HomeMy WebLinkAboutBPW 1-22-20 Minutes Board of Public Works and Safety Meeting
Minutes
Wednesday, January 22, 2020 — 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED To ORDER
Board Member Burke the meeting to order at 10:01 a.m.
MEMBERS PRESENT
Board Members Mary Ann Burke and Lori Watson, City Clerk Sue Wolfgang and Deputy Clerk Jacob
Quinn were present.
Mayor James Brainard was not present
MINUTES
Minutes from the January 8, 2020, Regular Meeting were approved 2-0
BID/QUOTE OPENINGS AND AWARDS
111 Bid Award for 2020 Loaders &Attachments; Dave Huffman, Street Commissioner, recommended
awarding the bid to Bobcat of Indiana as they were the lowest and most responsive bidder. Board
Member Burke moved to award the bid to Bobcat of Indiana in the amount of$506,702.98Board
Member Watson seconded. Request approved 2-0.
Bid Award for 2020 Pickup Trucks; Dave Huffman, Street Commissioner, recommended awarding the
bid to Pearson Ford as they were the lowest and most responsive bidder. Board Member Burke moved
to award the bid to Pearson Ford in the amount of$816,898.50. Board Member Watson seconded.
Request approved 2-0.
Bid Award for 2020 Tractor; Dave Huffman, Street Commissioner, Dave Huffman, Street
Commissioner, recommended awarding the bid to McAllister Machinery as they were the lowest and
most responsive bidder. Board Member Burke moved to award the bid to McAllister Machinery in the
amount of$135,100. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Resolution BPW 01-22-20-01;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; The Bigger Picture Film Group; ($5,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
IResolution BPW 01-22-20-02;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Booth Tarkington Civic Theatre; ($210,000.00);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-03;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; The Carmel Arts Council; ($3,000.00); Board
IMember Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-04;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel Clay Historical Society; ($4,250.00); Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-05;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel Community Players, Inc; ($15,000.00);
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-06;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel Fountain Square Committee; ($12,000.00);
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-07;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel High School Orchestra Parent Club;
($3,500.00); Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Resolution BPW 01-22-20-08;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel Klavier; ($26,000.00); Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-09;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel Repertory Theatre, Inc; ($5,000.00); Board
Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-10;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; The Carmel Apprentice Theatre, LLC(The Cat, Ltd.);
($90,000.00); Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Resolution BPW 01-22-20-11;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Central Indiana Dance Ensemble; ($15,000.00);
Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-12;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Christian Youth Theatre of Indianapolis (CYT);
($2,500.00); Board Member Burke moved to approve. Board Member Watson seconded Request
approved 2-0.
Resolution BPW 01-22-20-13;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Gregory Hancock Dance Theatre; ($80,000.00);
IBoard Member Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Resolution BPW 01-22-20-14;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Indiana Artisan, Inc; ($40,000.00); Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-15;A Resolution of the City of Carmel Board of Public Works
IAcknowledging Arts Grant Program Agreement; Indiana Association of Chinese Americans;
($3,500.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW 01-22-20-16;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Indiana Ballet Conservatory; ($25,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-17;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Indiana Music Education Association Foundation;
($7,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW 01-22-20-18;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Indiana Wind Symphony; ($42,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-19;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; The Indianapolis Children's Choir; ($6,500.00);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-20;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Indianapolis Opera; ($8,000.00); Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-21;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Indianapolis Symphonic Choir; ($17,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-22;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; International Talent Academy; ($10,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-23;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Janus Developmental Services, Inc; ($10,000.00);
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-24;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; M3 Theatre Camp; ($2,000.00); Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 01-22-20-25;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Museum of Miniature Houses & Other Collections;
I ($5,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Resolution BPW 01-22-20-26;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; PrimeLife Enrichment; ($10,000.00); Board Member
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
I
Resolution BPW 01-22-20-27;A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; Carmel Symphony Orchestra; ($275,000.00); Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Schutt-Lookabill; ($3,290.97);136`h St. Multi-Use Path
and Pedestrian Bridge Project-Project#18-ENG- 08; CO #4; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Schutt-Lookabill; ($290.95);136th St. Multi-Use Path
and Pedestrian Bridge Project-Project#18-ENG- 08; CO#5; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
Request for Purchase of Goods and Services; Schutt-Lookabill; ($1,858.46);136`h St. Multi-Use Path
and Pedestrian Bridge Project-Project#18-ENG- 08; CO #6; Board Member Burke moved to
approve. Board Member Watson seconded Request approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
Request to Use/Close City Streets; Carmel Sprint Triathlon to Benefit the Carmel Swim Club;April 26,
I2020; 6:00 a.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request to Use/Close City Streets; Sam Costa Half Marathon and Quarter Marathon; March 21,
2020; 7:00 a.m. — 12:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request to Use/Close City Streets; Indy 500 Pre-Race Street Party; May 23, 2020; 6:00 p.m. — 12:00
p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-
0.
Request to Use Gazebo; Wedding; February 22, 2020; 4:00 p.m. —8:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
Request to Use a Portion of Veteran's Way; 3rd Annual Shamrock the District Tent Party; March 13-
16, 2020; 11:00 a.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson
seconded Request approved 2-0.
Request to Use Gazebo; Wedding; October 10, 2020; 1:00 p.m. —5:00 p.m.; Board Member Burke
moved to approve. Board Member Watson seconded Request approved 2-0.
OTHER
Request for Performance Bond Amount Reduction; Grand and Main Sidewalk/Path; Board Member
I
Burke moved to approve. Board Member Watson seconded Request approved 2-0.
Request for Lane Closure; 1300 W. 106`h Street; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
IRequest for Waiver of BPW Resolution No. 04-28-17-01; Installation of New fiber Optic Cables;Along
Towne Road South of 116`h Street; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Lane Closure; 12025 Clay Center Road; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
Request for Secondary Plat; The Grove at the Legacy, Section 3A; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Perpetual Storm Water Quality Management Easement; 12095 Hoover Road, Boyd/Irsay
Residence; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Stormwater Variance; Badger Field; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 2-0.
ADD-ON
Request to Add-on Verizon Wireless; Reciporcal Contract of Sale; Board Member Burke moved to
Iadd-on. Board Member Watson seconded Request approved 2-0. Board Member Burke moved to
approve the contract. Board Member Watson seconded Request approved 2-0.
Board member Burke adjourned the meeting at 10:05 a.m.
.261.1
Sue Wolfgan — ity Cdrk
Approved
2,
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ayor James Brainard
ATTEST:
JAW Aial-14a/Y1r
Sue Wolfgang—City Clerk