HomeMy WebLinkAboutIndiana Department of Trnsportation/Local Roads and Bridges Matching Grant/1,000,000 41N;
LOCAL ROADS AND BRIDGES MATCHING GRANT AGREEMENT -41
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Contract#A249-20-LG190822
This Grant Agreement(this"Grant Agreement"), entered into by and between the Indiana Department of
Transportation(the"State")and City of Carmel,a Local Unit,(the"Grantee"),is executed pursuant to the
terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the
parties agree as follows:
1. Purpose of this Grant Agreement; Funding Source. The purpose of this Grant Agreement is to
enable the State to award a Grant of$1,000,000.00 (the"Grant"), representing 50% of the eligible
costs of the project (the "Project") described in Attachment A of this Grant Agreement, which is
incorporated fully herein. The funds shall be used exclusively in accordance with the provisions
contained in this Grant Agreement and in conformance with Indiana Code§8-23-30 establishing the
authority to make this Grant, as well as any rules adopted thereunder. The funds received by the
Grantee pursuant to this Grant Agreement shall be used only to implement the Project or provide the
services in conformance with this Grant Agreement and for no other purpose.
FUNDING SOURCE:
State Funds: Program Title: Local Road and Bridge Matching Grant Fund(I.C. §8-23-30).
2. Representations and Warranties of the Grantee.
A. The Grantee expressly represents and warrants to the State that it is statutorily eligible to
receive these Grant funds and that the information set forth in its Grant Application is true,
complete and accurate. The Grantee expressly agrees to promptly repay all funds paid to it
under this Grant Agreement should it be determined either that it was ineligible to receive the
funds,or it made any material misrepresentation on its grant application.
B The Grantee certifies by entering into this Grant Agreement that neither it nor its principals are
presently debarred, suspended, proposed for debarment, declared ineligible or voluntarily
excluded from entering into this Grant Agreement by any federal or state department or agency.
The term "principal" for purposes of this Grant Agreement is defined as an officer, director,
owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the
operations of the Grantee.
C. The Grantee has committed matching funds from one of the following revenue sources in
accordance with Ind.Code§8-23-30-3:(1)any money the local unit is authorized to use for a
local road or bridge project; (2)special distribution of local income tax under Ind. Code § 6-
3.6-9-17;or(3)local rainy day fund under Ind.Code§ 36-1-8-5.1.
D. The Grantee uses an approved transportation asset management plan on file with the State.
3. Implementation of and Reporting on the Project.
A. The Grantee shall implement and complete the Project in accordance with Attachment A and
with the plans and specifications contained in its Grant Application, which is on file with the
State and is incorporated by reference. Modification of the Project shall require prior written
approval of the State.
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4. Term. This Grant Agreement commences on the date approved by the State Budget Agency, and
shall remain in effect for two(2)years. Unless otherwise provided herein,it may be extended upon
the written agreement of the parties and in conformance with Ind.Code§5-22-17-4,and as permitted
by Ind.Code§ 8-23-30.
The Grantee understands that the Grantee must procure materials and/or a contractor for the Project
no later than four(4)months from the date of the award letter,attached hereto as Attachment B and
incorporated fully herein. If the Grantee fails to procure a contractor by four(4) months from the
date of the award letter,the Grantee forfeits the Grant,the grant funds shall not be distributed to the
Grantee,but shall be redistributed as all other funds under Indiana Code§ 8-23-30.
5. Grant Funding. Pursuant to Ind. Code§ 8-23-30,the Grantee agrees to the following:
A. It may use the State funds only for the Project described in Attachment A;
B. If it uses the grant funds for any purpose other than construction of the Project as described in
Attachment A,the Grantee:
i. must immediately repay all grant funds provided to the State;and
ii. may not participate in the grant program during the succeeding calendar year.
C. It shall provide local matching funds equal to not less than 50%of the estimated project cost;
D. Disbursement of grant funds will not be made until the Grantee's submission of an
accepted/awarded Project Material Bid and/or an executed contract with the contractor;
E. The State's participation in the Project is strictly limited to the grant funds awarded herein.The
Grantee understands and agrees that the State is under no obligation to pay for or participate in
any cost increases,change orders,cost overruns or additional Project expenses of any kind.
6. Payment of Claims.
A. If advance payment of all or a portion of the Grant funds is permitted by statute or regulation,
and the State agrees to provide such advance payment, advance payment shall be made only
upon submission of a proper claim setting out the intended purposes of those funds. After such
funds have been expended, Grantee shall provide State with a reconciliation of those
expenditures. Otherwise, all payments shall be made thirty five (35) days in arrears in
conformance with State fiscal policies and procedures. As required by IC § 4-13-2-14.8, all
payments will be by the direct deposit by electronic funds transfer to the financial institution
designated by the Grantee in writing unless a specific waiver has been obtained from the
Indiana Auditor of State.
B. Requests for payment will be processed only upon presentation of a Claim Voucher in the form
designated by the State. Such Claim Vouchers must be submitted with the budget expenditure
report detailing disbursements of local funds.
C. The State may require evidence furnished by the Grantee that substantial progress has been
made toward completion of the Project prior to making the payment under this Grant. All
payments are subject to the State's determination that the Grantee's performance to date
conforms with the Project as approved, notwithstanding any other provision of this Grant
Agreement.
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D. Pursuant to Ind. Code § 8-23-30, Local Road and Bridge Grant Funds made available to the
Grantee by the State will be used to pay the Grantee for up to 50%of the eligible Project costs
and not more than $1 million. The maximum amount of state funds allocated to the Project
is$1,000,000.00. The Grantee understands that maximum amount of Local Road and Bridge
Grant funds may not exceed more than$1 million for all qualifying projects the Grantee may
have in a calendar year.
E. Claims must be submitted with accompanying supportive documentation as designated by the
State. Claims submitted without supportive documentation will be returned to the Grantee and
not processed for payment. Failure to comply with the provisions of this Grant Agreement may
result in the denial of a claim for payment.
F. Pursuant to Ind. Code § 8-23-30-3, the Grantee's 50% match shall be paid from one of the
identified revenue sources. The remainder of the Project costs greater than the total of the
State's grant and the Grantee's 50%match shall be borne by the Grantee and may be paid how
the Grantee chooses. In the interest of clarity and to avoid misunderstanding, the State shall
not pay the Grantee for any costs relating to the Project except as specifically provided herein,
unless the Parties enter into an amendment to this Grant Agreement.
7. Project Monitoring by the State. The State may conduct on-site or off-site monitoring reviews of
the Project during the term of this Grant Agreement and for up to ninety(90)days after it expires or
is otherwise terminated. The Grantee shall extend its full cooperation and give full access to the
Project site and to relevant documentation to the State or its authorized designees for the purpose of
determining,among other things:
A. whether Project activities are consistent with those set forth in Attachment A, the Grant
Application,and the terms and conditions of the Grant Agreement;
B. that Grantee is making timely progress with the Project, and that its project management,
financial management and control systems, procurement systems and methods, and overall
performance are in conformance with the requirements set forth in this Grant Agreement and
are fully and accurately reflected in Project reports submitted to the State.
8. Compliance with Audit and Reporting Requirements; Maintenance of Records.
A. The Grantee shall submit to an audit of funds paid through this Grant Agreement and shall
make all books, accounting records and other documents available at all reasonable times
during the term of this Grant Agreement and for a period of three(3)years after fmal payment
for inspection by the State or its authorized designee. Copies shall be furnished to the State at
no cost.
B. If the Grantee is a"subrecipient"of federal grant funds under 2 C.F.R. 200.330,Grantee shall
arrange for a financial and compliance audit that complies with 2 C.F.R. 200.500 et seq. if
required by applicable provisions of 2 C.F.R.200(Uniform Administrative Requirements,Cost
Principles,and Audit Requirements).
C. The Grantee shall file the annual financial report required by Ind. Code § 5-11-1-4 in
accordance with the State Board of Accounts Uniform Compliance Guidelines for Examination
of Entities Receiving Financial Assistance from Governmental Sources. All grant
documentation shall be retained and made available to the State Board of Accounts if and when
requested.
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D. A final audit construction invoice detailing the actual costs of construction and proof of
payment to the contractor must be submitted to the State within thirty(30)days of completion
of the Project. If for any reason, including overpayment of grant funds to the Grantee, the
Grantee is required to repay to the State the sum or sums of state funds paid to the Grantee
under the terms of this Grant Agreement,then the Grantee shall repay to the State such sum or
sums within forty-five(45)days after receipt of a billing from the State. Payment for any and
all costs incurred by the Grantee which are not eligible for state funding shall be the sole
obligation of the Grantee.
E. If for any reason the State finds noncompliance and requires a repayment of state funds
previously paid to the Grantee,the Grantee is required to submit such sum or sums within thirty
(30)days after receipt of a billing from the State. If the Grantee has not paid the full amount
due within sixty(60)calendar days past the due date,the State may proceed in accordance with
Ind.Code§8-14-1-9 to compel the Auditor of the State of Indiana to make a mandatory transfer
of funds for the Grantee's allocation of the Motor Vehicle Highway Account to the State's
Local Road and Bridge Matching Grant Fund account until the amount due has been repaid.
9. Compliance with Laws.
A. The Grantee shall comply with all applicable federal, state and local laws, rules, regulations
and ordinances, and all provisions required thereby to be included herein are hereby
incorporated by reference. The enactment or modification of any applicable state or federal
statute or the promulgation of rules or regulations thereunder after execution of this Grant
Agreement shall be reviewed by the State and the Grantee to determine whether the provisions
of this Grant Agreement require formal modification.
B. The Grantee and its agents shall abide by all ethical requirements that apply to persons who
have a business relationship with the State as set forth in IC §4-2-6,et seq.,IC §4-2-7,et seq.
and the regulations promulgated thereunder. If the Grantee has knowledge,or would have
acquired knowledge with reasonable inquiry, that a state officer, employee, or special
state appointee, as those terms are defined in IC 4-2-6-1, has a financial interest in the
Grant, the Grantee shall ensure compliance with the disclosure requirements in IC §4-
2-6-10.5 prior to the execution of this Grant Agreement. If the Grantee is not familiar with
these ethical requirements, the Grantee should refer any questions to the Indiana State Ethics
Commission,or visit the Inspector General's website at http://www.in.gov/ig/. If the Grantee
or its agents violate any applicable ethical standards, the State may, in its sole discretion,
terminate this Grant immediately upon notice to the Grantee. In addition,the Grantee may be
subject to penalties under IC§§4-2-6,4-2-7,35-44.1-1-4,and under any other applicable laws.
C. The Grantee certifies by entering into this Grant Agreement that neither it nor its principal(s)
is presently in arrears in payment of taxes,permit fees or other statutory,regulatory or judicially
required payments to the State. The Grantee agrees that any payments currently due to the
State may be withheld from payments due to the Grantee. Additionally, payments may be
withheld, delayed, or denied and/or this Grant suspended until the Grantee is current in its
payments and has submitted proof of such payment to the State.
D. The Grantee warrants that it has no current, pending or outstanding criminal, civil, or
enforcement actions initiated by the State, and agrees that it will immediately notify the State
of any such actions. During the term of such actions, the Grantee agrees that the State may
suspend funding for the Project. If a valid dispute exists as to the Grantee's liability or guilt in
any action initiated by the State or its agencies,and the State decides to suspend funding to the
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Grantee,the Grantee may submit,in writing,a request for review to the Indiana Department of
Administration (IDOA). A determination by IDOA shall be binding on the parties. Any
disbursements that the State may delay,withhold,deny,or apply under this section shall not be
subject to penalty or interest.
E. The Grantee warrants that the Grantee and any contractors performing work in connection with
the Project shall obtain and maintain all required permits,licenses,registrations,and approvals,
and shall comply with all health,safety,and environmental statutes,rules,or regulations in the
performance of work activities for the State. Failure to do so may be deemed a material breach
of this Grant Agreement and grounds for immediate termination and denial of grant
opportunities with the State.
F. The Grantee affirms that,if it is an entity described in IC Title 23,it is properly registered and
owes no outstanding reports to the Indiana Secretary of State.
G. As required by IC § 5-22-3-7:
(1) The Grantee and any principals of the Grantee certify that:
(A) the Grantee,except for de minimis and nonsystematic violations,has not violated
the terms of:
(i) IC § 24-4.7 [Telephone Solicitation Of Consumers];
(ii) IC § 24-5-12 [Telephone Solicitations];or
(iii) IC § 24-5-14 [Regulation of Automatic Dialing Machines];
in the previous three hundred sixty-five(365)days,even if IC 24-4.7 is preempted
by federal law;and
(B) the Grantee will not violate the terms of IC §24-4.7 for the duration of this Grant
Agreement,even if IC §24-4.7 is preempted by federal law.
(2) The Grantee and any principals of the Grantee certify that an affiliate or principal of the
Grantee and any agent acting on behalf of the Grantee or on behalf of an affiliate or
principal of the Grantee,except for de minimis and nonsystematic violations,
(A) has not violated the terms of IC § 24-4.7 in the previous three hundred sixty-five
(365)days,even if IC §24-4.7 is preempted by federal law;and
(B) will not violate the terms of IC § 24-4.7 for the duration of this Grant Agreement
even if IC §24-4.7 is preempted by federal law.
10. Debarment and Suspension.
A. The Grantee certifies by entering into this Grant Agreement that it is not presently debarred,
suspended,proposed for debarment,declared ineligible or voluntarily excluded from entering
into this Grant by any federal agency or by any department,agency or political subdivision of
the State.The term"principal"for purposes of this Grant Agreement means an officer,director,
owner, partner, key employee or other person with primary management or supervisory
responsibilities, or a person who has a critical influence on or substantive control over the
operations of the Grantee.
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B. The Grantee certifies that it has verified the suspension and debarment status for all
subcontractors receiving funds under this Grant Agreement and shall be solely responsible for
any recoupments or penalties that might arise from non-compliance. The Grantee shall
immediately notify the State if any subcontractor becomes debarred or suspended,and shall,at
the State's request,take all steps required by the State to terminate its contractual relationship
with the subcontractor for work to be performed under this Grant Agreement.
11. Drug-Free Workplace Certification. As required by Executive Order No. 90-5, April 12, 1990,
issued by the Governor of Indiana, the Grantee hereby covenants and agrees to make a good faith
effort to provide and maintain a drug-free workplace. Grantee will give written notice to the State
within ten(10)days after receiving actual notice that the Grantee, or an employee of the Grantee in
the State of Indiana,has been convicted of a criminal drug violation occurring in the workplace. False
certification or violation of the certification may result in sanctions including, but not limited to,
suspension of grant payments,termination of the Grant and/or debarment of grant opportunities with
the State of Indiana for up to three(3)years.
In addition to the provisions of the above paragraphs, if the total amount set forth in this Grant
Agreement is in excess of$25,000.00,the Grantee certifies and agrees that it will provide a drug-free
workplace by:
A. Publishing and providing to all of its employees a statement notifying them that the unlawful
manufacture,distribution,dispensing,possession or use of a controlled substance is prohibited
in the Grantee's workplace and specifying the actions that will be taken against employees for
violations of such prohibition;and
B. Establishing a drug-free awareness program to inform its employees of:(1)the dangers of drug
abuse in the workplace;(2)the Grantee's policy of maintaining a drug-free workplace;(3)any
available drug counseling, rehabilitation, and employee assistance programs; and (4) the
penalties that may be imposed upon an employee for drug abuse violations occurring in the
workplace;and
C. Notifying all employees in the statement required by subparagraph (A) above that as a
condition of continued employment the employee will:(1)abide by the terms of the statement;
and(2)notify the Grantee of any criminal drug statute conviction for a violation occurring in
the workplace no later than five(5)days after such conviction;and
D. Notifying in writing the State within ten (10) days after receiving notice from an employee
under subdivision(CX2)above,or otherwise receiving actual notice of such conviction;and
E. Within thirty(30)days after receiving notice under subdivision(C)(2)above of a conviction,
imposing the following sanctions or remedial measures on any employee who is convicted of
drug abuse violations occurring in the workplace:(1)take appropriate personnel action against
the employee, up to and including termination; or(2) require such employee to satisfactorily
participate in a drug abuse assistance or rehabilitation program approved for such purposes by
a federal,state or local health,law enforcement,or other appropriate agency;and
F. Making a good faith effort to maintain a drug-free workplace through the implementation of
subparagraphs(A)through(E)above.
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12. Employment Eligibility Verification. As required by IC §22-5-1.7,the Grantee hereby swears or
affirms under the penalties of perjury that:
A. The Grantee has enrolled and is participating in the E-Verify program;
B. The Grantee has provided documentation to the State that it has enrolled and is participating in
the E-Verify program;
C. The Grantee does not knowingly employ an unauthorized alien.
D. The Grantee shall require its contractors who perform work under this Grant Agreement to
certify to Grantee that the contractor does not knowingly employ or contract with an
unauthorized alien and that the contractor has enrolled and is participating in the E-Verify
program.The Grantee shall maintain this certification throughout the duration of the term of a
contract with a contractor.
The State may terminate for default if the Grantee fails to cure a breach of this provision no later than
thirty(30)days after being notified by the State.
13. Funding Cancellation.As required by Financial Management Circular 2007-1 and IC § 5-22-17-5,
when the Director of the State Budget Agency makes a written determination that funds are not
appropriated or otherwise available to support continuation of performance of this Grant Agreement,
it shall be canceled. A determination by the Director of the State Budget Agency that funds are not
appropriated or otherwise available to support continuation of performance shall be final and
conclusive.
14. Governing Law. This Grant Agreement shall be governed, construed, and enforced in accordance
with the laws of the State of Indiana,without regard to its conflict of laws rules.Suit,if any,must be
brought in the State of Indiana.
15. Information Technology Accessibility Standards. Any information technology related products
or services purchased,used or maintained through this Grant must be compatible with the principles
and goals contained in the Electronic and Information Technology Accessibility Standards adopted
by the Architectural and Transportation Barriers Compliance Board under Section 508 of the federal
Rehabilitation Act of 1973 (29 U.S.C. §794d),as amended. The federal Electronic and Information
Technology Accessibility Standards can be found at: http://www.access-board.gov/508.htm.
16. Insurance. The Grantee shall maintain insurance with coverages and in such amount as may be
required by the State or as provided in its Grant Application.
17. Nondiscrimination. Pursuant to the Indiana Civil Rights Law,specifically IC § 22-9-1-10,and in
keeping with the purposes of the federal Civil Rights Act of 1964, the Age Discrimination in
Employment Act, and the Americans with Disabilities Act, the Grantee covenants that it shall not
discriminate against any employee or applicant for employment relating to this Grant with respect to
the hire, tenure, terms, conditions or privileges of employment or any matter directly or indirectly
related to employment,because of the employee or applicant's: race,color,national origin,religion,
sex,age,disability,ancestry,status as a veteran,or any other characteristic protected by federal,state,
or local law("Protected Characteristics"). Furthermore,Grantee certifies compliance with applicable
federal laws, regulations, and executive orders prohibiting discrimination based on the Protected
Characteristics in the provision of services.
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The Grantee understands that the State is a recipient of federal funds,and therefore,where applicable,
Grantee and any subcontractors shall comply with requisite affirmative action requirements,
including reporting,pursuant to 41 CFR Chapter 60,as amended,and Section 202 of Executive Order
11246 as amended by Executive Order 13672.
18. Notice to Parties. Whenever any notice, statement or other communication is required under this
Grant, it will be sent by E-mail or first class U.S. mail service to the following addresses, unless
otherwise specifically advised.
A. Notices to the State shall be sent to:
Office of LPA/MPO and Grant Administration
Attention: Director of LPA/MPO and Grant Administration
100 North Senate Avenue,Room N955
Indianapolis,IN 46204
E-mail: indotlpampo@indot.in.gov
With a copy to:
Chief Legal Counsel/Deputy Commissioner
Indiana Department of Transportation
100 N. Senate Avenue,Room N758
Indianapolis,IN 46204-2216
B. Notices to the State regarding project management shall be sent to respective District Office:
Shelli Kindred
Greenfield District
32 South Broadway
Greenfield,IN 46140
Email: SKindred(a,indot.in.gov
C. Notices to the Grantee shall be sent to:
City of Carmel
ATTN: Jeremy Kashman
One Civic Sq
Carmel, IN 46032
Email:jkashman@a,carmel.in.gov
As required by IC §4-13-2-14.8,payments to the Grantee shall be made via electronic funds transfer
in accordance with instructions filed by the Grantee with the Indiana Auditor of State.
19. Order of Precedence; Incorporation by Reference. Any inconsistency or ambiguity in this Grant
Agreement shall be resolved by giving precedence in the following order:(1)requirements imposed
by applicable federal or state law, including those identified in paragraph 22, below, (2)this Grant
Agreement, (3) Exhibits prepared by the State, (4) Invitation to Apply for Grant; (5) the Grant
Application;and(6)Exhibits prepared by Grantee. All of the foregoing are incorporated fully herein
by reference.
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20. Public Record. The Contractor acknowledges that the State will not treat this Grant as containing
confidential information,and will post this Grant on the transparency portal as required by Executive
Order 05-07 and IC § 5-14-3.5-2. Use by the public of the information contained in this Grant shall
not be considered an act of the State.
21. Termination for Breach.
A. Failure to complete the Project and expend State,local and/or private funds in accordance with
this Grant Agreement may be considered a material breach, and shall entitle the State to
suspend grant payments, and to suspend the Grantee's participation in State grant programs
until such time as all material breaches are cured to the State's satisfaction.
B. The expenditure of State or federal funds other than in conformance with the Project or the
Budget may be deemed a breach.The Grantee explicitly covenants that it shall promptly repay
to the State all funds not spent in conformance with this Grant Agreement.
22. Termination for Convenience. Unless prohibited by a statute or regulation relating to the award of
the Grant,this Grant Agreement may be terminated, in whole or in part, by the State whenever, for
any reason,the State determines that such termination is in the best interest of the State.Termination
shall be effected by delivery to the Grantee of a Termination Notice, specifying the extent to which
such termination becomes effective.The Grantee shall be compensated for completion of the Project
properly done prior to the effective date of termination. The State will not be liable for work on the
Project performed after the effective date of termination. In no case shall total payment made to the
Grantee exceed the original grant.
23. Travel. No expenses for travel will be reimbursed unless specifically authorized by this Grant.
24. Federal and State Third-Party Contract Provisions. N/A
25. Provision Applicable to Grants with tax-funded State Educational Institutions:"Separateness"
of the Parties. The State acknowledges and agrees that because of the unique nature of State
Educational Institutions,the duties and responsibilities of the State Educational Institution in these
Standard Conditions for Grants are specific to the department or unit of the State Educational
Institution. The existence or status of any one contract or grant between the State and the State
Educational Institution shall have no impact on the execution or performance of any other contract or
grant and shall not form the basis for termination of any other contract or grant by either party.
26. State Boilerplate Affirmation Clause. I swear or affirm under the penalties of perjury that I have
not altered, modified, changed or deleted the State's standard contract clauses (as contained in the
2019 OAG/IDOA Professional Services Contract Manual or the 2019 SCM Template) in any way
except as follows: Payment of Claims; the Compliance with Audit and Reporting Requirements;
Maintenance of Records were modified to include statutory and program requirements; Project
Monitoring was modified.
REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK
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Non-Collusion,Acceptance
The undersigned attests,subject to the penalties for perjury,that the undersigned is the Grantee,or that the
undersigned is the properly authorized representative,agent,member or officer of the Grantee. Further,to
the undersigned's knowledge, neither the undersigned nor any other member, employee, representative,
agent or officer of the Grantee,directly or indirectly,has entered into or been offered any sum of money or
other consideration for the execution of this Grant Agreement other than that which appears upon the face
hereof. Furthermore, if the undersigned has knowledge that a state officer, employee, or special
state appointee, as those terms are defined in IC § 4-2-6-1, has a financial interest in the Grant,the
Grantee attests to compliance with the disclosure requirements in IC§4-2-6-10.5.
AGREEMENT TO USE ELECTRONIC SIGNATURES
(Applicable to only to Grant Agreements processed through SCM)
In Witness Whereof,the Grantee and the State have,through their duly authorized representatives,
entered into this Grant Agreement. The parties,having read and understood the foregoing terms of this
Grant Agreement,do by their respective signatures dated below agree to the terms thereof.
[Grantee] Indiana Department of Transportation
By: See A++ a c►-,.e d By:
(for)
Name and Title,Printed Joseph McGuinness,Commissioner
Date: Date:
Approved by: Approved by:
Indiana Department of Administration State Budget Agency
By: (for) By: (for)
Lesley A.Crane,Commissioner Zachary Q.Jackson,Director
Date: Date:
APPROVED as to Form and Legality:
Form approval has been granted by the
Office of the Attorney General pursuant to
IC 4-13-2-14.3(e)on September 13,2019.
FA 19-45
This instrument was prepared by the undersigned attorney:
Date:
Attorney:
Indiana Department of Transportation
100 N.Senate Avenue
Indianapolis,IN 46204
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Approved and Adopted this 7 0-0day of (V()\R f , 20 i .
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
1 Prc5 h4-
James Brainard, Presiding Officer
Date:
Mary urke� g /9
Date: oJ-
Lori S. V atso , err}ber
Date: L111.0111
A EST
Christine S. Pauley,ate: C1e --Trt sre//
�k
ATTACHMENT A
PROJECT DESCRIPTION
Des. No.: 1902562
Program: Local Roads and Bridges Matching Grants
Type of Project: HMA Overlay, Structural
Location:
Road Segment From To Award
KEYSTONE 400'north of 98th 3400'north of 136th $1,000,000.00
PKWY Street Street(the
INDOT/Carmel
Demarcation Line)
Application ID: 7724
A general scope/description of the Project is as follows:
1.5"Mill and SMA overlay on Keystone Parkway from approximately 400 feet north of 98th Street to 3400 north of
136th Street(where the INDOT/Carmel demarcation is),approximately 4.5 miles. This work would also include the
existing on/off ramp gore areas for 106th Street, 116th Street,Cannel Drive, 126th Street,Main Street,and 136th
Street.
The maximum amount of state funds allocated to the Project is $1,000,000.00.
07/19
ATTACHMENT B
AWARD LETTER
ati9 Hof INDIANA DEPARTMENT OF TRANSPORTATION
- a n di
= ,- wo F
I
�4� 100 North Senate Avenue PHONE:(855)463-6848 Eric Holcomb, Governor
oP TRAM Room N758 FAX: (317)234-8365 Joe McGuinness,
Indianapolis,Indiana 46204 Commissioner
October 18,2019
City of Carmel
Jeremy Kashman
One Civic Sq
Cannel,IN 46,032
RE: Community Crossings Matching Grant Fund 2019-2 Award
Dear Jeremy Kashman:
The Indiana Department of Transportation(INDOT)has completed the review and selection of projects for funding in the 2019-2 Community
Crossings Matching Grant Fund Program.Your community has preliminarily been awarded Community Crossings Matching Grant Funds based
upon your estimates the following:
Application ID Preliminary Awarded Amount Location Priority
7724 $1,000,000.00 111
TOTAL $1,000,000.00
Preliminary award amounts are contingent upon the following:
• INDOT must receive a copy of the fully-executed contract with a contractor or material supplier.
• Contractor/material supply contracts must be submitted to INDOT no later than four(4)months from the date of this award letter.Failure to
meet this date will result in the forfeiture of your funds.
• Local Public Agency(LPA)must sign and return the LPA-INDOT Grant Agreement no later than two(2)months from the date of this award
letter. Signatures cannot be over 30 days old once it reaches the INDOT LPA/MPO Division Office located in Indianapolis. Failure to meet this
deadline will result in forfeiture of your funds.
• Once all documentation listed above is received,reviewed,and contracts fully executed INDOT will transfer the agreed upon contract amount
into your account.
The Community Crossings Matching Grant Funds,which are administered by INDOT,will be used for funding up to 50 percent of the construction
of your project or the purchase of materials.These grant dollars will enable you to help build and improve Indiana's infrastructure.
If you have any questions,please contact Shelli Kindred,(317)467-3919 or SKindred@indot.in.gov.
The state of Indiana looks forward to partnering with all Hoosier communities,both urban and rural,to invest in road and bridge infrastructure
projects.Improvements to local roads and bridges will bring about economic development,create jobs,and strengthen local transportation networks
for all of Indiana.
Sincerely,
9(¢t/j 0Eaton yfic 9(¢lip
Director of Local Programs
Indiana Department of Transportation
www in goy/dot/ u4 Next Level
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