HomeMy WebLinkAboutBPW 9-18-19 Minutes Board of Public Works and Safety Meeting
Agenda
111 Wednesday, September 18, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the September 4, 2019, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Opening for Waste Water Treatment Secondary Expansion; Board member Burke opened the
Iquotes and read them aloud:
Contractor Bid
Bowen Engineering Corporation $9,884,000.00
Thiememan Construction $10,293,187.00
Kokosing Industrial $10,573,362.00
Williams Brothers Construction $11,090,000.00
Bid Opening for Water System Improvements— Unserved Areas; Board member Burke opened the
quotes and read them aloud:
Contractor Bid
Atlas $8,912,133.00
Reynolds Construction $8,997,827.50
ISI $8,720,509.00
Lykins $7,995,220.00
TSW Utility Solutions $10,962,306.50
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-09-18-19-01; Yorktown Woods; Sidewalk; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-18-19-02; The Bridges; Erosion Control; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Mobile Stage Rental; Matt Tanner; Bicycle Ride; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
IResolution BPW-09-18-19-03;A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Receipt of Memorandum of Understanding;Johnson Controls; Carmel Smart City
Initiative; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services;American Structurepoint, Inc.; ($234,630.00); Illinois
Street and Fidelity Way Roundabout-Design; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; CHA Consulting; ($32,238.68); Gray Road Trail—
106`h Street to 1166 Street-Inspection;Additional Services #2; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; CHA Consulting; ($53,006.36); Gray Road Trail—
136`h Street to 1466 Street-Inspection;Additional Services #3; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; HWC Engineering; ($52,000.00); Home Place
Neighborhood Master Drainage Study;Additional Services #3; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-18-19-04;A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Receipt of Contract; Shawn Krueger; ($500.00); Fee for Carmel on Canvas Judge
2019; Board Member Burke moved to approve. Board Member Watson seconded Request approved
2-0.
Request for Purchase of Goods and Services; Minerva Bunker Gear Cleaners of Ohio Corp.;
($9,702.00);Advanced Cleaning and Inspection Coat and Pant; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets;Ashton Neighborhood Block Party; October 6, 2019; 11:00 a.m. —
8:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request to Use Civic Square Gazebo/Fountain Area; Wedding/Reception; May 23, 2020; 11:00 a.m.
—9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request to Use/Close City Streets; National Roundabout Week Celebration Near the Horseferry
Road Roundabout; September 19, 2019; 3:00 p.m. — 7::00 p.m.; Board Member Burke moved to
Iapprove. Board Member Watson seconded Request approved 2-0.
Request to Use Council Chambers; Club Meeting; Nov 21, 2019, Jan 23, March 26, April 23, 2020;
7:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request to Use/Close City Streets; Neighborhood Gathering; September 14, 2019; 3:00 p.m. —9:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
IRequest to Use Parking Spaces for Bus Parking; IEDC Annual Conference City of Carmel Walk
Tour; October 13, 2019; 11:00 a.m. —4:00 p.m.; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Neighborhood Block Party; September 21, 2019; 3:00 p.m. —8:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use/Close City Streets;Neighborhood Fall Festival; October 6, 2019; 10:00 a.m. —5:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Use Caucus Room; City Tree Lighting and Santa Arrival Goody Bag Stuffing; November
17, 2019; 9:00 a.m. —5:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request to Use/Close City Streets;Annual Fall Festival; October 26, 2019; 9:00 a.m. —9:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
OTHER
IRequest for New Curb Cut/Temporary Construction Entrance/Lane Restrictions; Franciscan Health
—111 th and Illinois; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request for Lane Restrictions; 760 W 141 st Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; New Utility Pole for Service to New Home;
10475 Hussey Lane; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Lane Restrictions; 2 Locations on Main Street; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Install New Aerial
Equipment on Existing Pole; 106th and Gray Road; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Dumpster Placement in Parking Space; 110 West Main Street; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Consent to Encroach; 12161 Ams Run; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Variance; 12161 Ams Run; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
ADD-ON
Request for Street Closure; 30 Monon Blvd; October 1 s`;Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
I
PRESENTATION TO THE BOARD
Wastewater and Water Professional Engineering Report;John Duffy, Director of the Department of
Utilities,presented to the Board. Jeff hersha, Jones and Henry Engineers,presented to the Board
ADJOURNMENT
Mayor Brainard adjourned the meeti at 1 : a.m.
hristine S. Pauley—C rk-Treasurer
Approved
1
1ay James Brainard
AT S .
ristine S. P ley- Clerk-Treasurer