HomeMy WebLinkAboutBPW 10-2-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, October 2, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Mayor James Brainard called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Mayor James Brainard, Board Member Lori Watson, and Deputy Clerk Jacob Quinn were present.
Board Member Burke was not present.
MINUTES
Minutes from the September 18, 2019, Regular Meeting were TABLED.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for North College Ave Water Main; Mayor Brainard opened the quotes and read them
aloud:
IContractor Bid
S.C. Case Excavating, LLC $796,620.00
Midwest Mole, Inc $901,745.00
TPI Utility Construction $960,900.00
Bid Opening for US 31 Crossing Water Transmission Main; Mayor Brainard opened the quotes and
read them aloud:
Contractor Bid
Midwest Paving $2,803,905.00
Cleary Construction, Inc $2,818,580.00
Lykins Contracting, Inc $2,886,070.00
Atlast Excavating, Inc $3,389,225.00
Bid Opening for Rock Salt; Mayor Brainard opened the quotes and read them aloud:
Contractor Bid
Cargill $113 a ton
Compass Minerals $109.50 a ton
Bid Opening for City Center Drive Fence Replacement (Project No. 19-13); Mayor Brainard opened
Ithe quotes and read them aloud:
Contractor Bid
Smock Fansler $583,365.50
White Construction $742,000.00
Quote Opening for 2020 Flower Maintenance; Mayor Brainard opened the quotes and read them
aloud:
Contractor Bid
Midwest Landscape IndustriesI $100,291.55
GT $198, 779.00
Engledow $90,832.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-10-02-19-03; VOWC 3004D; Right of Way/Sidewalks/Erosion Control; Board
Member Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-10-02-19-02; VOWC 8002; Street Signs and Erosion Control; Board Member
Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; DLZ Indiana; ($50,015.00);Main and Gray, Main
and Carey, Multi-Use Trail—Construction Inspection;Additional Services #3a; Board Member
Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Purchase of Goods and Services;Angel Oak Tree Care—Angel's Touch Lawn Care, Inc;
($40,000.00); Tree Removal and Other Landscape Services;Additional Services; Board Member
Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
IResolution BPW-10-02-19-04;A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Receipt of Memorandum of Understanding; Food and Beverage Services Operating
Agreement; Red Barn Events, Inc. d/b/a Iron &Ember; Board Member Watson moved to approve.
Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-10-02-19-05;A Resolution of the City of Carmel Board of Public Works and Safety
Amending Additional Services Agreement; Melrose Pyrotechnics, Inc; Original Contract Dated June
5, 2019; Board Member Watson moved to approve. Mayor Brainard seconded. Request approved 2-
0.
Request for Purchase of Goods and Services; Penn Care, Inc.; ($239,658.00); 2019 Braun ChiefXL
on a 2020 Ford F-550 4 x 4 Chassis; Board Member Watson moved to approve. Mayor Brainard
seconded Request approved 2-0.
Request for Purchase of Goods and Services; Otis Elevator Co.; ($4,670.00); Brookshire Golf
Clubhouse, Bath House, and Pool Project—Bid Package #13; CO #3; Board Member Watson moved
to approve. Mayor Brainard seconded Request approved 2-0.
Resolution BPW-10-02-19-06;A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Mobile Stage Agreement; Carmel International Arts Festival; Board Member
Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request for Master Street Tree Plan; Prairie View HOA; Board Member Watson moved to approve.
Mayor Brainard seconded Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($235,881.10); 96th &Keystone Parkway
—Project# 16-ENG-05; CO#9; Board Member Watson moved to approve. Mayor Brainard
seconded Request approved 2-0.
Request for Purchase of Goods and Services; White Construction; ($21,950.15); Main St. & Gray
Rd, Main St. Multi-Use Path, Carey Rd&Main St. Path—Project# 16-ENG-55/16-ENG-97& 16-
ENG-109; CO #7; Board Member Watson moved to approve. Mayor Brainard seconded. Request
approved 2-0.
IRequest for Purchase of Goods and Services; Gradex; ($8,986.79); North Range Line Road
Reconstruction—Project# 16-ENG-49; CO#3; Board Member Watson moved to approve. Mayor
Brainard seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Neighborhood Fall Festival; October 5, 2019; 3:00 p.m. —8:00
p.m.; Board Member Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Acknowledge Approval to Use Monon &Main Plaza and City Streets; Indy Car Ride
Experience for Merchants Bank Grand Opening; September 20, 2019; 9:00 a.m. —2:00 p.m.; Board
Member Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Acknowledge Approval to Use Parking Spaces; Merchants Bank Grand Opening
September 20, 2019; 8:00 a.m. —2:00 p.m.; Board Member Watson moved to approve. Mayor
Brainard seconded. Request approved 2-0.
Request to Use Caucus Room; Marketing Event; October 8, 2019; 5:00 p.m. —9:00 p.m.; Board
Member Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Request to Acknowledge Approval to Use Sidewalk; Car Free Day; September 20, 2019; 6:00 a.m. —
9:00 a.m.; Board Member Watson moved to approve. Mayor Brainard seconded. Request approved
2-0.
Request to Use Caucus Room; College Athletic Conference—Lacrosse Coaches Meeting; October 3,
2019; 9:00 a.m. —3:00 p.m.; Board Member Watson moved to approve. Mayor Brainard seconded.
Request approved 2-0.
Request to Use Midtown Plaza; Extending Movies at Midtown to the End of October; October 7-28,
2019; 6:00 p.m. —8:00 p.m.; Board Member Watson moved to approve. Mayor Brainard seconded.
Request approved 2-0.
OTHER
Resolution BPW-10-02-19-01;A Resolution Setting 2020 City and Participant Contribution Rates
for the City of Carmel Employee Health Benefit Plan; Board Member Watson moved to approve.
Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-10-02-19-07; PER Acceptance Resolution; Wastewater Utility; Board Member
Watson moved to approve. Mayor Brainard seconded Request approved 2-0.
Resolution BPW-10-02-19-08; Signatory Authorization Resolution; Wastewater Utility; Board
Member Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-10-02-19-09; PER Acceptance Resolution; DWSRF Loan Program; Board Member
Watson moved to approve. Mayor Brainard seconded. Request approved 2-0.
Resolution BPW-10-02-19-10; Signatory Authorization Resolution; DWSRF Loan Program; Board
Member Watson moved to approve. Mayor Brainard seconded Request approved 2-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Vine Healthcare—40
North Range Line Road; Board Member Watson moved to approve. Mayor Brainard seconded
Request approved 2-0.
IRequest for Storm Water Technical Standards Variances; Zortec Tech Village; Board Member
Watson moved to approve. Mayor Brainard seconded Request approved 2-0.
Request for Storm Water Technical Standards Variances;Allegion Parking Addition—11805
Pennsylvania Street; Board Member Watson moved to approve. Mayor Brainard seconded. Request
approved 2-0.
Request for Design Standard Variance; Children's TherAplay; Board Member Watson moved to
approve. Mayor Brainard seconded Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of New Equipment and Line on
Existing Poles; 96`h &Ditch; Board Member Watson moved to approve. Mayor Brainard seconded
Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; Various Locations; Board Member Watson moved to
approve. Mayor Brainard seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; 10622 McPherson Street; Board Member Watson
moved to approve. Mayor Brainard seconded Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meetin 10.11 a.m.
Christine S. Pauley Clerk-Treas er
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Approved
/4,r James Brainard
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Christine S. P ley- Clerk-Treas r
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