The URL can be used to link to this page

Home My WebLink AboutBPW 2-19-20 Minutes Board of Public Works and Safety Meeting Minutes Wednesday, February 19, 2020 — 10:00 a.m. Council Chambers City Hall One Civic Square MEETING CALLED To ORDER Board Member Burke the meeting to order at 10:01 a.m. MEMBERS PRESENT Board Members Mary Ann Burke and Lori Watson, City Clerk Sue Wolfgang and Deputy Clerk Jacob Quinn were present. Mayor James Brainard was not present MINUTES Minutes from the February 5, 2020, Regular Meeting were approved 2-0 PERFORMANCE RELEASE APPROVAL REQUESTS Resolution BPW-02-19-20-02; Gramercy West Section 1; Curbs/Signs/BMP Structures/Storm Seers; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW-02-19-20-04; Freddy's Frozen Custard; Right of Way; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. CONTRACTS Resolution BPW 02-19-20-01;A Resolution of the City of Carmel Board of Public Works Acknowledging Arts Grant Program Agreement;Actors Theatre of Indiana; ($240,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 02-19-20-05;A Resolution of the City of Carmel Board of Public Works Acknowledging Agreement Between Owner and Contractor; Kirby Realty Group; ($2,500 per month); Property Management Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; CIMAudio Visual, Inc; ($25,748.00); Midtown & Center Green AV Maintenance;Additional Services; Board Member Burke moved to approve. Board Member IWatson seconded Request approved 2-0. Request for Purchase of Goods and Services;American Structurepoint, Inc; ($8,100.00); 106th Street Over Keystone Bridge Collision Repair;Additional Services #2; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; Moser Consulting; Mutual Non-Disclosure Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Purchase of Goods and Services; Bright Equipment; ($506,702.98); Two 2020 Loaders with Attachments; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Nelson Alarm Company; ($64,000.00); Various DVR Replacements;Additional Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Pearson Ford, Inc; ($816,898.50); 2020 4 F250's/8 F550's; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Purchase of Goods and Services; Lacy Construction Group, Inc; ($64,073.00); Other Contracted Services; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Resolution BPW 02-19-20-03;A Resolution of the City of Carmel Board of Public Works Acknowledging Receipt of Memorandum of Understanding; Microsoft Corporation; ($329,778.00); Volume Licensing; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. IRequest for Purchase of Goods and Services; Mainscape, Inc.; ($1,351,440.00); Mowing/Landscaping; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Purchase of Goods and Services; White Construction;($52,433.48); Main Street and Gray Road, Main St Multi-Use Pathway, Carey Rd and Main St Pathway Extension—Project#16-ENG-97, 16-ENG-109 and 16-ENG-55; CO#9; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. REQUEST TO USE CITY STREETS/PROPERTY Request to Use/Close City Streets; St. Patrick's Day Celebration; March 16-17, 2020; 3:00 p.m. — 8:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Center Green/Area on the South Lawn of Veteran's Memorial; Carmel Farmers Market; Saturdays, May 2—September 26, 2020; 6:00 a.m. —1:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Market Request to Use Council Chambers; Fair Housing Training for Real Estate Agents; May 12, 2020; 8:30 Ia.m. —11:30 a.m.; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request to Use Midtown Plaza/Stage at Midtown Plaza; 1-year Anniversary Celebration; May 2, 2020; 7:00 p.m. —1:00 a.m.; Board Member Burke moved to approve. Board Member Watson Iseconded. Request approved 2-0. Request to Use/Close City Streets; Carmel 5K for Haiti;August 1, 2020; 4:00 a.m. —12:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Breezeway Near Subway; Meet Me on Main—Art Project;April 11, 2020; 4:00 p.m. — 9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Breezeway Near Sub Zero; Meet Me on Main;August 8, 2020; 4:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Breezeway Near Sub Zero; Meet Me on Main; June 13, 2020; 4:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use/Close City Streets; Meet Me on Main; May 9, 2020; 4:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Breezeway Near Sub Zero; Meet Me on Main—Pumpkin Carving; October 10, 2020; 4:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest to Use/Close City Streets; Meet Me on Main; September 12, 2020; 4:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Center Green; Music on the Monon; May 30, June 6, 20, 27, July 25, August 1, 15, 2020; 5:00 p.m. —9:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Midtown Plaza;National Day of Prayer; May 7, 2020; 11:00 a.m. —2:00 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Midtown Plaza; Strawberry Festival;June 13, 2020; 9:00 a.m. —6:00 a.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Training Seminar; February 27, 2020; 8:30 a.m. —3:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request to Use Caucus Room; Educational— Taxes in Retirement; March 3, 2020; 9:00 a.m. — 12:30 p.m.; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2- 0. OTHER IUniform Conflict of Interest Disclosure Statement; Scott K Osborne; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Uniform Conflict of Interest Disclosure Statement; Douglas C. Haney; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. IRequest for Performance Bond Amount Reduction; Gramercy West Section 1; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Perpetual Storm Water Quality Management Easement; Franciscan Orthopedic Center of Excellence; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Perpetual Storm Water Quality Management Easement; Lakeside Retail Building; Board Member Burke moved to approve. Board Member Watson seconded. Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Replacement and Installation of Multiple Existing Utility Poles and Install Three New Mid-Span Poles; Duke Energy— Ditch/Towne Road; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Waiver of BPW Resolution No. 04-28-17-01/Lane Restriction; Utility Pole Replacement and Installation; 1st Ave and Veterans Way; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Closure/Open Pavement Cut; 10101 Carrollton Ave; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Closure/Open Pavement Cut; 120 Ute Drive; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Request for Lane Closure/Road Closure/Open Pavement Cut; 831 Auman West; Board Member Burke moved to approve. Board Member Watson seconded Request approved 2-0. Board member Burke adjourned the meeting at 10:14 a.m. -,...dite a.)0 'i ! Sue Wolfgang—Ci f 1 erk Approved / � `1/ 1�ayor James Brainard ATTEST: IsiliU b-)01749--- Sue Wolfgang—City Clerk