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Home My WebLink AboutBPW 11-20-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, November 20, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Karen Taylor were present. Mayor James Brainard was not present MINUTES Minutes from the October 16, 2019, Regular Meeting were approved 2-0 Minutes from the November 6, 2019, Regular Meeting were approved 2-0 IBID/QUOTE OPENINGS AND AWARDS Quote Opening for 2020 Hanging Baskets; Jon Oberlander,Assistant Corporation Counsel, stated that the was delivered prior to the deadline of last week's meeting so the bi could be opened publicly and considered. Board Member Burke opened the quote and read it aloud: Contractor Quote Perennials Plus $23,000.00 Quote Opening for Rectangular Rapid Flash Beacon (RRFB) Crosswalk Project; Board Member Burke opened the quotes and read them aloud: Contractor Quote Carrier& Gable, Inc $125,883.00 Carrier& Gable, Inc $74,994.64 Bid Award for 2020 Rock Salt(Water Softening);John Duffy, Director of the Department of IUtilities, recommended awarding the bid to Compass Minerals as they were the lowest and most responsive bidder. Board Member Burke moved to award the bid to Compass Minerals in the amount of$109.50 per ton. Board Member Watson seconded. Request approved 2-0. Bid Award for 2019 Fiber Optic Plan; John Duffy, Director of the Department of Utilities,John Duffy, Director of the Department of Utilities, recommended awarding the bid to TPI Construction as they were the lowest and most responsive bidder. Board Member Burke moved to award the bid to Compass Minerals in the amount of$381,910. Board Member Watson seconded. Request approved 2- 0. CONTRACTS Request for Purchase of Goods and Services; NelsonWygaard Consulting Services; ($33,530.00); Transit Plan; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Harding Group; ($69,625.00); 2019 Paving; CO #1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; MC Equipment, LLC; ($354,008.00); Freightliner 108SD Tandem With Plow; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Thomas A Brady Sports Medicine d/b/a Methodist Sports Center; ($50,000.00); Sports Medicine &Athletic Training Services for CPD; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Water Line Easement Agreement; David Reasner; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Water Line Easement Agreement; Lake City Bank; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CrossRoad Engineers; ($100,000.00) 2016 Bond Projects—Right of Way Services;Additional Services #12b; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Hook and Ladder Landscaping, LLC; ($3,478.76); Code Enforcement Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Wadsworth Golf Construction Co.; (-$67,163.00); Jordan Woods Stormwater Pond Improvements— Project#15-16(2); CO#1; Board Member Burke Imoved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Morphey Construction; (-$120,314.73); Shelborne Trail and 96th Street Trail— Project#16-ENG- 73; CO#6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Rieth-Riley; ($136,467.67); 96`h Street and Delagates IRow RAB— Project#16-ENG-33; CO#6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Council Chambers; Community Health Educational Seminar;January 14, 2020; 1:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Heartland Collegiate Athletic Conference Coaches Meeting; December 3 (11-3), 10, 2019, January 30, March 9, April 9, 14 and 16(10:30-3), 2020; 10:00 a.m. —3:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Council Chambers; 3 Parking Spaces on 3rd Ave;November 11 —December 24, 2019; 6:00 a.m. — 12:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. OTHER Request for Drainage Easement; Woodland Country Club; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Perpetual Storm Water Quality Management Easement; Carmel Real Estate Holdings; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Restriction/Open Pavement Cut; 310 Shoshone; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Curb Cut/Drive Variance/Lane Closure/Pavement Cut/Stormwater Variance; Take 5 Quick Lube—9799 N Michigan Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Small Cell Installation; Intersection of 1315` St& West Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; Remove &Replace an Existing Utility Pole; 127 Harmony Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01; New Pole Installed to Support Transformer; 2825 W 116th Street— University High School; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Open Pavement Cut/Lane Restrictions; Various Locations; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Replat; Proscenium; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Consent to Encroach; 4777 Wellswood Bend; Board Member Burke moved to approve. I Board Member Watson seconded Request approved 2-0. Request for Variance; 4777 Wellswood Bend; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. ADD-ON ITEMS Board Member Burke moved to add-on request for GTE Mobilnet of Indiana d/b/a Verizon Wireless; Second Amendment to Lease Agreement; Board Member Watson seconded Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Board Member Burke moved to add-on request for Indiana Department of Transportation; Local Roads and Bridges Matching Grant Agreement; Matching $1,000,000; Board Member Watson seconded Motion approved 2-0. Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. ADJOURNMENT Board member Burke adjourned.tlte`Aeeting at 10:11 a.m. C��c/�. Christine S. uley—Clerk-T/ r surer Approved ayor James Brainard ATT T Christine S. Pau ey- Clerk-Treasurer