HomeMy WebLinkAboutBPW 12-4-19 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, December 4, 2019 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob Quinn were present.
Mayor James Brainard was not present
MINUTES
Minutes from the November 20, 2019, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
IQuote Award for 2020 Hanging Baskets; Ron Williams, Street Department, recommended awarding
the bid to Hood's Gardens as they were the lowest and most responsive bidder. Board Member Burke
moved to award the bid to Hood's Gardens in the amount of$22,552.50. Board Member Watson
seconded Request approved 2-0.
Quote Award for Rectangular Rapid Flash Beacon (RRFB) Crosswalk Project;Jeremy Kashman, City
Engineer,recommended awarding the bid to Carrier & Gable, Inc as they were the lowest and most
responsive bidder. Board Member Burke moved to award the bid to Carrier& Gable, Inc in the
amount of$74,994.64. Board Member Watson seconded Request approved 2-0.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-12-04-19-01; Erosion Control—Common Area; Clay Corner; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW-12-04-19-02; Erosion Control; Shoppes on Main; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Pearson Ford; ($721,298.60); 6 2020 F250's, 6 2020
IF550's with Plows, Hitches & 8' Wing Plows; Board Member Burke moved to approve. Board
Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($17,288.45); Shelborne Road Multi-Use
Path-Project#16-ENG- 69; CO#2; Board Member Burke moved to approve. Board Member
Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
IRequest to Use 6 Parking spaces on 3rd Ave SW for School Buses; The Ice at Center Green—Orchard
Park Reservation; December 19, 2019; 8:00 a.m. — 12:00 p.m.; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
OTHER
Request for Perpetual Storm Water Quality Management Easement; Valvoline Instant Oil Change;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Stormwater Variance; Intuitive Health; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Remove &Replace Existing Utility Poles;
Shoppes on 1415`&Shelborne Road; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-17-01; Installation of Light Poles; Various
Locations in the Village of West Clay; Board Member Burke moved to approve. Board Member
Watson seconded. Request approved 2-0.
ADJOURNMENT
Board member Burke adjourned the mee ' g at 10:04 a.m.
I
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hristine S. Pauley Clerk-Treasure
Approved 4-12-0-,ev-z1-4
)17or James Brainard
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ristine S. Pauley- erk-Treasurer