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Home My WebLink AboutBlue Grass Farms/DOCS/$60,000/Trees Blue Grass Farms,Itic. Q1`eJ� Department of Community Services-2020 Appropriation#44-624.00 Fund;P.O.#1.03765 Contract Not To Exceed$60,000.00 JqO ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Blue Grass Farms, Inc., (the "Vendor"), as City Contract dated September 5, 2018 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the Scope of Work attached hereto and Incorporated herein as Exhibit "A". The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Blue Grass Farms, Inc. by and through its Board of Public Works and.Safety By: By: d/Ole ames Brainard, Pr sidin Offi r uthorized Signature ate: ,,tV/A/ A1' , Printed Name Mary An urkMember o7 O � Date: Title Lori S Wets em er FID/TIN: ?S— 11� Date: �3 4 j..v ao ll Last Four of SSN if Sole Proprietor: ATTEST: ,e Date: /1�'� U�- �� tea' ��2'� ge 'JLk ,s.,cn„....„n A coals SYP DOCSV020Vq•e Gass fumy k..ASA.dce12lY VINO 1145 Plll City of C DEPARTMENT OF COMMUNITY SERVICES 1NDIANA QUOTE FOR PURCHASE OF TREES and other plant material CONTRACT NOT TO EXCEED$60,000.00 Quotes are due February 5th, 2020 at 9:00 am. Please submit to: Department of Community Services ATTN: Daren Mindham 1 Civic Sq Carmel, IN 46032 I.SCOPE OF SERVICES The quote is for the purchase of trees.The Contractor shall furnish all labor, materials, equipment and services necessary to supply trees to a 'to be determined' location in or within five miles of Carmel. II.CITY OF CARMEL REPRESENTATIVE All questions related to this quote shall be addressed to: Daren Mindham Urban Forester 1 Civic Square Carmel, IN 46032 Phone: 317-571-2283 Email: dmindham@carmel.in.gov III.WORK REQUIREMENTS Applicable Nursery Standards: • Contractor must adhere to American National Standards Institute (ANSI Z60.1)current edition. • Trees shall be subject to field inspection for quality of stock. • Trees shall be part of the Contractor's current inventory. Requirements: • Ball and burlap tree stock availability. • Stock to be root pruned every other year. • Tree canopy is custom trimmed per variety. • Ball and burlap trees shall have ball sizes that are larger than minimum nursery standard. • Orders are assembled the day before delivery required. • Orders are tagged to be uniformly matched, if not personally selected by Carmel Representative. • Stock received shall be the same as ordered. No change in size, smaller or larger,will be accepted. • Packaging type received shall be same as ordered. If ball and burlap is ordered containerized trees cannot be substituted unless authorized by the Carmel Representative. Exhibit 1 °cz :: OF-64-`,Q TT ity o f Carmel ]N Tl1111 uu. DEPARTMENT OF COMMUNITY SERVICES -INDIA0 IV. LAYOUT OF QUOTE(to the nearest dollar) Please provide a price for each tree species per caliper size and note if the species is currently in stock. (Actual species may vary): Tree Species 1.75" 2.00" 2.25" 2.50" 6' Able to supply at least (20) at 2.5"(circle) American hornbeam tag•°= 15S.4� X x es No Bald cypress /pD,a1 I a"T.,u / 39. N' /16. " es No Elm, hybrid 18. i °k- 1 SS HA' I 89 - .2n Na Hackberry I(?,` I ,SS-t ) (Of . I 8/.` es) No p Gingko I3 1. ' 1 7 (.' K e an, No Honeylocust 0 8 ° I SS.' /6) C r_ x es No Japanese tree lilac 139.4 / p9-a K K OD No Japanese zelkova 1 l8 155,' /(. ? 1 89" No London planetree 1/S, I SS: l6 9.' l 8 9.+ es No Red oak t 3*-.' 1 fp ! +2 1 75.' x No Redbud, single-stem j3a.' / g5,44 x A es No River birch,single-stem ).2/, /S5. x q 'x es No Tuliptree /I$.' 1 S S ` 16 9 v /8 1, No Yellowwood 13a.1 / 77,'` K K es No Norway spruce 33 � ea No 5 ° • Delivery cost to holding area (within 5 miles of Carmel): Price per 75 trees: .34 S. Other qualifications/notes: Company Name: 3l,l.G CV' SS FA(24*1 S I ) Z � Signature: . ,,,i Date: I I 3d ( ZC' Exhibit / v-F2 INDIANA RETAIL TAX EXEMPT Page 1 of 1 cIityr ®f CIiririiriie1 CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 103765 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AN CARMEL, INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 2/5/2020 00351585 BLUE GRASS FARMS, INC. Dept of Community Service VENDOR 1915 W. 53RD STREET SHIP 1 Civic Square TO Carmel, IN 46032- ANDERSON, IN 46013- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 44143 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1192 Fund: 101 General Fund Account: 44-624.00 1 Each Trees $60,000.00 $60,000.00 Sub Total $60,000.00 .0OFC nA! 3 cSON lei 111 I . '' Send Invoice To: s_ Dept of Community Service Not to exceed $60,000 1 Civic Square l)‘r--—- "'� Carmel, IN 46032- �� PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT PAYMENT $60,000.00 SHIPPING INSTRUCTIONS *ASP VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 194 / .... 'V- CA AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Mike Hollibaugh TITLE Director CONTROL NO. 1 03765 CLERK-TREASURER