HomeMy WebLinkAboutCorrespondence
Shestak, Joe
From:Lee Phillips <LPhillips@dreeshomes.com>
Sent:Friday, June 12, 2020 2:35 PM
To:Conn, Angelina V
Cc:Shestak, Joe
Subject:RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Please table to July 27. I apologize for the late change, and appreciate the help! I will pick this up again next week.
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Friday, June 12, 2020 2:25 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Cc: Shestak, Joe <jshestak@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Lee –
you can pay the fee and get the info packet to Joe by 3pm today, or you can request to be tabled to the July 27 meeting.
Please let me know ASAP!
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, June 12, 2020 2:18 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
1
Ugh…just got out of a meeting, so obviously didn’t make the deadline and didn’t remember today was a deadline since I
was told to cancel. Can we extend and be heard next month, or what are the options?
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Friday, June 12, 2020 11:17 AM
To: Lee Phillips <LPhillips@dreeshomes.com>
Cc: Shestak, Joe <jshestak@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Hi, Lee –
It is a good thing I double-checked with you about that withdrawal! The BZA meeting agenda will be finalized at noon
today.
The $184 filing fee is due at noon today. Will you be calling into our office a credit card to pay it (with a small processing
fee), dropping off a check, or mailing in a check?
Also due at noon today is 1 digital copy of your BZA info packet (to be sent to Joe Shestak). He is copied on this email.
Please include the following in your Info Packet:
a) Short memo/letter introducing the project
b) Statement of Variance request (short paragraph explaining what you are asking for)
c) Statement of Support (short paragraph explaining reasons supporting the request, including analysis and
comparison of what is allowed vs. what is proposed)
d) Location Map
e) Reductions of all plans (site plans, aerial photo of sites, floor plans, exterior architectural elevations, site
landscape plans, etc. on 8.5”x11” or 11”x17” paper).
f) Page 10 of app. – Ballot Sheet (leave blank except for Docket No. & Petitioner)
g) Page 11 of app. – Findings of Fact sheet (question sheet filled out, statements completed)
h) Any other pertinent information for the Board to explain this request (such as letters of support).
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, June 12, 2020 11:09 AM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
2
Shestak, Joe
From:Conn, Angelina V
Sent:Friday, June 12, 2020 11:17 AM
To:Lee Phillips
Cc:Shestak, Joe
Subject:RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
Hi, Lee –
It is a good thing I double-checked with you about that withdrawal! The BZA meeting agenda will be finalized at noon
today.
The $184 filing fee is due at noon today. Will you be calling into our office a credit card to pay it (with a small processing
fee), dropping off a check, or mailing in a check?
Also due at noon today is 1 digital copy of your BZA info packet (to be sent to Joe Shestak). He is copied on this email.
Please include the following in your Info Packet:
a) Short memo/letter introducing the project
b) Statement of Variance request (short paragraph explaining what you are asking for)
c) Statement of Support (short paragraph explaining reasons supporting the request, including analysis and
comparison of what is allowed vs. what is proposed)
d) Location Map
e) Reductions of all plans (site plans, aerial photo of sites, floor plans, exterior architectural elevations, site
landscape plans, etc. on 8.5”x11” or 11”x17” paper).
f) Page 10 of app. – Ballot Sheet (leave blank except for Docket No. & Petitioner)
g) Page 11 of app. – Findings of Fact sheet (question sheet filled out, statements completed)
h) Any other pertinent information for the Board to explain this request (such as letters of support).
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept.
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, June 12, 2020 11:09 AM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Happy Friday Angie,
I have to eat crow today, I just had a conversation with my boss and, after having conversations with our Sales Manager,
he has changed his mind on withdrawing the Albany variance. Under the circumstances we want to follow through with
presenting our case. Can we still continue with the variance request?
1
I know you have shared that the request is not met favorably at this time. I apologize for the change of plans. Please let
me know if we can proceed with the request.
Thank you,
Lee
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Tuesday, June 09, 2020 12:44 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Good afternoon, Lee –
Does this mean that you will comply with the PUD ordinance requirements?
If you would like to request the BZA variance be withdrawn, we will just need an email or letter stating such so we have
written record of that, and then we can remove the item from the meeting agenda.
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Tuesday, June 9, 2020 11:36 AM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Hi Angie,
After a discussion with our Division President, we have decided to drop our variance petition for Albany Place. Given the
comments from your Department, making the alterations to offer these plans is just not practical.
Can you please let me know what I need to do in order to make this happen?
I appreciate all your help with this – certainly a learning process for me!
Thanks,
Lee
2
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Monday, June 01, 2020 3:43 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Lee – I just ‘jumped’ the task back to a different part of the workflow, so the ProjectDox system might be sending you a
Task email today. Let me know if you run into any issues with accepting it and/or completing it. If not, then we can
reschedule our virtual meeting for tomorrow or Tuesday.
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Monday, June 1, 2020 3:37 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Thank you, Angie. Will you let me know when the issues have been fixed, or would it be better for me to follow-up with
you in a few days?
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Monday, June 01, 2020 3:04 PM
3
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Yes, you will have time to get everything done. Don’t worry about that. Thanks for understanding.
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Monday, June 1, 2020 3:02 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
No need to meet today, I was having the same issue! Let’s see what happens when it’s fixed, and we can reschedule if
needed after that. I’m assuming I have time to do this since the site isn’t working properly.
Thanks for letting me know, I knew something wasn’t working correctly!
Thanks,
Lee
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Monday, June 01, 2020 2:53 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
Importance: High
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Hi, Lee –
I think we will need to cancel this meeting and then schedule one at a later date. Petitioners are having issues with the
Applicant Resubmit task in ProjectDox, as they get an error message when they try to click on and complete it (I just
4
found this out this morning via another Petitioner). Knowing this, I am not sure we would have a very productive
meeting today. Are you okay with cancelling the meeting today, or do you have other questions we need to discuss?
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, May 29, 2020 2:47 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Thanks –
Next week:
Monday after 3:00 PM
Tuesday after 2:00 PM
Wednesday anytime
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Friday, May 29, 2020 2:45 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Sure, what are a few dates and times that will work best for you?
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, May 29, 2020 2:40 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
5
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Angie,
I did accept the task, but I did not and cannot see any comments that you reference.
I will keep working on this, but can we please set up a teams meeting for early next week?
Thanks
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Friday, May 29, 2020 2:30 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Hi, Lee –
were you able to log into ProjectDox and click on and accept your task?
If so, you will see my comment: “Please upload typical plot plans/site plans for each house type in question. Please also
address the preliminary review comments listed at the bottom of the 5/1/20 BZA 'Docket No. Assignment' email, and
please address those in writing by June 12. So you are aware, many if not all of the home designs you propose with this
variance request would be considered stoops, rather than porches, and that is one of the reasons why the Planning
Dept. will not be supportive of the BZA variance request. Thank you.”
Let me know if you need me to schedule a Microsoft Teams meeting, where you can share your computer screen with
me, and we can walk through the steps together. Or, feel free to refer to the user guide \[carmel.in.gov\].
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, May 29, 2020 1:44 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
6
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Hi Angie,
I hate to be that person, but I am having a very difficult time figuring out what needs to be adjusted or re-submitted on
our Albany porch variance application. Any chance you could provide some guidance please?
Thanks
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Friday, May 22, 2020 2:29 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
Good afternoon, Lee –
Have you had a chance to connect with your division president, yet?
Angie Conn, AICP
Planning Administrator
Carmel Planning & Zoning Dept. \[carmel.docs.com\]
From: Lee Phillips <LPhillips@dreeshomes.com>
Sent: Friday, May 1, 2020 3:38 PM
To: Conn, Angelina V <Aconn@carmel.in.gov>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Angie,
Thanks for the emails and all the information.
Looking through the many pieces of information, if I’m reading things right, it appears that I need to have the plans
uploaded by Monday morning. I can go ahead and do that, and we can see where we are after that.
7
I haven’t spoken with our Division President yet, and am waiting to connect with him. Just so we’re clear, we have no
plans to reduce any of the porches on any of our homes being offered in Albany. All but a handful meet the 6’
requirement now. Unfortunately, some of the elevations just aren’t able to have the porches extended, due to 2 story
walls that might be flush to the front of the porch, for example. In those cases, we would like to extend the concrete
“bottom” of the porch to extend the porch to 6’, it just might be tough to cover all of it – as we suggested in the
supporting statement we submitted. We want to offer a variety of plans, both to give our customers more options, as
well as create a more diverse looking neighborhood. We also feel like we do an exceptional job with interesting front
elevations that create inviting and unique entryways – and that would not change.
Please let me know if you have any other information to share or any other thoughts. Again, being new to this, I
appreciate your candor and all your help. I will keep looking at all of the information you’ve sent.
Thanks,
Lee
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
From: Conn, Angelina V \[mailto:Aconn@carmel.in.gov\]
Sent: Friday, May 01, 2020 2:22 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
CAUTION: This email originated from outside the organization. Do not click links or open attachments unless you recognize the sender and
know the content is safe.
P.S. The City might be more inclined to support a variance where you meet the 6-ft deep front porch covered structure
requirements, and instead, you just need to seek variance approval to encroach into the front building setback (PUD
section 4.2.D).
-Angie
From: Conn, Angelina V
Sent: Friday, May 1, 2020 1:21 PM
To: Lee Phillips <LPhillips@dreeshomes.com>
Subject: RE: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
Hi, Lee –
I wanted to give you a ‘heads up’. We never discussed whether or not the City would be supporting this variance request
or not in front of the Hearing Officer (1 member votes). The City worked pretty hard to get that 6-ft porch depth
standard in the PUD ordinance.
If it begins to look like the City will not be supportive of the variance request (after we review the
plans/elevations/documents you will upload to ProjectDox), we will probably have to bump this variance item to the
regular June 22 BZA meeting, where 5 members will be voting (…unless you want to take a gamble with just the Hearing
Officer voting.)
8
I will keep you posted as we move through the review process. Thanks,
-Angie
From: Conn, Angelina V
Sent: Friday, May 1, 2020 10:44 AM
To: Lopez, Alexia K <alopez@carmel.in.gov>; Warner, Caleb <cwarner@carmel.in.gov>; Blanchard, Jim E
<JBlanchard@carmel.in.gov>; 'Greg Ilko' <gilko@crossroadengineers.com>; Haney, Douglas C <DHaney@carmel.in.gov>;
Hollibaugh, Mike P <MHollibaugh@carmel.in.gov>; 'John Molitor' <jmolitor@prodigy.net>; Jordan, Alex
<ajordan@carmel.in.gov>; Kass, Joslyn <jkass@carmel.in.gov>; Keeling, Adrienne M <AKeeling@carmel.in.gov>;
Keesling, Rachel M <rkeesling@carmel.in.gov>; Littlejohn, David W <dlittlejohn@carmel.in.gov>; Maki, Sue
<smaki@carmel.in.gov>; Martin, Candy <cmartin@carmel.in.gov>; Mindham, Daren <dmindham@carmel.in.gov>;
Mishler, Nicholas F <nmishler@carmel.in.gov>; Motz, Lisa <lmotz@carmel.in.gov>; Thomas, John G
<jthomas@carmel.in.gov>; Chavez, Nathan <nchavez@carmel.in.gov>; Krueskamp, Theresa A
<TKrueskamp@carmel.in.gov>; McCoy, David W <DMcCoy@carmel.in.gov>; 'Willie Hall'
<whall@crossroadengineers.com>; 'maggie.crediford@trico.eco' <maggie.crediford@trico.eco>; Shestak, Joe
<jshestak@carmel.in.gov>; 'ryan.hartman@trico.eco' <ryan.hartman@trico.eco>; Jesse, Christina
<cjesse@carmel.in.gov>; Brown, Libby <lbrown@carmel.in.gov>
Cc: Lee Phillips <LPhillips@dreeshomes.com>
Subject: Docket No. Assignment: Albany Place Porch Variances (PZ-2020-00060 V)
I’ve issued the Board of Zoning Appeals (BZA) Docket Number for this item. It is the following:
(V) Albany Place Porch Depth Variances.
The applicant seeks the following development standards variance approval for 14 lots:
Docket No. PZ-2020-00060 V PUD Ordinance Z-604-15, Exhibit C.1.F Minimum 6’ deep
porches required, 4’ requested. The sites are zoned Albany Place PUD/Planned Unit Development. They are
st
located generally in the northeast quadrant of 141 St. and Shelborne Rd. (Lots 4, 10, 11, 12, 13, 16, 17, 18, 19,
22, 24, 29, 36, and 51 in Albany Place Subdivision.) Filed by Lee Phillips of Drees Homes, on behalf of Drees
Homes and Albany Place Developer LLC.
Lee can be contacted at 317.347.7300 and LPhillips@dreeshomes.com.
FILING FEES:
Hearing Officer Residential Variance, Initial $184.00
Total Due: $184.00
Filing Dates & Deadlines - Petitioner, please note the following:
1. This item does not need to be on any meeting agenda of the Technical Advisory Committee (TAC).
2. All Mailed, Posted, and Published Public Notice needs to occur by Monday, May 18 (but may occur earlier).
Due to the site’s area zip code, the published notice (legal ad) is required within The Current in Westfield*; please
contact them at least 11 days prior to that in order for them to publish it on time (317-489-4444 ext. 5 or
legals@youarecurrent.com.
The mailing of letters to adjoining property owners & placement of public hearing sign on the subject property is
also required by the BZA Rules of Procedure, Article VI, Section 6 (see Application \[carmel.in.gov\] and see Calendar
\[carmel.in.gov\]).
3. Make sure the public notice meeting time in the newspaper, on the sign, and in letters to neighbors read 11:00 AM.
(The Location on the sign can read Carmel City Hall. And, attached is a template you can use for your Legal Ad and
for your Mailings.)
9
4. 1 digital copy of the BZA Info Packet must be delivered to BZA administrative assistant Joe Shestak no later than
Noon, Monday, May 18. (Failure to submit the Informational Packet by this time will result in the automatic tabling of
the petition.)
Please include the following in your Info Packet:
a) Short memo/letter introducing the project
b) Statement of Variance request (short paragraph explaining what you are asking for)
c) Statement of Support (short paragraph explaining reasons supporting the request, including analysis and
comparison of what is allowed vs. what is proposed)
d) Location Map
e) Reductions of all plans (site plans, aerial photo of sites, floor plans, exterior architectural elevations, site
landscape plans, etc. on 8.5”x11” or 11”x17” paper).
f) Page 10 of app. – Ballot Sheet (leave blank except for Docket No. & Petitioner)
g) Page 11 of app. – Findings of Fact sheet (question sheet filled out, statements completed)
h) Any other pertinent information for the Board to explain this request (such as letters of support).
5. The Proof of Notice needs to be received by this Department no later than Noon, Friday, May 22. Failure to submit
Proof of Notice by this time will result in the tabling of the petition.
6. This item will appear on the Thursday, May 28 agenda of the Board of Zoning Appeals special hearing officer
meeting under Public Hearings, at 11:00 AM.
7. Either the Petitioner or someone representing the Petitioner must be present at the meeting to present the item to
be heard. If no one appears, it will be tabled.
8. Please refer to your application’s instruction sheet for more detail.
Preliminary Review Comments - Petitioner, please respond in writing to the following by Noon, Monday, May 18:
a) Please make checks payable to City of Carmel.
b) Provide a copy of the Official List of Adjacent Property Owners from the Hamilton County Auditor’s Office. (Make
sure to check ‘Carmel BZA’ on their form \[hamiltoncounty.in.gov\].)
c) *The Current in WESTFIELD only prints on Tuesdays, and their filing deadline is usually 7 days prior to their printing
date. Please submit your Word file of the legal ad to them by Noon, Tuesday, May 5 so that it prints on time. Their
contact info is 317-489-4444 ext. 5 or legals@youarecurrent.com. (Use the Notice of Public Hearing form, attached,
as a template for what to have published in the newspaper and what to mail out to the neighbors.)
d) The mailings/notices to the neighbors should be done by first class mail with Certificate of Mailing (not Certified
Mail). (Please provide us with the certificate of mailings for the file on or before May 22.)
e) Please provide the filled out & notarized Placement of Public Notice Sign Placement Affidavit form (found in
Variance application) once the sign is placed.
f) Please provide the filled out & notarized Petitioner’s Affidavit of Notice of Public Hearing form (found in Variance
application).
g) Please provide the filled out Notice of the Public Hearing form/template (see attached).
h) Please provide proof of notice, such as Publisher’s Affidavit from the newspaper, once you receive them.
i) Please make sure to list out the true practical difficulties and hardships associated with having to comply with the
zoning ordinance.
j) Additional review comments from the Planning/Zoning Department will be issued through ProjectDox, our
electronic plan review software, once you upload the documents/plans (such as floor plans, architectural elevations,
plot plans, affidavits, etc.).
If you have any questions, please feel free to contact Joe Shestak or me.
10
Sincerely,
Angie Conn, AICP | Planning Administrator
City of Carmel Planning & Zoning Dept.
1 Civic Square, 3rd Flr., Carmel, IN 46032
O: 317-571-2417 | F: 317-571-2426 | W: www.carmeldocs.com \[carmeldocs.com\]
Confidentiality Notice: This e-mail communication and any attachments may contain confidential and privileged
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11
Shestak, Joe
From:Lee Phillips <LPhillips@dreeshomes.com>
Sent:Tuesday, April 28, 2020 12:33 PM
To:Shestak, Joe; Conn, Angelina V
Subject:Albany Place variance/BZA request
Attachments:202004281224.pdf
Follow Up Flag:Follow up
Flag Status:Completed
**** This is an EXTERNAL email. Please exercise caution and Do Not open attachments or click links from
unknown senders or unexpected email. ****
Good afternoon Joe and Angelina,
My name is Lee Phillips, I am fairly new to the Land Dept. here at Drees, and I don’t believe we’ve been able to meet
yet. I hope this email finds you both healthy and well.
Please find attached an application for a variance request at Albany Place. From speaking to Dawn Barnett, she has
advised me to send the attachment as a first step to file. Please let me know if you did not receive an attachment.
Please let me know what the next steps are in the process.
Thank you both for your assistance.
Sincerely,
Lee
________________________________________________
Lee Phillips | Land Acquisition Manager
900 E. 96th St., Suite 100| Indianapolis, IN 46240
P: 317.347.7300 | dreeshomes.com
Voted “Indy’s Best New Home Builder”
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1