HomeMy WebLinkAbout01-22-20-13/Gregory Hancock Dance Theatre/80,000/Arts Grant Program Agreement RESOLUTION NO.BPW 01-22-20-13
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts; and
WHEREAS,pursuant to Indiana Code 36-4-5-3,the City's mayor may enter into contracts on behalf of the
City;and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard,has caused to be signed the Arts Grant attached hereto as Exhibit A(the"Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged,filed in the Clerk's Office,and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Carmel Board of Public Works and Safety as
follows:
1.The foregoing Recitals are incorporated herein by this reference.
2.The receipt of the Contract is hereby acknowledged.
3.The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this day of U-DiVil)ryi , 2020.
CITY OF CARMEL,INDIANA
By and through its Board of Public Works and Safety
BY:
James Brainard,Presiding Officer
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Date:
Lori S.W tson,
Date: /G/
ATTEST:
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ARTS GRANT PROGRAM AfAo
AGREEMENT
This Grant Agreement(herein referred to as "Agreement") entered into by and between the City
of Cannel (the "City") and a rQq o r y H a n C o c k N n n r T h e_a+-r e_ (the
"Grantee"), is executed pursuant to the terms and conditions set forth herein. In consideration of
those mutual undertakings and covenants,the parties agree as follows:
1. That on behalf of Grantee, a not-for-profit corporation, I, Q r,,.S a, Sc,I a , ,
an authorized representative of Grantee, have applied for a City of Cannel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit"A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ 8O,0Old • ez to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and "B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
(1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Cannel may, however, make exceptions
for start-up organizations that have been in existence for three(3)years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement,which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
1. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax(EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit(EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed(EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Cannel in the previous calendar year, pursuant to paragraph 8 herein
(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after fmal payment of funds under this Agreement, for the purpose of an
audit by the City of Cannel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant("CPA")who
2
is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter-end for Grant awards
in excess of sixty thousand dollars($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Cannel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
11. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty(30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto,or their successors in interest.
IN WITNESS WHEROF,the parties hereto have made and executed this Agreement as follows:
0 fe_lof ,Na.ncoQL c,Ac�� }e-6 Q- ("Grantee")
By: a J15- (Signature)
Printed Name of Officer: e „, , _ ._.__ I G.,r,t 4.._. Title: Gsv1er , oc.r o of j, lec4./s
Date: ►J I(9.11 I 1
CITY OF ARMEL "Grantor")
By: ri
s Brainard,Mayor
Date: /2 '-3 D"�7
AT EST: 1,�^e
1�r�
Date: 17--3—oZt) l Ot
If you have any question concerning the City of Carmel's 2020 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Carmel,One Civic Square,Cannel,IN 46032,Phone:317-571-2483,skibbcta;carmel.in.gov.
4
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: r or H a n r o r�k )an r e .�h e.a+r e_
Address: 3� 9 Pik
On rrno I , TN 1-4 In O -3a
Telephone: 317—6 S o — 1 S S 0 Fax:
Contact Person: ; se— Sr, In rn e_ ) i-¢ c s t l r o r, C I-111T Zo a n d <<Q�T S
Email: iSn Inrrie, @ ?mail . 0nrn
APPLICATION AMOUNT: $ y S )J)
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
By: Ate , Sri_ -0 1 __.e..._,-A
Printed ame of Officer: -N P 0 , e, C) I em, y n i -E_.
Title: —T f e a s o r e r , H I->T 1-�r, <<I r ,-I P C+ <S
Date: l l J I /l 9'
(Additional pages may be added to Exhibit"A")
5
EXHIBIT A
DESCRIPTION OF THE PROPOSED USE OF FUNDS
Gregory Hancock Dance Theatre (GHDT)is a professional contemporary dance company that
has employed company dancers in Cannel and Hamilton County since 1998. While GHDT has
had the opportunities to tour and perform overseas, around the country, and throughout Indiana,
Cannel officially became the company's home in the fall of 2009. After discussion with local
city officials,plans developed to become the professional resident dance company at The
Tarkington. GHDT established itself in Cannel with a new rehearsal space and Academy
adjacent to The Center for the Performing Arts. GHDT is excited to be a part of The Center and
is proud to embrace an international, as well as a local reputation for inspiring,moving and
award-winning theatrical productions.
Through the diligence of the Executive Artistic Director and Board of Directors to manage to a
sound financial position, GHDT continues to bring beautiful performances to the stage supported
by contributions of generous donors, government entities and private foundations along with
ticket revenue. GHDT continues to look for new and enhanced sources of funding to further
GHDT's artistic and creative productions while working within conservative budget numbers.
GHDT continues to build relationships with area businesses and Carmel/Indianapolis
corporations where arts development,culture and education are part of their company mission.
GHDT participates in Cannel Fest each July with a booth to meet area residents and businesses,
and other Cannel Events throughout the year. Through invitations for complimentary tickets to
attend performances at the Tarkington, GHDT continues to reach out to the Cannel community
to build awareness and to educate the Cannel community about GHDT's commitment to artistic
excellence and programming. Cannel City Council members are offered complimentary tickets
to GHDT performances. It has been an honor for GHDT to have supporters Bruce Kimball,
Laura Campbell, and Ron Carter in our audience at the Tarkington for GHDT concerts.
PROPOSED USE OF FUNDS
GHDT is requesting funds to help underwrite 2020 operational expenses; including GHDTs
ninth season at the Tarkington at the Center for the Performing Arts. With the move to Cannel,
funding sources from Marion County are less likely to be granted. By performing at the Center
for the Performing Arts, Gregory Hancock Dance Theatre strives to offer Cannel,Hamilton
County and Central Indiana audiences, opportunities to experience professional dance through
the exciting and brilliant theatrical performances of GHDT. The expense of producing
professional dance concerts is high with competitive artistic and technical salaries being the
number one expense. Paid artists are a priority for the company. GHDT's artists are
compensated for 40-45 weeks of work per season. Additional funding from the community,
foundations, grants, and ticket sales are used to cover production costs for all concerts
throughout the season.
GHDT is requesting an increase in funding for 2020 to support a unique ongoing
collaboration between GHDT and the CARMEL SYMPHONY ORCHESTRA,which
would be in addition to the regular season performances. Executive Artistic Director,
Gregory Hancock and GHDT Board President, Ivy Heazeltine have met with Cannel Symphony
Executive Director, Jeanelle Adamak and Music Director,Janna Hymes to have preliminary
discussions regarding this collaboration. The goal of this collaborative endeavor is to merge the
artistic talent of Mr. Hancock and Ms. Hymes to produce a performance that enhances the
experience of the audience through live theatre, live dance and live music. This concert will be
in addition to GHDT regular season programming. The professional company of GHDT will be
accompanied by 30 to 40 musicians from the CARMEL SYMPHONY ORCHESTRA. The
benefits of dance and live music collaboration are well documented. According to Shamou,
dance faculty at UNC-Charlotte, "The combination of live music and dance proves to be
greater than the sum of the parts alone". Live music and dance not only heighten the
experience for the audience,but it also benefits the dancers and musicians as well. Shamou
affirms that"dancers cannot resist the conversation that occurs between the body and live
music". He believes that this experience"permits the dancers' eyes to take a break and awakens
leadership in the ears". The musicians benefit as well for they have exposure to new audiences
and freedom to explore new styles. Musicians will seek a fuller understanding and appreciation
of dance through their own involvement. The shared audiences of GHDT and CARMEL
SYMPHONY ORCHESTRA will be exposed to new artforms and will have an enhanced
experience resulting from this collaborative endeavor. GHDT is moving forward with this
collaboration and will greatly appreciate the financial support of the City of Carmel to bring this
artistic work to Cannel audiences in 2020.
In addition to the collaboration with the CARMEL SYMPHONY ORCHESTRA, funding from
the Cannel City Arts Grant will be used to cover a portion of the operational expenses. These
expenses include artists' salaries,tech/contract labor, studio rental,theatre occupancy,
marketing, costumes, insurance, accounting fees, and daily operating expenses. GHDT is
requesting an increase in funding to pay competitive artistic salaries and to hire additional male
dancers and an Assistant Artistic Director. The expense of producing professional dance concerts
is high with competitive artistic salaries being the number one expense. Paid artists are a priority
for the company. Achieving this goal would attract and retain company dancers and would
strengthen and grow the organization. Currently the Executive Artistic Director devotes a great
deal of time overseeing operational duties. These responsibilities detract from his opportunity to
artistically create new works. Although company members,board members,and volunteers
perform a variety of activities related to the operation of GHDT,their efforts should not be the
sole resource. Enhancing the salaries of artists and adding an assistant artistic director is
necessary to strengthen and grow the organization.
GHDT is honored and grateful to receive financial support from the City of Cannel. We greatly
appreciate the opportunity to be considered for an increase in funding in 2020 to provide
competitive artistic salaries,hire an Assistant Artistic Director and collaborate with the
CARMEL SYMPHONY ORCHESTRA. Ongoing, strong support from the City of Cannel is
vital for GHDT to continue to offer such ground-breaking performances and world premiere
works to Central Indiana audiences. GHDT supports Mayor Brainard's mission of cultural
diversity by creating and performing artistic works from a variety of cultures,collaborating with
local ethnic organizations, and maintaining professional networks with variety of individuals and
groups throughout the world. We are proud to call Cannel our home and we desire to continue
to become more deeply visible as one of Carmel's greatest assets in our ever evolving and
thriving community.
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GREGORY HANCOCK DANCE THEATRE (GHDT)
Income and Expenses (actual Jan-Sept and Oct/Nov/Dec projected) Calendar- Fisca
INCOME CASH IN-KIND TOTAL
Admissions $124,775 $49,528 $174,303
Government Support-State $9,000 $9,000
Government Support-City $59,500 $59,500
Foundation Grants $97,500 $97,500
Individual Contributions $26,695 $26,695
Corporate Contributions $3,000 $3,000
Sponsorships $7,500 $7,500
Fundraising/Events/Merchandise $20,940 $6,704 $27,644
Workshops/Production Fees/Audition Fees $7,090 $7,090
Advertising $6,330 $6,326 $12,656
Misc $210 $543 $753
Contract Labor $7,320 $7,320
Tarkington/Phoenix Rent&Studio utilities $27,631 $27,631
Costume, Hair, Makeup $13,030 $13,030
Photography and Videography- promotional $8,500 $8,500
Travel/Housing $12,783 $12,783
Meals and Entertainment $1,802 $1,802
TOTAL $362,540 $134,167 $496,707
EXPENSES
Employee Compensation, Benefits,Taxes $127,578 $127,578
Advertising/Marketing/Web $24,005 $6,326 $30,331
Studio Rental $29,700 $29,700
Guest Artists $34,573 $34,573
Contract Labor $38,224 $7,320 $45,544
Production Costs $33,307 $33,307
Costume, Hair, Makeup, Props $12,731 $13,030 $25,761
Theater Rental $19,450 $27,631 $47,081
Insurance $5,822 $5,822
Operational Expense-improvement, computer, $2,955 $2,955
Recording and Filming $3,035 $8,500 $11,535
Accounting Fees $4,120 $4,120
Supplies and Materials $1,100 $543 $1,643
Travel/Housing $17,834 $12,783 $30,617
Professional Development $0 $0
Meals and Entertainment $3,119 $1,802 $4,921
Admissions/Tickets $49,528 $49,528
Other Operating Expenses $950 $950
Fundraising/Events/Merchandise $2,324 $6,704 $9,028
TOTAL $360,827 $134,167 $494,994
GREGORY HANCOCK DANCE THEATRE (GHDT)
Budgeted Income and Expenses Calendar 2020
INCOME CASH IN-KIND TOTAL
Admissions $88,800 $40,000 $128,800
Government Support-State $9,000 $9,000
Government Support-City $85,000 $85,000
Foundation Grants $63,500 $63,500
Individual Contributions $27,000 $27,000
Corporate Contributions $7,000 $7,000
Sponsorships $6,000 $6,000
Fundraising/Events/Merchandise $7,800 $2,500 $10,300
Workshops/Production Fees $7,500 $7,500
Advertising $6,000 $6,000 $12,000
Misc $1 $100 $101
Contract Labor $7,300 $7,300
Tarkington Rent $19,500 $19,500
Costume, Hair, Makeup $12,000 $12,000
Photography and Videography-promotional $7,700 $7,700
Travel/Housing $6,400 $6,400
Meals and Entertainment $1,500 $1,500
TOTAL $307,601 $103,000 $410,601
EXPENSES
Employee Compensation, Benefits,Taxes $165,000 $165,000
Advertising/Marketing/Web $24,000 $6,000 $30,000
Studio Rental $29,700 $29,700
Guest Artists $4,000 $4,000
Contract Labor $19,400 $7,300 $26,700
Production costs $26,500 $26,500
Costume, Hair, Makeup, Props $8,500 $12,000 $20,500
Theater Rental $10,000 $19,500 $29,500
insurance $5,800 $5,800
Operational Expense-improvement, computer,we $2,200 $2,200
Recording and Filming $2,500 $7,700 $10,200
Accounting Fees $5,000 $5,000
Supplies and Materials $1,700 $100 $1,800
Travel/Housing $0 $6,400 $6,400
Professional Development $500 $500
Meals and Entertainment $1,000 $1,500 $2,500
Admissions/Tickets $40,000 $40,000
Other Operating Expenses $200 $200
Fundraising/Events/Merchandise $1,000 $2,500 $3,500
TOTAL $307,000 $103,000 $410,000
SS-0O2
Rev.2-80
State Form 3972-
STATE OF INDIANA
OFFICE OF THE SECRETARY OF STATE
To Whom These Presents Come, Greeting:
CERTIFICATE OF INCORPORATION
INDIANAPOLIS DANCE COMPANY, INC.
EVAN BAYH
1, gje�X4 X,Secretary of State of Indiana, hereby certify that Articles of Incorporation of the above not-
for-profit corporation, in the form prescribed by this Office, prepared and signed in duplicate by the Incorporator(s)
and acknowledged and verified by the same before a Notary Public, have been presented to me at this office
accompanied by the fees prescribed by law;that I have found such Articles conform to law;that I have endorsed my
approval upon the duplicate copies of such Articles;that all fees have been paid as required by law;that one copy of
such Articles has been filed in this office;and that the remaining copy(ies)of such Articles bearing the endorsement of
my approval and filing has(have)been returned by me to the incorporator(s)or his (their) representatives; all as
prescribed by the Indiana Not-For-Profit Corporation Act of 1971.
NOW, THEREFORE, 1 hereby issue to such Corporation this Certificate of Incorporation,and further certify that
its corporate existence has begun.
In Witness Whereof, I have hereunto set my hand and affixed
the seal of the State of Indiana, at the City of Indianapolis,this
- 26TH day of
AUGUST 19 87
-4,,,,,.. 46142
, ` s t 1j� � EVAN BAY- : :� ?NCCDC NWC, cr tart' of fate
.:4.a. ,,,--.1t, # i
4' 7 r" - ,rs-Y, sue' -k „` By
4 - ,
''' ; "„T :: :"...“ ... -- Deputy
?c . .;
1 Y "-:,Y }y "n*,.L u
•
-,„••...-, ARTICLES OF INCORPORATION
d --. ` State Form at62R31Corporate Form No.3E�-t(January t9871 FILED
. z "
it I' Articles of Incorporation(Not-for-Profit)
.L Prescribed by Evan Bayh,Secretary of State of Indiana_ IND.SECRETARY OF STATE
fly'
Instructions: Use B'h x 11 Inch paper for Inserts •ANNUAL REPORTS MUST SE FILED WITH THIS OFFICE
•
Present 2 executed copies to: SY THE LAST DAY OFFEBRUARYOF EACH YEAR.
SECRETARY OF STATE ,FILING FEE IS S211.00
- 'l. , 1 ,.' 'n-r, ,-, ,-
�: 'Room 155,State House
Indianapolis,Indiana 411204 For tax exempt status, Not-For-Profit Corporations must qualil
with both the Infernal Revenue Service and the Indiana
RECORDING IS NO LONGER REOU(RED. Department of Revenue.
• ARTICLES OF INCORPORATION
OF -
INDIANAPOLIS DANCE COMPANY, INCORPORATED
(Complete name as will be Shown in article 1)
The undersigned incorporator or incorporators.desiring to form a corporation(hereinafter referred to as the"Corporatio-r)pursuant to the
provisions of the Indiana Not-For-Profit Corporation Act of 1971(hereinafter referred to as the"Act"),execute the following
Articles of incorporation:
r ARTICLE I Name
The name of the Corporation Is(The name MUST Include the word"Corporation"or"Incorporated,"or one of the abbreviations thereof):
INDIANAPOLIS DANCE COMPANY, INC.
ARTICLE II Purpose
LThe purposes for which the Corporation Is formed are:
The purposes of the corporation are exclusively charitable, educational and civic, and will
be accomplished by furthering the appreciation of the performing- arts, especially dance, -
(- through performances, education, and training, together with providing an opportunity for
I those persons in the performing arts and related areas to realize creative endeavors,
especially in conjunction with dance.
No substantial part of the activities of this corporation will be to carry on propaganda
or otherwise attempt to influence legislation; or to participate in, or intervene in .
(including the publishing and issuing of statements), any political campaign on behalf of
any candidate for public office.
ARTICLE III Period of Existence
The period during which the Corporation shall continue is:
(The period will be perpetual unless otherwise specified) Perpetual
ARTICLE IV Resident Agent and Principal Office
SECTION 1 Resident Agent.The name and address of the Corporation's Resident Agent for service of process are:
Greg Hancock
Name
•
4619 Somerset Way South
Address(street or building and city) Zip Code
Carmel, Indiana
Indiana 46032
SECTION 2 Principal Office.The post office address of the principal office of the Corporation is: gip Code
P. 0. Box 30345, Indianapolis, Indiana Indiana 46230
ARTICLE V Membership
A minimum of one(1)person shall have signed the membership fist.(Directors or Trustees or Incorporators may be Included in the membership.)
SECTION 1 Classes(If any):
-There shall be two (2) classes of membership, which shall be called Charter Members (those
individuals who are members of the corporation on the date of incorporation), and General
Members (those individuals who become members of the c( rporation after the date of in-
Icorporation.
Internal Revenue Service Department of the Treasury
District Director
P. O. Box 2508
Cincinnati, OH 45201
Date: November 23, 1999 Person to Contact:
Steve Milian() 31-04024
Customer Service Specialist
Telephone Number:
Indianapolis Dance Company, Inc. 877-829-5500
G.H.D.T Fax Number:
P.O. Box 30345 513-263-3756
Indianapolis, IN 46230-0345 Federal Identification Number:
35-1722088
Dear Sir or Madam:
This letter is in response to your request for a copy of your organization's determination letter_ This fetter will
take the place of the copy you requested.
Our records indicate that a determination letter issued in February.1988 granted your organization exemption
from federal income tax under section 501(c)(3) of the Internal Revenue Code. That letter is still in effect_
Based on information subsequently submitted, we classified your organization as one that is not a private
foundation within the meaning of section 509(a) of the Code because it is an organization described in
section 509(a)(2).
This classification was based on the assumption that your organization's operations would continue as stated
in the application. if your organization's sources of support, or its character, method of operations,Pr
purposes have changed, please let us know so we can consider the effect of the change on the exempt
status and foundation status of your organization.
Your organization is required to file Form 990, Return of Organization Exempt from Income Tax, only if its
gross receipts each year are normally more than $25,000. If a return is required, it must be filed by the 15th
day of the fifth month after the end of the organization's annual accounting period. The law imposes a
penalty of$20 a day, up to a maximum of$10,000, when a return is filed late, unless there is reasonable
cause for the delay.
All exempt organizations (unless specifically excluded) are liable for taxes under the Federal Insurance
Contributions Act (social security taxes) on remuneration of$100 or more paid to each employee during a
calendar year. Your organization is not liable for the tax imposed under the Federal Unemployment Tax Act
(FUTA).
Organizations that are not private foundations are not subject to the excise taxes under Chapter 42 of the
Code. However, these organizations are not automatically exempt from other federal excise taxes.
Donors may deduct contributions to your organization as provided in section 170 of the Code. Bequests,
legacies, devises, transfers, or gifts to your organization or for its use are deductible for federal estate and
gift tax purposes if they meet the applicable provisions of sections 2055, 2106, and 2522 of the Code.
-2-
Indianapolis Dance Company, Inc.
35-1722088
Your organization is not required to file federal income tax returns unless it is subject to the tax on unrelated
business income under section 511 of the Code. If your organization is subject to this tax, it must file an
income tax return on the Form 990-T, Exempt Organization Business Income Tax Return. In this letter, we
are not determining whether any of your organization's present or proposed activities are unrelated trade or
business as defined in section 513 of the Code.
The law requires you to make your organization's annual return available for public inspection without charge
for three years after the due date of the return. You are also required to make available for public inspection
a copy of your organization's exemption application, any supporting documents and the exemption letter to
any individual who requests such documents in person or in writing. You can charge only a reasonable fee
for reproduction and actual postage costs for the copied materials. The law does not require you to provide
copies of public inspection documents that are widely available, such as by posting them on the Internet
(World Wide Web). You may be liable for a penalty of$20 a day for each day you do not make these
documents available for public inspection-(up to a maximum of$10,000 in the case of an annual return).
Because this letter could help resolve any questions about your organization's exempt status and foundation
status, you should keep it with the organization's permanent records.
If you have any questions, please call us at the telephone number shown in the heading of this letter.
This letter affirms your organization's exempt status.
Sincerely,g
e"?"e
e,17 A•Jej. 616-df
C. Ashley Bullard
District Director
STATE OF INDIANA )
) SS:
COUNTY OF HAMILTON )
AFFIDAVIT
I, 6z_r) ,S c . SQdc,,n , , an authorized representative
of Crer, W nncc�cE ��nn c,, /I,fel!�("Grantee"), being first duly sworn upon
my oath, stateat pursuant to paragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the calendar year ending 2018 totaled $ a VI i `--" I .
:S2 _A.."---4-4---,' 5-,L,Q___4---n—Al
Sig e \
Prin d Name p n is e_ Sn In ,N, , .c,
Subscribed and sworn to before me, the undersigned Notary Public, this , `
0 day of
% b , 2011 .
OACUArY-1 N. 09.19-e—
Signature -Notary Public
Printed Name aarori Oil 1\ ____,
[SEAL] `1
Resident of UYn1'tDr\ County, Indiana
My Commission Expires: 644 \d)Do R L
��aYiN SHARON M. KIBBE
� Resident of Hamilton Co.
*,y '* My Commission Expires
°IA July 12, 2026
6
Gregory Hancock Dance Theatre/GHDT _ INCOME EXPENSES
Treasurer's Report
September 1,2019- September 30,2019
GENERAL FUNDS
Balance on Hand Chase August 31,2019 $ 101,724.75
Savings Kickstart August 31,2019 $ 3,607.25
Balance on Hand LCA August 31,2019 $ 10,438.62
Wells Fargo Brokerage Account August 31,2019 $ 4,043.23
INCOME:
Advertising $ 600.00
Angel Society(Private Support) $ 3,970.00
Dawn Deahl - 1,500.00
Pam Eads-250.00
David and Lora Olive-200.00
Ivy Heazeltine- 50.00
Marica Blair-270.00
David and Mary Mills -200.00
Katherine Brown- 1,000.00
Ivy Heazeltine- 500.00
Fund Raisers $432.32 _
Fund Raiser Merchandise
LCA Merchandise-432.32
Kickstart $ 4,032.97
Kickstart Interest- .05
Wells Fargo to Kickstart-4,032.92
Brokerage Account Earnings $ (4,036.33)
Wells Fargo-(3.41)
Wells Fargo to Kickstart-(4,032.92)
Revenue $ 3,010.00
Nut Production Fees-3,010.00
Ticket Sales $ 2,766.00
Season Tickets-2,766.00
Total of Income $ 10,774.96
2019 In-Kind Goods and Services
Total 2019 Income $ 10,774.96
Total 2019 Income+Balance on Hand $ 130,588.81
EXPENSES:
Event Expense
General/Administration Expenses
DVD Duplication $ 52.14
Payroll Expense $ 826.98
Payroll Fee $ 110.00
Postage/Shipping $ 108.52
USPS - 108.52
Rent $ 2,475.00
Academy-2,475.00
Marketing and Promotion Expenses
Fund Raising Expense $ 594.64
Discount Mugs- 594.64
Marketing and Promotion Expenses $ 1,681.99
Facebook- 16.99
Mailchimp -30.00
Marketing
WFYI(LCA)- 535.00
Bill Miller- 1,100.00
Merchandise
Operating Expenses
Internet/Website $ 12.47
Newtek- 12.47
Production Expenses
Artistic Salaries $ 10,810.00
Costumes/Props $ 811.27
K&G Indy-40.63
Sais Boutique- 107.00
Michaels- 130.54
JoAnn Fabrics - 57.61
Amazon-475.49
TOTAL EXPENSES $ 17,483.01
2019 In-Kind Goods and Services
TOTAL 2019 EXPENSES $ 17,483.01
Balance on Hand Chase September 30,2019 $ 97,676.86
Balance on Hand Kickstart September 30,2019 $ 7,640.22
Balance on Hand LCA September 30,2019 $ 9,603.62
Balance on Hand Wells Fargo September 30,2019 $ 6.90
Respectfully submitted by:
Denise Salamie,Treasurer
EXTENDED TO NOVEMBER 15 , 2019
Return of Organization Exempt From Income Tax OMB No.1545-0047
Form 990 Under section 501(c),527,or 4947(a)(1)of the Internal Revenue Code(except private foundations) 2018
Department of the treasury ► Do not enter social security numbers on this form as it may be made public. Open to Public
Internal Revenue Service ► Go to www.irs.gov/Form990 for instructions and the latest information. Inspection
A For the 2018 calendar year,or tax year beginning and ending
B Check if C Name of organization D Employer identification number
applicable: INDIANAPOLIS DANCE COMPANY, INC. DBA
1-7=7 GREGORY HANCOCK DANCE THEATRE
El e Doing business as 35-1722088
Initlal
return Number and street(or P.O.box if mail is not delivered to street address) Room/suite E Telephone number
F—Iri,;,, 329 GRADLE DR
317-844-2660
termin-
ated City or town,state or province,country,and ZIP or foreign postal code G Gross receipts$ 289 ,102.
1-1=ded CARMEL, IN 46032 H(a)Is this a group return
nti pnca F Name and address of officer: HEAZELTINE
principal for subordinates? Yes ®No
pending
329 GRADLE DR, CARMEL, IN 46032 H(b)Are ail subordinates included?[Yes 0 No
I Tax-exempt status:Lxi 501(c)(3) U 501(c)( ) 4 (insert no.) U 4947(a)(1)or U 527 If"No,"attach a Ilst.(see Instructions)
J Website:►WWW.GREGORYHANCOCKDANCETHEATER.ORG H(c)Group exemption number ►
K Form of organization: IX I Corporation I I Trust I I Association I I Other► L Year of formation: 19981 M State of legal domicile:IN
Part I Summary
O 1 Briefly describe the organization's mission or most significant activities: GREGORY HANCOCK DANCE THEATRE
c (GHDT) IS A PROFESSIONAL CONTEMPORARY DANCE COMPANY DEDICATED TO THE
eo
ffi2 Check this box ► I I if the organization discontinued its operations or disposed of more than 25% of its net assets.
g3 Number of voting members of the governing body(Part VI,line 1 a) 3 9
4 4 Number of independent voting members of the governing body(Part VI,line 1 b) 4 9
0 5 Total number of individuals employed in calendar year 2018(Part V,line 2a) 5 0
r.
• 6 Total number of volunteers(estimate if necessary) 6 0
a7 a Total unrelated business revenue from Part VIII,column(C),line 12 7a 0 .
b Net unrelated business taxable income from Form 990-T,line 38 7b 0 .
Prior Year Current Year
et 8 Contributions and grants(Part VIII,line 1 h) 148 ,408 . 152 ,467.
c
9 Program service revenue(Part VIII,line 2g) 124,425. 125,807.
10 Investment income(Part VIII,column(A),lines 3,4,and 7d) 1,467. 457.
cc
11 Other revenue(Part VIII,column(A),lines 5,6d,8c,9c,10c,and 11 e) 5, 978 . 5 ,784.
12 Total revenue-add lines 8 through 11 (must equal Part VIII,column(A),line 12) 280,278 . 284,515.
13 Grants and similar amounts paid(Part IX,column(A),lines 1-3) 0 . 0 .
14 Benefits paid to or for members(Part IX,column(A),line 4) 0. 0.
c 15 Salaries,other compensation,employee benefits(Part IX,column(A),lines 5-10) 140, 324. 150 ,226.
16a Professional fundraising fees(Part IX,column(A),line 11 e) 0. 0.
1 b Total fundraising expenses(Part IX,column(D),line 25) ► 0
17 Other expenses(Part IX,column(A),lines 11 a-11 d,11 f-24e) 136, 891. 135 ,523.
18 Total expenses.Add lines 13-17(must equal Part IX,column(A),line 25) 277 ,215. 285,749.
19 Revenue less expenses.Subtract line 18 from line 12 3, 063. —1 ,2 3 4.
o l Beginning of Current Year End of Year
20 Total assets(Part X,line 16) 99,122. 100 , 620 .
0 21 Total liabilities(Part X,line 26) 640. 3 , 372.
22 Net assets or fund balances.Subtract line 21 from line 20 98,482. 97 ,248.
Part II Signature Block
Under penalties of perjury,I declare that I have examined this return,including accompanying schedules and statements,and to the best of my knowledge and belief,it is
true,correct,and complete.Declaration of preparer(other than officer)is based on all information of which preparer has any knowledge.
Sign ' Signature of officer {bate
Here IVY HEAZELTINE, PRESIDENT
type or print name and title
Print/Type preparers name Preparers signature Date Check PTIN
Paid JEFFREY A BATES, CPA sef-employed P00833009
Preparer Firm's name ip. SAPPER & BATES, LLC Firm's EIN 3 5—2 0 8 9 714
Use Only Firm's address 921 E 8 6 TH STREET, STE 103
INDIANAPOLIS, IN 46240 Phone no.317-252-5714
May the IRS discuss this return with the preparer shown above?(see instructions) LXJ Yes LU No
832001 12-31-18 LHA For Paperwork Reduction Act Notice,see the separate instructions. Form 990(2018)
SEE SCHEDULE 0 FOR ORGANIZATION MISSION STATEMENT CONTINUATION
GREGORY HANCOCK DANCE THEATRE — BOARD OF DIRECTORS
IVY HEAZELTINE (President) KIRSTEN FERGER (Vice President)
7715 Stones River Drive 164 Dominion Drive
Indianapolis, IN 46259 Zionsville, IN 46077
(317) 862-9827 (317) 840-1521
(317) 606-3274 (cell) Kferger.ghdt@gmail.com
Iheazeltine.ghdt@gmail.com GHDT Company Relations Manager &
Marketing Professional/Retired Academy Liaison
ANINDITA SEN (Secretary) DENISE SALAMIE (Treasurer)
3884 Verdure Lane 6693 E. Stonegate Drive
Zionsville, IN 46077 Zionsville, IN 46077
(317) 409-8804 (317) 732-4094
Director, Regulatory Affairs (317) 650-7856 (cell)
Eli Lilly and Company dsalamie@gmail.com
Registered Nurse
Kaplan Health
GREGORY HANCOCK MICHAEL DAVIDSON
329 Gradle Drive 11415 Burkwood Drive
Carmel, IN 46032 Carmel, IN 46034
(317) 709-1454 (417) 340-6453
ghdt@sbcglobal.net wmichaeldavidson@gmail.com
Artistic Director, Executive Director Owner, Brand MD
Gregory Hancock Dance Theatre Advertising, Marketing
Project Manager
DEBORAH PROVISOR AKIN AKINWANDE MD, FAAC
14928 Pacer Court 8826 William Penn Circle
Carmel, IN 46032 Indianapolis, IN 46256
(317) 979-2775 (cell) (317) 578-1914
DrDeb432@aol.com Physician, CEO
America Para Professional Systems Pinnacle Heart Specialists LLC
EXHIBIT G
GREGORY HANCOCK DANCE THEATRE
2019 YEAR END REPORT
In 2019, GHDT continued to efficiently run an arts organization on a conservative budget.
GHDT was able to provide high caliber, artistic productions to its audience in the past year,
while minimizing costs. GHDT demonstrated financial sustainability through conservative and
creative planning to meet economic challenges. The Executive Artistic Director and Board of
Directors have been able to effectively keep the organization in the black since its inception.
However,the goal is to be able to do more with more.
Production expenses were well managed with artistic personnel and production costs being held
to budgeted numbers. Target marketing practices were implemented, and budget numbers were
adhered to. Overall, Administrative expenses were held to a minimum to focus on competitive
artist salaries and production quality. GHDT was frugal with expenditures in 2019 while
focusing on increased income to enhance artistic personnel salaries and production diversity and
quality.
The Carmel Arts Grant was used to partially cover operational expenses for Gregory Hancock
Dance Theatre's (GHDT) 2019 performance season. The expense of producing professional
dance concerts is high with competitive artistic and technical salaries being the number one
expense. Paid artists are a priority for the company. GHDT's artists are compensated for 30-35
weeks of work per season. GHDT's operational expenses include the following: artists' salaries,
tech/contract labor, studio rehearsal space rental, marketing, costumes, insurance, accounting
fees,production expenses,and daily operating expenses. The table below provides the
breakdown for the utilization of the $59,500 received from the Carmel Arts Grant. 2019
expenses.
EXPENSE AMOUNT PERCENTAGE
Artistic Salaries $21,004 35..3%
Tech/contract labor $12,019 20.2%
Studio rehearsal space rental $8,092 13.6%
Marketing $4,344 7.3%
Costumes $2,083 3.5%
Accounting fees $655 1.1%
Production expenses $8,925 15%
Daily operating expenses $2,378 4%
TOTAL $59,500 100%
The 2019 performance year marked GHDT entering their 22nd anniversary season as an arts
organization. GHDT's 2019 concerts were not only beautiful and entertaining, but educational,
culturally diverse and thought-provoking fulfilling the organization's on-going mission. All
performances were well attended.
Listed below are GHDT performances for the funding period from January 2019 to December
2019.
THE WILD WILD WEST—February 9—24, 2019 at the Academy of GHDT
GHDT gives a nod to the Western movies of old Hollywood. Complete with cowboys and
gunslingers, bandits, townsfolk, lawmen and saloon girls,this new interactive performance
brought the American Old West to life in a fun and entertaining fashion.
EXODUS—April 5, 6, 2019 at The Tarkington
This full-length contemporary ballet is inspired by the second book of the Torah and the Hebrew
Bible and presents the story of the Israelite's delivery from slavery, the exodus from Egypt, the
prophet Moses and the Promised Land.
FESTIVAL DE MUSICAL - April 13, 2019 at Paramount Theatre, Anderson, IN
G2 performs Bolero with the Anderson Symphony
DEBORAH J. SIMON SPOTLIGHT BENEFITTING INDIANA AIDS FUND—April 15,
2019 at Clowes Hall Indianapolis
GHDT performs an excerpt from EXODUS.
G2 IN CONCERT—May 17, 18, 19, 2019 at The Academy of GHDT
The talented young dancers of GHDT's pre-professional company and the students of The
Academy of GHDT entertained the Carmel audiences.
THE VIOLIN UNDER THE BED—June 7 -8,2019 at The Tarkington
This performance is inspired by stories of Mr. Hancock's mother and the experiences that
brought her joy- art,nature,travel, and sports.
LA CASA AZUL, THE MUSICAL—July 11 to 28, 2019 at the Phoenix Theatre, Indianapolis.
This is an original, completely sung-through musical created by Gregory Hancock. It is based on
the remarkable life of Mexican artist Frida Kahlo. Mr. Hancock brought a new reincarnated
production of LA CASA AZUL to the Phoenix Theatre in Indianapolis, Indiana. Actors from
New York, San Antonio and El Paso, Texas were cast in the lead roles. Producers and directors
from throughout the United States were invited this production. After seeing this musical, several
producers and directors expressed interest in it. George Green, Executive Artistic Director of The
Public Theatre in San Antonio has scheduled LA CASA AZUL, The Musical to be performed on
March 25 through April 18, during the Public Theatre's 2021 Season. Mr. Hancock is also in
negotiations with theatres and producers in El Paso, Texas and Puerto Vallarta, Mexico.
G2 CONCERT GLOBAL CULTURAL EVENT—September 21 at Park Tudor
CHRISTEL HOUSE INTERNATION FUNDRAISING EVENT—October 18 at Christel
House Academy South
SEVEN DEADLY SINS—October 25 and 26 at The Tarkington Theatre
GHDT crossed into the darkness with spirited theatrical storytelling interpreted through an
eclectic array of music meshed with GHDT's unique and dramatic fusion of dance styles.
Included was the world premiere of LA LLORONA.
EMERGING VOICES—November 15 and 16 at The Academy of GHDT
This concert showcased the choreographic work of GHDT Company Dancers.
THE NUTCRACKER-November 29 - December 1 at the Pike Performing Arts Center.
The final performance of the year will be the all-student production of THE NUTCRACKER.
Two school matinees will be attended by 1,800 school age students and teachers. Three public
weekend performances will also be provided.
THE ACADEMY OF GREGORY HANCOCK DANCE THEATRE
In addition to GHDT's professional theatrical concerts, GHDT's programming for youth and
educational programs continue to impact students and student dancers throughout Central
Indiana, starting with the annual all-student production of THE NUTCRACKER each December.
Through summer intensive workshops and the year-round training, The Academy of GHDT
offers excellent education and performance opportunities. Through its pre-professional student
company (G2), young students who are aspiring to become professional dancers have
opportunities to train and perform GHDT repertoire, and to work with the professional dancers
of GHDT
In 2019 GHDT continued to expand its community engagement efforts and has reached out to
meet the needs of underserved populations. Funding for the arts has been drastically cut in the
public schools and many families are unable to take their children to live theatrical productions.
GHDT performed two NUTCRACKER school matinees at Pike Performing Arts Center in
November to give school aged children the opportunity to experience life theatrical dance at no
cost. Over 1,800 students and teachers will attend THE NUTCRACKER school performances on
December 5 and 6. Tickets sales for the public performances have been good and are exceeding
recent years.
GHDT's Veteran Outreach Program has been very successful and has grown over the past year.
GHDT has partnered with VET-TIX to provide Veterans and their families, currently serving
military, and families of Veterans killed in action with free tickets to GHDT performances.
GHDT tickets are quickly reserved through VET-TIX. The Veterans' response to this program
was overwhelmingly positive and GHDT has been surprised at the distances that Veterans are
traveling to attend GHDT performances. Many Veterans are from out of state and are staying
overnight in hotels. They are making a "weekend" out of GHDT performances by attending other
events in Hamilton and Marion County, eating in local restaurants and shopping in local
businesses. In 2019, a total of 605 Veterans, currently serving military, and families of veterans
killed in action received free tickets to GHDT productions through GHDT's Veteran Outreach
Program. The demand for tickets for the VET-TIX website has increased and GHDT will plan to
. expand our outreach to Veterans in 2020 by increasing the number of tickets available on VET-
TIX.org
In 2019, GHDT's concerts were attended by approximately 40%of new patrons.New patrons
are attracted to GHDT because of the diverse programming. This is a testament to the beauty of
Gregory Hancock's original art and its broad appeal to a diverse population. The diversity of
GHDT's audience is vital measure of progress and serves as an indicator of GHDT's
commitment to its artistic mission. Under the sound leadership of the Board of Directors and the
Executive Artistic Director, GHDT will continue to carry out its mission, provide new,original
art to its patrons and attract new audience members with each performance.
GHDT's conducts a thorough evaluation process that is ongoing throughout the year. In 2019,the
board reviewed a variety of evaluation results and used this feedback to enhance GHDT's
strategic plan. In 2019 the board of directors reviewed the budget monthly to monitor income
and expenses and to maintain a balanced budget. Production expenses were well managed with
artistic personnel and production costs being held to budgeted numbers. Target marketing
practices were implemented, and budget numbers were adhered to. GHDT continued to search
and apply for new sources of funding, including foundation support, corporate sponsorship, and
private donations. Overall, administrative expenses were held to a minimum to focus on
competitive artist salaries and production quality. GHDT has been frugal with expenditures
while focusing on year-over-year increased income to enhance artistic salaries and production
diversity and quality. GHDT, now in its 22nd season, continues to be debt free.
GHDT's evaluation process also includes audience feedback, survey results, social media posts,
letters from teachers and students,ticket sales, feedback from GHDT company members and the
Executive Artistic Director. During the past year, audience evaluations were overwhelmingly
positive and indicated that GHDT is fulfilling their mission. GHDT's community engagement
efforts were highly successful as demonstrated by the percentage of new members in the
audience, posts from Veterans on the VET-TIX website, repeated requests from schools to bring
students to the NUTCRACKER and invitations to perform in the community. Ongoing
evaluation in 2019 contributed to board's ongoing efforts to elevate GHDT to an optimal level of
artistic and financial operation. The Executive Artistic Director continues to create new, original
art that is spiritual, culturally diverse, educational and thought provoking,and will appeal to the
diverse needs of GHDT's eclectic audience.
Production expenses were well managed with artistic personnel and production costs being held
to budgeted numbers. Target marketing practices were implemented, and budget numbers were
adhered to. Overall, Administrative expenses were held to a minimum to focus on competitive
artist salaries and production quality. GHDT was frugal with expenditures in 2019 while
focusing on increased income to enhance artistic personnel salaries and production diversity and
quality.
GHDT is grateful for the financial support from the City of Carmel. Our ability to offer world
premiere works and attract new audience members is dependent on this type of funding. It is our
ambition to grow artistically in 2020 and to provide unique dance and musical productions in this
community. We appreciate the funding that the City of Carmel provides, for it allows us to
continue with our mission and to become one of Carmel's greatest artistic assets.