HomeMy WebLinkAboutBPW_Minutes_3.18.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, March 18, 2020 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Board Member Lori Watson called the meeting to order at 10:15 a.m.
MEMBERS PRESENT
Mayor James Brainard was present via conference call, Board Member Lori Watson, City Clerk Sue
Wolfgang and Deputy Clerk Jacob Quinn were present.
Board Member Mary Ann Burke was not present.
MINUTES
Minutes from the March 4, 2020, Special Meeting were approved 2-0.
BID/QUOTE OPENINGS AND AWARDS
Bid Award for Range Line Road Streetscape/Proscenium Streetscape – Project 16-ENG-70; Kate
Lustig, Engineering Department, recommended awarding the bid to Morphey Construction as they
were the lowest and most responsive bidder. Board Member Watson moved to award the bid to
Morphey Construction in the amount of $2,080,000.00. Mayor Brainard seconded. Request approved
2-0.
Quote Opening for 2020 Topiaries; Board Member Watson opened the quotes and read them aloud:
Contractor Quote
Brightview $14,534.76
Engledow $30,950.00
Bid Opening for 2020 Paving; Board Member Watson opened the Bids and read them aloud:
Contractor Bid
Rieth-Riley $3,709,572.60
Harding Group $3,313,554.51
Milestone $3,681,000.89
E&B Paving $3,817,702.56
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-03-18-20-02; Worldwide Motors; Erosion Control; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW-03-18-20-03; Blackwell Park Phase 2; Streets; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
DocuSign Envelope ID: 6CE0A5ED-AA37-497E-AB20-0979E2BDC649
Resolution BPW-03-18-20-04; Ashmoor PUD; Erosion Control; Mayor Brainard moved to approve.
Board Member Watson seconded. Request approved 2-0.
Resolution BPW-03-18-20-05; Jackson’s Grant Section 4; Common Walk/Signs; Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
CONTRACTS
Request for Purchase of Goods and Services; Dolan Consulting Group, LLC; ($45,000.00); Traffic
Survey; Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Resolution BPW 03-18-20-01; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Receipt of Contract; Brookshire Pool Club, Inc; ($34,025.00); Mayor Brainard moved
to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; The Davey Tree Expert Company; ($18,448.00);
Chemical Application; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for Purchase of Goods and Services; Skillsoft Corporation; ($3,250.00); Mayor Brainard
moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Applied Concepts, Inc; ($38,360.00); Dual – 2 Antenna
Radar System and Shipping; Mayor Brainard moved to approve. Board Member Watson seconded.
Request approved 2-0.
Request for Purchase of Goods and Services; Courtesy Ford Motors, LLC; ($865,618.72); 2020 Ford
Police Interceptor AWD SUV/SUV K-9; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Blunk Safety Systems, Inc; ($171,995.52); Vehicle
Emergency Lighting, Utility Cabinets; Mayor Brainard moved to approve. Board Member Watson
seconded. Request approved 2-0.
Request for Purchase of Goods and Services; Hood’s Gardens, Inc; ($22,552.50); Hanging Baskets;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Sanitary Sewer Easement Agreement; Stephen and Jacqueline P. Delaplane; 5186
Briarwood Trail; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
REQUEST TO USE CITY STREETS/PROPERTY
All Items Under this section were TABLED.
a. Request to Use/Close City Streets; 2020 Donut 5K; December 19, 2020; 8:30 a.m. – 9:40
a.m.; Todd Oliver, Carmel Road Racing Group
b. Request to Use/Close City Streets and Sophia Square; Plein Air Paint Out Competition;
September 18-20, 2020; 7:00 a.m. – 5:00 p.m.; Meg Gates Osborne, City of Carmel
c. Request to Use Council Chambers; District 05 Candidate Forum and Climate and Clean
Energy; April 13, 2020; 6:00 p.m. – 9:00 p.m.; James A Grimes, Citizens’ Climate Lobby
DocuSign Envelope ID: 6CE0A5ED-AA37-497E-AB20-0979E2BDC649
d. Request to Use Caucus Room; City of Carmel Mooncake Festival; March 25, April 20, May
20, June 15 and July 13, 2020; 5:30 p.m. – 6:30 p.m.; Meg Gates Osborne, City of Carmel
e. Request to Use Center Green; Celebration of the Chinese Mooncake Festival; August 8,
2020; 2:00 p.m. – 10:00 p.m.; Meg Gates Osborne, City of Carmel
f. Request to Use Veterans Plaza/Reflecting Pool; City of Carmel Memorial Day Ceremony;
May 22, 2020; 7:00 a.m. – 11:00 a.m.; Meg Gates Osborne, City of Carmel
g. Request to Use Center Green; City of Carmel Holocaust Remembrance Ceremony; April
24, 2020; 9:00 a.m. – 3:00 p.m.; Meg Gates Osborne, City of Carmel
h. Request to Use Council Chambers; Educational and Inspirational Community Seminar;
May 12, 2020; 12:00 p.m. – 9:00 p.m.; Success Strategies Seminars
i. Request to Use/Close City Streets; RUN (317) Carmel; September 3, 2020; 1:00 p.m. –
9:30 p.m.; Zach Campton, Vision Event Management
OTHER
Request for Parking Restrictions; Savor Restaurant – 211 W Main Street; Mayor Brainard moved to
approve. Board Member Watson seconded. Request approved 2-0.
Request for Lane Restrictions/Sidewalk Closures; 111 & 401 West Main Street – City Center Project;
Mayor Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
Request for Waiver of BPW Resolution No. 04-28-18-01/Lane Restriction; Guilford Road and Main
Street to Grand Blvd; Mayor Brainard moved to approve. Board Member Watson seconded. Request
approved 2-0.
Request for New Curb Cut/Curb Cut Vacation; 12435 North Meridian – Hamilton Crossing; Mayor
Brainard moved to approve. Board Member Watson seconded. Request approved 2-0.
ADJOURNMENT
Board Member Watson adjourned the meeting at 10:25 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 6CE0A5ED-AA37-497E-AB20-0979E2BDC649