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Home My WebLink AboutBPW 11-6-19 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, November 6, 2019 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Mayor Brainard called the meeting to order at 10:01 a.m. MEMBERS PRESENT Mayor James Brainard; Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Karen Taylor were present. MINUTES Minutes from the October 16, 2019, Regular Meeting were TABLED. Minutes from the October 2, 2019, Regular Meeting were approved 3-0. BID/QUOTE OPENINGS AND AWARDS Bid Award for Gray Road Trail 136th to 146th; Bradley Pease, engineering Department, recommended awarding the bid to S.C. Case Excavating, LLC as they were the lowest and most responsive bidder. Board Member Burke moved to award the bid to S.C. Case Excavating, LLC in the amount of $631,671.10. Board Member Watson seconded. Request approved 3-0. Quote Opening for Circle Drive Sanitary Sewer Repair; John Duffy, Director of the Department of Utilities. Item was TABLED. Quote Opening for 2020 Hanging Baskets; Mayor Brainard opened the quotes and read them aloud: Contractor Ouote Hood's Gardens $22,552.50 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-11-06-19-02; Aldi of Weston Park; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Resolution BPW-11-06-19-03; Meijer Outlot C; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ICONTRACTS Resolution BPW-11-06-19-01;A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of an Agreement for Temporary Release of Medical and Dental Employee/Employer Insurance Contributions; 2019 Premium Holiday; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IResolution BPW-11-06-19-04;A Resolution of the City of Carmel Board of Public Works and Safety Acknowledging Receipt of an Agreement and Release; Duke Energy Indiana, LLC; Projects 1-6; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services; ChemArt Company; ($19687.50); 2019 Carmel Christmas Ornaments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Approval of Agreement; Carmel Christkindlmarkt, Inc with City of Carmel; 2019 Carmel Christmas Ornaments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Approval of License and Agreement; Crown Castle Fiber, LLC and City of Carmel; Small Cell Facilities Attachments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services Increase; USI Consultants; ($12,000.00); Shelborne Road Path; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services CO#2; Morphey Construction, Inc; (-$24,325.73); Village of West Clay Underdrain; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services CO#4; Crider & Crider; ($9,336.26);Jordan Woods Drainage Project; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Purchase of Goods and Services CO#7; Reith Riley Construction Co, Inc; ($146,452.94); Project 16-ENG-34 96`h Street and Gray Road RAB; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services CO#8; White Construction; ($26,577.50); Main Street and Gray Road, Main Street Multi-Use Pathway, Carey Rd and Main St Pathway Extension; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services CO#10; Reith-Riley Construction; ($251,434.21); 96`h Street&Keystone Pkwy Project; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; S.C. Case Excavating, LLC; ($631,671.10); Gray Road Multi-Use Path 136`h Street to 146`h Street, Project No. 16-ENG-97B; Board Member Burke moved to Iapprove. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; Guardian Tracking, LLC; ($5,642.50); Employee Performance Management Software; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Purchase of Goods and Services; BEC Enterprises, LLC; ($228,850.00);New Three- Wheeled Mechanical Street Sweeper; Board Member Burke moved to approve. Board Member Watson Iseconded. Request approved 3-0. Request for Purchase of Goods and Services; DaMar Staffing Solutions of Indianapolis, Inc. ($22,287.20); Tiffany Thompson Contract; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Memorandum of Understanding; Indianapolis Division of FBI and Carmel Police Department; Reimbursement of Expenses for Use of CPD Range; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use Caucus Room; Randall Law Offices; November 8, 2019; 9:00am-1:00pm); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Caucus Room; Life Solutions Counseling Associates PC; 3/6/2020, 4/3/2020, 6/5/2020, 9/4/2020, 10/6/2020, 12/4/2020 (all dates 8:45am-12:15pm); Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use Caucus Room; Sankt Nikolaus Lauf LLC; December 6, 2019; 3:00pm-7:30pm; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. IRequest to Use/Close City Streets; Sankt Nikolaus Lauf LLC; 5 K Run; Civic Square Fountain Area Closed to Traffic; Requesting EMS and Traffic Control; December 7, 2019; 9:00am-2:00pm; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request to Use/Close City Streets; Civic Square Gazebo Wedding Event; October 4, 2020; 3:00pm- 7:00pm; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request to Use City Property/Close City Streets; Colts Viewing Party at Midtown Plaza with Street Closures at Elm Street and Monon Blvd.; November 3, 2019; 8:00am-7:00pm; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. OTHER Request for Approval of City of Carmel Civilian Personnel Policy Handbook 2020; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Approval of Easement Agreement; Billy Creek Associates, LLC; 30' Wide Drainage Easement; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. IRequest for Approval of Storm Water Variance; VS Engineering; 10155 Ditch Rd, New Residence; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Approval of New Curb Cut & Temporary Construction Entrance; VS Engineering; 10155 Ditch Rd, New Residence; Board Member Burke moved to approve. Board Member Watson seconded. IRequest approved 3-0. Request for Approval of Lane Closure/Open Pavement Cuts; 14390 Clay Terrace Blvd; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Approval of Consent to Encroach (Landscaping); Meridian Development Services, LLC; 10777 Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. Request for Approval of City Code Variance (Landscaping); Meridian Development Services, LLC; 10777 Illinois Street; Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. Request for Re-Platt Approval; Waterfront of West Clay Section 5A; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0. ADD-ON ITEM Board Member Burke moved to add-on request for Replat; Village of West Clay, Block 9 — Uptown Townhomes. Board Member Watson seconded Motion approved 3-0. Board Member Burke moved to approve. Board Member Watson seconded Request approved 3-0. IADJOURNMENT Mayor Brainard adjourned the meetin t 10::14 a.m. Christine S. Pa ey— lerk-Treasu r Approved \ yor Ja s rainard ATTES r b Christine S. Pauley- lerk-Treasure