HomeMy WebLinkAboutBPW 12-18-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, December 18, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present
MINUTES
Minutes from the December 4, 2019, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for City Center Drive Fence Replacement(Project No. 19-13); Jeremy Kashman, City
IEngineer, recommended awarding the bid to Smock Fansler Corporation as they were the lowest and
most responsive bidder. Board Member Burke moved to award the bid to Smock Fansler Corporation
in the amount of$583,365.50. Board Member Watson seconded. Request approved 2-0.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-12-18-19-02; Ridge at Legacy Section 4; Sidewalks—Common Area; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW-12-18-19-03; The Grove at Legacy—Sec. 3B &3C; Sidewalks—Common Area;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Resolution BPW-12-18-19-01;A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Receipt of Contract; Republic Services LP; ($31,572.00); Trash Collection; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services;American Structurepoint, Inc.; ($72,839.00); Range
Line Road Streetscape—Proscenium Streetscape Design;Additional Services #1; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
IRequest for Purchase of Goods and Services; CrossRoad Engineers, P.C.; ($50,000.00); City of
Carmel Stormwater Technical Standards Manual Update;Additional Services #6; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Smock Fansler Corporation; ($583,365.50); City
Center Drive Fence Replacement- Construction; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
IRequest for Purchase of Goods and Services; Carrier & Gable, Inc; ($74,994.64); Traffic Calming
RRFB System;Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Purchase of Goods and Services; Bright Equipment, Inc; ($23,381.87); Utility Vehicle;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Borror Public Affairs, LLC; ($84,000.00 annually);
Addendum to Representation Agreement; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request for Water Line Easement Agreement;American Aggregates Corporation; Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Water Line Easement Agreement; Ginger Gaucho, LLC; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; IN-D Property Services, LLC; ($75,460.00); Roof—
Station 42-46; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
IRequest for Purchase of Goods and Services; Wadsworth Golf Construction Co.; ($19,882.47);Jordan
Woods Stormwater Pond Improvements—Project# 15-16(2); CO#2; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; St. Patrick's Day Celebration; March 12, -March 15, 2020; 12:00
p.m. —9:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request to Use Center Green; Food Truck Parking for the Ice at Center Green; December 26, -
December 28, 2019; 11:00 a.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
Request to Use/Close City Streets; Taste of Hope Event;August 22, 2020; 3:00 p.m. —9:00 p.m.;
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request to Use Center Green and Parking Spaces; Festival of Ice;January 10, -January 12, 2020;
2:00 p.m. —5:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded
Request approved 2-0.
Request to Amend Use of Parking Spaces;Addition of No Parking Signs and Tents to be Left up for the
Remainder of Allotted Time; Holiday Trolley; November 29, -December 21, 2019; 1:00 p.m. —9:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-
0.
OTHER
Request for Secondary Plat; Runyon Acres; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
IRequest for Replat; Sunrise on the Monon/Lot 68; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Stormwater Technical Standards Variances;Avid Hotel; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Stormwater Technical Standards Variance; Clay Center Elementary School; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Technical Standards Variance; Bank of America; Board Member Burke moved
to approve. Board Member Watson seconded Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of Utility Poles; Estates at
Towne Meadow; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of New Utility Pole; 11000
Springmill Rd; Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
IRequest for Waiver of BPW Resolution No. 04-28-17-01; Small Cell Installation; 13 Locations; Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 13633 Carey Road; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Curb Cut/Curb Cut Vacation; 430 1 S`Ave SE; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board member Burke adjourned the meeting at 10:04 a.m.
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Approved
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yor James Brainard
ATTEST:
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Sue Wolfgang—City Clerk