HomeMy WebLinkAbout01-22-20-12/Christian Youth Theatre of Indianapolis (CYT)/2,500/Arts Grant Program Agreement RESOLUTION NO.BPW 01-22-20-12
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts;and
WHEREAS,pursuant to Indiana Code 36-4-5-3,the City's mayor may enter into contracts on behalf of the
City;and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard,has caused to be signed the Arts Grant attached hereto as Exhibit A(the"Contract");and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged,filed in the Clerk's Office,and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1.The foregoing Recitals are incorporated herein by this reference.
2.The receipt of the Contract is hereby acknowledged.
3.The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review. YC�
SO RESOLVED this day of 73-0414ty , 2020.
CITY OF CARMEL,INDIANA
By and through its Board of Public Works and Safety
Alef
James Brainard,Presiding Officer
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AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the "City") and CYT (the "Grantee"), is executed pursuant to the terms and
conditions set forth herein. In consideration of those mutual undertakings and covenants, the
parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, Laura Baltz, an
authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit"A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ .>500 • 000 to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and "B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
(1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3)years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement, which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit(EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant ("CPA")who
2
is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter-end for Grant awards
in excess of sixty thousand dollars($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Cannel in the printed materials
associated with a funded program or project. The City of Cannel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty (30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITNESS WHEROF, the parties hereto have made and executed this Agreement as follows:
iC Gr, L R - ("Grantee")
B (Signature)
c___--Printed Name of Officer: _Laura Baltz Title: Executive Director
Date: Ii -a1- Icl
CITY OF ARMEL "Grantor")
By:
James Brainard,/ Mayor Z/.
Date: ( 3 0(09
ATTEST: l
htikt,
Date:
If you have any question concerning the City of Camel's 2020 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Cannel,One Civic Square,Carmel,IN 46032,Phone:317-571-2483,skibbe a cannel.in.gos
4
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: CYT
Address:_1950 Greyhound Pass, Ste. 18, Carmel IN 46033
Telephone: 317-721-2497 Fax:
Contact Person: Laura Baltz, Executive Director
Email: lbaltz(c�,cvtindv.org
APPLICATION AMOUNT: $3,000.00
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
CYT is requesting $3,000 in funding to increase the depth of our reach in Carmel,
Indiana, which is a priority for our Board of Directors. These objectives include:
• Adding two additional plays per year, performed in Cannel, for our younger
students. Numbers of CYT students between the ages of 8 and 10 are growing
rapidly, and we'd like to better serve them by offering performance opportunities
geared toward these younger students. Royalty cost is $1,500.
• Adding an additional play per year, performed in Cannel, for our older students.
Although our older students are wonderful role models for their younger
counterparts, they long for an experience for themselves. We would like to add an
additional play targeting students over the age of 13, allowing them to spread their
wings and take on some more mature and challenging topics. Royalty cost is
$1,500.
This funding would allow CYT to greatly increase its impact and would make such a
difference to our students, families, and staff.
ed Name of Officer: Laura Baltz
Title: Executive Director
Date: \1 - al_ C\
(Additional pages may be added to Exhibit"A")
EXHIBIT A
CYT
"My granddaughter was skipping classes, physically harming herself, and talking about
ending her life after her parents'divorce. I didn't know what to do. We tried CYT and
she was welcomed with open arms. She became more confident and her grades went
up almost automatically. CYT might literally have been a lifesaver for her."—Eloise T,
CYT Grandparent
"CYT has given my daughter an extended family, a place to be herself and a love of
performing arts. She discovered other kids who she could relate to when she was
struggling to relate to her classmates. This was invaluable to her self-esteem. 1 am
forever grateful for the gifts of friendships and love of the performing arts that CYT has
given to my daughter."Ann S., Carmel.
CYT gives back to our community and builds leaders.
CYT expects each student to give back to our community. Each project encourages our
kids to use their talents to bring joy to others. Over the past few years, our casts have
given coats to those in need and volunteered on site at a local Carmel Coats for Kids
event; they've sang for Riley Kids; they've collected swimsuits and summer play items
for local at-risk youth; they've planted a garden and donated the fresh fruits and
vegetables to a Carmel food pantry; and they can't WAIT to sing at Carmel's
Christkindlmarkt. They all had such a great time over the past two years, and loved ice
skating after their performance!
"Thank you for coming to sing for our patients today. We'll broadcast your performance
for the next three months to students in all our Riley Hospitals. The energy and
kindness your students showed warmed our hearts." -Amanda R, Riley Employee
CYT donates tickets to every nonprofit organization who makes a request. Last year,
we donated more than 150 tickets to our shows, all of which benefited local silent
auctions/fundraisers.
CYT visits Carmel's nursing homes and senior centers to perform for the residents. "It's
so great to see our clients dancing and snapping their fingers. And your kids were so
kind and took the time to talk to them and let them take photos. It made their day!" -
Regina K., Bickford of Carmel
Many of these projects are led by our HYPE (High School Youth Pursuing Excellence)
Team. This group, made up of our oldest kids, is trained to plan and execute our
charitable endeavors, recognize and react when one of our kids might need some
special attention or a shoulder to lean on, and build teams that encourage positivity,
collaboration and equality. These high school students also plan and run our warm up
circles prior to rehearsals and performances, gaining invaluable leadership qualities that
carry them into the future. "My son isn't active in sports or a lot of high school activities.
I was so thankful that he had CYT and his HYPE experience for his college applications.
You've allowed him to be so much more well-rounded."—Robyn Y, CYT Parent
CYT loves Carmel Clay Schools
Since the majority of our kids attend Carmel Clay Schools, we are proud to offer a
school performance of our Fringe show to these local schools, free of charge. "Many of
my students have never seen a live musical such as this. It opened their eyes to the
world of performance art. Thank you."-Mrs. Robertson, Carmel Clay Schools
Funding is crucial to our mission
CYT loves Carmel and Hamilton County. Running a theater in this area eliminates us
from many of the Indianapolis based funding opportunities. When we weigh making the
move, however, we always feel as though our partnerships in this community far
outweigh any monetary gain that might come our way if we moved to Indianapolis.
We diligently work to keep our costs down—We're proud of and thankful for more than a
dozen Carmel partnerships (including Mathnasium of Carmel, A List Dance Studio,
Carmel High School, and Gregory Hancock Dance Studios) which give us free
rehearsal and performance space.
In addition, we partner with other local theaters to trade many of our costumes, set
pieces, and props.
Our funding currently includes several local corporations who kindly serve as season
sponsors, paid advertising in our 15+ page show programs, and additional support from
our families and alumni. One hundred percent of our Board of Directors give financially
in addition to donating hours of their time to our mission.
Even with this overwhelming community support, royalties, salaries for teachers,
directors and staff, props, costumes and set supplies increase each year. With another
anticipated increase in students and the rise in supply costs, we anticipate next
season's costs to rise more than 20%. But we need expand our services.
Our enrollment has grown more than 70% in the past three years. One of our youngest
age groups, the 8 — 10 year olds, is growing most rapidly. We are requesting funding
to add a play targeted at this younger demographic, performed in Carmel.
Our teens are most at risk for feeling like they don't have a place to belong. They are
wonderful mentors to our younger students, but they have told us they want something
of their own. We are also requesting funding to add a play targeted to our teens,
performed in Carmel.
As the largest children's theater in the State of Indiana, we are honored to call the City
of Carmel our home. Your funding would be invaluable to not only the continuance of
our programming, but to CYT's growth and impact on our community. Thank you for
your consideration.
2018
Fall Classes
Budget Variables
Number of students: 99 members x$195,
Tuition 19,998 7 youngest x$99
Scholarship 1,500
Gross Class Fees 21,498
Expenses
Teachers 1,300
Intensive Teachers
Assistants
Class Materials 50
Facility 50
Copies 50
Scholarships 1,500
Background Checks 125
Total Expenses 3,075
Net Re►renue $ 18,423.00
2019
Winter Classes
Budget Variables
110 x$195 = $25,350, 7 littles @
Tuition 24,678 $99 = 693
Scholarship 1,500
Gross Class Fees 26,178
Expenses,.
Teachers 1,500
Intensive Teachers
Assistants
Class Materials 50
Facility 50
Copies 50
Scholarships 1,500
Background Checks 100
Total Expenses 3,250
NetR �� = $ 22,928.00
2020
Spring Classes
Budget Variables Tuition:
130 students @ $195 =
$25350+7 students @
Tuition: 26,043.00 $99 = 693
Scholarships 1,500.00
Gross Class Fees 27,543.00
Ems :
Teachers 1,500.00
Intensive Teachers
Assistants
Class Materials 50.00
Facility 50.00
Copies 50.00
Scholarships 1,500.00
Background Checks 100.00
TOTAL EXPENSES 3,250.00
NititPv0040 $ 24,293.00
Asst. Dir. 450.00
stage Manager 300.00
Director 1,000.00
Lighting Designer 150.00
Music Dir. 750.00
Music _
Set Builder 300.00
Set Designer 100.00
Sound Engineer 150.00
Costumer 250.00
Flying or puppets
House 100.00
Props 125.00
Scout Patches 300.00
Tech &Show Expense (mics/batts/tape) 200.00
Ticket Fee Charge (2.8%) 588.00
Parent Order Form
Makeup-Kits $8.28/person 604.44
Video Dvd's 575.00
Photo Website -
ShowBooks ($12.50/student 912.50
Dog Tags$2.63/student 191.99
Congrat Cups ($2.81/student) 205.13
Stargrams ($.50/student) 36.50
Cast Party (9.37/student) 684.01
TOTAL EXPENSES 28,574.72
Contingency 5%of total expenses 1,428.74
TOTAL WITH CONTINENCY 30,003.46
NET REVENUE 11,542.04
FALL SHOW- LION KING
Budget Variables
Number of Actors 73
Ticket Sales $21,000 1750 tickets
TOTAL TICKET SALES $21,000
Production
Revenues
Ticket Sales (from above) 21,000.00
Production Fees 9,585.00
Merchandise:
Gift
Shop/Souvinier
Sales
(^'$1.25/ticket) 2,187.50
Marian gives us 50%of
Concessions 500.00 ticket sales
Parent Order Form (Average $95/student,asst. 7,373.00
Volunteer Opt Fee 800.00
Fundraising
Program Advertising Space 100.00
TOTAL REVENUE 41,545.50
Production
Theater Rental 6,650.00
Rehearsal Facility 750.00
Sets 1,200.00
Costume ($13/student) 949.00
Makeup-Show($2.05/student) 149.65
Moving Truck 200.00
Royalties 3,415.00
Graphic Designer 550.00
Program Printing 1,400.00
Advertising/Promotional 200.00
Copies ($8.50/student) 620.50
Meals-Students ($27.50/student) 2,007.50
Meals- Directors&Staff(10 meals x 6 days x$ 300.00
Historian 125.00
Merchandise ($10.50/student) 766.50
Show Shirts (Cast+ 18 @ $9) 819.00
Choreographer 500.00
Director 1,000.00
Lighting Designer 150.00
Music Dir. 750.00
Music 1,000.00
Set Builder 200.00
Set Designer
Sound Engineer 150.00
Costumer 250.00
Flying or puppets 3,700.00
House 100.00
Props 125.00
Scout Patches 300.00
Tech &Show Expense (mics/batts/tape) 200.00
Ticket Fee Charge (2.8%) 720.05
Parent Order Form
Makeup-Kits$8.28/person 662.40
Video Dvd's 575.00
Photo Website 30.00
ShowBooks ($12.50/student 1,000.00
Dog Tags$2.63/student 210.40
Congrat Cups ($2.81/student) 224.80
Stargrams ($.50/student) 40.00
Cast Party (9.37/student) 749.60
TOTAL EXPENSES 40,068.25
Contingency 5%of total expenses 2,003.41
TOTAL WITH CONTINENCY 42,071.66
NET REVENUE 5,853.09
WINTER SHOW--PETER PAN
Budget Variables Original
Number of Actors 80
Ticket Sales $25,716 2143
tickets
TOTAL TICKET SALES $25,716
Production Revenues
Ticket Sales (from above) 25,716.00
Production Fees 10,530.00
Merchandise: Gift
Shop/Souvinier Sales
(^'$1.25/ticket) 2,678.75
Concessions 500.00 Marian gives us 50%of sales
Parent Order Form (Average$95/student, assuming 6 7,600.00
Volunteer Opt Fee 800.00
Fundraising
Program Advertising Space 100.00
Corporate Sponsorships
TOTAL REVENUE 47,924.75
Production Expenses
Theater Rental 7,250.00
Rehearsal Facility 750.00
Sets 5,000.00
Costume ($13/student) 1,040.00
Makeup -Show ($2.05/student) 164.00
Moving Truck 200.00
Postage for Script Return 100.00
Royalties 5,000.00
Graphic Designer 550.00
Program Printing 1,400.00
Advertising/Promotional 200.00
Copies ($8.50/student) 680.00
Meals-Students ($27.50/student) 2,200.00
Meals- Directors&Staff(10 meals x 6 days x$5) 300.00
Historian 125.00
Merchandise ($10.50/student) 840.00
Show Shirts (Cast+ 18 @ $9) 882.00
Choreographer 500.00
Asst. Dir. 450.00
Stage manager 300.00
Show Shirts (Cast+ 18 @ $9) 432.00
Choreographer -
Asst. Dir./Stage Manager Director 800.00
Lighting Designer 150.00
Music Dir. -
Moving Truck 200.00
Pit -
Set Builder 200.00
Set Designer -
Sound Engineer 150.00
Costumer 150.00
Stage manager -
Flying or puppets
House 50.00
Props 50.00
Scout Patches
($2.00/ea) 100.00
Tech & Show Expense (mics/batts/tape) 50.00
Ticket Fee Charge (2.8%) 181.44
Parent Order Form
Makeup-Kits $8.28/person 248.40
Video Dvd's 600.00
Photo Website
ShowBooks ($12.50/student 375.00
Dog Tags$2.63/student 78.90
Congrat Cups($2.81/student) 84.30
Stargrams ($.50/student) 15.00
Cast Party (9.37/student) 281.10
TOTAL EXPENSES 11,398.64
Contingency 5%of total expenses 569.93
TOTAL WITH CONTINENCY 11,968.57
NET REVENUE 676.43
I HATE SHAKESPEARE
Budget Variables
Number of Actors 30
Ticket Sales $6,480 540 tickets
Non Profits (Scouts etc) 0
TOTAL TICKET SALES $6,480
Production Revenues
Ticket Sales (from above) 6,480.00
Production Fees 4,050.00
Merchandise:
Gift
Shop/Souvinier
Sales
(—$1.25/ticket) 675.00
Concessions (—$1.5/ticket) - No concessions at The CAT
Parent Order Form (Average$48/studer 1,440.00
Fundraising
Program Advertising Space -
TOTAL REVENUE 12,645.00
Produ
Theater Rental 2,808.00
Sets ($11.60/student) 348.00
Costume ($11/student) 330.00 Budgeted lower
Makeup-Show($2.05/student) 61.50
Royalties 640.00
Graphic Designer 550.00
Program Printing 975.00
Advertising/Promotional 150.00
Music -
Concessions -
Copies 350.00
Meals-Students($10/student) 300.00
Meals- Directors &Staff(10 meals x 6 d 300.00
Historian 75.00
Merchandise ($10.50/student) 315.00
Choreographer 800.00
Asst. Dir. 400.00
Stage manager 300.00
Director 1,200.00
Lighting Designer 150.00
Music Dir. 750.00
Set Builder 400.00
Set Designer 150.00
Sound Engineer 150.00
Costumer 250.00
House 100.00
Props 125.00
Scout Patches 300.00
Tech & Show Expense (mics/batts/tape) 200.00
Ticket Fee Charge (2.8%) 720.05
Parent Order Form
Makeup-Kits$8.28/person 745.20
Video Dvd's 575.00
Photo Website
ShowBooks ($12.50/student 1,125.00
Dog Tags$2.63/student 236.70
Congrat Cups ($2.81/student) 252.90
Stargrams($.50/student) 45.00
Cast Party (9.37/student) 843.30
TOTAL EXPENSES 33,879.65
Contingency 5%of total expenses 1,693.98
TOTAL WITH CONTINENCY 35,573.63
NET REVENUE 14,651.12
SPRING SHOW-ANNIE
Budget Variables
Number of Actors 90
Ticket Sales $25,716 2143
Non Profits (Scouts etc) tickets
TOTAL TICKET SALES $25,716
Production Revenues
Ticket Sales (from above) 25,716.00
Production Fees 11,880.00
Merchandise: Gift
Shop/Souvinier Sales
(' $1.25/ticket) 2,678.75
Marian gives us 50%of
Concessions ("$1.5/ticket) 500.00 concession sales
Parent Order Form (Average$95/student, assumin 8,550.00
Volunteer Opt Fee 800.00
Fundraising
Program Advertising Space 100.00
Corporate Sponsorships
TOTAL REVENUE 50,224.75
Production Expenses
Theater Rental 7,250.00
Rehearsal Facility 750.00
Sets 1,200.00
Costume ($13/student) 1,170.00
Makeup-Show ($2.05/student) 184.50
Royalties 4,475.00
Graphic Designer 550.00
Program Printing 1,400.00
Advertising/Promotional 200.00
Music 1,000.00
Moving Truck 200.00
Postage for Script Return 100.00
Concessions -
Copies ($8.50/student) 765.00
Meals-Students ($27.50/student) 2,475.00
Meals- Directors &Staff(10 meals x 6 days x$5) 300.00
Historian 125.00
Merchandise ($10.50/student) 945.00
Show Shirts (Cast+ 18 @ $9) 972.00
FRINGE SHOW--SCHOOLHOUSE ROCK, FRINGE EDITION!
Budget Variables
Number of Actors 8
Ticket Sales $1,000
TOTAL TICKET SALES $1,000
Production
Revenues
Ticket Sales (from abov 1,000.00
Production Fees 400.00
AL REVENUE 1,400.00
Production
fxpenses
Set 200.00
Costumes 200.00
Royalties 1,465.00
Program Printing 300.00
Advertising/Promotional 250.00
Copies ($6.82/student) 54.56
Show Shirts 200.00
Choreographer 500.00
Stage manager 400.00
Director 1,000.00
Music Dir. 750.00
Set Builder 400.00
Props Master 75.00
Costumer 100.00
Props 70.00
Video Dvd's 300.00
TOTAL EXPENSES 6,264.56
Contingency 5%of total e 313.23
TOTAL WITH CONTINENC) 6,577.79
NET REVENUE (5,177.79)
Budget Variables 2019
Students at$99.50 (second week half 01 696.5 7 students
Students @ $139 (half day) 8618 62 students
Students @ $199 34427 173 students
Students @ 249 (Musical in a week) 8466 34 students
422 Gross Camp Fees $52,208 276 students total
Expenses
551 Teachers 17710
506 Payroll Taxes- FICA(6.2%) 1098.02
506 Payroll -Workers Comp Ins. (est. 1%) 177.1
553 Facility 500
554 Camp Marketing 1200
555 Camp T-Shirts 2037
558 Camp Concessions 890
559 Game/Art/show Supplies 1995
563 Copies 712
TOTAL EXPENSES 26319.12
Net Revenue $25,888
Fundraising NET Totals
(Each fundraising
project should have
an individual budget
made up by the
committee)
Sponsorships $ 5,000.00
Carmel Arts Grant $ 2,500.00
Dinner Rolls $ 1,000.00
Car Wash
Giving Tuesday $ 2,000.00
Melaleuca $ 100.00
Individual Donations $ 8,500.00
Easter Campaign $ 1,500.00
Amazon Smile $ 200.00
Costume Rentals $ 100.00
TOTAL FUNDRAISING $20,900.00
603 Office Supplies 600
608 Mailbox Rental 250
609 Nametags, business cards 250
604 Postage 300
665 Storage/Warehouse 16800
Storage/Warehouse (transfer from Savings) -16800
667 Gas &Cellular 4200
Total Office Expenses 5600
Equipment Expenses
621 Equipment Purchases (under$1,500) 350
Total Equipment Expenses 350
Franchise Fees
641 Franchise fee 15600
Total Franchise Fees 15600
Miscellaneous
668 Entertainment 1500
580 HYPE 250
670 Community Building 600
Perusals 100
Total Miscellaneous 2450
Professional Services
652 Accounting (Quickbooks) 500
Authnet Gateway 350
652 Payroll Contractor 2500
Total Professional Services 3350
General and Administative
663 Insurance 7000
669 Misc. 0
Total General and Administrative 7000
Total Overhead Expenses 168,266.00
Overhead Budget
Salaries and Related
($32,743.
00 for
Amity,
Lynn &
Julie;
$70,000
501 Salaries 102743 for Laura)
**Include
s$300 for
warehous
502 Contractor Wages 7500 e movers
ED Insurance 5652
503 Payroll Taxes 8271.00
Total Salaries and Related 124166.00
Travel and Training
571 Education/Training 1000
Expo
$1750/NL
C
$400/Incl
udes
$150 for
Uber/taxi
572 Travel-Transportion/Gas 2450 for both
Expo
$2500/NL
575 Travel - Lodging 4300 C$1800
Expo.
$1200/NL
574 Travel - Meals 2000 C$800
Total Travel &Training 9750
General and Administrative(2017 General)
**For
moving to
warehous
516 Moving Truck 250 e
601 Rent 900
Total Revenue
Item Net Revenue
Lion King Jr-- Fall Musical $ 11,542.04
Peter Pan--Winter Musical $ 5,853.09
IHS-Winter Play $ 676.43
Annie--Spring Musical $ 14,651.12
SHR-- Fringe $ (5,177.79)
Fall Classes $ 18,423.00
Winter Classes $ 22,928.00
Spring Classes $ 24,293.00
Camps $ 25,888.38
Fundraising $ 20,900.00
Overhead $ (168,266.00)
Total Net Revenue $ (28,288.73)
Total Expenses
Item Expense
Fall Classes 4000
Winter Classes 3650
Spring Classes 3000
Lion King Jr--Fall Musi 30003.46
Peter Pan--Winter ML 42071.66
Winter Play 11968.57
Annie--Spring Musical 35573.63
Fringe 6,577.79
Camps 19617
Overhead 168266
Total 324728.11
State of Indiana
Office of the Secretary of State
CERTIFICATE OF INCORPORATION
of
CHRISTIAN YOUTH THEATER OF INDL4NAPOLIS INC.
I, Todd Rokita. Secretary of State of Indiana, hereby certify that Articles of Incorporation of the above
Non-Profit Domestic Corporation have been presented to me at my office, accompanied by the fees
prescribed by law and that the documentation presented confirms to law as prescribed by the provisions
of the Indiana Nonprofit Corporation Act of 1991.
NOW. THEREFORE. with this document I certify that said transaction will become effective
Wednesday, May 13,2009.
In Witness Whereof. I have caused to be affixed my
A SATE signature and the seal of the State of Indiana, at the City of
��,-••' ; ;•., Q� Indianapolis, May 13.2009 -
ct/
w= - • -'0 jZ, (14'7104e
;,ry N, �'AA; 4bl
a 3' ' TODD ROKITA.
\\i'''• • �""° tf SECRETARY OF STATE
•••NNN••••' i
2009051300394:2009051308267
INTERNAL REVENUE SERVICE DEPARTMENT OF THE TREASURY
P. 0. BOX 2508
CINCINNATI, OH 45201
Date: N O V 2 4 2009 Employer Identification Number:
27-0168087
DLN:
31009
CHRISTIAN YOUTH THEATER OF Conttact3Persso4:
INDIANAPOLIS INC PAULA HARRELL ID# 31608
C/O LORI RIGDON Contact Telephone Number:
508 ZEPHYR WAY (877) 829-5500
WESTFIELD, IN 46074
Accounting Period Ending:
December 31
Public Charity Status:
509(a)(2)
Form 990 Required:
Yes
Effective Date of Exemption:
May 13, 2009
Contribution Deductibility:
Yes
Addendum Applies:
No
Dear Applicant:
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c)(3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records.
Organizations exempt under section 501(c)(3) of the Code are further classified
as either public charities or private foundations. We determined that you are
a public charity under the Code section(s) listed in the heading of this
letter.
Please see enclosed Publication 4221-PC, Compliance Guide for 501(c)(3) Public
Charities, for some helpful information about your responsibilities as an
exempt organization.
Letter 947 (DO/CG)
-2-
CHRISTIAN YOUTH THEATER OF
Sincerely.
SCi: 7632(7
Robert Choi
Director. Exempt Organizations
Rulings and Agreements
Enclosure: Publication 4221-PC
•
Letter 947 (DO/CG)
STATE OF INDIANA )
) SS:
COUNTY OF HAMILTON )
AFFIDAVIT
I, Laura Baltz, an authorized representative of CYT("Grantee"), being first duly sworn
upon my oath, state that pursuant to paragraph 2 of the City of Carmel Arts Grant Program
Agreement, all income of Grantee, including a City of Carmel arts grant, if applicable, revenue
of sales, and/or ticket revenue, etc., in the calendar year ending 2018 totaled
`
( ' Signature •
�-
Printed Name L t `
Subscribed and sworn to before me, the undersigned Notary Public,this d / day of
N r_1J Q wtb.r , 20( 1 .
�oM1�� p�eG� Koula Lupear 1 �,. �!�X)\
1F 11 * Notary Public-State of Indiana
Commission Number:0707293 Sign e -I�Otary ub C
941t•)t 1µ�''a� My Commission Expires:11/6/2025
Printed Name Cj (,\ LUp-Q_O-f
[SEAL]
Resident of 1 \ ` �-'-(\ County, Indiana
My Commission Expires: 0 W1\x (p a ea S
6
Christian Youth Theater, Indianapolis, Inc.
BALANCE SHEET
As of November 20, 2019
TOTAL
ASSETS
Current Assets
Bank Accounts
100 Checking 25,631.41
101 Savings 121,066.38
IetatBankAceeunts $046,69729
Ietal CurrentAssets $146,69729
TOTAL ASSETS $146,691_79
LIABILITIES AND EQUITY
Liabilities
IetaLLtabfftltes
Equity
Opening Balance Equity 32,815.88
Unrestricted(Retained Earnings) 115,282.53
Net Income -1,400.62
IetaLEqufty $146,697-79
TOIALIJABILmES D EQUITY 046.697.79
Christian Youth Theater, Indianapolis, Inc.
PROFIT AND LOSS
January- December 2019
TOTAL
Income
400-Performance Revenues 99.00
401 -Ticket Sales 71,611.22
402-Production Fees 31,371.00
403-Program Advertising Space 455.00
404-Corporate Sponsorships 2,000.00
405 -Gift Shop/Souvenier Sales 18,061.31
406-Scholarship Baskets 7,943.25
408-Parent Order Form 30,120.00
409 Volunteer Opt Out Fee 4,785.00
IetaL400—Pedal:manceRevenues 166,4445.78
420-Tuition
421 -Class Tuition 85,774.00
422-Camp Tuition 52,618.50
423 CYT@School Classes 1,000.00
Tota1-20—Ion 139,39250
430- Donations(One-Time/Annual)
431 -Corporate Donations 7,640.00
432- Individual Donations 9,202.89
Ieta[439--Dent Z -IiineLAnnuai 16,342.69
440-Grants/Foundations 3,500.00
450- Fundraising Revenue
451 -Giving Tuesday 1,660.00
453 -Scrip 717.67
455-Amazon Smile Fundraising 110.62
456-Beef House Rolls 188.18
458-Melaleuca 101.42
Tet6L456—Fun Bentenue 277T.J9
490- Interest income 141.55
Ietal.lneeme $329,10E161
GROSS PROFIT $329,19A..61
Expenses
500-Salaries and Wages
501 -Staff Salaries 64,060.80
502 -Contractor Wages 12,434.18
503- Payroll Tax 20,522.75
504- Employee Benefits(Gas&Cellular) 3,669.50
505-Benefits/Insurance 5,181.00
Ietal-5e0--Salarles and Wages 105,866.23-
510-Performance Expenses
511 -Theater/Facility Rental 18,050.00
512-Sets 5,451.59
513-Costumes 4,731.41
TOTAL
514-Production Makeup 2,113.01
515- Royalties 14,935.47
516-Moving Truck 1,001.58
517- Program Printing 5,270.38
518-Advertising/Promotional 403.70
519-Music 83.52
521 -Copies 2,226.96
522-Meals 8,056.50
523-Misc. Production Expenses 138.30
524-Merchandise 9,020.13
525-Show Shirts 4,543.00
527-Tech& Show expense 1,151.13
528A-Choreographer 1,500.00
528E-Assistant Director 1,250.00
528C -Director 4,200.00
528E -Music Director 3,600.00
528G -Set Builder 1,445.78
5281 - Sound Engineer 855.00
528K -Costumer 900.00
528L-Stage Manager 600.00
528M- Flying 3,700.00
529-Cast Party 2,665.47
530 -Historian -138.32
531 -House 174.74
532 -Props 450.51
533 -Scout Patches 728.48
534-Parent Order Form 9,919.42
535-Change 1,310.00
536--Postage to Return Script 15.40
IetaI-51O—Perfemianee ses ii9,353.16
540 -Class Session Expenses
541 -Class Facility Costs 20.00
542-Class Materials 119.72
543-Copies for Classes 64.30
Iota-548—Class ten 204_02
550 -Camp Expenses
551 -Teachers 14,386.49
552- Facility 2,368.50
553 -Camp Marketing 1,949.10
554-Camp T-Shirts 1,311.00
555 -Misc.Camp Expenses 339.27
557-Camp Supplies 986.31
559-Copies 523.09
Tot .-550—Camp.Expenses 21,863.76
570-Travel and Training
571 - Education/Training 847.00
572 -Travel (Transportation/Gas) 3,085.64
574-Travel Meals 776.56
575-Travel Lodging 2,197.16
TOTAL
IotaL57O—Dane ThanIng 6,90 36
580 - HYPE Expenses 75.00
600 -Office Expenses
601 -Rent 868.55
602-Office Supplies 1,037.57
603 -Postage 290.33
604-Copies -19.97
605 Advertising 345.06
606-Miscellaneous/Dues 380.00
607- Email Marketing 111.00
608-Mailbox Rental 237.00
609- Printing (Business Cards/Name Tags) 264.24
610-Gas &Cellular 350.00
611 -Credit Card Processing -General 5,514.21
Iotal see-Offie&E enaes
630-CYT Franchise Fees 11,406.35
650-Professional Fees 2,000.00
652-Payroll Contractor 2,284.39
653 -Marketing Designer 2,789.50
654-Accounting (Quickbooks) 620.00
655-Authnet Gateway 346.65
Total_650—P nalFees 8,04654
660-General &Administrative
661 -Bank Fees 81.20
662-Software Service Fees 563.00
663-Background Checks 1,437.80
664-Insurance 7,303.25
665-Storage/Warehouse 7,698.03
667- Perusals 25.00
668-Entertainment/Business Meals 2,119.59
669-Volunteer Appreciation 150.94
670-Community Building 911.88
671 -Miscellaneous 22.00
672-- Staff Appreciation 411.54
Iotal666—General Ado tstratlhre 20,724_23-
680- Fundraising Expenses 1,126.48
Bank Charges&Fees 210.90
Total.Expenses $266457.e2
NET OPERATING INCOME $32.94359
NET INCOME $32,943. 9
Form No.1545-0047
m 990 Return of Organization Exempt From Income Tax 2018
Under section 501(c),527,or 4947(a)(1)of the iNernal Revenue Code(except private foundations)
►Do not enter social security numbers on this form as it may be made public.
InternalDeparanent of the
Revenue Service Treasury 0-Go to www.esgov/Fcrm990 for instructions and the latest information. Open ns p e o Public
o
A For the 2018 calendar year,or tax year beginning ,2018,and erufmg .20
B Check if applicable: C Name of organization C nristian Youth Theater of Indianapolis. Inc D Employer identification number
❑ Ads change Doing business as 27-0168087
❑ Name change Number and street(or P.O.box if mail is not delbdred to street address) Room/suite E Telephone number
❑ Initial return 1950 East Greyhound Pass Suite 1d 317-721-2497
❑ Finalreturn/pa/flawed City or town,state or province,country.and ZIP or foreign postal code
❑ Amended return Carmel, ilv 46033 p Gross receipts$ 305,426
❑ Application pending F Name and address of principal officer: Jamalyn Williamson II66 Isthisa gap resin for ?❑Yes ❑No
5835 Muscadine Way Zionsville, IN 460 i 7 H Ate al subordinates included?❑Yes ❑No
I Tax-exempt status: 0 501(c)(3) ❑501(c)( )4(inert no.)❑4947(aX1)or ❑527 If'INo.-attach a ist(see instructions)
J Webdte: ► www.cytinay.org
: �Group exemption number 0.K Form of organization
❑Corporation ❑Trust 0 Association ❑Other► L Year of formation: 2009 hi State of legal domicile: IN
Part I Summary
1 Briefly describe the organization's mission or most significant activities: Christian Youth Theater of Indianapolis is a
children s youth theater organization that provides performing arts instruction through class sessions,camps and multiple
------------ -------- -----------------------
c full-scaled musical theater performances.
------------------ --- --------------------------
i 2 Check this box 01.111 if the organization discontinued its operations or disposed of more than 25%of its net assets.
8 3 Number of voting members of the governing body(Part VI,line 1a) 3 7
of 4 Number of independent voting members of the governing body(Part VI,line 1 b) . . . - 4 7
: 5 Total number of individuals employed in calendar year 2018(Part V.line 2a) 5 13
6 Total number of volulrte era(estimate if necessary) 6 300
a 7a Total unrelated business revenue from Part VIII,column(C),line 12 7a 0
b Net unrelated business taxable income from Form 990-T,line 38 7b e
Prior Year Current Year
e 8 Contributions and grants(Part VIII,line 1 h) 4.056 13,484
O 9 Program service revenue(Part VIII,line 2g) 269,732 285,655
t 10 Investment income(Part VIII,column(A),lines 3,4,and 7d) 24 97
¢ 11 Other revenue(Part VIII,column(A),lines 5,6d,8c,9c,10c,and 11e) . . . 11,89 4,909
12 Total revenue—add lines 8 through 11 (must equal Part VIII,column(A),line 12) 275,001 304,145
13 Grants and similar amounts paid(Part IX,column(A),lines 1-3) 0 145
14 Benefits paid to or for members(Part IX,column(A),line 4) 0 0
O 15 Salaries,other compensation,employee benefits(Part IX,column(A),lines 5-10) 137.755 103,564
c 16a Professional fundraising fees(Part IX,column(A), line 11 e) 0 0
S b Total fundraising expenses(Part IX,column(D),line 25) ►
17 Other expenses(Part IX,column(A),lines 11a-11d,11f-24e) 118,610 135,891
18 Total expenses.Add lines 13-17(must equal Part IX,column(A),line 25) . 256,365 239,600
19 Revenue less expenses.Subtract line 18 from line 12 18,636 64,545
I5 1 Beginning of Current Year End of Year
11 20 Total assets(Part X,line 16) 43,725 113,754
21 Total liabilities(Part X,line 26) 0 0
22 Net assets or fund balances.Subtract line 21 from line 20 43,725 1 13.754
Part II Signature Block
Under penalties of perjury,I declare that I have examined this return,including accompanying schedules and statements,and to the best of my knowledge and belief,it is
true,correct,and complete.Declaration of preparer(other than officer)is based on at information of which preparer has any knowledge.
Sign Signature of officer Date
Here '
Type or print name and title
Paid Print/Type preparer'sPreparer'ssignature ate
name D Check❑ PTIN
Preparer self-employed
Use Only Firms name ► Fmn's EIN ►
Frm's address► Phone no.
May the IRS discuss this return with the preparer shown above?(see instructions) El Yes❑No
For Paperwork Redaction Act Notice,see the separate instructions. Cat No.11282Y Form 990(2018)
CYT Board of Directors
Jamalyn Williamson
Board President
Founder, Zanmi Fondwa
Jpw675@gmail.com
Stefanie Patterson
Treasurer
Owner, The Salt Cave
Sapatter1@gmail.com
Alison Becker
Secretary
Manager—Regulatory Policy, NiSource
hjudy@ksmlocationadvisers.com
Members at Large:
Heather Judy Leachia Kern
Director of Incentives Compliance, CPA
KSM Location Advisors
hjudy@dsmlocationadvisers.com Idkern@sbcglobal.net
Eric Lohe Lyree Marcus
Lead Pastor, Crossroads Church Associate Professor and Clinical Chair
of Obstetrics and Gynecology,
Marian University
eric46032@indy.rr.com lyree.marcus@gmail.com
Anne Martin
AGAC Nurse Practitioner, IUH Physicians
amartin2@indy.rr.com
YEAR END REPORT
CYT—Awarded $2,500 in 2019
CYT is so thankful for the funding received last year from the City of Carmel. The funds were used in the
following ways:
1. Royalties for Free Carmel School Performances (3 shows): $1575
We took Schoolhouse Rock!on the road! Our teens danced and sang about conjunctions,verbs,
and adjectives to Carmel school children at no charge to our schools.
"I couldn't believe my youngest, most rowdy kids sat still with their mouths open for 40 minutes
while you all performed. What talented kids doing such wonderful things for our community!"
-A. Barnes, Carmel Montessori School
2. CYT@School (After School Programming in Carmel): $800
In addition, we expanded our CYT@Schools program, offering low cost after school arts
programming to students in Carmel. Our cost is already a low$99 per student, but your gift
allowed us to give ten scholarships to students who would otherwise not be able to afford this
great theater immersion program. This year,we were able to try something new and produce
an entire play with our school students. Cinderella will be performed this spring!
"My son isn't involved in sports,so after school programming didn't really seem to be something
in which he could participate. This has made all the difference to his school experience."
-Sammie,of Mark,Age 10
Singing at Christkindlmarkt: $125
Instructors of the arts are often required to donate their time in order to do what they love to
do—teach students. It doesn't seem like much, but being able to give the gentleman a stipend
to direct our kids at Christkindlmarkt meant the world to him. You're not only supporting kids,
you're also supporting the adults that believe in them.
You've made such a difference to our 500+families!
We love living and working in a city that values arts!