HomeMy WebLinkAboutResolution_BPW_04-01-20-01/Acknowledging Arts Grant Program Agreement/The Great American Songbook Foundation/160,000 RESOLUTION NO.BPW 04-01-20-01
RESOLUTION OF THE CITY OF CARMEL BOARD OF PUBLIC WORKS AND SAFETY
ACKNOWLEDGING ARTS GRANT PROGRAM AGREEMENT
WHEREAS, pursuant to Indiana Code 36-1-4-7, the City of Carmel, Indiana ("City"), is authorized to
enter into contracts;and
WHEREAS, pursuant to Indiana Code 36-4-5-3,the City's mayor may enter into contracts on behalf of the
City; and
WHEREAS, pursuant to his authority under Indiana law, the City's mayor, the Honorable James C.
Brainard,has caused to be signed the Arts Grant attached hereto as Exhibit A(the"Contract"); and
WHEREAS, Mayor Brainard now wishes to present the contract to the City's Board of Public Works and
Safety for it to be publicly acknowledged, filed in the Clerk's Office,and made available to the public for review.
NOW, THEREFORE, BE IT RESOLVED by the City of Cannel Board of Public Works and Safety as
follows:
1. The foregoing Recitals are incorporated herein by this reference.
2.The receipt of the Contract is hereby acknowledged.
3. The Contract shall be promptly filed in the office of the Clerk and thereafter made available to the public
for review.
SO RESOLVED this 1st day of April ,2020.
CITY OF CARMEL, INDIANA
By and through its Board of Public Works and Safety
BY:
31
James Brainard Pr siding Officer,
Date: y i � �d? .
/ /9 /1
Mary A*r i Burke, Member
Date: 4/1/2020
i
L i S. Watson,Member
Date: 4/1/2020
ATT ST:
Sue Wol g g, Jerk
Date: L / ae ac,
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APPROVED
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ARTS GRANT PROGRAM
AGREEMENT
This Grant Agreement (herein referred to as "Agreement") entered into by and between the City
of Carmel (the `"City") and 1-7-- 4- je4�'Qh c otr vlc. revA* ,.A (the
`"Grantee"), is executed pursuant to the terms and conditions set fort herein. In consideration of
those mutual undertakings and covenants,the parties agree as follows: /
1. That on behalf of Grantee, a not-for-profit corporation, I, a„, hp) ,
an authorized representative of Grantee, have applied for a City of Carmel
("Grantor") Arts Grant, said application attached hereto and made a part hereof as
Exhibit"A."
2. Grant Agreement. The City, after review and recommendation by the Mayor,
agrees to grant $ I LsC, hr „ op to the Grantee for the eligible costs
of the project (the "Project") or services as described in Exhibits "A" and "B" of this
Agreement. The funds shall be used exclusively in accordance with the provisions
contained in this Agreement. Generally, the Grant award may not exceed one third
(1/3) of Grantee's combined contributed income, revenue of sales, and/or ticket
revenue from the previous year. The City of Carmel may, however, make exceptions
for start-up organizations that have been in existence for three (3)years or less.
3. Design and Implementation of Project. The Grantee agrees to use any and all grant
funds in accordance with the proposal contained within this agreement and any
documents attached to this Agreement,which are incorporated by reference.
4. Warranty of non-profit status. Grantee hereby represents and warrants that it is a
not-for-profit entity with a determination letter from the Internal Revenue Service
declaring that it is exempt from Federal income tax.
5. Payment of Grant Funds by the City. The payment of this Grant by the City to the
Grantee shall be made in accordance with the following conditions:
A. This Agreement must be fully executed and signed by both Grantee and Grantor.
B. Grantee has attached all the following information, which it represents and warrants
to be true and accurate, all which have been incorporated fully by reference:
I. An application and description of the proposed use of the grant funds (EXHIBIT
A);
2. A budget for the calendar or fiscal year for which the grant is requested
(EXHIBIT B);
3. Certified copies of incorporation as a not-for-profit corporation under state law
(EXHIBIT C);
4. A not-for-profit application or determination letter from the U.S. Internal Revenue
Service identifying that it is a not-for-profit corporation that is exempt from
Federal income tax (EXHIBIT D);
5. Any audits, reviews or compilations available describing the financial condition
of the Grantee, unaudited Balance Sheet and Income Statement, most recent
available IRS Form 990, and the attached Affidavit(EXHIBIT E);
6. A list of the Grantee's board of directors and officers listed (EXHIBIT F);
7. A Year End Report from the previous year if Grantee received an Arts Grant from
the City of Carmel in the previous calendar year, pursuant to paragraph 8 herein
(EXHIBIT G).
C. Any other grant conditions that City requires to be met by Grantee, specifically:
6. Grantor's right to request audit or review. Grantee shall submit to an audit or
review by an independent Certified Public Accountant of funds at the City's request,
and shall make all books, accounting records and other documents available at all
reasonable times during the term of this Grant Agreement, and for a period of three
(3) years after final payment of funds under this Agreement, for the purpose of an
. audit by the City of Carmel, the State of Indiana, or their designees. Said review or
audit, if requested, shall be performed by a Certified Public Accountant("CPA") who
2
is neither an employee of Grantee nor a member of the Grantee's Board of Directors,
to be provided to the City of Carmel by March 31 of the following year.
7. Quarterly financial statements. Grantee agrees to provide the City of Carmel
quarterly financial statements within 45 days after each quarter-end for Grant awards
in excess of sixty thousand dollars ($60,000).
8. Year-end review. Grantee agrees to provide the City of Carmel a year-end report
("Year End Report") for each year, describing how the grant was used and the impact
of the dollars received.
9. Funding Credit. Grantee agrees to credit the City of Carmel in the printed materials
associated with a funded program or project. The City of Carmel will supply, upon
request, Grantee with the graphics/logos necessary for compliance.
10. Statutory Authority of Grantee. The Grantee expressly represents and warrants to
the City that it is statutorily eligible to receive these monies and it expressly agrees to
repay all monies paid to it under this Grant, should a legal determination of its
ineligibility be made by any Court of competent jurisdiction.
I I. Use of Grant Funds by Grantee. The funds received by the Grantee pursuant to this
Agreement shall be used only to implement the Project or provide the services in
conformance with the Budget and for no other purpose. If it is determined by the
City that misappropriation of funds have occurred, the Grantee must return all funds
received by Grantor and individuals who misuse Grant funds may also be subject to
civil and/or criminal liability under Indiana and Federal law.
12. Employment Eligibility Verification. The Grantee affirms under the penalties of
perjury that he/she/it does not knowingly employ an unauthorized alien.
The Grantee affirms under the penalties of perjury that he/she/it has enrolled and is
participating in the E-Verify program as defined in IC 22-5-1.7. The Grantee agrees
to provide documentation to the City that he/she/it has enrolled and is participating in
the E-Verify program.
The City may terminate for default if the Grantee fails to cure a breach of this
provision no later than thirty(30) days after being notified by the State.
13. Governing Law; Lawsuits. This Agreement is to be construed in accordance with
and governed by the laws of the State of Indiana, except for its conflict of laws
provisions. The parties agree that, in the event a lawsuit is filed hereunder, they
waive their right to a jury trial, agree to file any such lawsuit in an appropriate court
in Hamilton County, Indiana only, and agree that such court is the appropriate venue
for and has jurisdiction over same.
3
14. Relationship of Parties. The relationship of the parties hereto shall be as provided
for in this Agreement, and neither Grantee nor any of its compensated officers,
employees, contractors, subcontractors and/or agents are employees of City. The
Grant amount set forth herein shall be the full and maximum compensation and
monies required of City to be paid to Grantee under or pursuant to his Agreement.
15. Severability. If any term of this Agreement is invalid or unenforceable under any
statute, regulation, ordinance, executive order or other rule of law, such term shall be
deemed reformed or deleted, but only to the extent necessary to comply with same,
and the remaining provision of this Agreement shall remain in full force and effect.
16. Entire Agreement. This Agreement, together with any exhibits attached hereto or
referenced herein, constitutes the entire agreement between Grantee and City with
respect to the subject matter hereof, and supersedes all prior oral or written
representations and agreements regarding same. Notwithstanding any other term or
condition set forth herein, but subject to paragraph 15 hereof, to the extent any term
or condition contained in any exhibit attached to this Agreement or in any document
referenced herein conflicts with any term or condition contained in this Agreement,
the term or condition contained in this Agreement shall govern and prevail. This
Agreement may only be modified by written amendment executed by both parties
hereto, or their successors in interest.
IN WITN�ES"S WHEROF, the parties hereto have made and executed this Agreement as follows:
&/ ./..)5;441, ("Grantee")
BY _ (Signature)
Printed Name of 0 ficer: ,5 Title: , .:"6cptr
Date: 11 /9
CITY r,CA L ("Grantor)
By: /q./i
mes Brainard, Mayor
Date: \ifr c ci..rN \q dooZU
ATT T: ,
Date: .)-1cl- �17
If you have any question concerning the City of Carmel's 2020 Arts Grant Program,grant writing,guidelines or application materials,contact:
Sharon Kibbe,City of Cannel,One Civic Square,Carmel,IN 46032,Phone:317-571-2433,til_ihhc,i,canncl in_u
4
Exhibit "A"
An Application and Description of the Proposed Use of the Grant Funds
APPLICANT:
Name of organization: U1fw C
lL 47�
Address: 2. f Pfor" P,et� � f
Cet^.4 / 4i603a.
Telephone: 3/7460" 3;99 Fax:
Contact Person: tliC6e argiry
Email: M ge-lIlry e CPvr}z'/'pr•PsPr, . (71
APPLICATION AMOUNT: $ arj C9Q2
DESCRIPTION OF THE PROPOSED USE OF THE GRANT FUNDS:
,¢4QCtifb)'F>d, b;i+ 4
By:
Printed Name of Officer: C_.�fitrtS LP1I)$
Title: , ie 've r r- --
Date: 11 /4 19
(Additional pages may be added to Exhibit"A")
5
ARTS PROGRAM GRANT
EXHIBIT A
A k The Great American
t Aa; Songbook Foundation
Michael Feinstein, Founder
•
Introduction
The Great American Songbook Foundation's Board of Directors and staff thank Mayor Brainard
and the City of Carmel for the opportunity to request funds through the City's Arts Program
grant. GASF is applying for financial support from the City of Carmel Arts Grant program for
general operating support in the amount of$250,000. As a percentage of GASF's operating
budget, this request respectfully remains in line with (and even lower than) City funding for peer
arts organizations housed at the Center for the Performing Arts.
Building on several areas of organizational success that were outcomes of the City's 2019
funding support, we are excited to submit a request detailing the Great American Songbook
Foundation's (GASF) programs and focus areas for the 2020 fiscal year. Prominent among them
are: 1) investing in organizational financial stability through individual donors, major gifts, and
establishing and building an endowment fund; 2) continuing to deliver programs of the highest
artistic quality while developing GASF's reach nationally through program and partnership
opportunities; 3) continuing collections stewardship at industry best-practice levels while
pursuing funding for preserving growing collections areas; and, 4) conducting a feasibility study
to explore the community's capacity to support the construction of a stand-alone Museum in
Carmel.
Organizational.Overview
The Great American Songbook Foundation (GASF) is a 501(c)3 nonprofit organization
dedicated to the preservation and promotion of the music of the Great American Songbook.
Physically located at The Center for the Performing Arts in Carmel, Indiana, GASF is led by
three full-time professional staff and governed by a 21-member Board of Directors that meets
quarterly. GASF has an operating budget of$1.3 million in fiscal year 2020 that runs from July
1, 2019 through June 30, 2020. Worth noting is that one hundred percent of the Board of
Directors supports the organization through financial contributions.
In 2020, one key area of focus will be the cultivation of individual donors and the identification
of major gift opportunities that will continue to diversify revenue streams while building up the
organization's financial base of support. As the Indiana University Lilly School of Philanthropy
notes in their yearly Giving USA: The Annual Report on Philanthropy for the Year, individual
giving comprises the largest and most consistent source of revenue for nonprofit organizations.
In preparation for this shift, staff roles and responsibilities have been refined to ensure key staff
have dedicated time to cultivate those successful relationships. GASF worked with the Center for
ARTS PROGRAM GRANT
EXHIBIT A: Application Narrative
the Performing Arts in 2019 to hire a grant writing consulting firm, SFL Consulting, to assist
with the work associated with pursuing and complying with foundation and federal grants. In
2020, GASF anticipates hiring its first Major Gifts Officer. As stated in GASF's final report
(Exhibit G), these significant organizational shifts are possible in large part to the City of
Carmel's financial support in 2019.
While the financial gift of Asherwood by Mrs. Bren Simon has been transformative, the
leadership of GASF embraces the fact that the organization must remain resolutely committed to
the programs and mission of the organization—preservation, promotion, and performance of
the Great American Songbook.Funds from the sale of Asherwood will establish the
organization's first endowment and provide a base of support for a future capital campaign. No
financial from the City of Carmel Arts Grant program has been or will be used for expenses
related to the Asherwood Estate. The entirety of support from the Arts Grant program will be
directed toward the core mission of GASF and its public programs.
Programming Overview
A
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;104
"The experience was above and beyond anything we could have ever imagined. What we appreciated
most was that it did not feel like a competition, but rather a spectacular showcase. What a wonderful
learning tool and gift to all the students who participated. Thank you so much for this amazing
opportunity."
Matt, parent of 2014.Finalist
Songbook Academy: The Songbook Academy is a week-long summer music intensive for
young singers across the country who have an interest in the American Songbook. Students who
love the music of classic Broadway shows,jazz, and popular music have the life-changing
opportunity to work with music industry pros, award-winning singers and performers, and
educators from the top University music and theatre programs in the country, including Indiana
University,Butler University, the University of Indianapolis and more. High school students
from across the country are invited to apply. After evaluation, approximately forty students will
2 I The Great American Songbook Foundation
ARTS PROGRAM GRANT
EXHIBIT A: Application Narrative
be invited to attend the seven-day Songbook Academy,which takes place at The Palladium each
July. A Songbook Ambassador is selected and will perform across the nation in the year that
follows—a life-changing opportunity for the next generation of Songbook performers!
GASF continues to explore program enhancements to the Songbook Academy, such as
expanding the Academy into a year-long program and pursuing national television broadcasts to
bring even more exposure to the program and the participants. Last year, the program reached
more than 3,000 to public master classes and other events. Throughout the ten years of the
program, GASF has been able to refine the program to make the experience the most impactful
for participants. The Academy also has a significant alumni base on which to further strengthen
the impact and outcomes on Academy participants through the creation of a network of
performers at different phases of their careers. This is an area that GASF is exploring to enhance
and diversify its offerings.GASF also continues to explore broadcast opportunities for the
Academy potentially reaching a much broader audience.
•
- '
"Mg mom peayed piaauc and aagan,and even now,at age 85,rrutiic continues to.Ge a eiteline fax Peen. Shce'ee
head dittoed('ta the piano,w&exe die entemtauto uo with as maw of the old,fauniei=and Pe nued ounga. .1 Fie
mimic pxawidea a einh.!xom what wao,to.what io. Re piruj.to pxeaent thud&curtaotic and icnpwctant nutoic
pxagxaan aoaaccated with the Cd'xeat CGnvdcan SwzgL oahz... id a perfect conzpeement to what we do..."
Carol Applegate,founder of Applegate Elder Law,
sponsor of Perfect Harmony&Caregivers Workshop
Perfect Harmony: Research has shown that adolescence and early adulthood is when a person
develops their sense of self, and memories during this time are integral to our personal history.
Music not only becomes memories for us but also connects memories to feelings that we
experienced during that time. The defining music for today's seniors falls within the range of
what we now classify as the Golden Age of The Great American Songbook—the Foundation's
primary focus area. With GASF's musical resources, Perfect Harmony encompasses music from
classic Broadway,Hollywood musicals, and Jazz—music that today's seniors would call "our
Songbook."
3 I The Great American Songbook Foundation
ARTS PROGRAM GRANT
EXHIBIT A: Application Narrative
In fact, GASF is one of the only organizations in the nation leveraging this unique genre of
music to meet the needs of the Greatest and Baby Boomer generations. GASF has unparalleled
access to hundreds of thousands of documents, recordings, and other items in its collections—
items that have the innate ability to speak directly to the target population through generation-
specific content. Few other institutions have this resource at their fingertips, let alone a
successful, proven program.
The Great American Songbook canon is often referred to as the "soundtrack of our lives" and
appeals to audiences young and old, and of various races, faiths, and genders. Building on this
rich tradition, the GASF created the music-based program Perfect Harmony four years ago to
provide cognitive, emotional, and social benefits to older adults, particularly those experiencing
different types of dementia. Endorsed by the Greater Indiana Chapter of the Alzheimer's
Association, and one of GASF's core programs, Perfect Harmony promotes well-being through
music. The 60-min sessions leverage the music of the Great American Songbook to engage
seniors in sing-a-longs with a live accompanist, participate in discussions on specific songs or
themes in music, engage in physical activity, and connect with others by utilizing the interactive
display screen. Individuals who participate in Perfect Harmony benefit from peer socialization,
emotional support, cognitive stimulation, and positive interactions through music.
The Songbook Foundation currently consults with a board-certified music therapist to ensure the
program aligns with best practices and current research. Perfect Harmony does not provide music
as therapy; however, the consultation with a board-certified music therapist enables sessions to
offer the most effective non-clinical use of music. Facilitators received specialized training on •
topics such as communicating with people with Alzheimer's and dementia, understanding how
music can affect the brain, and the cognitive therapeutics method in addition to program
specifics.
The program has grown 300% since its inception and is currently at capacity with an extensive
participant waitlist. Perfect Harmony served 250 participants in its first year of implementation
four years ago. Today, the program serves 750 seniors with the help of six dedicated GASF
volunteers who have been trained in the program's delivery. GASF is focusing on exploring
different scenarios and partnerships in 2020 that would allow for the expansion of this in-demand
program while remaining within the organization's staffing capacity.
The Songbook Exhibit Gallery: The Songbook Exhibit Gallery displays rotating exhibits that
share the history, music, and culture of the Songbook.This free exhibit serves more than 5,000
each year through on-site visitation and school field trips. GASF's current exhibition that opened
in 2019, "Of Thee I Sing: Politics on Stage," will be on display through November 2020. The
interactive historical exhibit explores the intersection of politics, patriotism, and entertainment in
the world.of musical theater and features objects and music from the collection. In addition,
several of GASF's exhibitions travel to different locations in the region, reaching an even broader
audience, at sites such as public libraries, schools, and community centers.
4 I The Great American Songbook Foundation
ARTS PROGRAM GRANT
EXHIBIT A: Application Narrative
Songbook Collections Stewardship: The Songbook Foundation Special Collections and
Archives includes more than 40,000 pieces of sheet music, 1,000+arrangements including that
written for Bob Hope, Sandler&Young, Dinah Washington,Bing Crosby and many more. Plus
3,000 books, 7,000 LPs, 1,000 DVDs and more than 6,000 CDs. Further, our Archives features
the most comprehensive collection of Andrews Sisters items, the Meredith Willson papers
(composer of The Music Man), Hy Zaret papers, Rudy Vallee Radio Show recordings, plus the
papers of noted lyricist and composer Gus Kahn and Ray Charles.
As donors entrust GASF with their collections, there are increased stewardship responsibilities
for the proper care, storage, preservation, and display of the items. Several grants have already
been secured to preserve and digitize portions of GASF's collections properly, and three national
and federal grant requests are pending to preserve others. With the growth of the collections,
these funding needs will continue. Although not necessarily a part of the organization that the
public sees, successful collection stewardship attracts collectors looking for the right
organization to entrust with the donation of their collection. GASF's collection continues to grow
for this reason. In November 2019, GASF accessioned 150,000+items from the historic
Paramount Theatre in Oakland, CA. The collection documents the music and history of several
prominent west coast radio stations from the 1920s to the 1950s. As the Paramount Theatre could
no longer properly house and care for its collections, this rich resource was at risk of further
damage or deterioration and remaining a hidden collection.
GASF was a natural fit for this collection, as it contains many genres of music played by or
created for radio stations during the Songbook era. GASF estimates that the entire collection will
take 10 to 15 years to process. GASF has determined that hiring a full-time music librarian who
can assist with processing and cataloging collections and creating well-grounded policies and
procedures, is the next logical step for expanding the staff and funding for this position is being
sought.
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Paramount Theatre Music Library, Oakland,CA.
5 1 The Great American Songbook Foundation
ARTS PROGRAM GRANT
EXHIBIT A: Application Narrative
The collection's growth is exciting; however, the organization is bursting at the seams to house
and display these items properly. A long-held dream for the organization is a stand-alone ,
museum dedicated to the Great American Songbook in which there is adequate exhibition space
that is easily accessible to the public. With the gift of Asherwood, the dream moves closer to
becoming a reality. While there are still many pieces that need to fall into place before serious
movement occurs, GASF Board of Directors are in discussions as to how to move forward with
determining the feasibility for a successful capital campaign. In the short term, GASF is utilizing
off-site storage and creating traveling exhibitions to display appropriate collection items. For
example, in 2018, GASF collaborated with five central Indiana cultural'organizations to tour
GASF's exhibit,A Fine Romance: Jewish Songwriters, American Songs, 1910-1965.
is -Paramount theatre-Music Library Jiackc'Map^ i'.,'
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Diagram of the Paramount Theatre Music Library.
Conclusion
GASF is proud to be a part of the cultural fabric of the City of Carmel and to serve the greater
Indianapolis-metropolitan area through its programming at the Center for the Performing Arts.
As an organization, GASF realizes it has the enviable opportunity to connect on a community-
wide level with participants while being able to bring regional and national resources to our
programming. GASF continues to be a strong, fiscally responsible organization that delivers
unique programming of the highest artistic quality. The Great American Songbook Foundation
appreciates the consideration of Mayor Brainard and the City of Carmel to continue their support
of one of Carmel's cultural jewels.
5 I The Great American Songbook Foundation
Great American Songbook Foundation, Inc.
Budget Summary-Operations
Fiscal Year End June 30, 2020
FY20
Budget
Revenues
Contributions 569,100
Sponsorships 35,000
Grants 123,000
Government 267,500
Events 200,000
Class/Registration Fees 47,050
Gifts In-Kind 81,300
Total Income $ 1,322,950
Expenses
Salaries& Benefits 715,000
Contract Services 178,200
Office Expenses 54,200
Meetings/Hospitality 55,350
Travel/Conferences 87,700
Facilities& Equipment 47,000
Promotion & Development 59,700
Performances& Production 22,500
Depreciation 22,000
In-Kind Services 81,300
Total Expense $ 1,322,950
$ -
ROVED
FILED 14 NOV 13 AN 11: 18
g , ARTICLES OF RESTATEMENT
OF THE
34�i£�.SECRETARY OF TAT ARTICLES OF INCORPORATION
OF
THE FEINSTEIN FOUNDATION FOR THE EDUCATION AND
PRESERVATION OF THE GREAT AMERICAN SONGBOOK,INC.
The Feinstein Foundation for the Education and Preservation of the Great American
Songbook, Inc. (the "Corporation"), a nonprofit, mutual benefit corporation existing pursuant to
the Indiana Nonprofit Corporation Act of 1991, as amended (the"Act"), desiring to give notice
of corporate action effectuating the amendment of its Articles of Incorporation, hereby sets forth
the following facts:
ARTICLE I
AMENDMENT
Section 1: The name of the Corporation is The Feinstein Foundation for the
Education and Preservation of the Great American Songbook, Inc.
Section 2: The date of incorporation of the Corporation is May 31,2007.
Section 3: The name of the Corporation following this amendment is The Great
American Songbook Foundation,Inc.
Section 4: The exact text of the Second Amended and Restated Articles of
Incorporation of the Corporation is attached hereto as Exhibit A.
Section 5: The date of adoption and approval of the Second Amended and Restated
Articles of Incorporation of the Corporation was September 17,2014.
ARTICLE II
MANNER OF ADOPTION AND VOTE
The Board of Directors of the Corporation duly approved and adopted the foregoing
Second Amended and Restated Articles of Incorporation of the Corporation at a meeting held on
July 24,2014, at which a quorum of such Board of Directors was present.
The Board of Directors of The Center for the Performing Arts,Inc. duly approved and the
Second Amended and Restated Articles of Incorporation of the Corporation at a meeting held on
September 17,2014, at which a quorum of such Board of Directors was present.
ARTICLE III
COMPLIANCE WITH LEGAL REQUIREMENTS
The manner of adoption of the Second Amended and Restated Articles of Incorporation of
the Corporation constitutes full legal compliance with the Act and the Articles of Incorporation
and Bylaws of the Corporation.
IN WITNESS WHEREOF, the undersigned officer of the Corporation hereby verifies,
subject to the penalties for perjury, that the statements contained herein are true as of this 13th
day of November, 2014.
THE FEINSTEIN FOUNDATION FOR THE
EDUCATION AND PRESERVATION OF THE
GREAT AMERICAN SONGBOOK,IN .
7
By
/ 7
ffrey . cDe ott, Chairman
KD_6792380_I.docx
2
SECOND AMENDED AND RESTATED
ARTICLES OF INCORPORATION
OF
THE GREAT AMERICAN SONGBOOK FOUNDATION, INC.
The Great American Songbook Foundation, Inc. (the "Corporation"), being organized
under the provisions of the Indiana Nonprofit Corporation Act of 1991, as amended (the "Act"),
hereby sets forth its Second Amended and Restated Articles of Incorporation (the "Articles of
Incorporation") as follows:
ARTICLE I
Name
The name of the Corporation is The Great American Songbook Foundation, Inc.
ARTICLE II
Type of Corporation
The Corporation is a nonprofit,public benefit corporation.
ARTICLE III
Members
The Corporation has no members.
ARTICLE IV
Purposes,Powers and Prohibited Activities
Section 1 Purposes. The Corporation is a public benefit corporation organized and
operated exclusively for the following purposes as may qualify it for exemption from federal
income tax under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended, or the
corresponding provisions of any future United States internal revenue law (the "Code"), and the
Treasury Regulations promulgated thereunder (the "Regulations"), and as may qualify
contributions to it for deductions under Section 170(c)(2), Section 2055(a)(2) and Section 2522
of the Code and the Regulations promulgated thereunder:
(a) The primary mission of the Corporation is to inspire and educate by celebrating
The Great American Songbook and its primary purposes shall include:
(i) To preserve for and educate present and future generations about the great
classic American music, lyrics, culture, history and artists of the 20th
century (the"Great American Songbook");
EXHIBIT
A
(ii) To collect, preserve and document the physical historical artifacts and
documents of the Great American Songbook, such as sheet music,
recordings, books, personal papers and other memorabilia;
(iii) To maintain a public display and gallery, and/or museum with rotating
exhibits, dedicated to the music and composers of the Great American
Songbook;
(iv) To conduct an annual Great American Songbook High School Vocal
Academy and Competition involving high school students from
throughout the United States;
(v) To provide education to young people in classroom settings and to the
general public through lectures,workshops, movie series and other events;
(vi) To empower committed volunteers and donors to share resources for the
charitable and educational purposes of the Corporation; and
(vii) To engage in any and all activities necessary or appropriate to raise funds
for the purposes of the Corporation, including, but not limited to, the
solicitation of direct or indirect contributions from public and private
sources,wherever located.
(b) The Corporation shall be organized and operated exclusively for charitable,
religious, scientific, testing for public safety, literary or educational purposes
which purposes then qualify it for exemption from Federal income tax under the
provisions of Section 501(c)(3) of the Code and as then qualify contributions to it
for deductions under Section 170(c)(2), Section 2055(a)(2) and Section 2522 of
the Code.
(c) In furtherance of the foregoing purposes, the Corporation shall be authorized and
empowered to exercise all power and authority granted to it under the Act;
provided, however, that the Corporation shall not, except to an insubstantial
degree, engage in any activities or exercise any powers that are not in furtherance
of the primary purposes of this Corporation.
Section 2 Powers. Except as otherwise provided in these Articles of Incorporation,
the Corporation shall have, hold, enjoy and exercise any and all rights, privileges and powers
vested in or conferred upon a corporation organized under the Act.
Section 3 Prohibited Activities.
(a) No part of the Corporation's income, corpus or principal assets shall ever inure to
the benefit of, or be distributable to, directly or indirectly, any private individual,
and no director or officer of the Corporation may or shall receive any pecuniary
benefit from the same; provided, however, that private individuals may be paid
such amounts and reasonable compensation for goods provided and services
actually rendered and that are necessary to organize the Corporation and to carry
2
out the purposes of the Corporation, as may be fixed in the manner provided by
the Board of Directors. No individual shall be precluded from taking such
employment and reasonable compensation by reason of the fact that he or she is a
director or officer of the Corporation. Except as otherwise provided in these
Articles of Incorporation, the Corporation is expressly precluded from advancing
or loaning its directors, officers or employees any money or property.
(b) The Corporation shall not in any manner or to any extent participate in, or
intervene in (including the publishing or distributing of statements), any political
campaign on behalf of(or in opposition to)any candidate for public office.
(c) Except as otherwise provided in accordance with Section 501(h) of the Code, no
substantial part of the Corporation's activities may consist of carrying on
propaganda or otherwise attempting to influence legislation.
(d) The Corporation shall not accept gifts or other contributions if the use or
expenditure of the gift or contribution is subject to any condition which is
inconsistent with the purposes of the Corporation as set forth in Section 1 of this
Article IV.
(e) The Corporation shall not conduct or carry on any activities prohibited from being
conducted or carried on by an organization exempt from Federal income tax under
Section 501(c)(3) of the Code, and the Regulations promulgated thereunder, or by
a Corporation, contributions to which are deductible under Section 170(c)(2),
Section 2055(a)(2)and Section 2522 of the Code.
(f) The Corporation shall make no advancements for services to be performed in the
future, nor shall the Corporation make any loan of money or property, to any
director or officer of the Corporation, other than (i) advances of expenses in
connection with a possible indemnification matter, or (ii) advances of payments
pursuant to any benefit plan or policy adopted by the Corporation's Board of
Directors.
(g) Notwithstanding any other provisions of these Articles of Incorporation, the Act,
or any other law, rule or regulation, in the event that the Corporation is classified
as a private foundation under Section 509 of the Code,the Corporation shall:
(i) Not engage in any act of self-dealing as defined in Section 4941(d) of the
Code.
(ii) Distribute during each taxable year amounts sufficient to avoid liability for
the tax imposed by Section 4942 of the Code.
(iii) Not retain any excess business holdings as defined in Section 4943(c) of
the Code.
(iv) Not make any investment in such manner as to subject the Corporation to
tax under Section 4944 of the Code.
3
(v) Not make any taxable expenditure as defined in Section 4945(d) of the
Code.
ARTICLE V
Registered Agent and Registered Office
Section 1 Registered Agent. The name and street address of the Corporation's
registered agent for service of process is Jeffrey C. McDermott, Esq.,Krieg DeVault LLP, 12800
North Meridian Street, Suite 300, Carmel,Indiana 46032.
Section 2 Registered Office. The address of the registered office of the Corporation
is c/o Jeffrey C.McDermott, Esq., Krieg DeVault LLP, 12800 North Meridian Street, Suite 300,
Carmel, Indiana 46032.
Section 3 Registered Agent Consent. By signing these Articles of Incorporation,
the Chairman of the Corporation represents that the registered agent named in the Articles of
Incorporation has consented to the appointment of registered agent.
ARTICLE VI
Distribution of Assets on Dissolution or Complete Liquidation
Upon the dissolution or complete liquidation of the Corporation, and after payment, or
provisions are made for the payment, of all liabilities and debts of the Corporation, the remaining
assets of the Corporation shall be distributed to an organization which is, at the time of such
distribution, organized and operated exclusively for charitable, educational, scientific and
religious purposes that are as similar as possible to those of the Corporation, as determined by
the Board of Directors, which purposes then qualify it for exemption from Federal income tax
under the provisions of Section 501(c)(3) of the Code and as then qualify contributions to it for
deduction under Sections 170(c), 2055(a)(2) and Section 2522 of the Code. Any such assets not
so disposed of by the Board of Directors shall be disposed of by the Judge of the Circuit Court of
Hamilton County, Indiana, exclusively for such purposes which are substantially similar to the
Corporation's primary purposes set forth in Article IV, and to an organization or organizations
which are, at the tim e of such distribution, organized and operated exclusively for charitable,
religious, scientific, testing for public safety, literary or educational purposes, which purposes
then qualify such organization or organizations for exemption from Federal income tax under the
provisions of Section 501(c)(3) of the Code, and as may qualify contributions to such
organization for deduction under Section 170(c)(2), Section 2055(a)(2) and Section 2522 of the
Code. No director or officer of the Corporation, or any private individual, shall be entitled to
share in the distribution of any of the assets of the Corporation upon the dissolution or complete
liquidation of the Corporation.
ARTICLE VII
Board of Directors
Section 1 Authority of Board. Management of the property, affairs,,business and
activities of the Corporation shall be supervised and directed by the Board of Directors. The
Board of Directors shall possess and may exercise all the powers and authority granted to the
4
Corporation by the Act, by these Articles of Incorporation or by the By-Laws of the Corporation,
as now or hereafter in effect.
Section 2 Number, Term, Appointment and Election of Directors. The exact
number, term and methodology for appointment and/or election of members of the Board of
Directors shall be prescribed from time to time according to the By-Laws of the Corporation;
provided, however, that under no circumstances shall the minimum number of members of the
Board of Directors be less than three(3).
ARTICLE VIII
Provisions for Regulation and Conduct
of the Affairs of Corporation
In addition to the By-Laws and consistent with the Act, the following provisions for the
regulation and conduct of the affairs of the Corporation, and for the creation, definition,
limitation or regulation of the powers of the Corporation and its directors, shall apply:
Section 1 Committees. The Board of Directors may utilize one (1) or more
committees, as set forth in the By-Laws to assist it in the carrying out of any of the purposes of
the Corporation, define the responsibilities of such committee or committees and delegate to
such committee or committees' powers as the Board of Directors determines to be appropriate.
Section 2 Amendment of Articles of Incorporation. The Corporation reserves the
right to amend, alter, change or repeal any provisions contained in these Articles of Incorporation
or any amendment hereto, by a majority vote of the members of the Board of Directors;
provided, however, that such power of amendment shall not authorize any amendment (i)
without the written approval of The Center for the Performing Arts, Inc. ("CPA"), or (ii) that
would have the effect of disqualifying the Corporation as an exempt organization under the
provisions of Section 501(c)(3) of the Code or would have the effect of disqualifying
contributions to the Corporation for deduction under Section I70(c)(2), Section 2055(a)(2) or
Section 2522 of the Code.
Section 3 Adoption and Amendment of By-Laws. The Corporation reserves the
right to make, amend, alter, change or repeal any provisions contained in the By-Laws of the
Corporation or in any amendment thereto, by a majority vote of the members of the Board of
Directors; provided, however, that such power shall not authorize any amendment, alteration,
change or repeal (i) without the written approval of CPA, or (ii) that would have the effect of
disqualifying the Corporation as an exempt organization under the provisions of Section
501(c)(3) of the Code or would have the effect of disqualifying contributions to the Corporation
for deduction under Section 170(c)(2), Section 2055(a)(2) or Section 2522 of the Code.
ARTICLE IX
Effective Date
These Articles of Incorporation shall be effective upon filing with the Indiana Secretary
of State.
5
CERTIFICATE
The undersigned hereby verifies, subject to penalty for perjury, that the foregoing
constitutes the Second Amended and Restated Articles of Incorporation of the Corporation as of
this 17t1i day of September,2014.
THE GREAT AMERICAN SONGBOOK
FOUNDATION, INC.
By: Jc cy . M ermo , Chairman t
KD_4634741_3.docx
6
INTERNAL REVENUE SERVICE DEPARTMENT OF 'nth TREASURY
P. O. BOX 2508
CINCINNATI, OH 45201
Date: E �r L13
c E P 2 6 ZSuit Employer Identification_ Number:
26-0620716
DLN:
17053227301047
THE FEINSTEIN FOUNDATION FOR Y`HS Contact Person:
EDUCATION AND PRESERVATION OF THE GARY MUTEERT ID# 31518
C/O DORIS ANNE SADLER Contact Telephone Number:
12953 PUBLISHERS DR (877) 829-5500
FISHERS, IN 46038
Accounting Period Ending:
DECEMBER 31
Public Charity Status:
509(a) (2)
Form 590 Required:
YES
Effective Date of Exemption:
MAY 31, 2007
Contribution Deductibility:
YES
Advance Ruling Ending Date:
DECEMBER 31, 2011
Addendum Applies:
NO
Dear Applicant:
We are pleased to inform you that upon review of your application for tax
exempt status we have determined that you are exempt from Federal income tax
under section 501(c) (3) of the Internal Revenue Code. Contributions to you are
deductible under section 170 of the Code. You are also qualified to receive
tax deductible bequests, devises, transfers or gifts under section 2055, 2106
or 2522 of the Code. Because this letter could help resolve any questions
regarding your exempt status, you should keep it in your permanent records_
Organizations exempt under section 501(c) (3) of the Code are further classified
as either public charities or private foundations. During your advance ruling
period, you will be treated as a public charity. Your advance ruling period
begins with the effective date of your exemption and ends with advance ruling .
ending date shown in the heading of the letter.
Shortly before the end of your advance ruling period, we will send you Form
8734, Support Schedule for Advance Ruling Period. You will have 90 days after
the end of your advance ruling period to return the completed form. We will
then notify you, in writing, about your public charity status.
Please see enclosed Publication 4221-PC, Compliance Guide for 501(c) (3) Public
Charities, for some helpful information about your responsibilities as an
exempt organization.
Letter 1045 (DO/CG)
-2-
THE FEINSTEIN FOUNDATION FOR Thh
Sincerely,
. „
Robert Choi
Director, Exempt Organizations
Rulings and Agreements
Enclosures: Publication 4221-PC
Statute Extension
•
•
•
•
•
Letter 1045 ODO/M
•
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STATE OF INDIANA )
) SS: '
COUNTY OF HAMILTON )
AFFIDAVIT
I, Or;; 4U'S , an authorized representative
of A:e 6 4 7go c ,,K F G0 ("Grantee"), being first duly sworn upon
my oath, state that pursuant to aragraph 2 of the City of Carmel Arts Grant Program Agreement,
all income of Grantee, including a City of Carmel arts grant, if applicable, revenue of sales,
and/or ticket revenue, etc., in the calendar year ending 2018 totaled$ l (Q
PTO', OI .
----Z--
Signature
Printed Name �‘,-1"r5 Lp.i,�-r
Subscribed and sworn to before me, the undersigned Notary Public,this ,, c)-" -- day of
'CO c3-Qr-r--, r' , 20\9 .
AritL,, MELISSA L VOLZ-SMITH Q 2a,- .z:\f C -3 Jt 1 ,
43 — %a Resident of Hamilton County,IN
^L ` ° Signa ire -Notary Pubis
-; Commission Expires:March 11,2024
'€rt, Commission 6F,i f6C
Printed Name'(`�(�'%sS. �c---) 1 Z-Srr ,-F L-
[SEAL]
Resident of L 1 - ', 'k-UrN County, Indiana
My Commission Expires:ff(r-c,L i 1- a(s 1-
6
The Great American Songbook Foundation,Inc.
Statement of Financial Position
September 30,2019
September 30,2019
Core
Programs Asherwood Total
ASSETS
Current Assets
Checking/Savings
Cash-Checking $ 449,593 $ 182,217 $ 631,810
Other Current Assets
Pledges Receivable<1 Year 171,201 - 171,201
Allowance for Uncoil Pledges (2,000) - (2,000)
Prepaid Expense-Insurance 1,332 45,951 $ 47,283
Prepaid Expense 80,760 - 80,760
Utility Deposits 15,275 15,275
Total Current Assets 700,886 243,443 944,329
Fixed Assets
Contributed Real&Personal Property* - 14,079,757 14,079,757
Furniture&Equipment 96,298 - 96,298
Leasehold Improvements 9,172 - 9,172
Collections 911,847 - 911,847
Accum Depreciation/Amortization (99,823) - (99,823)
Total Fixed Assets 917,494 14,079,757 14,997,251
Other Assets
Pledges Due>1 Year 37,500 - 37,500
Total Other Assets 37,500 - 37,500
TOTAL ASSETS $ 1,655,880 $ 14,323,200 $ 15,979,080
LIABILITIES&NET ASSETS
Liabilities
Current Liabilities
Account Payable $ 2,935 $ 30,376 $ 33,311
Deferred Revenue-Sponsorships 20,000 - 20,000
Accrued Payroll - - -
Accrued Vacation 10,829 6,987 17,816
Accrued Interest Payable 5,610 5,610
Due To CFPA 488.797 12,595 501,392
Notes Payable - 450,000 450,000
Total Current Liabilities 522,561 505,568 1,028,129
TOTAL LIABILITIES 522,561 505,568 1,028,129
Net Assets
Net Assets 918,340 14,001,378 14,919,718
Change in Net Assets 214,979 (183,746) 31,233.
TOTAL NET ASSETS 1,133.319 13,817,632 14,950,951
TOTAL LIABILITIES&NET ASSETS $ 1,655,880 $ 14,323,200 $ 15,979,080
The Great American Songbook Foundation, Inc.
Statement of Activities(Core Programs)
Three Months Ended September 30,2019
Without Donor With Donor
Restrictions Restrictions YTD Total
Revenue
Contributed Revenue $ 309,136 S 309,136
Sponsorship Revenue 35,000 - 35,000
Government Support 18,057 18,057
Grant Revenue 45,000 95,000 140,000
Special Events - - -
Other Earned Revenue 29,617 - 29,617
Interest&Investment Income 167 - 167
Noncash Contributions 13,665 - 13,665
Net Assets Released from Restriction 79,670 (79,670) -
Total Revenue $ 530,312 $ 15,330 $ 545,642
Expense
Salaries&Benefits $ 137,800 $ - $ 137,800
Contract Services 62,561 - 62,561
Office Expenses 14,442 - 14,442
Meetings&Hospitality 21,460 - 21,460
TravellConferences 50,628 - 50,628
Facilities and Equipment 11,825 - 11,825
Promotion&Development 13,140 - 13,140
Performances&Production 3,959 - 3,959
Depreciation&Amortization 1,183 - 1,183
Noncash Expenses 13,665 - 13,665
Total Expense $ 330,663 $ - $ 330,663
Change in Net Assets $ 199,649 $ 15,330 $ 214,979
'` The Great American
Songbook Foundation
AT THE CENTER FOR THE PERFORMING ARTS
FY2019-20 Great American Songbook Board of Directors
Carolyn E. Anker, Indiana
Chair
Melissa Stapleton Barnes, Indiana
Immediate Past Chair
Roger Schmelzer, Indiana
Vice Chair
William Hammer, Indiana
Secretary •
Rollin M. Dick, Indiana
Treasurer
Michael Feinstein, New York
Founder,Ex officio
Brook Babcock,Tennessee
Libby Brown, Indiana
Gary Carnow, California
Sara Carruthers, Ohio
Marc Cherry, California
Terrence Flannery, California(Founder)
Don Gottwald, Indiana
Stan Hurt, Indiana
Kate Edelman Johnson, California
Karen Kelsey, Indiana
Paul Lowden, Nevada
Maria Ferrer Murdock, California
Izabela Ozdemir, Indiana
Troy Payner, Indiana
Dr. Charles Simons, Indiana
Michael Strunsky, California
Lynn Weidner, Nevada
UPDATED 10-27-18
ARTS PROGRAM GRANT
EXHIBIT G: FY2019 Year-end Report
The Great American
Qd -`"dr Songbook Foundation
Mid;uc?Fcirstern, Founder
The Great American Songbook Foundation (GASF) thanks the City of Carmel and Mayor
Brainard for investing$250,000 in funding, support($230,000 Arts Program Grant and$20,000
Festival Fund grant) for programs and activities that add to the quality of life in Carmel through
the arts. GASF served approximately 10,000 people on-site through programs such as the
Songbook Academy, Perfect Harmony, and museum exhibits. An additional 60,000 people were
served by traveling exhibitions across Carmel and central Indiana. GASP is proud to represent
Carmel on a national level, representing the City's commitment to the arts and culture. GASF is
the only museum and archive in the world dedicated to the preservation and promotion of the
music of the great American Songbook.
Financial and Organizational Overview
As shown in the attached audit for FY2019, GASF remains in a strong financial position.
Calendar year 2018 was particularly significant for GASF with the generous donation of the
Asherwood Estate. GASF is currently in the process of working with a broker to sell the
property, eventually leading to the creation of an endowment and the genesis of a capital
campaign for a stand-alone museum. The attention and generosity-of such a high-profile
philanthropist from our community is an exciting testament to GASF's organizational growth
and fiscal health. As stated in the Grants Program application, GASF reiterates that no City funds
have been or are being used toward the sale or maintenance:of the Asherwood estate.
As seen in the attached audit, the FY19 expenses for the donated real estate were$1.2 million,
which is the cause of the operating deficit. However, the core programs of GASF have operated
with a surplus for the past two years. The core program expenses for FY2019 were—Revenue:
$1,427,905 Expenses: $1,070,083;Net: $357,822. When the core revenue and expenses for
GASF are isolated, it is evident that the organization is in strong fiscal health, with revenues
increasing by about 30% year-over-year for the past three years.The increased programmatic
revenue and expenses are reflective of a growing organization.
During 2019 GASF strategically planned to invest in staffing related to fundraising and
development. The hiring process for the organization's first major gifts officer is currently
underway. Through coordinated efforts with the Center for the Performing Arts, SFL Consulting,
a grantwriting consulting firm, was hired to lead foundation and government revenue generation.
By contracting out this piece, GASF frees up staff resources necessary for cultivating
relationships with individual donors and identifying possible major gift opportunities.
GASF has been able to leverage the City of Carmel's financial support in 2019 to successfully
raise its organizational profile with regional, state, and federal funding organizations.First-time
grants were secured from the Allen Whitehill Clowes Charitable Foundation, the Christel
DeHaan Family Foundation, and the Indiana Arts Commission. GASF has also received first-
time support from the National Endowment for the Arts, which provides financial latitude and is
1 I The great American Songbook: Foundation.
ARTS PROGRAM GRANT
EXHIBIT G: FY2019 Year-end Report
a "stamp of approval" in the arts and culture sector. Other national funding opportunities are in
process, including applications to the Institute of Museum and Library Services, the Grammy
Foundation, and a follow-up application to the National Endowment for the Arts. GASF has also
received continued funding from The Efroymson Fund, the Ted Snowden Foundation, and The
Music Man Foundation, which significantly increased its financial support for a special project
centered on making the Meredith Willson Collections more accessible to public audiences.
Programs Overview
GASF's four core programs continued to serve increased numbers of local and national
audiences while maintaining a high artistic quality set by the organization's founder Michael
Feinstein.
Songbook Academy participants with Michael Feinstein
'\.1 , 4, . --‘0 A ,F;54.
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Songbook Academy: This year marked the 10th anniversary of the Songbook Academy summer
music intensive for young singers who have an interest in the American Songbook. Culminating
in July, the top 40 finalists represented 16 states and included 7 Indiana students. During the
week-long programming, Songbook finalists attended workshops and master classes with world-
class mentors, including Broadway veterans, GRAMMY winners, Emmy winners, and educators
from the country's top college arts programs. Including the master classes that were open to the
public and the alumni events, the Academy served 3,140 music enthusiasts.
This year's mentors included Michael Feinstein, Melissa Manchester, Laura Osnes,Michael
McElroy,Nat Zegree, and Sylvia McNair. The participant experience was enhanced this year
with the addition of a fifth vocal coach and a music director team that allowed for a higher ratio
of mentors to students and increased individualized instruction and rehearsal time for
participants. The 2019 Songbook Youth Ambassador, Sadie Fridley, was a returning 2018
program alumna, who will serve as Youth Ambassador for one year. During that time, she will
have the opportunity to perform locally and nationally with Michael Feinstein and represent the
Songbook Foundation and perform at a variety of venues, such as the Songbook Celebration
Gala(September 21, 2019) and the National Anthem at an Indianapolis Colts Game.
2 I The Great American Songbook Foundation
ARTS PROGRAM GRANT
EXHIBIT G: FY2019 Year-end Report
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Perfect Harmony workshop participants
Perfect Harmony: The Perfect Harmony program is one of GASF's runaway success stories .
Its growth and success are directly attributed.to listening to and meeting the needs of the
community. Perfect Harmony began in collaboration with and earning the endorsement of the
Greater Indiana Chapter of the Alzheimer's Association. GASF consults with a board-certified
music therapist to ensure the program aligns with best practices and current research. No cure
exists for Alzheimer's; therefore,many programs targeting those with the disease focus on
promoting cognitive abilities,connecting and socializing with others, and incorporating hobbies
and activities from their younger years as ways to reduce anxiety and stimulate brain
functioning.
During FY2019, Perfect Harmony grew to serve 750 adults living with dementia and their
caregivers, which was a 300% increase since its inception four years ago. The program is at
capacity with a waitlist and constant public inquiry regarding the program..Proactively thinking
about the future of the program, GASF has consulted with the Central Indiana Community
Foundation's Senior Fund and in 2019 applied for a grant to build program capacity through
working with partner organizations and subject area experts. Perfect Harmony, at its core, is a
celebration of the power of music, and in many ways, the power that music has, to bring.people
together to form community.
Songbook Gallery Exhibitions:During,FY2019, GASF welcomed more than 5,000 visitors on=
site to explore its exhibition, "The Andrews Sisters: Queens of the Jukebox," which featured
images and artifacts from the Robert Boyer Collection and Andrews Sisters Collections in
GASF's archives. The story of the Andrews sisters ("Boogie Woogie Bugle Boy") is one of
Depression-era grit and optimism. But it took far more than raw talent and pluck to create one of
the most popular singing groups the world has ever seen. Years of hard work rehearsing and
touring, changes in how Americans bought and heard music, and a cast of devoted family and
friends all helped turn three working-class girls from_Minnesota into "The Queens of the
Jukebox." The exhibit featured an interactive display of rare audio recordings and endless
performance footage. In addition,GASF traveling exhibitions were displayed at 12 different
locations throughout Indianapolis and Carmel,including Carmel Clay Middle School, Carmel
Clay Public Library,The Center for the Performing Arts, and PrimeLife Enrichment.
ARTS PROGRAM GRANT
EXHIBIT G:FY2019 Year-end Report
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Songbook Collections Stewardship: At the heart of every museum and archive is its
collections. Collection stewardship includes legal, social, and ethical obligations to provide
proper physical storage, management, and care for museum and archival collections and
associated documentation, as well as proper intellectual control. As these collections are held in
trust for the public and made accessible for the public's benefit, effective collection stewardship
ensures that the objects the museum owns, borrows, holds in its custody, and/or uses are
available and accessible to current and future generations. GASF has an extensive and
continually growing collection of Songbook related materials. Ensuring best practices in
collections care and management is paramount to foster public access, scholarly research, and
innovative programming.
Several collection-based projects were completed or begun in FY2019. GASF received a grant
from The Music Man Foundation to digitize,preserve, and make publicly accessible a subsection
of the Meredith Willson Collection. Building on the support from The Music Man Foundation,
GASF applied for and received a 2019 grant from the National Endowment for the Arts for a
subsequent phase of the collection's digitization and dissemination. The Meredith Willson
Collection is quite vast and contains over 2,000 audiovisual items and over 100,000 pages of
paper documentation. Stewardship for a collection of this size is a significant investment, and it
is progressing at a consistent pace through the funding GASF has secured. Additional
stewardship projects have been submitted to grantors such as the GRAMMY Foundation, the
National Endowment for the Arts, and the Institute of Museum and Library Services. Support of
the City of Carmel, which invests in GASF's stewardship efforts, serves as the foundation for the
organization's success in this area and helps GASF leverage these additional grants.
Conclusion
The Great American Songbook Foundation is ended fiscal year 2019 with many financial and
organizational successes, which build upon the City's vital support of one of its anchor cultural
institutions. Mayor Brainard's vision for the arts in Carmel has transformed the city and allowed
organizations like GASF to serve the community and have a national presence. The Board and
staff of the Songbook appreciate the support from Mayor Brainard and the City of Carmel and
look forward to another year of organizational success.
"With our Arts &Design District, City Center, and our consistent support for local arts organizations
with city grants, we feel we are not only building a successful city, but also playing a vital role in the
much larger picture of encouraging America to embrace the arts.
Mayor Jim Brainard,
"On Carmel, Indiana's Arts and Cultural District"
Americans for the Arts
4 I The Great American Songbook Foundation