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HomeMy WebLinkAbout01-22-20-02/Booth Tarkington Civic Theatre/210,000/Arts Grant Program Agreement RESOLUTION NO.BPW 0 I-22-20-02 RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to enter into contracts; and WHEREAS,pursuant to Indiana Code 36-4-5-3,the City's mayor may enter into contracts on behalf of the City; and WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C. Brainard,has caused to be signed the Arts Grant attached hereto as Exhibit A(the"Contract"); and WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and Safety for it to be publicly acknowledged,filed in the Clerk's Office,and made available to the public for review. NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as follows: 1.The foregoing Recitals are incorporated herein by this reference. 2.The receipt of the Contract is hereby acknowledged. 3.The Contract shall be romptly filed in the office of the Clerk and thereafter made available to the public for review. (-7Z '� T SO RESOLVED this day of )e(ii U , 2020. CITY OF CARMEL,INDIANA By and through its Board of Public Works and Safety BY: r€) 7 James Brainard,Presiding Officer Date. ary A urke,�l � .r Date: � Lori S.Watso i e r Date: 1 f ATTEST: Sue Wolfg g, e k Date: O a aaa 0 Tarkington Civic Theatre.docx1114/20209:41 AM S:\E Bass\My Documents\BPW-Resolutions 12020\Acknowledge Arts Grant Booth .0 OF CAA* ERN,. 4Ce j,eRO S 4 „ a • 1 nos S • • lion Imo two l l■ 3'., I 1 INDIMAP" ARTS GRANT PROGRAM AGREEMENT This Grant Agreement (herein referred to as "Agreement") entered into by and between the City of Carmel (the "City") and Booth Tarkington Civic Theatre (the "Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of those mutual undertakings and covenants, the parties agree as follows: 1. That on behalf of Grantee, a not-for-profit corporation, I, Michael J. Lasley an authorized representative of Grantee, have applied for a City of Carmel ("Grantor") Arts Grant, said application attached hereto and made a part hereof as Exhibit"A." 2. Grant Agreement. The City, after review and recommendation by the Mayor, agrees to grant $ o��Q,OCO .00 to the Grantee for the eligible costs of the project (the "Project") or services as described in Exhibits "A" and"B" of this Agreement. The funds shall be used exclusively in accordance with the provisions contained in this Agreement. Generally, the Grant award may not exceed one third (1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket revenue from the previous year. The City of Cannel may, however, make exceptions for start-up organizations that have been in existence for three(3)years or less. 3. Design and Implementation of Project. The Grantee agrees to use any and all grant funds in accordance with the proposal contained within this agreement and any documents attached to this Agreement,which are incorporated by reference. 4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a not-for-profit entity with a determination letter from the Internal Revenue Service declaring that it is exempt from Federal income tax. 5. Payment of Grant Funds by the City. The payment of this Grant by the City to the Grantee shall be made in accordance with the following conditions: A. This Agreement must be fully executed and signed by both Grantee and Grantor. B. Grantee has attached all the following information, which it represents and warrants to be true and accurate,all which have been incorporated fully by reference: 1. An application and description of the proposed use of the grant funds (EXHIBIT A); 2. A budget for the calendar or fiscal year for which the grant is requested (EXHIBIT B); 3. Certified copies of incorporation as a not-for-profit corporation under state law (EXHIBIT C); 4. A not-for-profit application or determination letter from the U.S. Internal Revenue Service identifying that it is a not-for-profit corporation that is exempt from Federal income tax(EXHIBIT D); 5. Any audits, reviews or compilations available describing the financial condition of the Grantee, unaudited Balance Sheet and Income Statement, most recent available IRS Form 990, and the attached Affidavit(EXHIBIT E); 6. A list of the Grantee's board of directors and officers listed(EXHIBIT F); 7. A Year End Report from the previous year if Grantee received an Arts Grant from the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein (EXHIBIT G). C. Any other grant conditions that City requires to be met by Grantee, specifically: 6. Grantor's right to request audit or review. Grantee shall submit to an audit or review by an independent Certified Public Accountant of funds at the City's request, and shall make all books, accounting records and other documents available at all reasonable times during the term of this Grant Agreement, and for a period of three (3) years after final payment of funds under this Agreement, for the purpose of an audit by the City of Cannel, the State of Indiana, or their designees. Said review or audit, if requested, shall be performed by a Certified Public Accountant("CPA")who 2 is neither an employee of Grantee nor a member of the Grantee's Board of Directors, to be provided to the City of Carmel by March 31 of the following year. 7. Quarterly financial statements. Grantee agrees to provide the City of Cannel quarterly fmancial statements within 45 days after each quarter-end for Grant awards in excess of sixty thousand dollars($60,000). 8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report ("Year End Report") for each year, describing how the grant was used and the impact of the dollars received. 9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials associated with a funded program or project. The City of Cannel will supply, upon request, Grantee with the graphics/logos necessary for compliance. 10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to the City that it is statutorily eligible to receive these monies and it expressly agrees to repay all monies paid to it under this Grant, should a legal determination of its ineligibility be made by any Court of competent jurisdiction. 11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this Agreement shall be used only to implement the Project or provide the services in conformance with the Budget and for no other purpose. If it is determined by the City that misappropriation of funds have occurred, the Grantee must return all funds received by Grantor and individuals who misuse Grant funds may also be subject to civil and/or criminal liability under Indiana and Federal law. 12. Employment Eligibility Verification. The Grantee affirms under the penalties of perjury that he/she/it does not knowingly employ an unauthorized alien. The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees to provide documentation to the City that he/she/it has enrolled and is participating in the E-Verify program. The City may terminate for default if the Grantee fails to cure a breach of this provision no later than thirty(30)days after being notified by the State. 13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with and governed by the laws of the State of Indiana, except for its conflict of laws provisions. The parties agree that, in the event a lawsuit is filed hereunder, they waive their right to a jury trial, agree to file any such lawsuit in an appropriate court in Hamilton County, Indiana only, and agree that such court is the appropriate venue for and has jurisdiction over same. 3 14. Relationship of Parties. The relationship of the parties hereto shall be as provided for in this Agreement, and neither Grantee nor any of its compensated officers, employees, contractors, subcontractors and/or agents are employees of City. The Grant amount set forth herein shall be the full and maximum compensation and monies required of City to be paid to Grantee under or pursuant to his Agreement. 15. Severability. If any term of this Agreement is invalid or unenforceable under any statute, regulation, ordinance, executive order or other rule of law, such term shall be deemed reformed or deleted, but only to the extent necessary to comply with same, and the remaining provision of this Agreement shall remain in full force and effect. 16. Entire Agreement. This Agreement, together with any exhibits attached hereto or referenced herein, constitutes the entire agreement between Grantee and City with respect to the subject matter hereof, and supersedes all prior oral or written representations and agreements regarding same. Notwithstanding any other term or condition set forth herein, but subject to paragraph 15 hereof, to the extent any term or condition contained in any exhibit attached to this Agreement or in any document referenced herein conflicts with any term or condition contained in this Agreement, the term or condition contained in this Agreement shall govern and prevail. This Agreement may only be modified by written amendment executed by both parties hereto,or their successors in interest. IN WITNESS WHEROF,the parties hereto have made and executed this Agreement as follows: Booth Tart(' ton Civic Theatre ("Grantee") " - By: (Signature) Print ame of O cer: Michael J. Lesley Title: Executive Artistic Director Date: l/ �11q CITY CARMEL "Grantor") ' By: A_ James Brainard, Mayor Date: (2 30 " ( / ATT ST: 01/4-ktivN KA))0e- Date: I oZ 1301 ao t Ot If you have any question concerning the City of Camel's 2020 Arts Grant Program,grant writing,guidelines or application materials,contact: Sharon Kibbe,City of Carmel,One Civic Square,Cannel,IN 46032,Phone:317-571-2483,skibbe@,carmel.in.gov. 4 Exhibit "A" An Application and Description of the Proposed Use of the Grant Funds APPLICANT: Name of organization: Booth Tarkington Civic Theatre Address: 3 Center Green, Carmel, IN 46032 Telephone: 317.853.6321 Fax: Contact Person: Julia T. Bonnett Email: lulia(a�civictheatre.orq APPLICATION AMOUNT: $ 225,000 DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS: Please see the attached narrative. By: Print ame of Officer:Michael J. Lasley Title:Executiv Artisti Director Date: �� AO 27 si (Additional pages may be added to Exhibit"A") 5 During the 2020-21 season, Booth Tarkington Civic Theatre will use support from the City of Carmel to generate significant economic activity in the City of Carmel and improve the quality of life for over 56,000 community members through theatre access, education programs, and outreach initiatives. ORGANIZATIONAL DESCRIPTION Booth Tarkington Civic Theatre is the largest community-based theatre in Indiana and one of the ten largest nationwide. For over a century,it has been a vital part of the Central Indiana community by providing live entertainment,creative opportunities, and theatre education to residents of all ages and backgrounds.Civic's programs offer community members opportunities to directly engage on stage, behind the scenes,and in the audience with the support of experienced theatre professionals. Next season, Civic will provide up to 97 public performances,employ 300 local artists,expose 33,000 audience members to the magic of live theatre,and serve 23,000 students through education and outreach, reaching over 56,000 community members cumulatively. Civic Theatre's mission is to foster a love of theatre through imagination,education,and participation. Civic is proud of its ability to provide professional-level theatre at a reasonable price to the Central Indiana community.The heart of Civic's artistic vision is the creation of magic through live theatre.This magic is far greater than the special effects that enhance a production;it inspires every participant by exposing them to new ideas,igniting their imaginations, provoking eye-opening conversations,and connecting community members with one another.Civic believes that theatre is not only for special occasions, but should be experienced on a regular basis through study,rehearsal,performance,creation, and observation. It is vital nourishment for the soul and mind, and it should be accessible to everyone regardless of skill,expertise,or background. The combination of committed volunteer performers,experienced craftsmen and technicians,and a seasoned professional staff set Civic Theatre apart from other performing arts organizations in Central Indiana. By bringing together the best of local and regional theatre professionals with highly talented volunteer talent, Civic is able to direct its resources into framing each avocational performer with the most up-to-date theatre techniques,technology,and facilities,effectively minimizing overhead costs while maximizing the participant's experience.These strategies result in productions of artistic excellence that rival the work presented by fully professional companies,while maintaining competitive ticket prices.These efforts culminate in nine professionally produced shows each year,exposing over 33,000 audience members to live theatre. Education has been integral to the Theatre's operations since its inception,and Jr.Civic has officially offered the only year- round,theatre-based performing arts program in the state of Indiana since 1941. Civic provides a broad range of performing arts workshops and classes for students,ages 18 months and older,with formal written evaluations,advanced levels of study,ties to Common Core State Standards as well as Indiana State Academic Standards,and established professionals as instructors. Civic's reputation for providing the state's best performing arts education program for youth attracts regular students from across Indiana with 50%of students from Carmel, 15%of students from other areas in Hamilton County, 16%of students from Marion County, 16%of students from other Central Indiana counties,and 3%from outside Central Indiana.To provide equal access for 1 all students,Jr. Civic embraces the needs of at-risk students and implements numerous outreach programs to provide curriculum for these deserving yet underserved students. Education and outreach programs reach over 23,000 annually. MAINSTAGE Mainstage production selection for the 2020-21 season is still in process,as title submissions to the Center for the Performing Arts for approval occurs in February each year. Civic publicly announces its Mainstage season of 3 Broadway musicals,2 plays, and 3 children's productions each spring at the start of its subscription campaign launch. PRODUCTION DATES SHOWS SEATS 1 Young Artists Program Musical June 2020 4 2,052 2 Mainstage Fall Musical July 2020 10 5,130 3 Mainstage Holiday Musical October 2020 18 9,234 4 Mainstage Winter Play December 2020 14 7,182 5 Spring Children's Production February 2021 9 4,617 6 Studio Spring Play February 2021 14 3,080 7 Mainstage Spring Musical March 2021 11 5,643 8 Jr.Civic Musical April/May 2021 9 4,617 9 Young Artists Program REVUE! June 2021 2 440 SNEAKVIEW Final Dress Rehearsals 6 3,078 TOTALS 97 45,073 Civic's seven productions in the Tarkington,one production in the Studio Theater,and one off-site Young Artists Program production will provide potential for over 45,000 patrons to attend as audience members.Civic's current projections for its 106th season indicate that around 75%of its seats will fill,realistically serving 33,000 individuals.According to the Arts Council of Indianapolis'Economic Impact study of 2015,each of these patrons will spend$30.67 beyond the cost of their ticket on meals,transportation, souvenirs,concessions,etc. Considering an average ticket price of$30 for mainstage productions,$10 for Children's Theatre productions, and free seats for Civic's SneakView outreach program, Civic audience members alone will generate$1,852,542 in economic activity in the Carmel area.An estimated additional economic impact of$150,000 will be generated through education programs for a grand total of$2,002,542 in economic activity in Carmel due to Civic's presence.Thus, it is clear that the City's support of Civic's operations is a sound investment in the community's overall vitality. EDUCATION In addition to programming on stage, Civic provides exceptional theatre education to over 23,000 community members through classes,workshops,outreach initiatives,and educational productions,enhanced by study guides and academic supplements. In Jr. Civic's Education Suite in the James Building,3,000 students ages 18 months through 18 years study musical theatre in one 2 of over 100 course offerings each year. Civic's educational workshops are unique to Central Indiana in that they are based on skill development rather than product development. In other words,Jr. Civic students develop essential life skills of communication,teamwork,creativity,et al.,as they improve and perfect their performance skills, rather than paying to participate in productions.Civic's philosophy is to create a superior performer through proper technique and intensive study.This approach promotes meaningful and lasting change in the life of each student,whether or not they pursue a career in the performing arts. Additionally, Civic serves the demographics of Carmel by producing student matinees of children's productions to appeal to audience members of all ages.Titles for children's productions are selected based on their appeal to students in grades K-8 and their relationship to current curriculum choices and academic standards. Civic's education department creates educator resources with ideas for classroom activities and discussion topics relating to the show's content,all tied to academic standards. Classrooms from Carmel High School, Carmel Elementary,College Wood Elementary, Cherry Tree Elementary, Primrose at West Clay, Primrose at Bridgewater, Primrose of West Carmel, Carmel Cooperative Preschool,and Northview Christian Church Preschool have already reserved seats for the 2019-20 season. Each year,over 2,500 high school students benefit from participation in the Young Artists Program(YAP)as performers, students,or audience members.The year-round program allows high school students to participate through workshops that cater to their busy schedules:one-day master classes offered throughout the school year,a cabaret-based summer program with a final showcase in June,and a month-long summer intensive study culminating in public performances during July.All workshops and productions are staffed with working professionals, many of whom possess current Broadway credentials.YAP's workshops have been taught by Telly Leung(Aladdin in Broadway's ALADDIN),Josh Kaufman(winner of The Voice), Faith Prince (Broadway's GUYS&DOLLS),and Ryan Breslin(Broadway's NEWSIES). The availability of inclusive performances expands Civic's typical audience by adding appeal for families of children with special needs. Carefully designed Social Stories prepare these children for the experience of viewing live theatre. Civic is proud to expand its tradition of presenting inclusive performances of all productions during the 2019-20 season. For the first time this season, Civic Theatre is offering audio description services to audience members with visual disabilities as well as American Sign Language interpreters at each of these performances. OUTREACH Civic's outreach programs target the underserved community with theatre access and education opportunities for individuals who might otherwise never experience live theatre.Through partnerships with daycares and preschools serving low income populations, Civic involves 4,000 young children in developmental arts education through the continued support of PNC's Grow Up Great initiative.This program, Storytime with Civic,has a three-part structure based on well-established Jr.Civic programming,engaging child care centers through different levels of involvement.The program includes an interactive artist- instructor visit at the preschool's facility;a trip to the Tarkington for Backstage Pass;and tickets to a Civic children's production in 3 the Tarkington--either THE CAT IN THE HAT(February)or the Jr.Civic Musical(June).Civic's education team accommodates the needs of each partnering organization to ensure appropriate programming as requested. Civic provides ticket and tuition scholarships to all children who receive free or reduced price lunch at their school or who can otherwise demonstrate a sincere need for financial assistance. During 2019, Civic distributed 887 scholarship tickets or tuitions to underserved youth from schools across the state. Civic expects to serve the same number of community members through free access to live theatre in 2020. SneakView continues to serve the clientele of social service organizations,including low-income retirement homes,halfway houses,shelters,and mentoring programs by opening the final dress rehearsal of each Mainstage production to these groups. Each year,the program continues to serve a minimum of 2,500 individuals by providing a live theatre experience free of ticket cost. Participating Carmel organizations include nonprofit senior living facilities and religious senior organizations such as The Barrington,St. Elizabeth Ann Seton's Widow's Group, PrimeLife Enrichment,Manor Care at Summer Trace, Carmel Senior Living,and Venture Christian Church's senior group. In total, Civic distributed 4,062 tickets to the public based on need including 606 Storytime scholarships,887 tickets to low- income children,2,269 SneakView tickets, and 300 tickets to the United Service Organizations(USO)of Indiana. ADMINISTRATION Civic's staff of eight full-time employees and four part-time employees that manage the Theatre's operations on a day-to-day basis.The organization is segmented into three main areas of concentration:production,education, and administration. Of the twelve staff members,four focus their energies on the execution of Civic's productions,three are dedicated to education programs and outreach initiatives,and five oversee the administrative processes. Civic evaluates organizational success on a weekly basis by monitoring various aspects of operations including ticket sales, class enrollment,and contributed income.These statistics are shared weekly at staff meetings for discussion, and measured against historical data to determine the success and vitality of titles,classes,and campaigns.These staff meetings also provide opportunities to share observations of the Theatre's day-to-day operations,troubleshoot challenges,develop best practices,and identify successful initiatives.These evaluations are provided to funders and kept for future reference to ensure Civic's continual improvement. To achieve its financial goals, Civic works diligently to continue existing relationships with patrons and partnering organizations, while constantly exploring opportunities to develop new income streams internally and through external support.Civic has a long history successful, multi-year partnerships with the following Carmel-based entities via outreach,sponsorship,or trade: Actors Theatre of Indiana Books&Brews Camel Camel Senior Living The Barrington of Camel Camel Christkindlmarkt The Center far the Performing Arts 4 Central Indiana Dance Ensemble Orchard Paris Elementary School Special Olympics of Indiana Current Publications Manor Care at Summer Trace St Elizabeth Ann Seton Catholic Church Drewry Simmons Vomehm The Monon Center Telamon Gregory Hancodc Dance Theatre Pedoor Companies Tina's Traditional Tea Room Hamilton County Tourism PrimeLife Enrichment Venture Christian Church IU Health North Hospital REI Real Estate Services Zeller Realty These partnerships represent collaborations to provide arts access and education to underserved students,patron incentives and deals, promotional considerations,and sponsorships of Civic's Mainstage and educational programs. Civic continually seeks new and diverse opportunities to collaborate with community organizations and institutions to create mutually beneficial partnerships that are representative of the neighborhoods Civic serves,as reflected in the table below. FY12 FY13 FY14 FY15 FY16 FY17 FY18 FY19 Hamilton County Patrons 39.6% 42.0% 47.2% 41.1% 45.6% 45.2% 50.3% 51.6% Marion County Patrons 44.8% 39.1% 30.4% 36.3% 34.1% 32.9% 31.5% 25.3% Other Central Indiana Patrons 10.4% 13.3% 13.0% 16.7% 11.9% 12.2% 13.6% 12.1% Outside Central IN Patrons 5.2% 5.6% 9.4% 5.9% 8.3% 9.8% 4.7% 11% Total Patrons Served 45,606 52,624 54,006 52,877 56,380 54,321 56,584 57,125 Through a diligent,professional approach to the year-round production of family-friendly theatre and educational programs for all ages, Civic reinforces the vitality of the City of Carmel. Beyond the substantial impact on local economic activity, Civic's offerings improve the quality of life for residents and attract tourism.As a producing theatre company in which every part of the theatrical process is created,developed,and consumed by the local community, Booth Tarkington Civic Theatre looks forward to enhancing the quality of life for Carmel residents with the support of the City of Carmel during the 2020-21 season. 5 Booth Tarkington Civic Theatre FY20 FY21 Board Approved Budget Projected Budget(Nov 2019) REVENUE Mainstage 831,265 835,000 Subscriptions 154,790 155,000 Single&Group Ticket Sales 579,456 580,000 Jr. Civic Ticket Sales 24,743 25,000 Service Fees 62,277 65,000 Production Rental Income 10,000 10,000 Education 178,500 163,000 Jr. CivicClasses and Workshops 144,950 145,000 Young Artists Workshops 17,550 18,000 * Jr. Civic Travel Fees 16,000 0 Total Earned Revenue 1,009,765 998,000 Support Foundations 120,000 120,000 ** City of Carmel 225,000 230,000 Other Government Funds 21,000 21,000 Individual 155,000 160,000 Board Gifts 90,000 90,000 Corporate Sponsorships 120,000 120,000 Events 70,000 70,000 Total Contributed Revenue 801,000 811,000 In-Kind Revenue 141,000 141,002 TOTAL REVENUE $1,951,765 $1,950,002 EXPENSES Salaries and Benefits 690,201 695,000 Production 449,754 450,000 Center for Performing Arts Fees 217,443 220,000 Marketing and Advertising 105,425 106,000 Administrative 165,622 170,000 Facilities 34,740 35,000 Civic Classes 60,500 45,000 Development&Fundraising 60,000 60,000 Other Expenses In-Kind Expenses 141,000 141,000 Depreciation Expenses 25,284 25,000 TOTAL EXPENSES $1,949,969 $1,947,000 *Jr. Civic has budgeted for an educational trip for students to New York City in FY20 **A$250,000 grant award from the City of Carmel comprises 13%of Civic's annual operating budget, well below the upper limit of 30%. State of Indiana Office of the Secretary of State CERTIFICATE OF AMENDMENT of THE BOOTH TARKINGTON CIVIC THEATRE OF INDIANAPOLLS INC I,CHARLES P.WHITE,Secretary of State of Indiana,hereby certify that Articles of Amendment of the above Non-Profit Domestic Corporation have been presented to me at my office,accompanied by the fees prescribed by law and that the documentation presented conforms to law as prescribed by the provisions of the Indiana Nonprofit Corporation Act of 1991. The name following said transaction will be: THE BOOTH TARIONGTON CIVIC THEATRE INC. Indiana Secretary of State Packet: 1 941 50-089 Filing Date: 07/07/2011 Effective Date: 07/07/2011 NOW,THEREFORE,with this document I certify that said transaction will become effective Thursday,July 07, 2011. In Witness Whereof I have caned to be .��* STA ► affixed my signature and the seal of the s�`;.•••'••• ~••••.••� State of Indiana, at the City of Indianapolis, t ••• : •r,_••• July 7, 2011. /CT ( `,/t•''-..21-..,-4.'";1/40/0 elitlidigi;* ��'\it • CHARLES P.WHITE, ,' SECRETARY OF STATE i8r6 194150-089/2011070713077 Du iittttcul ul tlic rcu UCV Y� S 1f' Internal Revenue T Service P . O . Box 2508 , Room 4010 In reply refer to : 4077550279 Cincinnati OH 45201 Mar . 29, 2012 LTR 4168C 0 35-0230360 000000 00 00039084 BODC : TE THE BOOTH TARKINGTON CIVIC THEATRE INC ROBERT SORBERA 3 CENTER GREEN SUITE 200 CARMEL IN 46032-3809 14399 Employer Identification Number : 35-0230360 Person to Contact : Sophia Brown Toll Free Telephone Number : 1-877-829-5500 Dear Taxpayer : This is in response to your Feb . 15 , 2012 , request for information regarding your tax-exempt status . Our records indicate that you were recognized as exempt under section 501 ( c) ( 3) of the Internal Revenue Code in a determination letter issued in April 1953 . Our records also indicate that you are not a private foundation within the meaning of section 509 (a) of the Code because you are described in section ( s) 509 (a) ( 1 ) and 170 ( b ) ( 1 ) (A) (vi ) . Donors may deduct contributions to you as provided in section 170 of the Code . Bequests , legacies , devises , transfers , or gifts to you or for your use are deductible for Federal estate and gift tax purposes if they meet the applicable provisions of sections 2055 , 2106 , and 2522 of the Code . Please refer to our website www. irs . gov/eo for information regarding filing requirements . Specifically, section 6033(j ) of the Code provides that failure to file an annual information return for three consecutive years results in revocation of tax-exempt status as of the filing due date of the third return for organizations required to file . We will publish a list of organizations whose tax-exempt status was revoked under section 6033 (j ) of the Code on our website beginning in early 2011 . If you have any questions , please call us at the telephone number shown in the heading of this letter . Sincerely yours , Cindy Thomas Manager , E0 Determinations STATE OF INDIANA ) ) SS: COUNTY OF HAMILTON ) AFFIDAVIT 1, Michael J. Lasley an authorized representative of Booth Tarkington Civic Theatre ("Grantee.). being first duly sworn upon my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales, and/or ticket revenue, etc., in the calendar year ending 2018 totaled $1,773,344.55 Printed Name Michael J. Lasley Subscribed and sworn to before me, the undersigned Notary Public, this 26 day of Ala Ur-en Per- 20I h1a81t5 • *!"YPg?y I�LLI HARTMAN.: ?i+ ': Hamilton County = sE� My commission Expires "•'.;i ; ;P January4 2026 Signature - Notary Public Printed Name K ELL' I-i lQ ..T Ad [SEAL] Resident of HA ill LTOI'j County, Indiana My Commission Expires: at loud/a Q 6 Booth Tarkington Civic Theatre Consolidated Statement of Financial Position Preliminary 31-Oct 2019 ASSETS Current Assets Cash and cash equivalents $ 46,234 Pledges receivable Current 33,059 Security deposits 1,000 Due From Other Funds (1) Prepaid expenses and other current assets 77,902 Total current assets 158,194 Fixed Assets Furnishings&equip 197,397 Less accumulated depreciation (182,659) Net fixed assets 14,738 Pledges receivable LT - Pledges receivable Discount LT - TOTAL ASSETS $ 172,932 LIABILITIES AND NET ASSETS Liabilities Current Liabilities Accounts payable $ 6,415 Due to Other Funds (0) Accrued expenses 11,713 Deferred revenue 104,832 Other Current Liabilities - Total current liabilities 122,960 Loan Payable 150,000 TOTAL LIABILITIES 272,960 Net assets (100,028) TOTAL LIABILITIES AND NET ASSETS $ 172,932 For management use only—no assurance is provided on these financial statements.- 11/18/2019 1 Booth Tarkington Civic Theatre Consolidated Statement of Revenue,Expenses,and Net Assets through Oct 31,2019 Preliminary YEAR TO DATE FY20 Actual Budget Variance Total Budget INCOME Production Revenue $ 301,757 $ 292,087 $ 9,670 $ 1,129,764 Support and Other Income 133,484 131,550 1,934 681,000 TOTAL INCOME 435,241 423,637 11,604 1,810,764 EXPENSES Production Expenses 257,276 280,983 (23,707) 980,257 Operating Expenses 235,421 252,675 (17,254) 800,928 Other Expenses(Depr) 3,4I7 9,260 (5,843) 27,784 TOTAL EXPENSES 496,114 542,918 (46,804) 1,808,969 In-Kind Revenue - - _ - In-Kind Expenses - - - - Change in Net Assets (60,873) (119,281) 58,408 1,795 NET ASSETS AT BEGINNING OF YEAR (39,155) (39,155) (39,155) NET ASSETS AT - END OF PERIOD $ (100,028) $ (158,436) $ (37,360) For management use only—no assurance is provided on these financial statements.-11/18/2019 2 (efile GRAPHIC print- DO NOT PROCESS I As Filed Data- I DLN: 934931340729091 Return of Organization Exempt From Income Tax OMB No 1545-0047 Form990 2017 a►� Under section 501(c),527,or 4947(a)(1)of the Internal Revenue Code(except private foundations) Dr anmrni of ina.un ►Do not enter social security numbers on this form as it may be made public P ►Information about Form 990 and its instructions is at www IRS qov/form990 Open to Public Infernal Re,roue Scn ire Inspection A For the 2017 calendar year,or tax year beginning 07-01-2017 ,and ending 06-30-2018 B Check if applicable C Name of organization D Employer identification number THE BOOTH TARKINGTON CIVIC THEATRE INC ❑Address change ❑Name change 35-0230360 ❑Initial return Doing business as ❑Final rerum/tennnated ❑Amended return Number and street(or P 0 box if mail is not delivered to street address) Room/suite E Telephone number ❑Application pending 3 CENTER GREEN NO 300 (317)924-6770 City or town,state or province,country,and ZIP or foreign postal code CARMEL,IN 46032 G Gross receipts$1,548,128 F Name and address of principal officer H(a) Is this a group return for MICHAEL LASLEY 3 CENTER GREEN NO 300 subordinates' ❑Yes 2No CARMEL,IN 46032 H(b) Are all subordinates included' ❑Yes ilo I Tax-exempt status 501(c)(3) ❑ 501(c)( )/(insert no) ❑ a 4947 1( )( )or ❑ 527 If"No,"attach a list (see instructions) I Website:► WWW CIVICTHEATRE ORG H(c) Group exemption number► K Form of organization 0 Corporation ❑ Trust 0 Association ❑ Other► L Year of formation 1914 M State of legal domicile IN Part I Summary 1 Briefly describe the organization's mission or most significant activities TO FOSTER A LOVE OF THEATRE THROUGH IMAGINATION,EDUCATION,AND PARTICIPATION ci Oi 0 2 Check this box►❑ if the organization discontinued its operations or disposed of more than 25%of its net assets :7 3 Number of voting members of the governing body(Part VI,line la) 3 26 4 Number of independent voting members of the governing body(Part VI,line lb) 4 26 5 Total number of individuals employed in calendar year 2017(Part V,line 2a) 5 60 15- 6 Total number of volunteers(estimate if necessary) 6 350 Q 7a Total unrelated business revenue from Part VIII,column(C),line 12 7a 0 b Net unrelated business taxable income from Form 990-T,line 34 lb 0 Prior Year Current Year a 8 Contributions and grants(Part VIII,line lh) 612,660 655,189 9 Program service revenue(Part VIII,line 2g) 754,911 795,201 iY 10 Investment income(Part VIII,column(A),lines 3,4,and 7d) . . . . 218 589 11 Other revenue(Part VIII,column(A),lines 5,6d,8c,9c, 10c,and 11e) 11,358 55,069 12 Total revenue—add lines 8 through 11(must equal Part VIII,column(A),line 12) 1,379,147 1,506,048 13 Grants and similar amounts paid(Part IX,column(A),lines 1-3 ) . . 0 0 14 Benefits paid to or for members(Part IX,column(A),line 4) 0 0 15 Salaries,other compensation,employee benefits(Part IX,column(A),lines 5-10) 668,132 654,377 `/' 16a Professional fundraising fees(Part IX,column(A),line 11e) 0 0 iL b Total fundraising expenses(Part IX,column(D),line 25)00.4,415 lI 17 Other expenses(Part IX,column(A),lines lla-11d, llf-24e) . . . . 1,026,259 1,010,148 18 Total expenses Add lines 13-17(must equal Part IX,column(A), line 25) 1,694,391 1,664,525 19 Revenue less expenses Subtract line 18 from line 12 -315,244 -158,477 Beginning of Current Year End of Year mC �� 20 Total assets(Part X,line 16) 303,298 157,517 b▪ g 21 Total liabilities(Part X,line 26) 118,214 168,124 zip 22 Net assets or fund balances Subtract line 21 from line 20 185,084 -10,607 Part II Signature Block Under penalties of perjury,I declare that I have examined this return,including accompanying schedules and statements,and to the best of my knowledge and belief,it is true,correct,and complete Declaration of preparer(other than officer)is based on all information of which preparer has any knowledge 2019-02-13 Signature of officer Date Sign Here MICHAEL LASLEY EXECUTIVE ARTISTIC DIRECTOR Type or print name and title Pnnt/Type preparer's name Preparer's signature Date PTIN ELIZABETH M BELCHER CPA ELIZABETH M BELCHER CPA 2019-02-13 Check ❑ if PO1227829 Paid self-employed Firm's name ► SPONSEL CPA GROUP LLC Firm's EIN►27-0851983 Preparer Firm's address Pi.251 N ILLINOIS ST STE 450 Phone no (317)608-6699 Use Only INDIANAPOLIS,IN 46204 May the IRS discuss this return with the preparer shown above'(see instructions) ©Yes ❑No For Paperwork Reduction Act Notice,see the separate instructions. Cat No 11282Y Form 990(2017) BOOTH TARKINGTON CIVIC THEATRE 201 9/20 BOARD OF TRUSTEES ➢ Executive Officers Stephanie C.Kim,Chair Ilissa E.Rassner -Telamon -Eli Lilly and Company Todd C.Lady,Vice Chair Kristen Robertson -Taft Stettinius&Hollister LLP -The Worth Collection,LTD Donald E.Knebel,Immediate Past Chair Ellen R.Rogers -Barnes&Thornburg,LLP -Independent Community Relations Contractor Jay A.Feller,Incoming Chair Munjot Sahu -Somerset CPAs -Eli Lilly&Company Laurie Tanselle,Secretary Brian Smiler -CFP and Community Volunteer -Roche Diagnostics Operations,Inc. Joshua K.Malarsky,Treasurer Ann M.Soards -Katz, Sapper&Miller -Community Volunteer J.Keith Stucker -JKS Investment Group Trustees Joanna Tuohy Kristen D.Boice -The National Bank of Indianapolis -Pathways to Healing Counseling,LLC Justin M.Verbeten Mary Bowman -BKD, LLP -Freelance Musician&Educator Tiffany Whisner Melissa Cohen -Coles Marketing -Congregation Beth-El Zedeck Patrick A.Drewry ➢ Honorary Trustees -Drewry Simmons Vomehm Katherine B.Appel Lynda Goeke -Community Volunteer -The Goeke Group Thomas W. Beeler Bruce E.Heslin -Community Volunteer -St. Vincent Medical Group Jason R.Boyewsky Sarah Honaker -The National Bank of Indianapolis,Retired -IU Health D.Peter Dunbar Scott S.Luc -KeyBank -Merrill Lynch Wealth Management Jeffrey E.Good Sarah Luedtke -Milestone Financial Advisors -Investment Management Group Connie R.Horwitz Jeanine Kerridge -Indianapolis Power&Light Co., Retired -Barnes&Thomburg,LLP Charlie Morgan Vivian Lawhead -EMMIS Communications -SoHo Café Katharine Mothershead-Kruse Brett D.McKamey -Mothershead Foundation -Goelzer Investments Hilary Stout Salatich Corrie Meyer -Community Volunteer -Innovative Planning,LLC Carolyn M.Schaefer Gray John O'Brien -Fifth Third Insurance -CMS Investments Jill O'Malia Charles P.Sutphin -Great Deals Savings Magazine -Netherieigh Enterprises,LLC Michelle Pheffer Lynn C.Tyler -Light Bound -Barnes&Thornburg, LLP Lynn C.Wilson -Crosby Wilson Consulting 2019 CITY OF CARMEL GRANT REPORT November 22,2019 With the generous support of$210,000 from the City of Carmel, Civic Theatre is projected to reach over 35,000 audience members through nine annual productions.To date,the grant has supported production expenses for 8 of 9 shows planned during the grant period: PRODUCTION TITLE SHOWS PATRONS Mainstage Winter Play TO KILL A MOCKINGBIRD 17 5,644 Winter Children's Production THE CAT IN THE HAT 11 3,455 Mainstage Studio Spring Play THE IMPORTANCE OF BEING EARNEST 15 1,601 Mainstage Spring Musical NEWSIES 11 4,592 Jr. Civic Musical REVUE! 2 246 Young Artists Program Cabaret SHREK JR. 9 3,627 Young Artists Program Musical A CHORUS LINE 4 1,678 Mainstage Fall Musical MAMMA MIA! 10 3,991 Mainstage Holiday Musical* ELF THE MUSICAL* 18 7,968 TOTAL 98 32,802 SneakView 6 2,269 GRAND TOTAL 104 35,071 *This production has not yet occurred as of November 22,2019.Patron numbers are based on comparable attendance history. In 2019, Civic Theatre has predicted it will provided a total of 56,821 opportunities to community members on stage, in the classroom, and in the audience.35,071 audience members and 21,750 students had theatre access because of Civic programming throughout the year. Civic's audience came from all over the state, but primarily from Central Indiana: City/County Audience Members Percentage Carmel 11,366 35% Other Hamilton County 5,554 17% Marion County 8,296 25% Other Central Indiana 3,983 12% Outside Central Indiana 3,602 11% Civic's overall audience capacity for its 104 performances is projected to be 72%,surpassing its 70%threshold measurement of success.The attached financial report details the allocation of the City of Carmel's funds as well as the return on investment to the City of Carmel for its support of Civic in 2019. Throughout 2019,Civic Theatre saw great success in engaging the community through an increase in ticket sales and class enrollment, new and diverse volunteer actors, and an expansion of its Storytime with Civic program. During 2019, 2,766 new households attended a Civic Theatre performance for the very first time,and ticket sales for TO KILL A MOCKINGBIRD and MAMMA MIA!were at a record high for each of their respective show slots in the season. Civic's presentation of ELF THE MUSICAL is also projected to set all records, making it the most successful production in Civic's 104-year history.Additionally, Civic continues to see growth in participation in its education programs after the significant updates it made to the program last year, including investment in an online enrollment system. In 2019,class enrollment increased by 20%. In 2019, Civic served 7,000 students through matinee performances of TO KILL A MOCKINGBIRD,THE CAT IN THE HAT, and SHREK JR. Of these students, 20% received free tickets based on their low-income status.These performances contributed to record sales, including the highest grossing play(TO KILL A MOCKINGBIRD)and Jr. Civic Musical(SHREK JR.)in Civic's 104-year history.This spring, Civic plans to offer student matinees during William Shakespeare's MUCH ADO ABOUT NOTHING, Dr. Seuss's THE CAT IN THE HAT, and Disney's FROZEN JR.with a goal of providing free tickets to at least 1,500 low-income children. Over the past few years, Civic staff has strategically focused on decreasing expenses and increasing efficiency. For production,this means continuing to operate at a high standard with fewer employees,time, and resources. Civic's production team has succeeded at these endeavors by reducing production expenses overall by 20%since 2016. During the same time frame,ticket sales have increased by 25%. Throughout the year, Civic receives feedback from young performers, and their families,whose lives have been affected by participating in Civic programs. One parent of a Jr. Civic Summer Camp participant said the following: 1 just wanted to thank you for another awesome Civic experience for BOTH Ella and Talia. They learn so much from you and your program-Ella feels she has really found her her"theatre home"with all the Civic kids. And Talia, who loves to perform, but can be shy about making new friends has had an amazing Civic summer through the various workshops and camp-and has made several new friends!I've always said theatre kids are the best!My girls flourished through their summer Civic experiences from both a"talent development"and life lessons/social perspective and confidence as well. A Young Artists Program(YAP)alumna helped Civic celebrate its Day of Giving this year by posting the following to social media: Civic is an amazing theatrical space that gives the art and power of theatre to such a huge community. The amount of people Civic reaches is astonishing!I've gotten the privilege to not only perform, but help out around Civic within the past few years. I am huge fan of their environment, and I have gained so much from working with all of those who run it. I have met so many great friends, teachers, and just fantastic people through Civic. I've even found amazing mentors that have been such a help in guiding me in the right direction! Because of the generosity of the City of Carmel, Booth Tarkington Civic Theatre is able to touch the lives of thousands of community members each season with arts access and opportunities. Civic Theatre looks forward to continuing its partnership and enhancing the quality of life for Carmel residents this season. 2019 CARMEL GRANT REPORT 2019 Grant Monies Spent to Date As of November 22,2019 TITLE DATES PRODUCTION EXPENSES CPA FEES* %OF BUDGET CARMEL GRANT MONIES 1 TO KILL A MOCKINGBIRD 02/08/2019-02/23/2019 $33,110.96 $39,438.00 10% $21,361 2 THE CAT IN THE HAT 02/26/2019-03/07/2019 $9,364.11 $7,538.00 3% $6,041 3 IMPORTANCE OF BEING EARNEST 03/22/2019-04/06/2019 $12,356.25 $27,034.80 4% $7,971 4 NEWSIES 04/26/2019-05/11/2019 $70,481.63 $37,702.38 22% $45,469 5 REVUE! 6/19/2019 $2,600.00 $3,207.38 1% $1,677 6 SHREK JR. 06/21/2019-06/26/2019 $9,736.31 $11,095.00 3% $6,281 7 A CHORUS LINE 07/25/2019-07/28/2019 $35,370.97 $14,467.38 11% $22,819 8 MAMMA MIA! 10/04/2019-10/19/2019 $43,789.81 $31,200.00 13% $28,250 9 ELF THE MUSICAL* 12/06/2019-12/282019 $108,710.00 $44,740.00 33% $70,131 TOTAL $325,520.04 $216,422.94 100% $210,000.00 TOTAL PRODUCTION EXPENSES*** $896,511.98 *These productions have not yet occurred as of 11/30/2018;thus,Civic has yet to allocate$60,984 of the City's investment.Production expenses are based on budgeted **CPA Box Office Fees per production are deducted from Civic Theatre's ticket sales processed through the Center for the Performing Arts Box Office before revenue for each production is released to Civic. ***Includes production expenses by show,CPA fees,and overhead production costs of$354,569(salaries,benefits,scene shop,etc.) 2019 Return on Investment to the City of Carmel As of November 22,2019 TITLE CARMEL GRANT MONIES PATRONS TOTAL ECONOMIC IMPACT*'ROI TO THE CITY*** 1 TO KILL A MOCKINGBIRD $21,361 5,644 $280,337.48 $258,976.89 2 THE CAT IN THE HAT $6,041 3,455 $126,038.40 $119,997.41 3 IMPORTANCE OF BEING EARNEST $7,971 1,601 $93,050.12 $85,078.84 4 NEWSIES $45,469 4,592 $263,213.44 $217,744.22 5 REVUE! $1,677 246 $12,115.50 $10,438.18 6 SHREK JR. $6,281 3,627 $143,339.04 $137,057.94 7 A CHORUS LINE $22,819 1,678 $86,098.18 $63,279.60 8 MAMMA MIA! $28,250 3,991 $254,106.97 $225,857.22 9 ELF THE MUSICAL* $70,131 7,968 $562,700.16 $492,568.99 TOTAL $210,000 32,802 $1,820,999.29 $1,610,999.29 SneakView**** 2,269 $69,590.23 $69,590.23 GRAND TOTAL 35,071 $1,890,589.52 $1,680,589.52 *This production has not yet occurred as of 11/22/22019.Patron numbers are based on comparable attendance history. **Economic Impact is calculated according to the Arts Council of Indianapolis'2015 Economic Impact study,which states that each arts patron spends approximately$30.67 beyond the cost of a ticket. The Total Economic Impact is calculated by adding this to the average ticket price per show and multiplying by the number of patrons who attended. ***Return on Investment(ROI)to the City of Carmel equals the total economic impact less the City's investment in production costs. ****Because SneakView patrons receive free tickets,the average economic impact per patron is a pure$30.67.