HomeMy WebLinkAboutMeg & Associates, LLC/CRED/$94,250/Event Planning & Media Services MEG&Associates,LLC
Department of Community Relations-2020
Appropriation#43-590.03,43-593.00 Fund;P.O.#103658
Contract Not To Exceed$94,250.00
ADDITIONAL SERVICES AMENDMENT TO .4+
AGREEMENT FOR GOODS AND SERVICES '410
THIS AMENDMENT TO THE AGREEMENT FOR GOODS AND SERVICES ("Agreement") entered into by
and between the City of Carmel and MEG & Associates, LLC, (the "Vendor"), as City Contract dated January 23,
2019 shall amend the terms of the Agreement by adding the additional services to be provided by Vendor consistent
with the Scope of Work attached hereto and incorporated herein as Exhibit "A". The terms and conditions of the
Agreement shall not otherwise be affected by this Additional Services Amendment and shall remain in full force and
effect. •
IN WITNESS WHEREOF,the parties hereto have made and executed this Amendment as follows:
CITY OF CARMEL, INDIANA MEG &Associates, LLC
by and through its Board of Public
Works and Safety
By: • By:
Ak9j— locceat---
James Brainard, Presiding Officer Auth
•rized set nature
ate: ✓lar�./ tjlpA' (S i (A14191,2 e,
Printed Name
Mary Ann urke e ber
Date: oL o cEn
Title
Lori S.IWatso ember FID/TIN: c2 7 n U3 ss9J
Date: al
5 I
Last Four of SSN if Sole Proprietor: /a)Cf
ATTEST: 7
jf/La liL, $7a-1
Date: l 07/, aOlO
Sue Wolfga g, C r
Date:oZ�6 a Da
[S:`Coutraas`ProlSsu&Goals Sscs'Contmuuity Rel to '2O2O\MEG&Assceiatcs,LLC ASA4 t24R020 10:46 A.�n
MEG & Associates
Events• Promotions• Marketing• Fundraising
"Soaring to all limits for your promotional success!" •
EXHIBIT A
MEG &Associates
SCOPE OF SERVICES &RATE SCHEDULE FOR PRONhSSIONAL SERVICES FOR EVENT PLANNING
Event Planning Services— Number of Days Per Event Duration
Dr. Seuss Birthday Bash 1 $1,000
Holocaust Ceremony 1 $5,000
Memorial Day Ceremony 1 $5,000
Carmel on Canvas 3 $10,000
Chinese Mooncake Festival 1 $5,000
Holiday at Center Green 1 $5,000
Holiday in the Arts District . 3-4 $10,000
Carmel Holiday.Trolley . . 8 $12,000
Carmel Holiday Trolley Additional 2 Trolleys on each Friday night $8,000
Ice at Center Green 3 $10,000
Special Needs Day 2 $2,000
Santa Saturdays 3 additional Saturday (2-5 pm) plus 1 Friday night $3,750
sessions
Pet Day with Santa 2, 2-hour sessions on Wednesday and Friday $5,000
National Roundabout Week 5 days of activities- Monday-Friday $5,000
Events
$86,750
Scope of Services(including but not limited to):
A. All prep work prior to each event.
B. When requested,developing sponsorships and partnerships for events.
C. Organizing and facilitating the above events for the City of Carmel
D. Helping with solidifying volunteers and other needs.
E. Helping with any media or promotional needs.
F. Available for any additional needs for events.
Exhibit_A._
a-CZ
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com
•
•
SCOPE OF SERVICES &RATE SCHEDULE FOR PROFESSIONAL SERVICES FOR MEDIA SERVICES
City of Carmel Media Services $7,500
Scope of Services(including but not limited to):
A. Use media connections to attract earned media opportunities.
B. Brainstorm and create special interest stories.
C. Research and tailor individual media pitches for radio and television.
D. Schedule interviews, provide requested information and create itineraries.
E. Be present at all interviews.
F. Prepare interviewees as needed.
G. Brainstorm opportunities for visual promotions.
H. Help maintain and distribute video links. •
I. Submit a recap of each interview.
MEG&Associates is not responsible for expenses that consist of:
A. Printing materials or costs
B. Postage
C. Flyers, brochures, any promotional materials
D. Operational expenses or computer expenses(internet)
E. Any other miscellaneous expenses
•
TOTAL - $94,250
December 31, 2019
MEG and Associates Date
City of Carmel Date
•
Exhibit
2o12?
9875 Lakewood Drive East, Indianapolis, IN 46280 / 317.590.7522 / Meg@MegPromo.com
It INDIANA RETAIL TAX EXEMPT Page 1 of 1
1IjI1 City ®f Carmel CERTIFICATE NO.003120155 002 0 PURCHASE ORDER NUMBER
FEDERAL EXCISE TAX EXEMPT 1 03658
ONE CIVIC SQUARE 35-6000972 THIS NUMBER MUST APPEAR ON INVOICES,AP
CARMEL,INDIANA 46032-2584 VOUCHER,DELIVERY MEMO,PACKING SUPS,
SHIPPING LABELS AND ANY CORRESPONDENCE
FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL-1997
PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION
1/7/2020 365626 EVENT PLANNING AND MEDIA SERVICES
MEG&ASSOCIATES LLC. Community Relations
VENDOR 9875 LAKEWOOD DR EAST SHIP 1 Civic Square
TO Carmel,IN 46032-
INDIANAPOLIS,IN 46280-
PURCHASE ID BLANKET I CONTRACT PAYMENT TERMS FREIGHT
43256
QUANTITY UNIT OF MEASURE DESCRIPTION UNIT PRICE EXTENSION
Department: 1203 Fund:101 General Fund •
Account: 43-590.03
1 Each EVENT PLANNING&MEDIA SERVICES $64,250.00 $64,250.00
Sub Total $64,250.00
Account: 43-593.00
1 Each EVENT PLANNING&MEDIA SERVICES $30,000.00 $30,000.00
Sub Total $30,000.00
r. t t y ,_
r P+ ,,.ram ` .•�y ' 't
{ �I \II
/
Send Invoice To: t,, \.. ..1,'_ _ ..: • '.: `_, rte' v 1
'
Community Relations1. ;r
\ r ' f
r
ff
1 Civic Square p` p'II r'
Carmel,IN 46032- - ". k I''�` ` !
PLEASE INVOICE IN DUPLICATE
DEPARTMENT 1 ACCOUNT l PROJECT { PROJECT ACCOUNT { AMOUNT
PAYMENT $94,250.00
SHIPPING INSTRUCTIONS •A!P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O.NUMBER IS MADE A
'SHIP PREPAID. PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN
AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN
'C.O.D.SHIPMENT CANNOT BE ACCEPTED. THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER.
'PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABEL n
'THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99,ACTS 1945 � .-.Ajtcu/ 1 f 4,e14,,, d c_�-- __€
AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. ORDERED BY UD
Nancy Heck James Crider
TITLE Director Administration
CONTROL NO. 103658 CONTROLLER