HomeMy WebLinkAboutBPW 9-4-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, September 4, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the August 21, 2019, Regular Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Proposal Award for Solar Array Equipment and Installation;John Duffy, Director of the
Department of Utilities,presented that Solential Energy was the lowest proposal and graded out the
best on qualifications. Board Member Burke moved to award the proposal to Solential energy in the
amount of$1,551,571. Board Member Watson seconded. Request approved 2-0
Bid Opening for Waste Water Treatment Secondary Expansion; This item was tabled.
Bid Opening for 2019 Sewer Lining; Board member Burke opened the quotes and read them aloud:
Contractor Bid
Insituform Technologies $793,406.00
SAK Construction, LLC $644,370.00
Robinson Pipe Cleaning Co. $698,200.00
Miller Pipeline $696,440.00
Granite Inliner, LLC $940,050.00
Inland Water Pollution Control $696,705.00
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-09-04-19-01; Belle Tire; Erosion Control; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-09-04-19-02; The Bridges; Right of Way; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Circle City Cleaners One, LLC; ($10,000.00);
Launder Turn Out Gear; Board Member Burke moved to approve. Board Member Watson seconded
IRequest approved 2-0.
Request for Purchase of Goods and Services; Windy City Lights, Inc; ($30,368.52); Holiday Light
Replacements; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Purchase of Goods and Services; INDOT-LPA Project Coordination Contract—116th
Street and College Avenue Roundabout; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; INDOT-LPA Project Coordination Contract—116th
Street and Guilford Road Roundabout; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request for Historic Resources Survey Agreement;NS Services LLC; ($26,450.00); Update the
Existing Survey of Historic Resources; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request for Water Line Easement Agreement; Kruse Properties, LLC; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Blue Grass Farms, Inc; ($59,500.00); Trees; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; (-$486,849.41); Spring Mill Road
Reconstruction— Project#16-ENG-52; CO #13; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; (-$170,725.77); Spring Mill Road
Reconstruction— Project#16-ENG-52; CO #14; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Gradex; ($3,314.62); 126`h Street from Range Line
Road to Keystone Parkway— Project#16-ENG-04; CO#6; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Smock Fansler; ($5,614.00); Gray Road Landscaping
Improvements— Project#16-ENG-16, 54 & 55; CO #4; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
Request for Right of Way Improvement Agreement;American Aggregates Corporation; 96`h and
Hazel Dell parkway— Project#16-ENG-35; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
IREQUEST TO USE CITY STREETS/PROPERTY
Request to Use Sophia Square;ART of the Dog; September 21, 2019; 11:00 a.m. —5:00 p.m.; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request to Use Roundabout at River Road and Main Street;Attempting to Set World Record for
Riding Around a Roundabout; September 20-21, 2019; 3:00 p.m. —9:00 p.m.; Board Member Burke
Imoved to approve. Board Member Watson seconded. Request approved 2-0.
Request to Use Midtown Plaza; Sporting Event at the Plaza; September 6, 2019; 3:00 p.m. — 7:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
2-0.
Request to Acknowledge Approval of Permit for Flower Cart Sales in Midtown Plaza; Dates and
Times will Vary; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use Council Chambers/Caucus Room; Class for Church Members; October 1, 8, 22, 29,
Nov 5 (Chambers)Nov 12 (Caucus), 2019; 6:00 p.m. —9:00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request to Use/Close City Streets; Fundraising Event (Benefit Run); October 12, 2019; 6:00 a.m. —
1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request to Use/Close City Streets; Brookshire North Lawnmower Race; September 21, 2019; 8:00
a.m. —10:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use/Close City Streets; Bike Carmel Slow Roll Ride— Village of West Clay; October 8,
2019; 4:30 p.m. —8:30 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request to Use Midtown Plaza; Brookshire Roundabout Week—All Things Carmel Booth at
Midtown for Roundabout Shirts; September 17, 2019; 10:00 a.m. —8:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request to Use Midtown Plaza/1 Parking Space; United Way Event; September 9, 2019; 10:30 a.m.
—1:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
OTHER
Uniform Conflict of Interest Disclosure Statement; Brett A. Keith; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW-09-04-19-03;A Resolution of the City of Carmel Board of Public Works and Safety
of the City of Carmel, Indiana Regarding the Third Party Transfer of Real Property; Right-of-Way
Located on the South Side of the Former Intersection of Illinois Street and W. 103rd Street Crossing;
(Minimum Sale Price of$94,400.00); Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Resolution BPW-09-04-19-04;A Resolution of the City of Carmel Board of Public Works and Safety
of the City of Carmel, Indiana Regarding the Transfer of Real Property; Transfer of the Property at
Brookshire Swimming Facility to Brookshire Water Safety and Education, Inc.; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Alley Closure/Open Pavement Cut; 220 1 st Ave NE; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
IRequest for Lane Closure/Open Pavement Cut; 350 Monon Blvd; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; 11020 Timber Lane; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Closure/Open Pavement Cut; Gradle Drive and Monon Trail; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Utility Pole Replacement; 1474
Queensborough Drive; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for New Curb Cut/Construction Entrance; 5301st Ave SE; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Lashing of New Aerial
Fiber Optic; Zayo Bandwidth; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request for Additional Curb Cut; 40 N Range Line Road— Vine Healthcare; Board Member Burke
Imoved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Small Cell Installation; Zayo Group;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Lane Restriction; 9665 Haverstick Road; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
ADJOURNMENT
Mayor Brainard adjourned the meet' g a :10 a.m.
Christine S. Pauley lerk-Treasurer
Approved A
Cfring
ayor James Brainard
ATTEST.
Christine S. Pauley Clerk-Treasurer