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HomeMy WebLinkAbout2020-02-11-Park-Board-Meeting-MinutesCarmel/Clay Board of Parks and Recreation Tuesday, February 11, 2020, 6:00 p.m. Monon Community Center Member(s) Present: Jessica Beer, Jim Engledow, James Garretson, Joshua Kirsh, Jenn Kristunas, Nick Plopper, Linus Rude, Rich Taylor, Lin Zheng Member(s) Absent: None Others Present: Michael Klitzing, Department Director; Kurtis Baumgartner, Department Assistant Director; Sara Clark, Administration & Planning Director; Debra Grisham, Park Board Attorney Roll Call Call to Order & Pledge of Alle lance Board President Taylor welcomed everyone to the Park Board Meeting and asked Mr. Engledow to call the roll. After Mr. Engledow stated there was a quorum, Board President Taylor called the meeting to order at 6:01 p.m. followed by the Pledge of Allegiance. Assistant Director Baumgartner spoke about the poster published in the October 2019 social equity issue of Parks & Recreation magazine, a NRPA (National Recreation and Park Association) publication. The poster featured two CCPR staff, Ryan Mosley and Patrick Knollman, who were working out in the Monon Community Center fitness area. Assistant Director Baumgartner introduced Mr. Knollman and called him to the podium. Mr. Knollman has been an employee of the Department for 13 years. He competes in weightlifting through the Special Olympics and has won many medals. In 2016, he competed in the Special Olympics national competition and brought home a gold medal. Assistant Director Baumgartner said that the Department is very proud of Mr. Knollman who is a wonderful young man, and thanked him for his outstanding work. At this time, Board President Taylor presented the framed poster to Mr. Knollman followed by applause. Board President Taylor also thanked Mr. Knollman for all he has done for Carmel Clay Parks & Recreation. Presentations White River Vision Plan — Brenda Myers, President/CEO of Hamilton County Tourism Board President Taylor thanked Ms. Myers for coming. Ms. Myers said she has enjoyed her working relationship with staff, specifically Director Klitzing. Ms. Myers continued with her presentation on the White River Vision Plan. Discussion followed. White River Greenway North Extension Feasibility Study — Ben Deichmann of SJCA and Jarvis Jointer of JQOL Board President Taylor introduced Mr. Deichmann, who provided a brief, high-level summary of the feasibility study. Discussion followed. Public Comments There were no public comments. Carmel/Clay Board of Parks and Recreation Tuesday, February 11, 2020 Monon Community Center Staff Reports Assistant Director Baumgartner said that staff reports were included in the Board packets. He added that the Department received nice news coverage in January from indy's Child and Current in Carmel; these articles were included in the Board packet. Ms. Zheng thanked the Department for continuing the close relationship with the School Board. She appreciates the continual evaluation of the (ESE) program, as well as the parents who replied with almost 92% overall satisfaction. Finance Committee Ms. Kristunas asked if a meeting was needed. Assistant Director Baumgartner said the next meeting is July 27, 2020 at 6 p.m. to review the (2021) budget. Minutes January 14, 2020 Annual and Regular Park Board Meeting Mr. Engledow made a motion to approve the minutes as presented, seconded by Ms. Kristunas, and unanimously passed 9-0. Financial Reports Consolidated Financial Report for December 2019 Ms. Kristunas made a motion to acknowledge receipt of the Consolidated Financial Report as presented, seconded by Mr. Kirsh, and unanimously passed 9-0. CCPR P&L Statements for January 2020 At the request of Ms. Kristunas, Assistant Director Baumgartner reviewed the line item expenses as included in the cover sheets. Discussion followed. Ms. Kristunas made a motion to acknowledge receipt of the P&L Statements as presented, seconded by Mr. Rude, and unanimously passed 9-0. Claims Claim Sheet February 11, 2020 Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 9 — 0. Clay Township Claim Sheet February 11, 2020 Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented, seconded by Mr. Kirsh, and unanimously passed 9-0. CCPR Payroll for January 17, 2020 and January 31, 2020 Ms. Kristunas made a motion to approve payroll wages and liabilities as presented, seconded by Mr. Kirsh, and unanimously passed 9 — 0. Page 2 Carmel/Clay Board of Parks and Recreation Tuesday, February 11, 2020 Monon Community Center Monetary Gifts, Grants,_ Partnerships, and Sponsorships for January 2020 — Sara Clark Ms. Clark said there was nothing to report. New Business There was no new business. Old Business Central Park Trailhead & West Receiving Project Updates — Michael Klitzing Director Klitzing said the project continues to make progress and is still on course for substantial completion by the end of the month, except for the asphalt work. The contractor has done a phenomenal job. West Park — The Core Project Updates — Michael Klitzing Director Klitzing stated that SmithGroup is working on design documents while waiting on survey work and geotechnical reports. Attorney's Report Ms. Grisham stated there is plenty to do. Natalie Weaver, a fairly new employee who has a paralegal degree, has provided great assistance. Ms. Grisham is getting ready for trial and helping to support some of the needs with respect to the (Clay) Township's Impact Program. Director's Report Director Klitzing stated his report was emailed to the Park Board Members with copies provided at the meeting. Director Klitzing said staff is in the process of finalizing the annual report for 2019. At this time, Director Klitzing provided some outstanding numbers from the 2019 Annual Report. Information Items Plan Commission: Mr. Kirsh said there was nothing major to report. He added that he recently voted no on a project that wanted to add more parking by taking out viable, healthy trees. School Board: Ms. Zheng said she had no report. Parks Foundation: Mr. Rude said there are no meetings scheduled. Park Board Comments / Discussion Mr. Engledow thanked staff for keeping an eye on the dollars and keeping the Department on budget. Mr. Rude said a friend of his asked him, 'How do you do what you doT Mr. Rude told him that Carmel Clay Park & Recreation has great staff) Mr. Garretson said he was impressed with Board Members Taylor and Engledow and their knowledge of the Department. Board President Taylor spoke about the successful approach to the master plan process that included the community. Page 3 Carmel/Clay Board of Parks and Recreation Tuesday, February 11, 2020 Monon Community Center Adjournment There being no further business, Ms. Kirsh made a motion to adjourn the meeting, seconded by Mr. Kristunas, and unanimously passed 8 — 0. Board President Taylor adjourned the meeting at 7:28 p.m. Approved, Signature Si ature Date 3 'lOA&2n Date Page 4