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Carmel Plan Commission
COMMERCIAL COMMITTEE
Thursday, November 7, 2019 Meeting
Location: Carmel City Hall Caucus Rooms,2"d Floor, 1 Civic Square,Cannel,IN 46032
Members Present: Alan Potasnik(Committee Chairman),Joshua Kirsh,John Adams,&Laura Campbell
Staff Present: Rachel Keesling(Planning Administrator),Mike Hollibaugh(Director),&Nathan Chavez(Recording
Secretary)
Legal Counsel: John Molitor
Time of Meeting: 6:01 PM
The Commercial Committee met to consider the following items:
Alan Potasnik: Does the Department of Community Services(Staff)want to announce changes to the Agenda?
Rachel Keesling: Item#2,Docket#19080009 DP/ADLS: Schafer Powder Coating—Building Expansion, has
been tabled to December 3,2019. They wanted more time to work on their Thoroughfare Plan compliance.
1. Docket No. 19070003 DP/ADLS: Valvoline Instant Oil Change—US 421
The applicant seeks site plan and design approval for a new 2,077 sq. ft. oil change facility and 2 variances.The
site is 0.98 acres in size. It is located at 9835 Michigan Road and is Lot IA of the North Augusta subdivision.It
is zoned B-3 and is within the US 421 Michigan Road Overlay Zone.Filed by Richard Gallegos,III of
Valvoline,LLC.
Petitioners: Chris Duley(Valvoline), Pat Boyle(Midland Atlantic Properties)&Brian Cross(Civil Site Group,
Inc.)
Brian Cross:
• We were at the October 1st Commercial Committee(Committee)meeting and presented the petition.
• Two variances for vehicle staking in the front yard and a small gross floor area(19070017-18 V)were
applied for and approved at the September 23`d Board of Zoning Appeals(BZA)meeting.
• The petition is a three bay oil change facility just north of 98th St. It sits between the existing Prime Car
Wash and Burger King. The site itself is just under one acre.The eastern portion of the site abuts Walnut
Creek Dr.,a private drive,but public access easement. It was granted to the City of Carmel a few years
back.
• This particular lot contains a"no build"line bisecting the site and is indicated by a dash line on the site
plan.It is only for structures.
• The property is zoned B3/Business,which permits an oil change/automobile use facility. We have worked
with Staff and the Carmel Engineering Department(Engineering)on the location of the driveway tying
into Walnut Creek Dr., staking along the north side,and increasing landscaping on the north property line
and internal landscape islands.There is an existing curb cut along N. Michigan Rd.,which is controlled
by INDOT,and will extend into the site. It is a one-way right turn only.
• Vehicles will enter the building from the north to receive service.Most of the time patrons will stay in
their vehicles,unless tire service or brake service is required. Chris Duley: We don't do brakes. Brian
Cross: There is a waiting area with customer restroom area in the building.
• We submitted the landscape plan(page 11 of Packet for PC 09-17-19).The Urban Forester has worked
with us to change certain plant and tree species.This has been approved.
Commercial Committee Minutes 10-01-19 1
• Some minor outstanding engineering items remain. We resubmitted this week.
• We brought a material and color board sample(titled Building Material 10-01-09). The building is
primarily masonry and does have a dimensional shingle roof. The tower element is along N. Michigan
Rd.,which gives us more presence.The building is brought forward towards N. Michigan Rd. and does
comply with the US 421 —Michigan Road Overlay.
• Signage will be limited to the west elevation with the Valvoline emblem in the blocked out brick area,as
well as,the east elevation.
• Two different brick tones along with different cornice and water table items around the perimeter of the
building are used. Awnings are steel and are painted.The awning colors are on the color board sample.
One item was to match the gutters with the HVAC and/or venting equipment or pipes protruding from the
roof,which will all be matching paint.
• The south elevation is the exit for the vehicles.
• The lighting plan(pages 22-26)meets the lighting foot-candle requirements along the edge of the
property. We are electing to use LED light fixtures.
• There is no ground sign proposed,just the wall signs on the west and east elevations.
• Chris Duley: I am the manager of preconstruction for Valvoline. We are excited to come to Cannel and
have worked closely with Staff on this project. We have addressed every question that has been raised.
Department Report: Rachel Keesling:
• The petitioner went over everything very well.
• There are no outstanding issues or concerns.The look and design is very nice.They have made all the
changes and suggestions Staff has requested.
• Signage, landscaping, lighting,pedestrian connectivity,bicycle parking, and number of regular parking
all meets the requirements.
• Staff recommends approval tonight.
Committee Comments: Laura Campbell:
• I raised questions and concerns to City Council about having two oil change facilities in the area and
received various feedback. They believe it is a good use for the area.
Laura motions to approve Docket#19070003,Joshua seconds,4-0.
2. TABLED TO DEC.3-Docket No. 19080009 DP/ADLS: Schafer Powder Coating—Building Expansion
LLC.
3. Docket No. 19100006 ADLS Amend: Cottage Animal Clinic-Addition
The applicant seeks site plan and design approval for a 391 sq. ft.building addition to the existing building
(1,139 sq.ft.). The site is 0.32 acres in size.It is located at 420 N. Range Line Rd. It is zoned B-5 and is within
the Old Town Overlay, Historical Range Line Sub-Area. Filed by William Brosius of William Gordon Group,
Inc.
Petitioner: William Brosius(William Gordon Group, Inc.):
• This is a veterinarian clinic that has been here for around five or six years. It is a residential structure that
has been converted for commercial purposes.
• It is a simple project.A 390 sq. ft. addition on the rear of the property is proposed.
• We are now adding it to the rear when originally the owner wanted to add to the front porch.This is a
historically sensitive item and the original proposal was not permitted.There is an existing porch on the
rear that is being replaced with the one-story addition with a shed roof. It juts 11.5' out from the building.
• The exterior finishes will be matched with the building. It is vinyl siding with white trim. There is a
mixture of wood,aluminum,and vinyl depending on the area.
Commercial Committee Minutes 10-01-19 2