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Home My WebLink AboutRollfast, Inc/DOCS/$44,000/Cycling Event Services • Rollfast,Inc. Department of Community Relations -2020 Appropriation#43-590.38.,43-593.00 Fund;P.O.#103702, 103703 Contract Not To Exceed$44,000.00 • .0• 4 t ADDITIONAL SERVICES AMENDMENT TO AGREEMENT FOR GOODS AND SERVICES THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by and between the City of Carmel and Rollfast, Inc., (the "Vendor'), as City Contract dated February 1, 2017 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent with the• • Scope of Work attached hereto and incorporated herein as Exhibit"A".. The terms and conditions of the Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and effect IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows: CITY OF CARMEL, INDIANA Rollfast, Inc. by and through its Board ofPublic Works and Safety • . By: A By: /V50- Prt5-Q110- James Brainard,Presiding Officer • , Auth 'zed Signature. Date: • . /Oka -7—..cLotiow— Printed Name Mary An urke, er Date: . OC.44 ..-yiac,f--af. /4e-0 Title ,:401 zfr, Lori S. e ber • FIDTrIN: - "r51-33 2S-1S Date Va ID Last Four of SSN if Sole Proprietor: ATTEST: -21(40 Date: //2- • Sue Wolfgapg _ Date:scia /5/cQ0ca oocsal frr rI [it; of Cirmei RF 2020 Bicycle Events Services ROLLFRST Deliverables Rollfast proposes the following deliverables: • Oversee bicycle events, providing guidance and advice based on experience • Create-routes and cue sheets with Ride with GPS as needed • Some events will use multiple routes (distances) • Assist with marking routes as needed • Manage web-based registration (wufoo) and promote with social media • Promote events on Rollfast Cycling website and social media • Offer advice with: o Route plan • Rider logistics/Staging ■ Support vehicles • Rest area locations • Permits ■ Police and traffic plan o Rental equipment o Volunteer needs o Safety waivers o Registration . Exhibit Fees 4 Family Fun -Approximately 2 Miles Routes $10,000 • May 16, Location TBD • June 13, Location TBD • July 11, Location TBD • August 8,Location TBD 5 Slow Roll (Conquer the CAB)- Ranging 7-13 Mile Routes $19,000 • May 12, City Center Loop • June 9, White River Loop • July 14, West Loop • August 11, Village Loop • September 8, Cool Creek Loop 1 "Big Ride Weekend"with 3 routes (Ride Round About Carmel) $15,000 • September 19, Midtown • 5-mile route • 25-mile route • 50-mile route Total $44,000 Payment Schedule, Initial payment,January 2020 $9,000 April 1, 2020 $7000 May 1, 2020 $7000 June 1, 2020 $7000 July 1, 2020 $7000 August 1, 2020 ,C� 'w / $7000 Signature of Commitment UPvl/ I ev-Ala S// //-Z 7—// Chris Tanner, Director Nancy Heck Rollfast City of Carmel ._ "�xbibit 241 a INDIANA RETAIL TAX EXEMPT Page 1 of 1 City of Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER JL FEDERAL EXCISE TAX EXEMPT 103703 _ ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DEUVERY MEMO,PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/17/2020 371349 CYCLING EVENTS SERVICES ROLLFAST,INC Community Relations VENDOR 10630 WESTFIELD BLVD SHIP 1 Civic Square TO Carmel,IN 46032- INDIANAPOLIS,IN 46280- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 43604 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund:854 Community Relations Gift Account: 43-590.38 1 Each CYCLING EVENTS SERVICES $14,000.00 $14,000.00 Sub Total $14,000.00 v m.� + a t - ,,,1 it F \ ,k T. 4 _TT: ',-1 j 1, ti'L i J I ytry :41 by f, M1* {S� 3 !' L 4 I t I :1:� ..J. may+ 3 C 4{ .::rct.,..,. .—.A—chi 7 �t k .7 �i 1,4'•p Send Invoice To: + >L. ., �_ ..f _ i t 4 Community Relations 1 Civic Square 4y' ;` �-" tr° • Carmel,IN 46032- `'w--_ .) `� PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT PROJECT PROJECT ACCOUNT 1 AMOUNT PAYMENT $14,000.00 • SHIPPING INSTRUCTIONS *A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN 'SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. 'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL r /�1c/"'+p *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 - /LAA4445, 1. -- ic.s..r7 AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck James Crider TITLE Director Administration CONTROL NO. 103703 CONTROLLER o INDIANA RETAIL TAX EXEMPT Page 1 of 1 Cit yof Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER FEDERAL EXCISE TAX EXEMPT 103702 ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUSTAPPEARON INVOICES,A/P CARMEL, INDIANA 46032-2584 VOUCHER,DEUVERY MEMO,PACKING SUPS, SHIPPING LABELS AND ANY CORRESPONDENCE FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997 PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION 1/17/2020 371349 CYCLING EVENTS SERVICES ROLLFAST,INC Community Relations VENDOR 10630 WESTFIELD BLVD SHIP 1 Civic Square TO Carmel,IN 46032- INDIANAPOLIS, IN 46280- PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT 43524 QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION Department: 1203 Fund:101 General Fund Account: 43-593.00 1 Each CYCLING EVENT SERVICES $30,000.00 $30,000.00 Sub Total $30,000.00 1 F r . .,' it dS' o,''y N It tr 7 a 42 i rff \ \\ it i I ^` r a `. It; ? ".'-' L M Fi- I tr, Send Invoice To: E' - r_! `` -.'k , fir. Community Relations ", \\ C, f 1 Civic Square f"r�. � '-'' �� -{6; Carmel,IN 46032- `^4 ` ` PLEASE INVOICE IN DUPLICATE DEPARTMENT I ACCOUNT I PROJECT I PROJECT ACCOUNT I AMOUNT , PAYMENT $30,000.00 SHIPPING INSTRUCTIONS 'A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN *SHIP PREPAID. AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBUGATED BALANCE IN *C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. ORDER 'PURCHASE SSUE IN BER MUST APPEAR H ALLT SHIPPING ACTS LABEL ! 1 14-1 7 *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 ce/p'l AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY Nancy Heck James Crider TITLE Director Administration CONTROL NO. 103702 CONTROLLER