owner of the responsibility to provide routine maintenance and repairs.
2. Items subject to routine maintenance include, but are not limited to: litter and debris
removal, mowing, signage, woody growth removal,
3. The portions of the site planted with typical grass varieties will require mowing a minimum
of twice a month from April through October, and as necessary throughout the remainder
of the year.
4. Litter and debris will be collected and disposed of in an acceptable manner.
5. Damaged or missing signs will be replaced with a similar type signs.
October 2019 O&M Manual Page 3
6. Volunteer and undesirable woody growth, including volunteer trees, volunteer shrubs and
brush, and unwanted vegetative growth in and around the detention basin, will be removed
using accepted measures to prevent regrowth. All disturbed areas will be properly re-
vegetated with acceptable grass species.
REMEDIAL MAINTENANCE
1. Remedial maintenance of facilities outside of public right-of-ways is the responsibility of
the property owner. This may include: inlet replacement, outlet works maintenance, repair
of erosion on swales or detention basin banks, debris removal, etc.
2. Remedial maintenance of the site may include fertilizing and reseeding the site, as
necessary.
3. Damaged or missing inlet components will be repaired or replaced in a timely manner to
eliminate a potential safety hazard, to prevent additional damage to facilities, and to
minimize inadequate or inefficient operation of the storm water infrastructure.
4. Inlet and outlet structures experiencing partial or complete blockage of flow due to damage
or the presence of debris or other foreign material will be cleared of the obstruction and
repaired or replaced as necessary.
5. All invasive vegetation discovered to be present on the side slopes of the
detention/retention basin and/or the sediment forebay will be removed in a timely manner
and replaced with approved vegetative species, if necessary.
6. Removal of accumulated sediment will be performed when the available forebay or
permanent pool volume is 50% full.
7. Woody vegetation discovered on the crest or side slopes of the basin embankment will be
removed in accordance with accepted procedures and the surface area repaired and re-
vegetated as necessary.
SURFACE MAINTENANCE
1. Inspections performed as part of the scheduled routine inspections at the site will dictate
maintenance requirements for the site. The items to be routinely inspected include surface
water runoff control, ponded water, presence of erosion or gullying, and whether or not the
topsoil and vegetation are intact.
2. The site will be inspected to determine whether it drains without ponding and erosion.
3. Topsoil will be inspected for erosion, settlement, and cracking. Topsoil will be added as
necessary to maintain drainage characteristics in accordance with the original
specifications. Areas affected by the addition of topsoil will be seeded and fertilized in
accordance with the original seeding specifications.
SURFACE WATER MANAGEMENT SYSTEM MAINTENANCE
1. Inspections performed as part of the scheduled routine inspections at the site will dictate
maintenance requirements for the surface water management system at the site. The items
to be routinely inspected include inlets, culverts, drainage pipes, sediment controls, erosion
of drainage swales or berms, and the condition of the detention pond(s).
2. Inlets, culverts, and pipes will be visually inspected to ensure that no obstructions are
hindering the performance of the surface water drainage system.
3. Any significant obstructions found will be removed.
4. Any missing or damaged grates will be replaced.
5. Inlets, culverts, and pipes will be visually inspected for leaks or structural damage.
6. Any damaged items will be repaired or replaced in accordance with the original
specifications.
October 2019 O&M Manual Page 4
7. Areas to be visually inspected for sediment build-up include drainage pipes, drainage
swales and the storage areas within the detention basin and forebay.
8. If sediment buildup occurs in the surface water piping system, the sediment will be cleaned
from the pipes to maintain their original hydraulic capacity.
9. If sediment buildup is obstructing the normal flow pattern in the drainage swales, the
sediments will be removed.
10. Surface water swales and detention pond side slopes will be visually inspected for erosion
and gullying.
11. If erosion occurs in surface water swales, topsoil will be added as necessary to maintain
drainage characteristics in accordance to the original plans.
12. If erosion occurs on the detention pond side slopes, appropriate fill material will be added
as necessary to maintain the original grade of the slope.
13. The detention pond will be visually inspected for the presence of trash and debris. All trash
and debris will be removed on a continual basis and properly disposed of.
FUTURE CONSTRUCTION AND SOLID WASTE MANAGEMENT
1. Solid waste management procedures and practices are designed to prevent or reduce the
discharge of pollutants to storm water from solid or construction waste by providing
designated waste collection areas and containers, arranging for regular disposal, and
training employees and subcontractors.
2. This BMP is suitable for construction sites where the following wastes are generated or
stored:
a. Solid waste generated from trees and shrubs removed during land clearing,
demolition of existing structures (rubble), and building construction.
b. Packaging materials including wood, paper, and plastic.
c. Scrap or surplus building materials including scrap metals, rubber, plastic, glass
pieces and masonry products.
d. Domestic wastes including food containers such as beverage cans, coffee cups,
paper bags, plastic wrappers, and cigarettes.
e. Construction wastes including brick, mortar, timber, steel and metal scraps, pipe
and electrical cuttings, nonhazardous equipment parts, Styrofoam and other
materials from transport and package construction materials.
3. Implementation of this BMP will include, but is not limited to, the following measures:
a. Select designated waste collection areas onsite.
b. Inform contractors that you will accept only watertight dumpsters for onsite use.
c. Inspect dumpsters for leaks and repair any dumpster that is not watertight.
d. Provide an adequate number of containers with lids or covers that can be placed
over the container to keep rain out or to prevent loss of wastes when it is windy.
e. Plan for additional containers and more frequent pickup during the demolition
phase of construction.
f. Collect site trash daily, especially during rainy and windy conditions.
g. Remove this solid waste promptly since erosion and sediment control devices
tend to collect litter.
h. Make sure that toxic liquid wastes (used oils, solvents, and paints) and chemicals
(acids, pesticides, additives, curing compounds) are not disposed of in dumpsters
designated for construction debris.
i. Do not hose out dumpsters on the construction site. Leave dumpster cleaning to
the trash hauling contractor.
j. Arrange for regular waste collection before containers overflow.
October 2019 O&M Manual Page 5
k. Clean up immediately if a container does spill.
l. Make sure that construction waste is collected, removed, and disposed of only at
authorized disposal areas.
m. Incorporate requirements for solid waste management into builder and
subcontractor agreements.
n. Littering on the project site should be prohibited.
o. To prevent clogging of the storm drainage system, litter and debris removal from
drainage grates, trash racks, and swale lines should be a priority.
p. Trash receptacles should be provided in the contractor's yard, field trailer areas,
and at locations where workers congregate for lunch and break periods.
q. Litter from work areas within the construction limits of the project site should be
collected and placed in watertight dumpsters at least weekly, regardless of
whether the litter was generated by the contractor, the public, or others. Collected
litter and debris should not be placed in or next to drain inlets, storm water
drainage systems, or watercourses.
r. Dumpsters of sufficient size and number should be provided to contain the solid
waste generated by the project.
s. Full dumpsters should be removed from the project site and the contents should
be disposed of by the trash hauling contractor.
t. Construction debris and waste should be removed from the site biweekly or more
frequently as needed.
u. Construction material visible to the public should be stored or stacked in an
orderly manner.
v. Storm water run-off should be prevented from contacting stored solid waste
through the use of berms, dikes, or other temporary diversion structures or
through the use of measure to elevate waste from site surfaces.
w. Solid waste storage areas should be located at least 50 ft. from drainage facilities
and watercourses and should not be located in area prone to flooding or ponding.
4. Inspection and Maintenance
a. Inspect construction site and waste collection area weekly.
b. Arrange for regular waste collection.
c. All erosion control measures will be operated and maintained in accordance with
the approved Storm Water Pollution Prevention Plan (SWPPP).
SPILL RESPONSE PLAN
1. The proposed land use will consist of an assisted living memory care unit. The pollutants
and sources of each pollutant normally expected from these types of land uses are listed
below:
a. Pollutant source: Vehicular.
Types of pollutants: Oil, grease, antifreeze, brake fluid, brake dust, rubber
fragments, gasoline, diesel fuel, other hydrocarbons, and metals.
b. Pollutant source: Roadway
Types of pollutants: any pollutant from vehicular uses, grit from wearing of
the road surface, and elevated receiving water temperatures from
stormwater runoff contact with impervious surfaces.
c. Pollutant source: Lawn and Landscaping areas.
Types of pollutants: Pesticides, herbicides, and fertilizers from maintenance
applications.
d. Pollutant source: Trash Dumpster
October 2019 O&M Manual Page 6
Types of pollutants: trash from improper disposal, bacterial and biological
agents in trash.
In case of spill, contact the City of Carmel Fire Departments (317-571-2625), City of
Carmel Utilities (317-571-2442), City of Carmel Engineering (317-571-2441), and the
IDEM 24 Hour Spill Hotline (1-888-233-7745).
APPENDIX A
APPENDIX B
SWP Checklist Basin 1
Dry Detention Basin Operation, Maintenance, and Management Inspection Checklist for BMP
Owners
Project: ___________________________________________________
Owner Change since last inspection? Y N
Owner Name: ______________________________________________
Owner Address: ____________________________________________
____________________________________________
Phone Number: ___________________________
Project Location: ________________________________________________________________________
Site Status: __________
Date: __________________________________ Time: _________________________________________
Inspector(s): ___________________________________________________________________________
Maintenance Item Satisfactory/
Unsatisfactory Comments
Embankment and Emergency Spillway (Inspect annually and after major storms)
1.Vegetation
2.Erosion on embankment
3.Animal burrows
4.Cracking, bulging or sliding of embankment
A. Location:
B. Describe
5.Drains clear and functioning
6.Leaks or seeps on embankment
A. Location:
B. Describe
7.Slope protection failure
8.Emergency spillway clear of obstructions
9.Other (describe)
SWP Checklist Basin 2
Maintenance Item Satisfactory/
Unsatisfactory Comments
Principal Spillway (Inspect annually)
1.Low flow orifice blocked
2.Trash rack/grate
A. Debris removal needed
B. Corrosion noted
3.Concrete/Masonry condition
A. Cracks or displacement
B. Spalling
4.Outlet pipe condition
5.Outfall channels functioning
6.Other (describe)
Dry Basin Area (Inspect annually and after major storms)
1.Undesirable vegetative growth
2.Floatable debris removal needed
3.Visible pollution
4.Sedimentation noted
5.Sediment removal needed (over 50% full)
6.Other (describe)
_____________________________________________________________________________________
Maintenance Item Satisfactory/
Unsatisfactory Comments
Other (Inspect annually)
SWP Checklist Basin 3
1.Erosion at outfalls into basin
2.Headwalls and endwalls
3.Encroachment into pond or easement area
4.Complaints from residents
5.Public hazards (describe)
Additional Comments:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
Actions to be taken: Timeframe:
Storm Water Pond Maintenance Checklist Page M-1
Detention Basin Maintenance Checklist for BMP Owners
Development Name: _______________________________________________
Development Address: _____________________________________________
_____________________________________________
Contact Name: ___________________________________________________
Phone Number: ___________________________
Type of Maintenance: (Check all that apply)
____ Normal ____ Repair/Rehabilitation ____ Repair/Restoration
Date: __________________________________ Time: _________________________________________
Inspector(s): ___________________________________________________________________________
Maintenance Activities
Normal
____ Mowing
____ Trash/Debris Removal
____ Clean Spillway Outlet Structure(s)
____ Weed Control: Type of Herbicide Applied _______________________
____ Pest Control: Type of Pesticide Applied ________________________
____ Water Quality Treatment: Type (algae, etc) _____________________
Repair/Rehabilitation
____ Sediment Removal: ___ Inflow
____ Erosion Repair: ___ Inflow ___ Side Slopes
____ Vegetation/Tree Removal: ___ Main Basin ___ Side Slopes
____ Revegetation
____ Clean Drains: ___ Inflows
Repair/Restoration
____ Sediment Removal (Dredging): ___ Main Basin
____ Erosion Repair: ___ Side Slopes ___ Outlet Works ___ Outfall
____ Spillway Structure: ___ Inflow ___ Outlet Works
____ Other: __________________________________________________
Equipment Used: _________________________________________________________________
Comments: ______________________________________________________________________
SWP Checklist CB-MH-1
Catch Basin/Manhole: Operation, Maintenance, and Management
Inspection Checklist for BMP Owners
Project: __________________________________________________
Owner Change since last inspection? Y N
Owner Name: _____________________________________________
Owner Address: ____________________________________________
____________________________________________
Phone Number: ___________________________
Project Location: ________________________________________________________________________
Site Status: __________
Date: __________________________________ Time: _________________________________________
Inspector(s): ___________________________________________________________________________
Maintenance Item Satisfactory/
Unsatisfactory Comments
Grates and Covers (Inspect annually)
1.Grate or cover
A. Debris removal required
B. Corrosion noted
2.Concrete/masonry condition
A. Cracks or displacement
B. Spalling
3.Other (describe)
Additional Comments:
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
_____________________________________________________________________________________
SWP Checklist CB-MH-2
Actions to be taken: Timeframe:
Storm Sewer System Maintenance Checklist Page M-2
Storm Sewer System Maintenance Checklist for BMP Owners
Development Name: _______________________________________________
Development Address: _____________________________________________
_____________________________________________
Contact Name: ___________________________________________________
Phone Number: ___________________________
Type of Maintenance: (Check all that apply)
____ Normal ____ Repair/Rehabilitation ____ Repair/Restoration
Date: __________________________________ Time: _________________________________________
Inspector(s): ___________________________________________________________________________
Maintenance Activities: Curb Inlets, Area Drains, Storm Pipe, Manholes/Catch Basins
Normal
____ Reset Displaced Grates
____ Trash/Debris Removal: ___ Grates ___ Manholes/Catch Basins ___ Pipe Outlets
____ Replace Missing or Damaged Signs
Repair/Rehabilitation
____ Sediment Removal: ___ Grates ___ Manholes/Catch Basins ___ Sewer Pipe
____ Repair Leaks: ___ Grates ___ Manholes/Catch Basins ___ Pipe Joints
____ Clean and Repaint/Treat: ___ Grate Corrosion
Repair/Restoration
____ Replace/Repair: ___ Damaged Grates
____ Replace/Repair: ___ Damaged Pipes
____ Other: _________________________________________________________________
Equipment Used: _________________________________________________________________
Comments: ______________________________________________________________________
APPENDIX C
Signature Page
Storm Water Infrastructure O&M Manual October 2019
COMPLIANCE WITH STORM WATER INFRASTRUCTURE
OPERATION AND MAINTENANCE MANUAL
Permit Number: ____________________
Address of development of interest:
Plan Date:
I hereby state and agree that myself, or a person or persons under my direction, will conduct
regular inspections of the development(s) located at the address(es) listed above in accordance
with the requirements of the approved Storm Water Infrastructure Operation and Maintenance
(O&M) Manual. I also agree that regular maintenance will be performed in accordance with the
contents of the O&M Manual and that necessary repair work and/or improvements will be made
in a timely manner in accordance with the O&M Manual.
Owner Signature: _________________________________ Date: ____________
Typed or Printed Name: __________ Date: ____________
Business Address: ________________________
__________________
__________________
Sworn to and subscribed in my presence by _________________________________________
this _____ day of _____________, ________.
Witness my hand and official seal.
My commission expires: _____________________________
Notary Public: _____________________________________
Notary Address: ___________________________________
___________________________________
Date: ___________