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Home My WebLink AboutCrossRoad Engineers, PC/Eng/Adl Serv/95,000/2020 On-Call Plan Review CrossRoad Engineers,P.C. Engineering Department-2020 Appropriation 4340100,4350900 Fund 2200;P.O.#103521 Contract Not To Exceed$95,000.00 ADDITIONAL SERVICES AMENDMENT TO 44'UL act; . AGREEMENT FOR PROFESSIONAL SERVICES THIS AMENDMENT TO THE AGREEMENT FOR PROFESSIONAL SERVICES ("Agreement) entered into by and between the City of Carmel and CrossRoad Engineers, P.C. (the"Professional"),as City Contract dated February 7, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Professional consistent with the Scope of Work attached hereto and incorporated herein as Exhibit"A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA CrossRoad Engineers, P.C. by and through its Board of Public Works and Safety By: By: AO \'6'ir i)ler5-er+ aI i mes Brainard, Presiding Officer Auth zed Signature ct (7kt ap-it e-, Printed Name Mary Ann rke, MembQr D Date: 2.v C/E- Title Lori S.Wat p ...,- FID/TIN: 3S'" 1 '(3 '. Date: 12item7r g .ko o Last Four of SSN if Sole Proprietor: ATTEST: J,W Date: / -( 6 f Sue Wolfga , Cle Date: (1 /(g Oc C) (S:YCwcaa,PrdSvn&fm1r SHZF"a eauEt:irNMYnssad l�yi/MIS AS /T.dn,t�OL9 3:90 PM November 20, 2019 Mr.Jeremy Kashman, City Engineer City of Carmel CROSSROAD ENGINEERS,PC One Civic Square Carmel, IN 46032 RE: On-Call Plan Review Updated Consultant Fee Request Dear Mr. Kashman, We have prepared this updated proposal to continue providing professional services for the City of Carmel. CrossRoad Engineers will provide these services as an extension of the City Engineer's staff on an hourly basis. The specific service we shall provide per this scope includes the technical drainage review of developer- prepared plans as your office requests in conjunction with private developer related projects. Our November 1, 2019 invoice of$7,317.56 reduces the remaining balance of PO #102110 to $11,368.18. To continue work through the calendar year of 2019 and through the calendar year of 2020, I formally request an additional amount of $95,000 be added to the contract ceiling against which we would invoice. This amount is based on the workload already performed and projected by our office, utilizing the average monthly invoices over the 2019 calendar year and expectations that the intensity of submittals will remain steady in the 2020 calendar year. We will continue to work as efficiently as possible to minimize the City's expenditures on these developer-driven projects. Should at any time during the 2020 calendar year the supplemental amount be depleted, we shall contact you immediately to request additional funds for these services. Our 2020 Hourly Billing Rates that we will be using for work performed through December 31, 2020 are attached for your reference. We appreciate the City's trust in our ability to provide these services and look forward to continuing working closely with your staff and helping you keep the ever-growing list of projects moving through your office. If you should have any questions or need any further information. Please do not hesitate to call me. 3417 SHERMAN DR,BEECH GROVE,IN 46107 // 317.780.1555 // CROSSROADENGINEERS.COM Exhibit (c, 3 Sincerely, CrossRoad Engineers, P.C. /:/‘-‘1174,6"—Zr. Willie Hall, P.E. Vice President Enc. CROSSROAD ENGINEERS,PC November 20,2019//On-Call Plan Review—Supplemental Request II Exhibit 2e,f3 L114011 HOURLY BILLING RATES PERSONNEL CLASSIFICATION HOURLY RATE CROSSROAD ENGINEERS,PC DESIGN Director $ 160.00 Senior Project Manager 140.00 Project Manager 120.00 Project Engineer 105.00 Assistant Project Engineer 90.00 CADD Manager 105.00 CADD Technician 90.00 Assistant CADD Technician 75.00 R/W Manager 155.00 R/W Appraiser 155.00 R/W Buyer 155.00 INSPECTION Director $ 160.00 Resident Project Representative 125.00 Asst Resident Project Representative 115.00 Project Inspector 105.00 Assistant Project Inspector 85.00 SURVEY Survey Manager $ 130.00 Assistant Survey Manager 95.00 Survey Crew- 1 Man 115.00 Crew Chief 95.00 Field Man 70.00 Researcher 85.00 Survey Technician 90.00 MISCELLANEOUS Mileage (per mile) Current IRS Rate Other Direct Costs at cost+15% Rates Effective through December 2020 CROSSROAD ENGINEERS, PC 3417 SHERMAN DR, BEECH GROVE, IN 46107 // 317.780.1555 // CROSSROADENGINEE .COM Exhibit a INDIANA RETAIL TAX EXEMPT Page 1 of 1 City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 103521 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AIP CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 12/13/2019 068025 2020 On-Call Plan Review;Contract Date 02.07.18 CROSSROAD ENGINEERS, PC City Engineering's Office VENDOR 3417 S SHERMAN DR SHIP 1 Civic Square TO Carmel, IN 46032- BEECH GROVE, IN 46107- Kate Lustig PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 42687 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 2200 Fund: 2200 Motor Vehicle Highway Account: 43-401.00 1 Each 2020 On-Call Plan Review $77,888.32 $77,888.32 Sub Total $77,888.32 Account: 43-509.00 1 Each 2020 On-Call Plan Review $17,111.68 $17,111.68 Sub Total $17,111.68 ("OF CA N Ili 4941 / I ss�n p is W 4 _ Send Invoice To: l� City Engineering's Office ..,....:::111111111 • 4141111111 ,. Kate Lustig ��' 1 Civic Square IND I ? Carmel, IN 46032- PLEAS_E INVOICE IN DUPLICATE DEPARTMENT ACCOUNT _ PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $95,000.00 SHIPPING INSTRUCTIONS *NP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 y s AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Jeremy Kashman James Crider TITLE Director Administration CONTROL NO. 103521 CLERK-TREASURER