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Executive Order 2020-06 - Original - Claim Form Redactions to to Thwart Fraudulent Activity CITY OF CARMEL JAMES BRAINARD, MAYOR Executive Order 2020-06 WHEREAS,the City of Carmel, Indiana is daily being threatened by criminals attempting to fraudulently acquire and use private and confidential identifying information contained in public documents and on City computers;and WHEREAS,these cybercriminals are constantly using new and stealthier methods in their effort to commit identity theft and fraud; and WHEREAS,the City has recently identified and thwarted an attempt to use City account information contained on a claim form to make fraudulent purchases on the City's account; and WHEREAS,it is imperative that City employees remain vigilant and take affirmative steps to prevent future criminal efforts of this sort from being foisted upon the City; and WHEREAS,a fertile resource for cybercriminals is the claims forms that the City places on Laserfiche,as they often contain account numbers and/or personal identifying information; and WHEREAS, it is therefore necessary and prudent to now require the redaction of claim numbers and personal identifying information from all City claims forms before they are made available for public review. NOW,THEREFORE,pursuant to the powers invested in me by Indiana Code §36-4-5-3, I hereby ORDER that: All vendor account numbers and all personal identifying information (i.e., home addresses, telephone numbers, credit card numbers, social security numbers, private e-mail addresses) regarding any City employee, officer, or official, shall be redacted from all City claim forms and attachments before the same are published or otherwise made available through any medium to the general public. This Executive Order shall become effective at Noon on April 3, 2020 and shall remain in effect thereafter until otherwise ordered by me as Mayor. sg-- This ORDER is executed on this day,of April 2020. IN WITNESS WHEREOF, I have hereunto subscribed my • name and caused the seal of the City of Carmel to be affixed • / les Brainard,Mayor ATTEST: Douglas C. Haney, orporation Counsel OFFICE OF CORPORATION COUNSEL DOUGLAS C. HANEY, ESQ. CITY HALL, ONE CIVIC SQUARE, CARMEL, IN 46032 PHONE 317-571-2472 FAX 317-571-2484 EMAIL dhaney©carmel.in.gov