HomeMy WebLinkAboutBPW 10-16-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, October 16, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke called the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present.
MINUTES
Minutes from the September 18, 2019, Regular Meeting were approved 2-0.
Minutes from the October 2, 2019, Regular Meeting were tabled
BID/QUOTE OPENINGS AND AWARDS
Bid Award for US 31 36" Water Transmission Main;John Duffy, Director of the Department of
Utilities,presented that Midwest Paving was the lowest and most responsive bidder. Board Member
Burke moved to award the proposal to Midwest Paving in the amount of$1,815,550. Board Member
Watson seconded. Request approved 2-0
Bid Award for North College Water Line;John Duffy, Director of the Department of Utilities,
presented that S.C. Case Excavating, LLC was the lowest and most responsive bidder. Board
Member Burke moved to award the proposal to S.C. Case Excavating, LLC in the amount of
$796,620. Board Member Watson seconded. Request approved 2-0.
Bid Award for Wastewater Treatment Plant Secondary Expansion;John Duffy, Director of the
Department of Utilities,presented that Bowen Engineering Corp was the lowest and most responsive
bidder. Board Member Burke moved to award the proposal to Bowen Engineering Corp in the
amount of$9,884,900. Board Member Watson seconded Request approved 2-0.
Bid Award for Sanitary Sewer Lining;John Duffy, Director of the Department of Utilities,presented
that S&K Construction LLC was the lowest and most responsive bidder. Board Member Burke
Imoved to award the proposal to S&K Construction LLC in the amount of$644,730. Board Member
Watson seconded. Request approved 2-0.
Bid Award for Water System Improvements Division A &B;John Duffy, Director of the Department
of Utilities,presented that Lykins Contracting LLC was the lowest and most responsive bidder.
Board Member Burke moved to award the proposal to Lykins Contracting LLC in the amount of
$7,995,220. Board Member Watson seconded. Request approved 2-0.
Bid Opening for Gray Road Trail 136th to 146th; Board member Burke opened the quotes and read
them aloud:
Contractor Bid
S.C. Case Excavating $631,671.10
OLCO, Inc. $764,769.44
Morphey Construction $779,500.00
Millennium Contractors $950,000.00
Bid Opening for 2019 Fiber Optic Plan; Board member Burke opened the quotes and read them
aloud:
Contractor Bid
ITPI Utility Construction $297,459.00
CSU, Inc $327,487.86
Midwestern Electric $477,155.75
Quote Opening for 2020 Flowers; Board member Burke opened the quotes and read them aloud:
Contractor Bid
Midwest Landscape Industries $101,516.00
Engledow $204,018.00
Brightview $230,999.84
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-10-16-19-03; West Clay Uptown Development; Right of Way/Sidewalks/Erosion
Control; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW-10-16-19-04; Heritage at Spring Mill; Sidewalks; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
IRequest for Water Reimbursement; SixSpence LLC; ($27,937); Indiana Montessori Academy Water
Main Extension; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW-10-16-19-01;A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Receipt of Contract; Performance Agreement with Joshua Kirsh (as "Spokes", City
IMascot); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW-10-16-19-02;A Resolution of the City of Carmel Board of Public Works and Safety
Regarding the Purchase of Real Property and Acknowledging Receipt of Contract; Real Estate
Purchase Agreement($1,505,000); E. Lurie, LLC; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Contract for Fire Protection for 2019; Clay Township of Hamilton County; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services Increase; White Construction; ($46,293.90); 3rd Ave
SW at City Center Drive; Project#16-ENG-108; CO#4; Board Member Burke moved to approve.
Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services Increase;Angel Oak Tree Care—Angel's Touch Lawn
Care, Inc. ASA ($46,935.00); Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
IRequest to Acknowledge Approval to Use CPD for Traffic Control; Veterans'Day Ceremony
November 8, 2019; 11:00am-2:00pm; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request to Acknowledge Approval to Use Parking Spaces; Veterans'Day Ceremony November 8,
2019; 11:00am-2:00pm; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request to Use/Close City Streets; 2020 Porchfest Community Event; September 20, 2020; 9:00am-
8:00pm; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request to Use/Close City Streets; Holiday Porchfest Community Event; December 14, 2019;
1:00pm-7:00pm; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request to Use Caucus Room; West Park HOA; December 4, 2019 6:30-8:30pm; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
OTHER
Request for Sanitary Sewer Easement; BC Gramercy I, LLC; Gramercy Residential Development
IProject; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Storm Water Quality Management Easement; Zotech Tech Village; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Storm Water Variances; Clay Center Elementary School; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Street Closure; October 21-25 at 1 S`Street SW between 4rh Ave SW and Monon Blvd for
I
Crane Set-up; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Lane Closure; 1303 W. 116rh Street; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Lane Closure/Open Pavement Cuts; 111`h and Illinois (Franciscan Orthopedic center);
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Re-Platt Approval; Sanctuary @116; Section 2 Lots 85A &86A; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Re-Platt Platt Approval; Sanctuary @116; Section 3 Lots 97& 98; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
ADJOURNMENT
ADJOURNMENT
Mayor Brainard adjourned the me ng at 10:10 a.m.
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Christine S. auley-Clerk-Treasurer
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\Christine S. Paul y- Clerk-Treasur