HomeMy WebLinkAbout20-03-10 Parks MinutesCarmel/Clay Board of Parks and Recreation
Tuesday, March 10, 2020, 6:00 p.m.
Monon Community Center East
1235 Central Park Drive East
Carmel, Indiana 46032
The Carmel/Clay Board of Parks and Recreation will govern in a proactive manner as it applies to providing safe
and well maintained parks, recreation facilities and programs in a fiduciary and responsible manner. The Board is
a policy governing board, fulfilling its duties as mandated by state statute, putting the welfare of the citizens of
Carmel and Clay Township first, and enabling staff to manage the park and recreation system in a manner that
reflects the vision and mission. Our promise to our citizens is that we will leave the parks and recreation system
better than we found it.
Tentative Agenda
1. Roll Call
2. Call to Order & Pledge of Allegiance
3. Public Comments
4. Staff Reports
S. Finance Committee
a. July 27, 2020 Meeting
6. Minutes —Jim Engledow
a. February 11, 2020 Park Board Meeting
b. February 19, 2020 Park Board Executive Session
c. February 19, 2020 Special Park Board Meeting
7. Financial Reports —Jenn Kristunas
a. Consolidated Financial Report for January 2020
b. CCPR P&L Statements for February 2020
8. Claims —Jenn Kristunas
a. Claim Sheet March 10, 2020
b. Clay Township Claim Sheet March 10, 2020
c. CCPR Payroll for February 14, 2020 and February 28, 2020
9. Monetary Gifts, Grants, Partnerships, and Sponsorships for February 2020 — Sara Clark
10. New Business
a. Central Park
i. Consideration to Purchase Replacement Cabana Tops at The Waterpark — Kurtis Baumgartner
ii. Consideration to Contract Waterpark Slides Restoration — Kurtis Baumgartner
b. Consideration of Quotes for Program Guides and Accompanying Postcards — Kurtis Baumgartner
c. Conflict of Interest Disclosure — Debra Grisham
11. Old Business
a. Central Park Trailhead & West Receiving Project —Michael Klitzing
i. Authorize a Second Amendment to the Professional Services Agreement with The Schneider
Corporation
ii. Project Updates
b. West Park —The Core Project Updates —Michael Klitzing
c. Carey Grove Park Improvements Update —Michael Klitzing
12. Attorney's Report
13. Director's Report
14. Information Items
15. Park Board Comments / Discussion
16. Adjournment
For media related questions, please contact Lindsay Lobas, Marketing Director, at 317.573.4020 or
llabas@carmelclaypai
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Kurtis Baumgartner, Assistant Director of Parks
and Recreation No Action Required
ITEWSUBJECT
Staff Reports
DOLLAR AMOUNTIFUND
N/A
Parks and Recreation Master Plan:
■ Strategic Plan — 2019 Implementation Status Report
Professional Networking:
MEETING DATE
March 10, 2020
■ 29t' Annual Southern Leisure Management & Trends Institute; February 6 — 7, 2020, Columbia, SC
Speaker: Michael Klitzing, CPRE
o Agency Highlight: Carmel Clay Parks & Recreation
o Trends Affecting Public Parks and Recreation
■ 2020 IPRA (Indiana Park & Recreation Association) Conference; February 11 —13, 2020, Muncie, IN
Speaker: Michael Klitzing, Carmel Clay Parks and Recreation
o Bold Boulevard: Transforming the Monon Greenway into a Signature Asset
News articles:
■ Connecting people... Commitment to Monon, expansion of trails boost Mayor Brainard to Rails -to -Trails
board
Good Day Carmel, February 10, 2020
■ Waterfall among features proposed at West Park; By Ann Marie Shambaugh
Current in Carmel, February 11, 2020
■ Plans forming for public -private river education center at Conner Prairie; By Kurt Christian
IBJ, February 17, 2020
■ Welcome home... Nest boxes encourage new feathered `residents' in Carmel Clay Parks locations; and
Return to `Carmelot' — Historic 1980's playground preserved in signage
Good Day Carmel, February 13, 2020
■ Trails considered on east side; By Ann Marie Shambaugh
Current in Carmel, February 18, 2020
■ Announcing the First Hamilton County Homeschool Hoopla Hosted by Carmel Clay Parks & Recreation on
March 19
indyschild.com, February 20, 2020
■ Return to `Carmelot' — Historic 1980's playground preserved in signage; presented by the Carmel Clay
Historical Society; and Attention homeschoolers... Learn about homeschool specific opportunities
offered by local businesses and non -profits
Current in Carmel, February 24, 2020
Standard monthly reports for January:
■ Fund 108 — ESE 12-Month Trailing Financial Trending Graph
■ Fund 109 — Monon Community Center 12-Month Trailing Financial Trending Graph
Standard monthly reports for February:
■ Monon Community Center Pass Report
o Membership Passes Trending Graph
■ Employment Report
■ Monthly Division Reports
o ESE
o Monon Community Center
o Administration & Planning
o Marketing
o Parks & Natural Resources
■ Financial Assistance (MCC and ESE)
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2015-2019 STRATEGIC PLAN
The 2015-2019 Parks and Recreation Master Plan was approved by the Carmel/Clay Board of Parks and
Recreation (Park Board) on March 10, 2015 to guide the future development and management of Carmel
Clay Parks & Recreation (CCPR). The key recommendations, tactics to implement, and target years are
identified within CCPR's Strategic Plan, which is a component of and incorporated within the Parks and
Recreation Master Plan.
This report summarizes the current progress in implementing the Strategic Plan as of December 31, 2019.
Inquiries about this document should be directed to Kurtis Baumgartner, Chief Operating Officer, at
317.573.5238 or kbaumgartner@carmelclayparks.com.
STRATEGIC PLAN FOUNDATIONAL FRAMEWORK
The following outlines the foundational framework for CCPR including vision, mission and guiding
principles:
-Carmel Clay Parks Et Recreation envisions an accessible system of vibrant parks, diverse
recreation facilities, sustainable park resources, and engaging recreation programs that
contribute to healthy individuals and families, an active and tight -knit community, a
thriving economy, and a high quality of life in the City and Carmel and Clay Township.
-The mission of Carmel Clay Parks Et Recreation is to strengthen our community and serve
our residents through the acquisition, development, and management of high -quality,
innovative parks and facilities for recreation, preservation, and programming.
-Enhance park and recreation opportunities within the community
-Provide exceptional customer experiences
-Ensure the long-term sustainability of the park and recreation system
THE BIG ROCKS I TOP 5 PRIORITIES
1. Achieve at least 80% cost recovery on operating budgets for entire park and recreation system.
I Total earned income divided by total operating expenditures from Funds 101, 108, 109 Et 110
2. Enhance West Park, incorporating undeveloped areas.
Kicked off development of new master plan for West Park in August
Park Board approved West Park Master Plan on 12/13/2016
Engaged SmithGroupJJR and Williams Architects to develop construction
documents for West Park -The Groves project; authorized removal of hazardous
trees within The Groves; finalizing construction documents to go out to bid in
January 2018 with for an anticipate substantial completion in April 2019
Construction of new program pavilion, playground, and supporting open space
within The Groves underway with anticipated completion in April 2019
New program pavilion, playground, and open space with The Groves constructed
and utilized for summer camp and recreation program opportunities
3. Invest 3-4% of asset value annually to fund current and future capital repairs and replacements.
019
Expenditures
$802,945
$1,039,369
$2,706,084
$4,788,991
$2,204,371
Reserves'
$1,500,000
$1,500,000
$2,233,502
$2,193,854
$3,267,396
Total
$2,302,945
$2,539,369
$4,939,586
$6,982,845
$5,471,767
% of Asset
2 7%
3.0%
5.8%
8.3%
6.5%
Value
' Total reserves available at year end for future capital repairs
z Percentage based on $84,593,145 asset value of park improvements identified in 2015-2020 Zone Improvement Plan
4. Expand White River Greenway to more fully engage neighbors and provide connections to
surrounding communities.
Continued negotiations to and completed due diligence for purchase of 5.12 acres
from the family of Matilda Haverstick
Closed on acquisition of Matilda Haverstick property, which allows for future
connection of existing greenway to property owned by Conner Prairie
Participated in stakeholder interviews for Conner Prairie's new master plan,
providing opportunity to discuss expanding greenway north on Conner Prairie
property and possibility of pedestrian bridge between Conner Prairie and Carmel;
involved in discussions for White Review Vision Plan that includes partners from
Indianapolis and throughout Hamilton County
Continued participation with partners from Indianapolis and throughout Hamilton
County on White River Vision Plan
Continued participation with partners from Indianapolis and throughout Hamilton
County on White River Vision Plan; Purchased approximately 13.55 acres of land
along White River for future trailhead and restroom amenities
5. Acquire parkland in underserved portion of northwest Carmel.
JUNo funds available to acquire property, unless funds redirected from West Park;
ntinue to work with the City of Carmel Department of Community Services to
nitor land availability in target area
STRATEGIC PLAN I PARCS 5-YEAR GOALS AND OBJECTIVES
1. PARKS: Provide diverse, attractive, and inspiring parks and greenways that enhance quality of life
and economic vitality of the community.
1.1. Expand White River Greenway to more fully engage neighbors and provide connections to
surrounding communities. (Big Rock #4)
1.1.1. Property acquired and easements secured to extend trail from 96th to 146th Street.
(Ongoing)
• Acquired 5.12 acres in 2016 providing linkage between north terminus of
existing trail and property owned by Conner Prairie that extends to 146th Street
• Preliminary meetings with Conner Prairie in 2017 to discuss potential easement
for extension of trail north to 146th Street
• Participated in preliminary meetings for White River Vision Plan
• Continued participation by Parks Director in White River Vision Plan
• Purchased approximately 13.55 acres of land along White River for future
trailhead and restroom amenities
1.1.2. Plan for greenway linkage to Fishers developed. (Ongoing)
• City Engineering took lead in 2017 on plans for bridge linking 1061h Street trail
to Fishers with bridge between Hazel Landing Park and Fisher's Heritage Park
• Discussions initiated with Conner Prairie in 2017 on potential bridge over White
River
• Participated in preliminary meetings for White River Regional Master Plan
• Continued participation by Parks Director as it pertains to the White River
Regional Master Plan
• City Engineering engaged in pursuit of grant funding for bridge that would span
White River and link Hazel Landing Park to Fisher's Heritage Park
• SJCA completed a feasibility study to extend the existing White River Greenway
from its current northern terminus (across from Tall Timber Run) to 146th
Street. The study also identified the cost of a trail that crosses the White River
and connects into Fishers' trail network
1.2. Acquire parkland in underserved portion of northwest Carmel. (Big Rock #5)
1.2.1. Continue working with City of Carmel, Department of Community Services, to identify
potential land in target area. (Ongoing)
• Coordination with DOCS ongoing
1.2.2. At least 25 acres of contiguous property acquired. (2019)
• Identified list of potential properties acreage that could potentially be
acquired during the 2020-2024 planning period
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1.3. Explore partnerships with Hamilton County Parks Et Recreation, Nature Conservancy, Central
Indiana Land Trust, or similar organizations to preserve disappearing natural areas within the
community.
1.3.1. Maintain communication with potential partners to identify preservation opportunities.
(Ongoing)
• Communication with potential partners ongoing
• Park Board passed Resolution G-2016-001 in support of the Mounds Greenway, a
proposed multijurisdictional trail along the White River envisioned to stretch
from Indianapolis to Anderson; the proposed project is spearheaded by the
Hoosier Environmental Council and could help CCPR expand the White River
Greenway, which would be incorporated within the larger Mounds Greenway
project
• Discussions initiated with Conner Prairie in 2017 on their development plans on
west side of river
• Participated in preliminary meetings for White River Regional Master Plan
• Cooperative biological assessment effort with University High School to
determine quality of biological resources in shared preservation corridor with
West Park
• Participated in meeting with USFWS, DNR, IDEM, IWF and the White River
Alliance to discuss refining our statewide conservation messages to the public
• Contributing partner in development of Cooperative Invasive Species
Management Area (CISMA) for Hamilton County. This is a partnership focused on
taking management action and providing free public education/resources in the
fight against invasive species that threaten sustainability of natural areas.
1.4. Identify appropriate use for undeveloped Cherry Tree Park.
1.4.1. Best use for park determined. (2016)
• Completed in 2017; consensus of Park Board is to land bank property, providing
maximum flexibility for future use
AMENITIES: Develop and maintain high quality, cost-effective recreation facilities and amenities to
address underserved needs of community.
2.1. Enhance West Park, incorporating undeveloped areas. (Big Rock #2)
2.1.1. Updated master plan developed for West Park. (2015)
Completed in 2016; adopted by Park Board on 12/13/2016
2.1.2. Phased implementation of updated master plan. (2016-2019)
Schematic plans and construction documents completed in 2017 for West Park -
The Groves Project in preparation for construction beginning in February 2018
Construction of new program pavilion, playground, and supporting open space
within The Groves underway with anticipated completion in April 2019
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• New program pavilion, playground, and open space with The Groves finalized in
May of 2019 and began utilization of space for summer camp and recreation
program opportunities
2.2. Expand trail networks within parks and greenways.
2.2.1. Locations for new trails within existing parks identified. (2016)
New trails identified for West Park within 2016 master plan; portions of new
trail network to be included in the West Park -The Groves Project
Continued participation by Parks Director in White River Vision Plan, which will
include expansion goal of expanding White River Greenway
Hamilton County Tourism is funding study to help coordinate existing and
pending planning efforts of CCPR, the City of Carmel, and Connor Prairie
(amongst others) along White River between 116th Street and 146t' street to
develop a unified brand for this section of the river.
2.2.2. Trails constructed. (2017-2019)
• New trail connections constructed in 2016 as part of Central Park West
Commons project
• Midtown Plaza was recently completed in July 2019 and Monon Boulevard is
under construction and expected to be completed in Spring 2020.
• Central Park trailhead (trail support amenity) construction began in the fall of
2019 with anticipated completion expected by the end of February, 2020.
2.3. Develop dog parks on east and west side of community.
2.3.1. Locations for dog parks identified. (2016)
• No funds available to acquire property for future dog park sites, unless
redirected from other projects; continue to monitor for potential sites
• Evaluated West Park in 2016 as potential location for west side dog park, but
minimal support based on public input during master planning process
• Began expansion of Central Park dog park for anticipated opening in 2018
• Completed expansion of Central Park Dog Park by approximately 1 acre
o Allowed membership to increase to over 600 dogs
• Additional lighting added to expand usable hours of park
• Secondary controlled access point beginning construction in early 2019 to
increase park operation availability during times of inclement weather and
necessary field rotations to allow the turf to rest
• Secondary entrance point completed allowing access directly into expansion
area.
• Addition of agility equipment in expanded mulch area in 2019.
2.3.2. Dog park on east side of community constructed. (2018)
• Waiting for funding to develop new master plans for east side parks to assess
interest in and feasibility of building a dog park in an existing park location
2.3.3. Dog park on west side of community constructed. (2017)
• Anticipated construction in West Park prior to 2016 master plan; excluded dog
park in current construction plans for West Park -The Groves Project based on
Lack of strong public support during master planning process
2.4. Conduct feasibility study for west side recreation center.
2.4.1. Feasibility study completed. (2019)
• Data collected while compiling 2020-2024 Parks and Recreation Master Plan
suggests that West side recreation center is currently not feasible due to high
probability of hindering MCC's ability to achieve cost recovery
3. ECREATION SERVICES: Provide inclusive, innovative, and distinctive recreation programs aligned
with core competencies.
3.1. Develop outdoor recreation and environmental education programs into core services.
3.1.1. At least four sessions offered per season. (Ongoing)
• Winter/Spring 2015: 12 different programs (15 total sessions)
• Summer 2015: 21 different program (24 total sessions)
• Fall 2015: 11 different program (13 total sessions)
• Winter/Spring 2016: 9 different programs (14 total sessions)
• Summer 2016: 27 different program (30 total sessions)
• Fall 2016: 8 different programs (12 total sessions)
• Winter/Spring 2017: 8 different programs (25 total sessions)
• Summer 2017: 23 different programs (40 total sessions)
• Fall 2017: 17 different programs (29 total sessions)
• Winter/Spring 2018: 14 different programs (24 total sessions)
• Summer 2018: 14 different programs (46 total sessions)
• Fall 2018: 21 different programs (34 total sessions)
• Winter/Spring 2019: 22 different programs (40 total sessions)
• Summer 2019: 33 different programs (43 total sessions)
• Fall 2019: 29 different programs (34 total sessions)
3.1.2. Contributes at least 5% of total recreation program revenue annually for Monon
Community Center. (2017-2019)
• 2015: 4.6%
• 2016: 5.0%
• 2017: 5.0%
• 2018: 5.7%
• 2019: 7.1% (Less focus on revenue growth with creation of Naturalist position
and coordination with Parks Fr Natural Resources to offer more free programs
to the public.)
3.2. Increase program offerings for underserved populations.
3.2.1. Establish fitness reimbursement program for active seniors age 65 and above (2015)
• Implemented SilverSneakers in 2015
• Implemented SilverftFit in 2017
• Implemented Optum (UnitedHealth Care) in 2019
3.2.2. Annual net increase of 5% in number senior memberships from previous year. (2015-
2019)
• 2015: 83.8% increase
• 2016: 44.6% increase
• 2017: 39.5% increase
• 2018: 26.9% increase
• 2019: 27.5% increase
3.2.3. Increase total number of adults age 55 and above served through memberships and
program registrations by 50%. (2019)
• Unable to report on this metric; no report available in Active (computer
software) that tracks participation rates by age of member or program
participant
3.2.4. Complete ADA Transition Plan. (2015)
• Completed in 2015; adopted by Park Board on 11/10/2015
3.2.5. Provide annual inclusions training to all ESE and MCC staff. (Ongoing)
• Training provided at least annually to ESE and MCC staff
3.3. Explore partnership opportunities to provide signature community events that highlight the
park and recreation system.
3.3.1. Maintain communication with potential partners to identify opportunities for new or
existing events. (Ongoing)
Revaluated goal and decided to de-emphasize department -led community
events based on number of events offered by City and other entities within the
community and the limited capacity of parks and facilities to support large
events
4. ONTROLS: Manage the park and recreation system through measurable outcomes.
4.1. Achieve at least 80% cost recovery on operating budgets for entire park and recreation system.
(Big Rock #1)
4.1.1. Minimum 100% cost recovery each year for Extended School Enrichment. (Ongoing)
• 2015: 114%
• 2016: 110%
• 2017: 112%
• 2018: 111%
• 2019: 106%
4.1.2. Minimum 100% cost recovery each year for Monon Community Center. (Ongoing)
• 2015:110%
• 2016:105%
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• 2017: 105%
• 2018: 109%
• 2019: 111%
4.1.3. Monon Community Center membership rates reviewed annually. (Ongoing)
• Rates reviewed annually and approved by Park Board as part of budget process
4.2. Attain at least 90% customer satisfaction rates for all parks, amenities, and recreation
services.
4.2.1. Standard met on ESE parent/guardian survey administered each semester. (Ongoing)
• ESE administers a Commitment to Success survey measuring nine different
performance areas, such as providing a caring atmosphere and providing a safe
environment, which are viewed by management as the most critical metrics for
the program
• Based on a scale of 1 (strongly disagree) to 5 (strongly agree), ESE has obtained
overall average of 4+ for twenty consecutive surveys (10 consecutive school
years)
• Caring Environment (ratings of 4 or above)
o Spring 2015: 89%
o Fall 2015:89%
o Spring 2016: 91%
o Fall 2016: 91%
o Spring 2017: 93%
o Fall 2017:87%
o Spring 2018: 89%
o FalL 2018: 89%
o Spring 2019: 89%
o Fall, 2019:89%
• Safe Environment (ratings of 4 or above)
o Spring 2015: 94%
o Fall 2015:94%
o Spring 2016: 93%
o Fa112016:95%
o Spring 2017: 95%
o Fall 2017:92%
o Spring 2018: 94%
o Fall 2018: 91%
o Spring 2019: 93%
Fall 2019: 92%
4.2.2. Standard met on MCC membership survey administered annually. (Ongoing)
In lieu of an annual survey of all members, focus surveys are conducted twice
per year to provide valuable information to management to address specific
issues
• January 2015: MCC Member Survey
o 96% satisfaction
LV
• June 2015: Facility Usage Survey
o Provided information to access use patterns, new equipment
preferences, and reason for selecting MCC
• January 2016: Dog Park Survey (facility managed by MCC)
o 98% satisfaction
• June 2016: Pickleball Participant Survey
o Provided information to understand preferences of participants and
other interests
• March 2017: Dog Park Survey
0 87% satisfaction with overall membership, although park cleanliness,
turf quality, membership value, incident resolution, customer service,
amenities, lighting, and hours of operation ratings all exceeded 90%
o Anticipate overall satisfaction increasing with expansion of dog park in
2018, allowing more members and increased socialization; results of
survey sparked management to explore expansion of dog park
• October 2017: Kidzone Survey
o Provided information on Kidzone usage
• Winter 2018: Community Interest and Opinion Survey
o Conducted by PROS Consulting as part of the updated Recreation
Program Plan
0 90% satisfaction for respondents who have participated in a CCPR
program
• Fall 2019: Group Fitness Survey
o Provided information on class format popularity, preferred instructor
characteristics and ability to meet customer needs.
• Winter 2019: Member Survey
o Gaged public interest in potential member acquisition and retention
strategies to guide direction in 2020.
(7
4.2.3. Standard met on Community Survey administered every 5 years. (2019)
• Standard met; 90% satisfaction for respondents to Community Interest and
Opinion Survey conducted in Winter 2018
4.3. Serve at least 40% of residents through programs and services.
4.3.1. Standard met on Community Survey administered every 5 years. (2019)
• Standard met; 43% of respondents to Community Interest and Opinion Survey
conducted in Winter 2018 participated in CCPR program in last 12 months
4.4. Provide at least 10 acres of parkland per 1,000 residents.
4.4.1. Standard met including parkland maintained by CCPR, City of Carmel, and Hamilton
County Parks >:t Recreation within Clay Township. (Ongoing)
CCPR 534.84
City of Carmel 164.00
Hamilton County Parks 180.99
Total 879.83
Estimated current population: 97,297
• Acres of parkland per 1,000 residents: 9.04
o 13.85 acres per 1,000 when include Carmel Clay School grounds and
Dad's Club properties
4.5. Maintain national accreditation though CAPRA.
4.5.1. Annual reports submitted to CAPRA. (Ongoing)
• Reports submitted annually in compliance with CAPRA requirements
4.5.2. Self -assessment report and reaccreditation visit completed. (2019)
• Reaccreditation received September 23, 2019
o Note - CCPR achieved 100% score by meeting all 151 standards
5. 6USTAINABILITY: Ensure the long-term sustainability of the park and recreation system for the
benefit and enjoyment of future generations.
5.1. Invest 3-4% of asset value annually to fund current and future capital repairs and
replacements. (Big Rock #3)
5.1.1. Total annual expenditures for capital maintenance plus new money set aside for future
capital maintenance equals at least 3% of asset value of constructed facilities and
amenities identified in current Zone Improvement Plan. (Ongoing)
• See metrics reported above for Big Rock #3
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5.2. Develop and implement a comprehensive customer service program aligned with the culture
and values of the park and recreation system.
5.2.1. Program developed and implemented. (2015-2016)
• Completed overhaul of Member Services Associate and Waterpark Members
Services on -boarding and training program
• Completed overhaul of Member Services Supervisor on -boarding and training
program
• Launched HappiFeet mobile app in 2016 to make easier for public to report
issues; once have more history with app in 2017, will use input gathered to help
enhance customer service training
• Created employee training videos to assist with development of Member
Services Staff (2017)
• Corporate restructure of Monon Community Center
o Divided Member Service and Recreation sub -divisions so that a bigger
focus can be placed on member retention and customer service
• Creation of Member Acquisition and Retention Plan (2019)
o Establishing a direction for staff to assist in retaining members longer
5.3. Continue implementation of natural resource management plans developed for every park.
5.3.1. Progress reports completed annually and reviewed by management. (Ongoing)
• New Park Maintenance Director hired in January 2016
• Progress report for 2016, 2017, and 2018 received and reviewed by
management
o Woodland Management: Hazard tree mitigation efforts focused on the
heavily used Monon Greenway trail corridor and Central Park
o Prairie Management: Continued maintenance techniques to allow
regeneration and habitat sustainability. Conversion of multiple turf
locations to native grass and flowers in 2018.
o Open Water: Managed through agreements with aquatics experts.
Continued with stocking fish at Meadowlark and West Parks in
cooperation with Indiana Department of Natural Resources.
o Weed Management: Ongoing monitoring, planning, and treatment
continues to take place. Aggressively managed multiple restoration
plots with new tactics for removal and replacement.
• New Natural Resources Coordinator hired in April 2018
o GIS/GPS tools introduced in 2018 enhanced record keeping and data
driven management of natural resources
o Per NRM Plans - volunteer impact increased to aid in weed mitigation
and restoration implementation
o Inaugural Bio Blitz conducted at West Park to establish baseline for
Long-term biological monitoring program
• Habitat development, monitoring programs and management expanded in 2019
o GIS/GPS continues refinement as a field collection tool
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o Entire Central Park property mapped with ecological restoration
contractor
o Invasive species contracts completed at Flowing Well and established
at Founders Park
o New 4 acre native prairie planted at West Park as part of new
development.
o Floodway restoration project completed with final year of monitoring
successfully reaching target goal of 75% survival for DNR permit.
o PNR division expanded our data to include soil sample baseline analysis
at major natural area sites throughout the park system, through our
inaugural summer internship program. Understanding soil conditions is a
foundational piece of data that land managers must consider when
determining how to create, manage, and sustain quality native
vegetation.
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5.4. Increase opportunities for volunteers within the park and recreation system.
5.4.1. Annual increase of 500 volunteer hours from previous year with at least 5,500 total
volunteer hours in 2019. (2015-2019)
• Volunteer Coordination position vacant for most of 2016 and program
restructured with new coordinator for park maintenance projects hired in
September 2016; HR assumed recruitment of recreation volunteers in
November 2016
• 2015: 5,771 hours
• 2016: 3,012 hours
• 2017: 2,345 hours
o An overall reduction of hours has occurred due to elimination of event
programming and the resulting reduction in event volunteers
• 2018: 2,734 hours
o Percent of total volunteer hours focused on park stewardship rose from
35% in 2017 to 53% in 2018
0 16 community organizations completed park stewardship volunteer
projects in 2018, up from 12 in 2017
o Initiation of Adopt -a -Park program implemented in 2018 to engage
community members
5.5. Enhance earned income by pursuing grants, donations, and sponsorships.
5.5.1. At least one LWCF grant secured. (2019)
5.5.2. Development Manager hired. (2017)
• Deferred while Parks Foundation continues to formulate plans to become
resource for securing donations and sponsorships, in cooperation with
Department
• Department to work with City's consultant in 2018 to identify grant
opportunities
5.5.3. Annual funding secured equals at least 5 times Development Manager's annual
compensation after first full year. (2018)
5.5.4. Annual funding secured equals at least 7 times Development Manager's annual
compensation after second full year. (2019)
5.5.5. Annual funding secured equals at least 10 times Development Manager's annual
compensation beginning the third full year and thereafter. (after 2019)
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Carmel • Clay
Parks&Recreation
14
29th Annual Southern Leisure Management & Trends Institute February 6 - 7, 2020 Columbia, SCJI/k
Sponsored in part by Landscape Structures !andai99pne
structures
All educational sessions are located in the EdVenture's Canal Room.
Hotel accommodations are at Aloft in the Vista
Thursday. February 6
Welcome & Registration 10:00 AM
Session 1
10:45 — 11:45
Opening Session
Speaker: Eric Rowles
Leading to Change
Lunch
11:45 -12:45
Session 11
1:00 — 2:30
Agency Highlight: Carmel Clay Parks & Recreation
Carmel Clay, IN
Speaker: Michael Klitzing, CPRE Executive Director/CEO
Session III
2:45 — 3:45
SPEED Sessions (20min each)
E-Sports: Nathan Dawsey, Florence County,
Finish Line Tower: Mark van der Linden, Aiken County PRT;
Smarter Asset Management: Megan Young, City of Greenville P&R
Session IV
4:00— 4:30
Political Climate in Columbia
Check in Aloft 5:15 - 5:35
Social 5:30 - 6:30
Dinner in the Vista 7:00 - 9:00
Friday, February 7
Breakfast in Aloft 7:00 — 8:00 AM
Session V 8:30 —10:00
Session VI 10:10 —11:00
Session VII 11:15 —12:30
Lunch Included 12:30 —1:00
& Evaluation
Sponsored in part by Cunningham Recreation
Trends Affecting Public Parks and Recreation
Speaker: Michael Klitzing, CPRE
Phil Gaines, Professor of Practice, Clemson University Department of PRTM
South Carolina Update
SC Municipal Association - Todd Glover, Executive Director
SC PRT- Justin Hancock - Director for Recreation, Grants and Policy
SCRPA — Jim Headley, Executive Director
Lunch/Evaluation and departure
Yell
CONFEPF=N-C
4w
JIM
HORIZON CONVENTION CENTER
Muncie, Indiana
FEBRUARY 11 - 13, 2020
All regular education sessions are worth 0.1 CEU credits. Mini Sessions and Summits do not qualify for CEJ credits
WEDNESDAY SESSIONS a WEDNESDAY, FEBRUARY 12 10:45 AM -12:00 PM
M5: Mini Session: Meeting the GOLD Standard of Background Screenings
Lauren Sloan, National Center for Safety Initiatives (Iii
Mississinews
Over the last 10 years, there has been an abundant number of deficiencies identified in the traditional methods utilized to screen
volunteers. These deficiencies are falling significantly short of the due diligent employment screening practices, which have placed
all volunteer dependent organizations and their members at serious risk! Addressing the need to upgrade background screening for
volunteers can no longer be pushed to the side. City departments need to keep known as "high -risk" individuals from gaining access
to children on public facilities under their control. Low cost or local law enforcement programs leave a dangerously large number of
criminal records going undiscovered and leaving the agency at risk for falling under the national standards. In this session, learn more
about this issue and ways to protect your city and youth programs.
WEDNESDAY SESSIONS 0 WEDNESDAY, FEBRUARY 12
5A: Tips and Tricks: Project Management
Chris Nunes, The Woodlands Township (Texas)
3:30 PM - 4:45 PM
Shafer Hall
This session will focus on project management approaches once the project is approved by a Council or Commission. We will review
and discuss several specific communication, documentation, and monitoring techniques that are the fundamental tools to keep a project
on track from project initiation to project completion. Examples of both successful and unsuccessful project execution will be shared and
discussed, and participants will have the opportunity to discuss one of their current challenging projects with the group.
5B: Be the Change
SaulPaul, SaulPaul Productions
Prepare to move in this interactive experience where SaulPaul
combines strategic storytelling, inspirational speaking, music,
audience participation and the power of theater to share how parks
and recreation shaped his life and the important role it plays in
shaping all lives. He'll discuss the application of the C.H.A.N.G.E (an
acronym for Choose, Help, Accept, Notice, Go, Empower) technique.
5C: Change Your Words, White River 2
Boost Your Bottom Line
Deb Schmucker, Cornerstone PDS
How to improve your promotional messaging for events and
programs that will increase participation and your bottom line.
5D: Bold Boulevard: Transforming the Prairie Creek 1
Monon Greenway into a Signature Asset
Carl Kincaid, Rundell ErnstbergerAssociates;
Jeremy Kashman, City of Carmel;
Michael Klitzing, Carmel Clay Parks and Recreation
Communities nationwide are seeking innovative strategies to
inspire recreation, motivate physical activity, create opportunities
for active transportation and spur economic development. In
response, Carmel, IN has leveraged and expanded its existing
Monon Greenway as a signature asset to the community. City
and Parks staff, along with the project's designers will explore
and discuss the vision of Monon Boulevard & Midtown Plaza,
demonstrating how an amenity -rich, highly programmed linear
park space can be a catalyst for redevelopment and reinvestment
to the tune of more than $300 million. The team will also discuss
how an urban transportation corridor can move beyond a simple
utilitarian function and become a signature destination in and
of itself — an organizing spine for placemaking, multimodal
connectivity, and innovative green infrastructure solutions.
White River 1
Champions Trek
Champions Trek puts kids through the
paces, providing an active, full -body
workout that helps improve strength,
1-800-722-8546
agility, coordination, and mobility MiracleMiawest.com
while pushing the limits of fun. infoa)MiracleMidwest.com
If Miracle Recreation F1,6forhent Company is a Division of PlayPower. Inc.
MiracleCopyright :2019 by PlayPower, Inc. All rights reserved
2020 IPRA Conference & Expo 1 17
Sandra Young
From: Good Day Carmel <newsletter@gooddaycarmel.com>
Sent: Monday, February 10, 2020 8:49 AM
To: Sandra Young
Subject: Start your week with some Good News ...
amp
Connecting people...
Commitment to Monon, expansion of trails
boost Mayor Brainard to Rails -to -Trails board
BRINGING YOU A SMILE
WITH OUR DAILY DOSE
OF GOOD NEWS!
Click below to subscribe to
Good Day Carmel!
i
A01 0 i _
I
Rails -to -Trails Conservanc , a Washington, D.C. based
group dedicated to connecting people and communities
through public trails, has welcomed Carmel Mayor Jim
Brainard to its board of directors. The Mayor's leadership
and work in developing the Monon Greenway, including
the ongoing expansion of the trail, were cited as reasons
for inviting him. "The entire Rails -to -Trails Conservancy
Board of Directors is excited by the expertise that Mayor
Jim Brainard ... will bring to our work, " said Ryan Chao,
RTC president. "From the political to the legal perspective
[he] will deliver unique insights about the values and
impacts that trails can and do deliver to people and places
in all types of communities in America. [His] leadership
and enthusiasm for trails will do much to further RTC's
mission to connect the nation by trail. " The Monon is a 27-
mile path built on a former segment of the Chicago,
Indianapolis & Louisville Railway that now serves as an
active transportation corridor through Carmel and the
northern suburbs of Westfield and Sheridan. Named after
the railroad's popular nickname, the trail follows along a
portion of the line that helped Indianapolis grow into a
transportation hub and manufacturing center beginning in
the 1850s. KeaG Lilt-, i uii U, uaa i circa a nert-
GOOD MORNING!
Today is Monday, February
10. On this day in 1957,
the 'Styrofoam' cooler was
invented. Otis McIntire, an
engineer at Dow Chemical,
developed Styrofoam in 1944
as an inexpensive alternative
to rubber. How does Styrofoam
work? Cold things get warm
because they conduct heat. A
coffee mug gets warm
because it's conducting heat
from the hot coffee you just
poured in it. Styrofoam keeps
things cold because it's a poor
conductor of heat. In other
words, heat takes a long time
to penetrate the material, so it
keeps what's inside cold for
longer. Gases are less heat -
conductive than solids or
liquids, and Styrofoam
contains billions of tiny air
bubbles inside its structure. It
takes the essential properties
of a solid and combines them
with some of the insulating
properties of a gas. Throw in
cooling packs or ice and
these polystyrene coolers
2
Songbook competition...
This is the final week for discounted application
fee for 2020 intensive in Carmel
U.S. high school singers with interests in musical theater,
jazz and classic popular music can apply now to
experience a life -changing week of performance
opportunities and personal mentoring from Broadway stars
and other arts and entertainment professionals. he Great
American American Songbook FoundatiFoundatii application process for
the 11th annual Songbook Academy, the nation's only
youth music intensive focused on the timeless standards
of Broadway, Hollywood and Tin Pan Alley, is available
now through March 15; however, this is the final week to
take advantage of the $30 early -bird discount. The 2020
Songbook Academy takes place July 11-18 at the
Foundation's home, the Center for the Performing Arts.
Candidates may LA 11C1L . Only 40 students nationwide
are selected each year to experience a fun but rigorous
regimen of workshops, masterclasses and mentoring from
arts and entertainment professionals and educators on
become even more effective.
They can even be used to ship
highly sensitive materials, such
as biological specimens.
WEATHER
Scattered showers, high 38
CARMEL MONTHLY
PROGRESS AT THE
PROSCENIUM
A gateway entrance to
downto%^,n
VALENTINE'S DAY FACTS...
i
Y.,
Valentine's Day started with
the Romans. While the Roman
Emperor Claudius II was trying
to bolster his army, he forbade
young men to marry, because
apparently single men made
better soldiers. In the spirit of
love, St. Valentine defied the
ban and performed secret
marriages. For his
disobedience, Valentine was
executed on February 14th.
POEMS OF LOVE...
3
topics such as vocal technique, vocal health, song
interpretation, phrasing, stage presence, music history,
business concerns and auditioning for college arts
programs. Participants build relationships with peers and
pros, perform before live audiences and join the Songbook
Academy Alumni Network to stay connected and informed
about college programs, auditions and performance
opportunities.
Save lives this week...
Public invited to donate blood during Heart
Awareness Month
� /./versltl YM
Blood Center of Indiana
With February being Heart Awareness Month, the City of
Carmel is hosting two blood drives with Versiti Blood
Center of Indiana - both drives are open to the public. Did
you know that blood products are used to treat heart
disease? Your donation gives someone another chance at
How Do 1 Love Thee?
(Sonnet 43)
by Elizabeth Barrett Browning
How do I love thee? Let me
count the ways.
I love thee to the depth and
breadth and height
My soul can reach, when
feeling out of sight
For the ends of being and ideal
grace.
I love thee to the level of every
day's
Most quiet need, by sun and
candle -light.
I love thee freely, as men strive
for right.
I love thee purely, as they turn
from praise.
I love thee with the passion put
to use
In my old griefs, and with my
childhood's faith.
l love thee with a love I
seemed to lose
With my lost saints. I love thee
with the breath,
Smiles, tears, of all my life;
and, if God choose,
I shall but love thee better after
death.
WORD OF THE DAY...
WEARING YOUR HEART ON
YOUR SLEEVE: Wearing your
heart on your sleeve is more
than just a phrase. In the
Middle Ages, young men and
women drew names to see
who their Valentine would be.
life. Sign up today to donate at one of these city blood
drives.
Carmel Street Department
Wednesday, February 12, 2020
8:30 am to 10:45 am
3562 West 131 st Street
Bloodmobile
CucK riere to Make an Hppointment!
Carmel City Hall
Thursday, February 13, 2020
One Civic Square
12:45 pm to 3:30 pm
Bloodmobile
CIICK riere to Make an AM)ointment!
Happy Hoosiers...
Carmel named one of 6 Happiest Cities In Indiana
According to historians, they
would wear the name pinned
to their sleeve for one week so
that everyone would know their
supposed true feelings.
5
T$rNA� Nstior n
M , 13 Y p o ■
Congratulations to Officers Lucas Gossett, Michael
Zimmerman, and Trent McIntyre on graduating from
the National Association of School Resource Officers
(NASRO) Basic School Resource Officer Course. They
were selected to join the Carmel Police Department's
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Good Day Carmel • 12550 scottish bend • Carmel, IN 46033 • USA
Feb
11
2020
Page
07
Clip
resized
104%
Current in Carmel
4-
The new playground and sprayground at west Park are designed to be integrated and
include an area for parents to view muttiple features at the same time. l5ubmittedphoto)
Waterfall among features
proposed at West Park
By Ann Marie Shambaugh
AnnMarie@youarecurren t.com
As I MYParks reatran
officials worked to redesign the
playground and sprayground at West
Park,they asked
for feedback from
some of its top
users: elementary school children.
Several of their suggestions were
incorporated into a desi n Jan
approved by th
& ®board at its January
meeting.
The design better integrates the
playground and sprayground and
creates a central node where parents
can see multiple features of the park
at the same time. It includes four
areas: An upland forest play area
for 5- to 12-year-olds; a mounds and
mushrooms play area with integrat-
ed trampoline pits: a prairie-themed
play area for 2- to 5-year-olds with
climbers, spinners and swings, and a
ravine water play area.
"Think of this like three-dimension-
al chess,' said Gregg Calpino, principal
landscape architect at SmithGroup.
The different areas) really start to
stack within each other."
One of the elementary students'
favorite elements was a waterfall,
which is expected to be built as
part of the ravine play area. Other
elements could include a bridge, boul-
ders, fog and spray cannons.
"It takes the same spirit of the
creek you have in the current spray -
ground and takes it to the next level,"
Calpino said.
Plans also include removing the
roundabout inside the park and nar-
rowing the roadway to make room for
50 additional parking spaces. A family
changing area will be added to the
existing restroom facility, which will
get upgrades of its own. A zip line and
roundabout at the entrance of the
park may be added at a later date.
The existing playground and spray -
ground are planned to be closed this
spring, with construction lasting into
2021. The Groves area will remain
open.
The new playground will be built in
the area of the current one, but the
sprayground will be relocated. The
current sprayground space could be
used as an outdoor classroom or pic-
nic area, Calpino said.
"It's an added benefit by subtract-
ing something out; Calpino said.
Before the unanimous vote of ap-
proval, board member Joshua Kirsh
said he'd like to consider adding a
midblock crossing on 116th Street,
edible landscaping to teach children
about where food comes from and
a natural pool to provide a place for
children to safely enter the water.
"Kids get a real kick out of it when
they're in real nature,' Kirsh said.
The $4.6 million project is funded
through the Clay Township Impact
Program, Announced in 2019, the
township is providing $60 million
for upgrades throughout Carmel, in-
cluding renovations at several parks
and a fieldhouse at the Carmel Dads'
Club's Mark Badger Memorial Park.
0 NDIAMA
NEWS TRACKER
Property of Indiana News Tracker and members of the Hoosier State Press Association.
Plans forming for public -private river education center at Conner Prairie - Indianapolis B...
Q Search Logged in as MICHAEL KLITZING
Newsletters IBJMy Account
Podcast 4NnN,VRSARYELog Out
Plans forming for public -
private river education center
at Conner Prairie
February 17, 2020 1 Kurt Christian
KEYWORDS CARMEL / CONNER PRAIRIE / ENERGY &
ENVIRONMENT / ENVIRONMENT / FISHERS / HAMILTON
COUNTY / REGIONAL NEWS / WHITE RIVER
A conceptual rendering from Conner Prairie's master
plan
A planned river education
center at Conner Prairie is
on its way to becoming
the first of several new
public -private partnerships
built on the living -history
museum's property west
of the White River.
Visit Hamilton County launched a feasibility study
Thursday to determine the best way to align the county's
River Road Park, Carmel's River Heritage Park and
Conner Prairie as a river -centric district. Norman Burns,
Conner Prairie's president and CEO, said his
https:llwww.ibj .com/articles/plans-forming-for-public-private-river-education-center-at-co...
Plans forming for public -private river education center at Conner Prairie - Indianapolis B...
organization's planned river education center could
serve as the district's anchor.
"We have 1,046 acres and 3.3 miles of the river; while
we have some abilities to program the space, we don't
have all the content expertise," Burns said. "We're trying
to open our properties in waves, for educational
purposes."
Burns said it's too early in the process to. say how much
money it will take or how much of the not -for -profit's land
will be needed to develop a river ecology center, kayak
and canoe ramps, a potential farm -to -table restaurant, a
trail system, multiple wetlands or a pedestrian bridge
connecting Conner Prairie's properties in Fishers and
Carmel.
Currently, Conner Prairie's available land outside of the
floodplain is limited. Pending the results of the feasibility
studies, the project could be built between the White
River and River Road to connect with the White River
Greenway's public trail system.
Burns said Conner Prairie has spent more than a
quarter -million dollars on its master plan, which includes
conceptual plans for the nature center to open in
partnership with conservation not -for -profits or
neighboring local governments —namely Carmel and
Fishers.
"This is kind of an evolution of our master plan that goes
back to May of 20181" Burns said. "We're just now
hffps://www.ibj .com/articles/plans-forming-for-public-private-river-education-center-at-co...
Plans forming for public -private river education center at Conner Prairie - Indianapolis B...
getting to this point where we've had conversations with
these partners to move it forward."
Visit Hamilton County's contract with Indianapolis -based
landscape architect MKSK should identify which
partners and programs are appropriate for the education
center by late spring, before another feasibility study is
launched to determine the necessary scale and
financials.
In addition to the education center being Conner
Prairie's first programming on the west side of the river,
the project represents a first push toward achieving the
goals of the White River Vision Plan, said Visit Hamilton
County President Brenda Myers.
"I think there will be huge demand," Myers said. "We
believe passionately that this will make people care
about the river. I believe we will raise awareness by
elevating the profile of this project."
Myers said Visit Hamilton County likely will consider
additional funding for a second, more detailed feasibility
study as part of its 2021 budget.
Michael Klitzing, director of Carmel Clay Parks and
Recreation, said Carmel residents have wanted a nature
education center for years.
"This topic of a river education center kept bubbling up
and, really, it made a lot of sense," Klitzing said.
https://www.ibj .com/articles/plans-forming-for-public-private-river-education-center-at-co...
Plans forming for public -private river education center at Conner Prairie - Indianapolis B...
The parks department's budget has a line dedicated to
an education center, he said, so it's likely Carmel Clay
Parks and Recreation will look to contribute to the
project at Conner Prairie rather than build a redundant
facility.
"Each of us are wanting to in our own ways embrace the
river and capitalize on the assets we've got on the river,"
Klitzing said. "Almost since the inception of Indianapolis,
we've turned our back on the river. We are, like many
other communities, realizing now that it's a significant
natural resource for us."
Editor's note: IBJ is now using a new comment system. Your Disqus account will no longer work
on the IN site. Instead, you can leave a comment on stories by signing in to your IN account. If
you have not registered, please sign up for a free account now. Past comments are not currently
showing up on stories, but they will be added in the coming weeks. Please note our updated
comment policy that will govern how comments are moderated.
https://www.ibj .com/articles/plans-forming-for-public-private-river-education-center-at-co...
Monday, February 17, 2020 at 21:44:02 Eastern Standard Time
Subject: Even the birds of Carmel need a home
Date: Thursday, February 13, 2020 at 8:14:15 AM Eastern Standard Time
From: Good Day Carmel
To: Lindsay Labas
L]
Welcome home...
Nest boxes encourage new feathered 'residents'
in Carmel Clay Parks locations
BRINGING YOU A
SMILE WITH OUR
DAILY DOSE OF
GOOD NEWS!
Click below to
Page 1
Carmel parks is getting some new residents! Thanks to the
Mumford and Keller Grant from the Indiana Audubon
Society, Carmel Clay Parks & Recreation has built and
installed 22 new nest boxes across Central, Founders and
Inlow parks. These boxes will provide important nesting
habitats for cavity -nesting birds, primarily for Eastern
bluebirds. Other native cavity nesters like Tree Swallows
and House Wrens may also call these boxes home. These
boxes were built by citizen science volunteer Charlie and
installed with the help of citizen science volunteer Jim!
Ready for Spring?
subscribe to Good
Day Carmell
GOOD MORNING!
Today is Thursday,
February 13. Today is
Radio Day! In 1912,
several countries
attended a
conference to discuss
international
radiotelegraphs. One of
the things that came out
of that meeting was the
assignment or specific
letters to identify each
country's radio and
television signals. The
United States was given
the letters W, K, N, and
A. Letters 'N' and 'A'
were given to military
stations, but 'K' and 'W'
were assigned out for
commercial use. Radio
stations east of the
Mississippi River had to
start their stations with
'W', and stations west
of the Mississippi with
Page 2
Mark your calendars...
The fourth annual Carmel Gala — Design Brlght
W. Canadian radio
stations begin with the
letter "C" while stations
in Mexico begin with
IIXII
WEATHER
Snow showers, high 32
CARMEL MONTHLY
PROGRESS AT THE
PROSCENIUM
A "gateway entrance to
downtown Carmel"
VALENTINE'S DAY
FACTS...
0
Many believe the X
symbol became
synonymous with the
kiss in medieval times.
People who couldn't
write their names
signed in front of a
witness with an X. The
X was then kissed to
show their sincerity. So,
when you sign your
letter with X's and O's,
know that the kisses are
the X's and the O's are
your hugs!
POEMS OF LOVE...
Page 3
the Rite Charles. Mayor Jim Brainard will serve as the
Honorary Chair of the event and Emcee for the Pacers.
Jillian ❑eam Thomas, will serve as emcee.
A silent auction, elegant dinner, IIve entertainment by
The Bishops, and a VIP reception hosted by Mayor
Brainard are just a few of the things awaiting those
who purchase tickets for the event. Ail funds talsed
will directly support CYAP.
Purchase tick-ets Mere
Where shall I go?
Plenty of ideas for your upcoming Valentine's
Day
If you're not quite sure what to do this Valentine's Day, Visit
Hamilton County has some ideas for you. Whether it's
somewhere to take your date, hang out with friends, or
To My Dear and
Loving Husband
By Anne Bradstreet
If ever two were one,
then surely we.
If ever man were loved
by wife, then thee.
If ever wife was happy
in a man,
Compare with me, ye
women, if you can.
I prize thy love more
than whole mines of
gold,
Or all the riches that the
East doth hold.
My love is such that
rivers cannot quench,
Nor ought but love from
thee give recompense.
Thy love is such 1 can
no way repay;
The heavens reward
thee manifold, 1 pray.
Then while we live, in
love let's so persever,
That when we live no
more, we may live ever.
WORD OF THE DAY...
CRUSH: The romantic
sense of crush was first
recorded in the
1884 journal of Isabella
Maud Rittenhouse.
Crush might have been
a variation on mash,
since by
1870 mashed was a
popular way of
saying flirtatious or
head over heels in love,
and to crush
something was to mash
it. To be on the mash, or
Page 4
entertain your kids and family, there's a little of something
for everyone. necK out your opt
Return to 'Carmelot'
Historic 1980's playground preserved in signage
The original wooden signs from the 1980's Carmelot
playground will be available for public viewing in the
Monon Depot Museum starting Wednesday, February
26 until March 1. The Carmel Parks Department
salvaged the boards listing contributors of Carmel's
public playground located at Gray Road and 106th
Street. Then local volunteer woodworkers from The
Barrington of Carmel led by Von Ballew and Woody
to make a mash on
someone, was to flirt
with that person. A
masher was a guy who
could seduce a young
woman with a sly
glance and a smooth
line of talk.
Page 5
Hurst reconditioned the boards for the Carmel Clay
Historical Society. The exhibit hours are Wednesday
and Thursday 10 a.m. - 4 p.m., Friday 10 a.m. -7 p.m.,
and Saturday and Sunday 1 - 4 p.m. If you have any
pictures or memories of this beloved playground that
you would be willing to loan for this exhibit, please
contact the CCHS office at 317-846-7117 or email
info@carmelclayhistory.org.
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Good Day Carmel • 12550 scottish bend • Carmel, IN 46033 • USA
Page 6
-- - Current in Carmel
L 0 NDIANA
NEWS TRACKER
Feb
18
2020
Page
03
Clip
resized
104%
A proposed trail expansion would connect an existing trail that ends near Tail Timber
Run to 146th Street. (Submitted image)
Trails considered on east side
By Ann Marie Shambaugh
AnnMorie@youarecurrent com
& . r is
looking to expand its trail network on
the east side of the city.
The CCPR board
rmmml on Feb. II reviewed
the results of a
feasibility study regarding two trail
expansions near the White River.
The proposed north trail would run
south along the east side of River
Road beginning at 146th Street before
entering land owned by Conner Prairie
to connect with a proposed river ecol-
ogy center. The trail would then run
along the bank of the White River and
connect with the existing trail system
near Tall Timber Run.
The expansion is proposed to in-
clude a new trailhead with parking
and restrooms and two river overlook
areas.
The south trail expansion would
begin at River Road Park, cross the
White River and run east through
Fishers on land owned by Conner
Prairie just south of the history muse-
um's developed area, it would end at
Allisonville Road.
The estimated cost to construct
the trails is $9.6 million, with approx-
imately $2 million more needed for
design and inspection fees.
CCPR board member Josh Kirsh said
he supports moving forward with the
project.
A proposed trail expansion would con-
nect trails at River Road Park to Allison-
ville Road. (Submitted image)
"Whatever this (cost) ends up be-
ing, it's a small price to pay for the
generations of enjoyment," he said.
"This is a big thing, us engaging the
river in this way."
CCPR Director Michael Klitzing said
Conner Prairie is funding a feasibility
study for the river ecology center, so
CCPR agreed to conduct the trail fea-
sibility study. He said CCPR and Con-
ner Prairie are partnering to apply for
grants for both projects. He said the
recently increased park impact fee
could help fund the trail expansion.
Ben Deichmann, who presented the
study on behalf of Indianapolis -based
SJCA Engineers & Surveyors, said
some challenges in building the trails
are difficult soil conditions in some
areas and likely archaeological re-
views of the trail proposed on Conner
Prairie's property.
Property of Indiana News Tracker and members of the Hoosier State Press Association.
Announcing the First Hamilton County Homeschool Hoopla
Hosted by Carmel Clay Parks & Recreation on March 19
F
------------------------------------------ - ------ --
indyschild.com/hamilton-county-homeschool-hoopla
_jW 1%-
W
February 20,
2020
Carmel Clay Parks & Recreation (CCPR) will host the first in a series of Hamilton
County Homeschool Hoopla events on March 19 from 9:00am-12:00pm at the Monon
Community Center.
This is an opportunity for families to learn about homeschool-specific opportunities offered
by local businesses and non -profits that fit their curricula and extracurricular needs. The
cost to attend the Homeschool Hoopla is $6 per family. Register here.
This event is a collaboration with several other Hamilton County organizations. Guests will
have the opportunity to learn about programming and events from organizations including:
• Codelicious
• Conner Prairie
• Carmel Clay Public Library
1/3
• Hamilton County East Public Library
• International Talent Academy
• Futsallndy
• Westfield Washington Public Library
• Caravan Classes
• Actors Theatre of Indiana (STEP)
• Museum of Miniature Houses and Other Collections
• Indianapolis Fencing Club
• Let's Go Sports
Through demonstrations and mini -lessons with instructors, guests will have hands-on
experiences ranging from sports, art, theater, robotics, engineering and more. CCPR
demonstrations will include:
• Homeschool Nature: Meet live animals with CCPR's resident naturalist.
• Homeschool Gym: Get moving with sports skills and drills.
• Homeschool Science: Tryout video game design, coding and scratch.
"Over the last few years we have seen an increased need in our community for homeschool
programming. It's something we've been working on at Carmel Clay Parks & Recreation and
we've found that other local organizations are also growing their homeschool-specific
offerings," said Erica Foreman, CCPR Recreation Program Supervisor. "We're excited to team
up and offer this opportunity for local families to come out and experience all that Hamilton
County has to offer - there are a lot of incredible opportunities out there that I think
attendees will be excited about."
About Carmel Clay Parks & Recreation
2/3
Carmel Clay Parks & Recreation (CCPR) holds the Gold Medal Award for Excellence in Park
and Recreation Management by the American Academy for Park and Recreation
Administration (AAPRA) in partnership with the National Recreation and Park Association
(NRPA) for parks serving populations of 75,001 to 150,000. As an accredited agency, the
department serves the recreation, fitness and nature needs of the community, manages
and develops existing spaces and resources and creates a sustainable future for parks and
recreation programs through a financially viable and environmentally conscious parks
system. CCPR manages and maintains more than 500 park acres and numerous recreation
facilities, including the Monon Community Center and The Waterpark. In addition, CCPR has
partnered with Carmel Clay Schools to establish Extended School Enrichment (ESE), a before
and after -school care program for K-6 students located at all eleven Carmel elementary
schools. The Summer Camp Series is a component of ESE that offers 12 different summer
camps accommodating children ages 5-15. For more information, visit
carmelclayparks.com.
3/3
Sandra Young
From: Good Day Carmel <newsIetter@gooddaycarmel.com>
Sent: Monday, February 24, 2020 8:14 AM
To: Sandra Young
Subject: Sensory free skate day today on the Ice at Center Green ...
It's a 'honey' of a...
��i
Video: Winter Games
Join the City of Carmel for a fun, family -friendly
weekend as we close out the season!
The City of Carmel has a fun -filled weekend coming up for
everyone looking to warm up their chilly February days!
Carmel Winter Games is back for three days of events and
games! Activities include:
BRINGING YOV A SMILE
WITH OUR DAILY DOSE
OF GOOD NEWS!
Click below to subscribe to
Good Day Carmel!
GOOD MORNING!
Today is Monday, February
24. Today is Play More Cards
Day! Did you know ... that in a
deck of cards, each of the
Kings, Queens and Jacks look
quite distinctive? This is
because they are based on
real historical figures.
Originating in France, the four
Kings, as we know them today,
first appeared in the 18th
century. They are based on
Charlemagne (hearts), Caesar
(diamonds), King David
(spades) and Alexander the
Great (clubs). How about the
Queens? There is a
misconception that Queen
Elizabeth I is the Queen of
Hearts. This is not the case.
Elizabeth was born in 1533,
but the queens as they appear
in the modern age of cards
predate Elizabeth's birth by
2
>Thursday, 6 - 8 p.m.: Skate with Indy Fuel and Nitro some years. The Queen of
>Friday, 6 - 8 p.m.: "Hometown Herolympics" - the Carmel Hearts is actually based on
Judith, a biblical figure. The
Fire Department takes on Carmel Police Department! other 3 are Rachel, also a
>Saturday, Noon - 4 p.m.: Corporate and team challenges biblical figure; Pallas, an
epithet of the goddess Athena;
Human Curling, Ice Trike Relay, Human Hungry Hippo and Argine, an anagram of
>Saturday, 1 - 3 p.m. Meet the Mascots Regina (Latin for queen).
Click here to watch.
WFOT4IFR
Rain, high 43
CARMEL MONTHLY
i•
Return to "Carmelot' �
Historic 1980's playground preserved in signage; .
presented by the Camel Clay Historical Society 4 GIRLS 4: BROADWAY'S
LEADING LADIES IN
CONCERT
Hn evening of sonz laughter
and memories
OLD TESTAMENT CUISINE...
As we prepare to enter into the
season of LENT ... Did you
know, the people of the Old
Testament consumed a diet
that was suited to the semi -arid
climate where they lived. Many
of their edibles were much
healthier than ours (perhaps
due to the lack of fast-food
restaurants). Nowadays,
doctors and nutritionists advise
us to reduce our consumption
of sugar. We might follow
3
-
some of the eating habits of
those people of the Old
Testament. For example,
k
instead of using sugar to
sweeten a dish or a dessert,
honey was used. Bees were
domesticated since the earliest
times of human civilization. In
Al� ,
the Old Testament, bees were
r
kept, and wild honey was
j — —
highly valued. People at that
time also used figs, dates,
peaches, and grapes as
{
sweeteners. A note on honey
1,
- the word, hone is mentioned
y
_ w
L_ �n
61 times in the bible; and, the
Promised Land to the Israelites
was described as a land
flowing with milk and honey, a
sign of the abundance, ease,
-
and prosperity to be found
'
there.
The original wooden signs from the 1980's Carmelot
playground will be available for public viewing in the
Monon Depot Museum starting Wednesday, February 26
until March 1. The Carmel Parks Department salvaged the
boards listing contributors of Carmel's public playground
located at Gray Road and 106th Street. Then local
volunteer woodworkers from The Barrington of Carmel led
by Von Ballew and Woody Hurst reconditioned the boards
for the Carmel Clay Historical Society. The exhibit hours
are Wednesday and Thursday 10 a.m. - 4 p.m., Friday 10
a.m. - 7,p.m., and Saturday and Sunday 1 - 4 p.m. If you
have any pictures or memories of this beloved playground
THIS DAY IN HISTORY
On this day in 1854, a "Penny
Red" with perforations was the
first perforated postage
stamp to be officially issued for
distribution. This was a British
postage stamp. Our typical
book of stamps today contains
20 stamps. Not so with the
Penny Red. These stamps
were printed in sheets of 240
(20 rows of 12 stamps). A lot
more snail mail went out in
4
that you would be willing to loan for this exhibit, please
contact the CCHS office at 317-846-7117 or email
info@carmelclayhistory.org.
On Saturday, February 29, CCHS will sponsor an Open
House for the public honoring the volunteers associated
with the playground. This includes the initial volunteers
from 1991 and patrons and businesses who donated funds
for the equipment, as well as the Carmel Clay Parks
employees who saved the signs. Also featured are the
Barrington of Carmel woodworkers who repaired the signs
for CCHS. This long-term volunteer effort is indicative of
the Carmel spirit!
Attention homeschoolers...
Learn about homeschool-specfc opportunities
offered by local businesses and non profits
Carmel Clay Parks & Recreation will host the first in a
series of Hamilton County Homeschool Hoopla events on
March 19 from 9 - Noon at the Monon Community Center.
This is an opportunity for families to learn about
homeschool-specific opportunities offered by local
businesses and non -profits that fit their curricula and
extracurricular needs. This event is a collaboration with
several other Hamilton County organizations. Guests have
those days!
WORD OF THE DAY...
'NOT PLAYING WITH A FULL
DECK'- We all know that
the ace of spades is designed
differently. There is a historical
reason for this. Cards were
very popular in France, and the
ruling classes saw a way of
making some money out of
this. In the 17th century, they
levied a tax on just one of the
52 cards, and its design was
modified to accommodate the
stamp to show that duty had
been paid. The idea was
imported to the UK in 1711 and
remained in force till 1960.
Some tried to evade tax by
simply playing without the ace
of spades — this is where the
phrase "not playing with a full
deck" is thought to come from.
r
A
�H
4
0
a chance to learn about programming and events from
organizations including: Codelicious, Conner Prairie,
Carmel Clay Public Library, Hamilton County East Public
Library, International Talent Academy, Futsal Indy,
Westfield Washington Public Library, Caravan Classes,
Actors Theatre of Indiana (STEP), Museum of Miniature
Houses and Other Collections, Indianapolis Fencing Club,
and Let's Go Sports.
Through demonstrations and mini -lessons with
instructors, guests will have hands-on experiences ranging
from sports, art, theater, robotics, engineering and more.
CCPR demonstrations will include:
> Homeschool Nature — Meet live animals with CCPR's
resident naturalist.
> Homeschool Gym — Get moving with sports skills and
drills.
> Homeschool Science — Try out video game design,
coding and scratch.
The cost to attend the Homeschool Hoopla is $6 per
family. To register visit rmelclayparks.com/programs and
use Activity #3012011-01.
We'll see you there...
Good Day Canne! joins the Mayor at one of the
best events of the year!
6
The fourth annual Carmel Gala — Design Bright Futures,
one of the City of Carmel's biggest events to benefit the
Carmel Youth Assistance Program is set for Saturday,
April 25, at the Ritz Charles. Mayor Jim Brainard will serve
as the Honorary Chair of the event. Emcee for the Pacers,
Jillian Deam Thomas, will serve as emcee for this event,
as well. A silent auction, elegant dinner, live entertainment
by The Bishops, and a VIP reception hosted by Mayor
Brainard are just a few of the things awaiting those who
purchase tickets for the event. All funds raised will directly
support CYAP, so get your tickets today!
Get your tickets today.
This email was sent to syoung(cbcarmelclavparks.com
why did 1 eet this? unsubscribe from this list update subscription preferences
Good Day Carmel • 12550 scottish bend • Carmel, IN 46033 - USA
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
$0
($1,000,000)
FUND 108 - E°-r ENDED SCHOOL ENRICHMENT
12-MONTH TRAILING FINANCIALS - 01/31/2020
r� w w w m m m O O O r i r-I r-1 N N N m m m-qt -;r -ct Ln N Ln lD lD lD r� r� r� w W w m m m O
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Revenues
Expenses
Net Income
$8,000,000
$7,000,000
$6,000,000
$5,000,000
$4,000,000
$3,000,000
$2,000,000
$1,000,000
�Ef
($1,000,000)
($2,000,000)
FUND 109 - MONON COMMUNITY CENTER
12-MONTH TRAILING FINANCIALS - 01/31/2020
w M M M O O O r-I -4 .--1 N" N M M M 1:T V1 Ln 0 lD lD lO r� r� r� W w w M M M O
O O O O r- 1- 1- 71 IV .-i 1- ei 1i ll- 1- 1- ei ri 1- lli 1- ei r- 1r- 11
1
r- .-- IV 1- 1- N
a Z r o Z o Z r o Z o Z} a Z a Z i a z> Z} a Z
H a a N a a N a a N a a N a a N a a N a a N a a N a a N a a� a Ln
a W a
Revenues
Expenses
Net Income
MONON COMMUNITY CENTER PASS REPORT
FEBRUARY 2020-NETCHANGE-
ANNUAL MONTHLY OTHER TOTAL 91.' PREV. MONTH PREV. YEAR
MCC MEMBERSHIP PASSES
Youth
5
257
262
4
51
Adult
55
2,921
2,976
(25)
17
Senior
11
414
425
(6)
23
Senior (Legacy Pricing)
20
179
199
(3)
(34)
Military
1
35
36
0
2
Household
25
1,224
1,249
10
79
MCC Passes
117
5,030
5,147
(20)
138
Add'I HH Members 4,911 55 319
MCC Members 10,058 64% 35 457
CORPORATE MEMBERSHIP PASSES
Youth
0
6
6
1
(1)
Adult
8
437
445
1
34
Senior
1
26
27
(2)
7
Senior (Legacy Pricing)
0
2
2
0
(3)
Household
11
171
182
7
(3)
Corporate Passes
20
642
662
7
34
Add'I HH Members
667
20
0
Corporate Members
1,329 8%
27
34
INSURANCE -PAID MEMBERSHIP PASSES
Prime
1,831
1,831
73
(278)
SilverSneakers
1,218
1,218
50
(545)
Active&Fit
435
435
44
226
Silver&Fit
71
71
4
(1)
Optum-Renew Active
850
850
81
618
Insurance Passes/Members
4,405
4,405 28%
252
20
TOTAL PASSES 137 5,672 4,405 10,214 - 239 19
Percent oTIoraiiasses 1% 56% i3Yu
TOTAL MEMBERS 15,792 314 511
' Percent of Total Members
CARMEL CLAY TRACK PASSES
Track Passes 2,527 2,527 28 2,527
Carmel Clay Track Passes 2,527 2,527 28 2,527
12,000
10,000
8,000
'A
N
N
R
6,000
u
a
4,000
2,000
0
MONON COMMUNITY CENTER
ANNUAL, MONTHLY & INSURANCE PASSES AS OF 02/29/2020
00 Ql Ol m O O O r-i ei ei N N N on M on -;r et Ln Ill m w iD tD n n n co co Oo m m m O
O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O O
N N N CV N N N N CV N N CV N N N N N N N N N N N N N CV CV N N N CV N rV N N
Z} a Z r O_ z O_ Z D_ Z O_ Z a Z> D- Z> a Z i a Z a Z r a Z
a a N a a N a a N a a N a a� a a� a a� a a N a a N a a Ln a a N a
�TCITAL
—Membership
—Insurance'
—Corporate
—Fitness2
Aquatic/Gym2
Insurance Passes not
used in last 90 days
were last purged
11/30/19to ensure
Ws reflect active
passes
2 Pass eliminated and
converted to
Membership Passes
on 12/31/14
Carmel • Clay
Parks&Recreation
Employment Report — February 2020
Full -Time
Part -Time
Total
Period Beginning Totals
66
420
486
New Hires
2
12
14
Re -Hires
0
11
11
Transfers/Promotions '
4
0
3
Separations 2
2
4
6
Period End Totals
69
439
486
1-Transfers/promotions within same employment status (i.e., FT to FT) will not impact period end totals
2-Separations of employment may be voluntary or involuntary
Full -Time New Hires
• Tim Millikan, Facilities Maintenance Coordinator, Recreation & Facilities
• Beth Jeffries, Talent Acquisition Manager, Administration & Planning
Full -Time Transfers/Promotions
• John Lampe, Recreation Services Assistant Manager, Recreation & Facilities — from
Member Services Associate, Recreation & Facilities
• KaTiana Breland, Assistant Site Supervisor — Inclusion, ESE — from Inclusion Lead,
ESE
• Katie Smith, Inclusion Supervisor, Recreation & Facilities — from Inclusion Lead,
Recreation & Facilities
• Michelle Yadon, Recreation Services Manager, Recreation & Facilities — from
Inclusion Supervisor, Recreation & Facilities
Full -Time Separations (voluntary and/or involuntary)
• Lori Colcord, Talent Acquisition Manager, Administration & Planning, Voluntary
• Alison Barber, Site Supervisor, Smoky Row, ESE, Voluntary
Period End Employment Numbers by Division
Full -Time
Part -Time
Total
Administration & Planning
14
11
25
ESE/Summer Cams
26
140
166
Recreation & Facilities / aka MCC
20
277
297
Parks & Natural Resources
9
11
20
Department Totals
69
439
508
Extended School
Enrichment
Monthly Division Report
February 2020
Participation Rates
Before & After School Program
Total Registered Students (as of 2/28): 2461
Comparison from Feb 2019 to Feb 2020: +89 (Feb 2019: 2372)
Average Daily Attendance per School in February
• Before School:20 (January: 20)
■ After School: 98 (January: 102)
Scholarships/Waivers
Total Students Receiving Scholarships/Waivers for February: 76
Value of Scholarships/Waivers for February: $18,406.75
Program Highlights
Attendance at Site -Specific ESE Special Events in February:
■ February 14th ESE Site Celebration at College Wood: 114 attendees
■ February 14th ESE Site Celebration at Forest Dale: 95 attendees
■ February 14th ESE Site Celebration at Orchard Park: 77 attendees
� Monon
Community
Center
Monthly Division Report — February, 2020
Particiaation Rates/Total Passholders
Annual/Monthly Passes
Renewed and New
Punch Passes Day Passes
Sold Purchased
*Total Attendance
for Month
Escape Pass
476
60 3214
38,883
Military Dis. Pass
0
1 60 1 3,214
Included Above
14,371
Insurance Programs
1 252
Total
728
53,254
*Total Attendance for Month includes annual, punch, and daily passes.
Corporate Wellness Package
Total
Participating Companies 21
Passholders 1,329
Program Highlights
Active Classes
Cancelled Classes
Cancellation
Rate -Month
Cancellation
Rate -Year
participants
Nature
10
1
9.1
15.4
157
Aquatics
56
13
18.8
22.4
291
Sports
26
3
10.7
14.3
1606
Creative Arts
0
1
100
20.6
0
Enrichment
7
1
12.5
36.4
169
Science & Technology
3
1
25
37.5
20
Horne School
5 0 0 0 23
Starting in Spring
26 1 3.7 3.8 195
At School (Enrichment
Spec.)
Adaptive
Senior
1
1
50
33.3
5
Wellness
5
2
28.6
17.4
137
Rec. Program Total
139
24
14.8
19.1
2,603
Group Fitness
133
2
1.5
.8
10,976
All Programs Total
272
26
8.8
11.6
13,579
Rentals
Amenity
# of Rentals
Shelters
0
Pavilion Rentals
3
Room Rentals
28
Birthday Parties
14
Aquatics
0
Cabanas
0
Work Orders
Scholarships
Pass Scholarships
Program Scholarships
Customers Served
Subsidy Value
Customers Served
Subsidy Value
0
$0.00
0
$0.00
Total Scholarships
Customers Served Subsidy Value
0 $0.00
Total Work Orders Filed
Total Hours
Total Service Calls
January, 2020
60
37
2
February, 2020
44
18
5
Total
104
55
7
1235 Central Park Drive East, Carmel, IN 46032 1 317.848.7275 1 InTrac: 7111 carmelclayparks.com
ADMINISTRATION & PLANNING DIVISION REPORT
February 2020
GIFT FUND 853 DETAIL REPORT
Designated For
Prior Month -End
Cash Balance
Current Month
Revenue
Current Month
Expenses
Cash Balance
General
$ 16,082.21
$ 42.38
$ 16,082.21
Interpretive Signage-
Founders Park
$ 6,295.29
$ 6,295.29
Pedal & Park
$ 5,917.92
$ 5,917.92
West Park
$ 2,160.00
$ 2,160.00
Cash Balance
$ 30,455.42
February interest not yet posted
MARKETING DIVISION REPORT I FEBRUARY 2020
In February we finished the 2019 Annual Report. The new report reads less like a financial document and more like a story
while still relaying the necessary information.
This month we completed the 2019 Monon Community Center Membership Survey Wrap Up Report. We will use this
document as a standard for survey reporting in the future. The report highlights include overall member satisfaction,
acquisition details, participation trends and member retention tactics that will help the Recreation and Facilities team to drive
future decisions.
Promotion began for the first Hamilton County Homeschool Hoopla (coming up on March 19). We shared the event on our
social media channels which reached more than 1,500 individuals in just two weeks. We also shared a news release which was
picked up by several outlets including Good Day Carmel, Indy's Child, Noblesville Times and others. We also distributed a social
media toolkit for our 14 community partners, including Conner Prairie, to use to promote the event alongside us.
MEDIA CIRCULATIONS (I.E. IMPRESSIONS)
SOCIAL MEDIA
Circulation/impressions
200,472
FACEBOOK
Media Value
$16,619
Followers
14,617
Publicity Value
$49,858
Actions from Page
4
Print
121,307
Post Reach
6,461
Broadcast
71,837
TWITTER
Internet
4,328
New Followers
2
Social Media
3,000
Impressions
225,300
STORIES/HITS
I NSTAG RAM
Print
4
Followers
2,909
Broadcast
1
Likes/Comments
379
Internet
9
Impressions
11,742
Social Media
3
YOUTUBE
GOOGLE ANALYTICS FOR WEBSITE
Subscribers
93
Page Views
102,393
Total Monthly Views
336
%New Users; %Returning Users
66%; 34%
ENEWSLETTERS
% of Carmel Resident Users
37%
Hamilton County Homeschool Hoopla - Letter to
Families (Sent to 2019 Homeschool Program
Participants)
%Male; %Female
34%; 66%
Sessions &Goal Conversion Rate by In-
Market Segments and Affinity Categories
(Reach)
Affinity Audiences and In -Market
Audiences both take into account a user's
search history, social activity, and content
consumption patterns, among other
signals.
Shoppers/Value
Shoppers
Total Sends
63
Food &
Dining/Cooking
Opens
37
Open Rate
59%
Travel Buffs
Clicks
3
Technology
Click Rate
5%
Media &
Entertainment
February Extended School Enrichment (ESE) News &
Views
Age Range of Users (% of total users)
18-24
9.30%
Total Sends
2,717
25-34
27.70%
Total Opens
1,275
35-44
24.70%
Total Clicks
283
45-54
16.40%
Average Sends
271
55-64
12.60%
Average Open Rate
43%
65+
9.30%
Average Click Rate
10%
Carmel • Clay
Parks&Recreation
PARKS & NATURAL RESOURCES DIVISION MONTHLY REPORT
February 2020
General, Administrative, and Contractor Support
• Successful co-managemerit and consistent communication of various sustained vandalism issues along the
Midtown/Monon corridor allowed CPD to detect and locate alleged offender
• Steering committee representation for the Conner Prairie White River Education Center
• Continued support with organizing, planning, and general contributions to formation of our local
Cooperative Invasive Species Management Area (CISMA), spearheaded by HCSW Conservation District
• Snow and ice management and oversight for various weather events throughout the month
• Initiating service contracts for regular maintenance priorities throughout the warm seasons
• PNR staff training on electrical safety 2/5
• 5 PNR staff attended training on turf and natural area management by Advanced Turf Solutions
• 2 PNR staff attended Great Lakes Parks Training Institute annual practical training for park professionals
Natural Resource Stewardship and Advocacy
• Citizen Science
Monitor Category
Bird Monitor
# Active Volunteers
4
Hours
14
Total # Species Observed
24 (976 total birds)
Native Plant Monitor
n/a
n/a
seasonal variation
Invasive Species Monitor
n/a
n/a
n/a
Nest Box Monitor
0
0
n/a
Water Quality Monitor
0
0
n/a
Totals
4
14
• Outreach and Education
o iNaturalist Hands -On Presentation — 3 future citizen scientists attended our classroom training on
this digital resource for identifying, monitoring, and managing natural resources with CCPR, at
home, on vacation, or anywhere.
Volunteer Program
• 114 hours of volunteer service this month
0 17 volunteer opportunities in Park Stewardship, Adaptive, MCC Programs, and ESE
0 25 individual volunteers participated in volunteer opportunities
0 62 volunteer program registrations received
0 25 new volunteers added to the database
• Individual Service Project
o Cliff Bennett- 6 hours of service over 7 days to the little free libraries in Inlow, Founders,
Central Park Dr. E, Carey Grove, & West Park
• Volunteer Stewardship Projects
o February 23 -Hoosier Hiker Babes -This group focuses on leading people on hikes
around Central Indiana and specializes along White River. This event was originally
organized independently while coordinated through CCPR and posted on our website
and open to the public.
Carmel ■ Clay
Parks&Recreation
PARKS & NATURAL RESOURCES DIVISION MONTHLY REPORT
Technician Work Order Summary
Work Order
Administrative
Total Work
ordersOrders
35
Percentage of
19%
Total
39.5
Custodial
0
0%
0
Equipment Maintenance
6
3%
7.75
Facilities Maintenance
23
12%
65.5
Grounds Maintenance
96
52%
343
Playground
11
6%
66
Trail Maintenance
11
6%
30.5
Tree Work
2
1%
8
Vehicle Maintenance
2
1%
6
Total
186
100%
566.25
Custodial Park Operation Summary
Month
January
Total
Trash
Bags
560
Total
Recycling
Bags
79
Total Hours
Cleaning
Restrooms
97.5
Total Hours
Cleaning
Parks
398
February
517
55
94.5
361.25
March
765
84
111
416.5
April
938
90
95
396.5
May
1493
348
124.25
467.5
June
2286
628
140.75
535.25
July
2135
591
126
494
August
1798
494
102
490
September
1635
455
103
498
October
1096
295
95
495
November
628
98
95
470
December
593
75
84.5
447
January
560
79
97.75
398
February
535
81
79
413.5
Carmel t% Clay
Parks&Recreation
Financial Assistance
January- February 2019
Month
MCC Passes
MCC Programs
ESE & Summer Camps
Customers Served
Value
Customers Served
Value
Number of Students
Value
January
7
1,302.00
1
39.75
76
18,407.50
February
0
0.00
0
0.00
76
18,406.75
March
April
May
June
July
August
September
October
November
December
Total
7
$ 1,302.00
1
$ 39.75
152
$ 36,814.25
MCC Passes
MCC Programs
ESE & Summer Camps
Total Financial Assistance
$ 1,302.00
$ 39.75
$ 36,814.25
$ 38,156.00
MCC Pass Recipients
MCC Program Recipients
ESE & Summer Camp Recipients
Total Recipients
7
1
152
160
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Jim Engledow, Secretary
ITEMISUBJECT
February 11, 2020 Park Board Meeting Minutes
DOLLAR AMOUNT IFUND
N/A
SUMMARY:
ACTION REQUESTED
Approval
MEETING DATE
March 10, 2020
A draft of the minutes for the February 11, 2020 Park Board Meeting is provided for comment,
corrections, additions, or deletions.
STAFF RECOMMENDATION:
Approval of the minutes of the Park Board Meeting of February 11, 2020.
Carmel/Clay Board of Parks and Recreation
Tuesday, February 11, 2020, 6:00 p.m.
Monon Community Center
Member(s) Present: Jessica Beer, Jim Engledow, James Garretson, Joshua Kirsh, Jenn Kristunas,
Nick Plopper, Linus Rude, Rich Taylor, Lin Zheng
Member(s) Absent: None
Others Present: Michael Klitzing, Department Director; Kurtis Baumgartner, Department Assistant
Director; Sara Clark, Administration & Planning Director; Debra Grisham, Park Board
Attorney
Roll Call, Call to Order & Pledge of Allegiance
Board President Taylor welcomed everyone to the Park Board Meeting and asked Mr. Engledow to call the
roll. After Mr. Engledow stated there was a quorum, Board President Taylor called the -,meeting to order at
6:01 p.m. followed by the Pledge of Allegiance.
Assistant Director Baumgartner spoke about the -poster published in the October 2019 social equity issue of
Parks & Recreation magazine, a NRPA (National Recreation and Park Association) publication. The poster
featured two CCPR staff, Ryan Mosley and Patrick Knollman, who were working out in the Monon
Community Center fitness area. Assistant Director Baum.gartner introduced Mr. Knollman and called him to
the podium. Mr. Knollman has been an employee'pf the Department, for 13 years. He competes in
weightlifting through the,Special Olympics and has won many medals. In 2016, he competed in the Special
Olympics national competition and brought home a go.l^d medal. Assistant Director Baumgartner said that
the Department is very proud of Mr. Knollman who is a wonderful young man, and thanked him for his
outstanding work.
At this time, Board President Taylor presented the framed poster to Mr. Knollman followed by applause.
Board President Taylor also thanked Mr. Knollman for all he has done for Carmel Clay Parks & Recreation.
Presentations
White River Vision Plan — Brenda Myers, President/CEO of Hamilton County Tourism
Board President Taylor'thanked Ms. Myers for coming. Ms. Myers said she has enjoyed her working
relationship with staff, specifically Director Klitzing. Ms. Myers continued with her presentation on the
White River Vision Plan. Discussion followed.
White River Greenway North Extension Feasibility Study — Ben Deichmann of SJCA and Jarvis Jointer of
JQOL
Board President Taylor introduced Mr. Deichmann, who provided a brief, high-level summary of the
feasibility study. Discussion followed.
Public Comments
There were no public comments.
Carmel/Clay Board of Parks and Recreation
Tuesday, February 11, 2020
Monon Community Center
Staff Reports
Assistant Director Baumgartner said that staff reports were included in the Board packets. He added that
the Department received nice news coverage in January from Indy's Child and Current in Carmel; these
articles were included in the Board packet.
Ms. Zheng thanked the Department for continuing the close relationship with the School Board. She
appreciates the continual evaluation of the (ESE) program, as well as the parents who replied with almost
92% overall satisfaction.
Finance Committee
Ms. Kristunas asked if a meeting was needed. Assistant Director Baumgartner said the next meeting is
July 27, 2020 at 6 p.m. to review the (2021) budget.
Minutes
January 14, 2020 Annual and Regular Park Board Meeting
Mr. Engledow made a motion to approve the minutes as presented, seconded by Ms. Kristunas, and
unanimously passed 9 — 0.
Financial Reports
Consolidated Financial Report for December,,2019
Ms. Kristunas made a motion to acknowledge 'receipt of the Consolidated, Financial Report as presented,
seconded by Mr. Kirsh, and unanimously passed 9 — 0.
CCPR P&L Statements for.January 2020
At the request of Ms. Kristunas, Assistant Director Baumgartner reviewed the line item expenses as included
in the cover sheets. Discussion followed.
Ms. Kristunas made a motion to acknowledge receipt of the P&L Statements as presented, seconded by
Mr. Rude, and unanimously passed 9—'0,.
Claims
Claim Sheet February 11, 2020
Ms. Kristunas made a motion to approve the Claim Sheet as presented, seconded by Mr. Kirsh, and
unanimously passed 9 — 0.
Clay Township Claim Sheet February 11, 2020
Ms. Kristunas made a motion to approve the Clay Township Claim Sheet as presented, seconded by
Mr. Kirsh, and unanimously passed 9-0.
CCPR Payroll for January 17, 2020 and January 31, 2020
Ms. Kristunas made a motion to approve payroll wages and liabilities as presented, seconded by Mr. Kirsh,
and unanimously passed 9 — 0.
Page 2
Carmel/Clay Board of Parks and Recreation
Tuesday, February 11, 2020
Monon Community Center
Monetary Gifts, Grants, Partnerships, and Sponsorships for January 2020 —Sara Clark
Ms. Clark said there was nothing to report.
New Business
There was no new business.
Old Business
Central Park Trailhead & West Receiving Project Updates — Michael Klitzing
Director Klitzing said the project continues to make progress and is still on course for substantial completion
by the end of the month, except for the asphalt work. The contractor has done a phenomenal job.
West Park —The Core Project Updates —Michael Klitzing
Director Klitzing stated that SmithGroup is working, o'n design documents while waiting on survey work and
geotechnical reports.
Attorney's Report
Ms. Grisham stated there is plenty to do. Natalie Weaver, a fairly new employee who has a paralegal
degree, has provided great assistance. Ms. Grisham is getting ready for trial and helping to support some of
the needs with respect to the (Clay) Township's Impact Program.
Director's Report
Director Klitzing stated his report was emailed to the Park Board Members with copies provided at the
meeting.
Director Klitzing said staff is in the process of finalizing the annual report for 2019. At this time, Director
Klitzing provided some outstanding numbers from the 2019 Annual Report.
Information Items
Plan Commission: Mr. Kirsh said there was nothing major to report. He added that he recently voted no on
a project that wanted to add more parking by taking out viable, healthy trees.
School Board: Ms. Zheng said she had no report.
Parks Foundation: Mr. Rude said -there are no meetings scheduled.
Park Board Comments Discussion
Mr. Engledow thanked staff for keeping an eye on the dollars and keeping the Department on budget.
Mr. Rude said a friend of his asked him, 'How do you do what you doT Mr. Rude told him that Carmel Clay
Park & Recreation has great staff! Mr. Garretson said he was impressed with Board Members Taylor and
Engledow and their knowledge of the Department. Board President Taylor spoke about the successful
approach to the master plan process that included the community.
Page 3
Carmel/Clay Board of Parks and Recreation
Tuesday, February 11, 2020
Monon Community Center
Adjournment
There being no further business, Ms. Kirsh made a motion to adjourn the meeting, seconded by Mr. Kristunas,
and unanimously passed 8 — 0. Board President Taylor adjourned the meeting at 7:28 p.m.
Approved,
Signature Date
Signature Date
Page 4
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Jim Engledow, Secretary
ACTION REQUESTED
Approval
ITEM/SUBJECT
February 19, 2020 Park Board Executive Session Minutes
DOLLAR AMOUNT IFUND
N/A
SUMMARY:
MEETING DATE
March 10, 2020
A draft of the minutes for the February 19, 2020 Park Board Executive Session is provided for comment,
corrections, additions, or deletions.
STAFF RECOMMENDATION:
Approval of the minutes of the Park Board Executive Session of February 19, 2020.
Minutes of the Executive Session called by the
Carmel/Clay Board of Parks and Recreation
Wednesday, February 19, 2020, 4:30 p.m.
Carmel Clay Parks & Recreation Administrative Offices
Member(s) Present: Jessica Beer, James Engledow, James Garretson, Jenn Kristunas, Linus Rude,
Rich Taylor, Lin Zheng
Member(s) Absent: Joshua Kirsh, Nick Plopper
Others Present: Michael Klitzing, Director; Kurtis Baumgartner, Assistant Director; Debra
Grisham, Park Board Attorney; Natalie Weaver, Planning & Records Coordinator;
Matthew Miller, Attorney at Law
An Executive Session was held by the Carmel/Clay Board of Parks and Recreation, pursuant to notice, on
Wednesday, February 19, 2020, in the Conference Room at the Carmel Clay Department of Parks &
Recreation Administrative Offices at 1411 E. 116th Street in Carmel, Indiana 46032. Board President Taylor
called the meeting to order at approximately 4:31 p.m.
The purpose of the meeting was held pursuant to Indiana Code Section 5-14-1.5-6.1(b)(2)(B): For
discussion of strategy with respect to initiation of litigation or litigation that is either pending or has been
threatened specifically in writing. As used in this clause, "litigation" includes anyjudicial action or
administrative law proceeding under federal or state law."
No subject matter was discussed other than the subject matter specified in the public notice regarding
IC 5-14-1.5-6.1(b)(2)(B).
Board President Taylor adjourned the meeting at approximately 5:25 p.m.
Approved,
Signature Date
Signature Date
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Jim Engledow, Secretary
ACTION REQUESTED
Approval
ITEMISUBJECT
February 19, 2020 Special Park Board Meeting Minutes
T
DOLLAR AMOUNT IFUND
N/A
SUMMARY:
MEETING DATE
March 10, 2020
A draft of the minutes for the February 19, 2020 Special Park Board Meeting is provided for comment,
corrections, additions, or deletions.
STAFF RECOMMENDATION:
Approval of the minutes of the Special Park Board Meeting of February 19, 2020.
Minutes of the Special Meeting called by the
Carmel/Clay Board of Parks and Recreation
Wednesday, February 19, 2020, 5:00 p.m.
Carmel Clay Parks & Recreation Administrative Offices
Member(s) Present: Jessica Beer, James Engledow, James Garretson, Jenn Kristunas, Linus Rude,
Rich Taylor, Lin Zheng
Member(s) Absent: Joshua Kirsh, Nick Plopper
Others Present: Michael Klitzing, Director; Kurtis Baumgartner, Assistant Director; Debra Grisham,
Park Board Attorney; Natalie Weaver, Planning & Records Coordinator;
Matthew Miller, Attorney at Law
Call to Order
With a quorum present, Board President Taylor called the meeting to order at 5:26 p.m.
New Business
Consideration of Settlement in Cause No. 29D01-1709-CT-008646 — Debra Grisham
Ms. Grisham recommended that the Park Board accept the advice of Matthew Miller, the Park Board's
outside litigation counsel, and authorize her and Michael Klitzing to work with Mr. Miller to negotiate a
settlement agreement to resolve Cause No. 29D01-1709-CT-008646 consistent with the Park Board's
litigation strategy as discussed in Executive Session on February 19, 2020.
Mr. Garretson made a motion to accept the recommendation of the Park Board's outside litigation counsel,
authorize Michael Klitzing, Director of the Park Department and Debra Grisham, the Park Board Attorney, to
work with the Park Board's outside litigation counsel to negotiate a settlement agreement consistent with
the Park Board's litigation strategy as discussed in its duly noticed Executive Session on February 19, 2020,
and to authorize the Park Board President and/or Vice President and other Park Board Officer(s) to execute
the agreement as and if required, with a report to the Park Board regarding the same. The motion was
seconded by Ms. Kristunas and unanimously passed 7 —0.
Adjournment
There being no further business, a motion was made by Mr. Rude, seconded by Ms. Kristunas, and unanimously
passed 7 — 0 to adjourn the meeting at approximately 5:30 p.m.
Approved,
Signature Date
Signature Date
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Jenn Kristunas, Treasurer
ITEM/SUBJECT
Consolidated Financial Report for January 2020
DOLLAR AMOUNT IFUND
N/A
SUMMARY:
Provided is the Consolidated Financial Report for January 2020.
STAFF RECOMMENDATION:
ACTION REQUESTED
Acknowledgement
MEETING DATE
March 10, 2020
Acknowledgement of the Consolidated Financial Report for January 2020.
Month: January2020
CARMEL CLAY PARKS & RECREATION
2020 YEAR-TO-DATE CONSOLIDATED FINANCIAL REPORT
(SOS) (103) (106) (108) (109) (110) (853) (Twp 1215) CONSOLIDATED
General Capital Impact Fee ESE MCC Rec Facilities Gift LIT Capital TOTAL
REVENUES
City of Carmel
$3,747,565.00
$525,000.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$4,272,565.00
Clay Township
$100,661.75
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$236,156.00
$336,817.75
Impact Fees
$0.00
$0.00
$65,384.00
$0.00
$0.00
$0.00
$0.00
$0.00
$65,384.00
User Fees, Interest & Other Earned Income
$0.00
$142.43
$3,796.47
$780,845.13
$556,631.12
$7,365.80
$42.38
$634.79
$1,349,458.12
Total Revenues
$3,848,226.75
$525,142.43
$69,180.47
$780,845.13
$556,631.12
$7,365.80
$42.38
$236,790.79
$6,024,224.87
OTHER FINANGING-SOMKES
Cash Reserves as of 12/31/2018
$0.00
$102,756.85
$2,663,185.21
$2,836,069.73
$4,180,047.53
$137,348.75
$30,413.04
$2,564,716.23
$12,514,537.34
Previous Year Encumbrances
$70,825.17
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$70,825.17
Reimbursements
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Transfers from Cash Change Fund
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Gift Card Sales & Customer Overpayments
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Total Other Financing Sources
$70,825.17
$102,756.85
$2,663,185.21
$2,836,069.73
$4,180,047.53
$137,348.75
$30,413.04
$2,564,716.23
$12,595,362.51
Total Revenues & Other Financing Sources
$3,919,051.92
$627,899.28
$2,732,365.68
$3,616,914.86
$4,736,678.65
$144,714.55
$30,455.42
$2,801,507.02
$18,609,587.38
OPERATING EXPENSE$
Personal Services
$283,649.46
$0.00
$0.00
$295,845.81
$311,107.86
$0.00
$0.00
$0.00
$890,603.13
Supplies
$6,947.95
$0.00
$0.00
$21,474.05
$31,616.77
$504.00
$0.00
$0.00
$60,542.77
Other Services & Charges
$24,385.66
$0.00
$0.00
$43,736.92
$179,673.88
$7,105.35
$0.00
$0.00
$254,901.81
Capital Outlay
$0.00
$0.00
$0.00
$5,699.75
$116,939.75
$0.00
$0.00
$0.00
$122,639.50
Total Operating Expenses
$314,983.07
$0.00
$0.00
$366,756.53
$639,338.26
$7,609.35
$0.00
$0.00
$1,328,687.21
Capital Development & Maintenance
Transfers to Cash Change Fund
Gift Card & Customer Credit Transfers
$0.00
$0.00
$0.00
$550.00
$0.00
$0.00
$4,293.80
$0.00
$0.00
$206,041.75
$0.00
$0.00
$0.00
$0.00
$1,513.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$139,931.12
$0.00
$0.00
$350,816.67
$0.00
$1,513.00
Total Development & Other Expenses
$0.00
$550.00
$4,293.80
$206,041.75
$1,513.00
$0.00
$0.00
$139,931.12
$352,329.67
Total Expenses
$314,983.07
$550.00
$4,293.80
$572,798.28
$640,851.26
$7,609.35
$0.00
$139,931.12
$1,681,016.88
Encumbrances & Dedicated Funds
$0.00
$627,349.28
$2,728,071.88
$12,807.50
$0.00
$0.00
$0.00
$1,161,575.90
$4,529,804.56
Designated Gifts
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$14,373.21
$0.00
$14,373.21
Outstanding Liabilities
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Non -Reverting Operations Reserve
$0.00
$0.00
$0.00
$1,956,309.08
$1,000,000.00
$0.00
$0.00
$0.00
$2,956,309.08
Capital Maintenance Reserve
$0.00
$0.00
$0.00
$0.00
$1,495,827.39
$112,105.20
$0.00
$1,500,000.00
$3,107,932.59
Cash Flow Reserve
$0.00
$0.00
$0.00
$1,075,000.00
$1,600,000.00
$25,000.00
$0.00
$0.00
$2,700,000.00
Total Encumbrances & Reserves
$0.00
$627,349.28
$2,728,071.88
$3,044,116.58
$4,095,927.39
$137,105.20
$14,373.21
$2,661,575.90
$13,30BA19.44
Total Expenses, Encumbrances & Reserves
$314,983.07
$627,999.28
$2,732,365.68
$3,616,914.86
$4,736,678.65
$144,714.55
$14,373.21
$2,801,507.02
$14,989,436.32
Net Income (a-c)
n/a
n/a
n/a
$414,088.60
($82,707.14)
($243.55)
n/a
n/a
n/a
Cost Recovery (a+c) ...
213%
87%
97%
Current Cash Balance & Investments (b -d)
n/a
$627,349.28
$2,728,071.88
$3,044,116.58
$4,095,827.39
$137,105.20
$30,455.42
$2,661,575.90
$13,324,501.65
Unencumbered or Undedicated Funds (b -e)
$3,604,068.85
$0.00
$0.00
$0.00
$0.00
$0.00
$16,082.21
$0.00
$3,620,151.06
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
�KPRESENTER
urtis Baumgartner, Assistant Director of Parks
and Recreation
ITENSUBJECT
CCPR P&L Statements for February 2020
DOLLAR AMOUNT/FUND
N/A
SUMMARY:
ACTION REQUESTED
Acknowledgement
MEETING DATE
March 10, 2020
Provided for your review are February 2020 P&L statements for ESE (Fund 108), Monon Community
Center (Fund 109), and Parks & Rec Facilities (Fund 110) as generated by the Department's QuickBooks
software. These reports are used as a management tool to help identify and track the financial
performance of the Department's retail -oriented operations. The P&L statements are supplemental
information and do not replace the official financial records maintained by the Clerk -Treasurer.
RECOMMENDED MOTION:
"I move to acknowledge receipt of the P&L Statements for February 2020."
Carmel/Clay Board of Parks and Recreation
Board Meeting Additional Information
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and Recreation
ITEM/SUBJECT
Extended School Enrichment (108 Fund) P&L — Additional Information
MEETING DATE
March 10, 2020
SUMMARY:
Provided for reference is additional information pertaining to disparity between the 2019 P/L Statement
totals compared to 2020.
Expense:
4100000 — Personal Services: ESE continues to be better staffed, which we anticipate will lead to an
overall increase to expenditures in the part-time staff GL in 2020. Additionally, CCPR is anticipating an
overall increase in personal services in 2020 due to a 271 payroll that will occur.
4239039 — General Program Supplies: Additional program supplies needed for Schools Out Camps held
at Perelman Pavilion in 2020. Facility was not finished in the spring of 2019 therefore it was not able to
be used for this purpose.
4343007 — Field Trips: Several field trips that occurred in 2019 were not invoiced or paid until 2020.
4350900 — Other Cont. Services: 2019 expenditures appear significantly higher YTD because air
conditioning fees for 2018 summer camp usage of Carmel Clay Schools was not invoiced until late 2018
and paid in January, 2019. CCPR has already paid for 2019 summer camp a/c fees toward the latter part
of 2019 so it is anticipated that this disparity will continue through 2020.
4460708 — West Park: Construction of Perelman Pavilion has attributed to $206,041.75 of expenditures
from Capital Outlay G/L.
4463000 — Furniture & Fixtures: Furniture for ESE office approved at November, 2019 Park Board
meeting.
4463002 — Software: ESE contributed $9,658.19 for a new and improved applicant tracking system which
will be implemented in 2020.
10:59 AM Extended School Enrichment - Carmel Clay Parks & Recreation
03/04120 108 ESE Profit & Loss Prev Year Comparison
Accrual Basis January through February 2020
Ordinary Income/Expense
Income
0300000 • REVENUES
0345040 • Park Department Fees
0361030 • Interest on Sweep
Total 0300000 • REVENUES
Total Income
Gross Profit
Expense
4100000 • PERSONAL SERVICES
4110000 Full Time Regular
4111000 Part Time
4112000 - Overtime
4120000 • Deferred Compensation
4121000 • Employer's Share of FICA
4122000 • Employer's Share of H-Ins
4122100 • Disability Insurance
4122200 • Life Insurance
4123002 • Civilian PERF
4124000 • Employer's Share of Medicare
Total 4100000 • PERSONAL SERVICES
4200000 • SUPPLIES
4230100 • Stationary & Printing Materials
4230200 • Office Supplies
4239012 • Safety Supplies
4239039 • General Program Supplies
4239040•Food & Beverages
4239099 • Other Miscellaneous
Total 4200000 • SUPPLIES
4300000 • OTHER SERVICES & CHARGES
4340000 • Legal Expense
4340700 • Medical Fees (Drug Tests)
4340800 • Program Contractors
4341955 • Info Sys Maint/Contracts
4341990 • Criminal Background Checks
4341991 • Marketing & Promotions
4341999 ' Other Professional Fees
4343000 • Travel Fees & Expenses
4343006 • Bus Trips
4343007 • Field Trips
4344100 • Cellular Phone Fees
4345000 • Printing (Not Office Supplies)
4346000 • Classified Advertising
4350000 • Equipment Repairs & Maint.
4350900 • Other Cont. Services
4353004 - Copier
4355300 - Organization & Membership Dues
4366004• Staff Clothing
4357003 • Internal Instruction Fees
4357004 - External Instructional Fees
4358300 • Other fees and licenses
4358400 • Refunds, Awards & Indemnities
Total 4300000 • OTHER SERVICES & CHARGES
Total Expense
Net Ordinary Income
Jan - Feb 20
Jan - Feb 19
1,144,171.65
1,024,842.06
4,236.29
13,280.48
1,148,407.94
1,038,122.54
1,148,407.94
1,038,122.54
1,148,407.94
1,038,122.54
203,230.89
161,933.14
166,592.88
106,645.20
2,919.61
5,903.18
7,181.74
6,408.09
22,145.14
16,287.18
67,831.39
51,112.08
364.21
362.82
196.10
192.40
29,273.37
23,821.17
5,179.12
3,809.11
504,914.45
376,474.37
1,235.50
0.00
3,246.25
438.93
1,563.97
482.00
12,931.87
12,887.61
26,351.71
25,527.56
1,925.75
0.00
47,255.05
39,336.10
32.40
3,390.20
800.00
423.00
900.00
0.00
2,701.40
3,560.51
185.00
259.00
6,821.37
5,915.00
37,344.54
39,997.43
3,782.66
2,899.63
2,292.92
0.00
11,180.20
3,307.15
2,853.94
3,207.12
1,994.13
150.00
3,147.87
1,920.00
0.00
332.71
928.00
39,835.00
290.76
347.16
0.00
150.00
0.00
191.07
3,175.00
509.95
6,404.85
8,455.00
0.00
265.00
3,366.50
4,001.11
88,201.54
119,116.04
640,371.04
534,926.51
508,036.90
503,196.03
$ Change
119,329.59
-9,044.19
110,285.40
110,285.40
110,285.40
41,297.75
59,947.68
-2,983.57
773.65
5,857.96
16,719.31
1.39
3.70
5,452.20
1,370.01
128,440.08
1,235.50
2,807.32
1,081.97
44.26
824.15
1,925.75
7,918.95
-3,357.80
377.00
900.00
-859.11
-74.00
906.37
-2,652.89
883.03
2,292.92
7,873.05
-353.18
1,844.13
1,227.87
-332.71
-38, 907.00
-56.40
-150.00
-191.07
2,665.05
-2,050.15
-265.00
-634.61
-30,914.50
106,444.53
4,840.87
Page 1
10:69 AM Extended School Enrichment - Carmel Clay Parks & Recreation
03104/20 108 ESE Profit & Loss Prev Year Comparison
Accrual Basis January through February 2020
Jan - Feb 20 Jan - Feb 19
Other Income/Expense
Other Expense
4460000 - CAPITAL OUTLAY
4460708 • West Park
4463000•Furniture & Fixtures
4463200 • Computer Equipment
4463202 • Software
Total 4460000 - CAPITAL OUTLAY
Total Other Expense
Net Other Income
Net Income
206,041.75 374,269.00
39, 960.07 0.00
5,186.22 26.30
9,658.19 0.00
260,846.23 374,295.30
260,846.23 374,295.30
-260,846.23-374,295.30 113,449.07
247,190.67 128,900.73 118,289.94
-168,227.25
39,960.07
5,159.92
9,658.19
-113,449.07
-113,449.07
Page 2
Carmel/Clay Board of Parks and Recreation
Board Meeting Additional Information
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and Recreation
ITEMISUBJECT
Monon Community Center (109 Fund) P&L — Additional Information
MEETING DATE
March 10, 2020
SUMMARY:
Provided for reference is additional information pertaining to disparity between the 2019 P/L Statement
totals compared to 2020.
Expense:
4100000 — Personal Services: CCPR is anticipating an overall increase in personal services in 2020 due to
a 27' payroll that will occur.
4345000 — Printing (Not Office Supplies): Escape Guide and Postcard printing services invoice for 2019
Winter/Spring guide were paid in December, 2018. 2020 Winter/Spring Escape Guide and Postcard
printing services were paid in January, 2020. Therefore, the 2020 expenditures appear significantly higher
than at the same point in 2019.
4347500 — General Insurance: CCPR experienced an adjustment in valuation changes for total
replacement value of the MCC resulting in an increase of approximately $53,000 in 2020.
4463000 — Furniture & Fixtures: MCC contributed $111,240 towards circuit strength equipment
upgrades, previously approved by park board at November meeting.
4463202 — Software: MCC contributed $9,539.27 towards a new and improved applicant tracking system
that will be implemented in 2020.
10:58 AM Monon Community Center - Carmel Clay Parks & Recreation
03/04/20 log MCC Profit & Loss Prev Year Comparison
Accrual Basis January through February 2020
Jan - Feb 20 Jan - Feb 19 $ Change
Ordinary Income/Expense
Income
0300000 • REVENUES
1,046.03
780.64
265.39
313000 • Sales Tax Collected
77,910.83
61,749.99
16,160.84
345040 • Park Department Fees
14,107.50
8,029.72
6,077.78
346020 • Facility Rentals
658.89
1,149.52
-490.63
346025 • Shelter Rentals
450.00
0.00
450.00
346030 • Food Services Revenue
41,974.00
43,518.75
-1,544.75
346040 • Aquatics Programs
34,672.00
33,776.00
896.00
346050 • Fitness Programs
100.00
155.00
-55.00
346085 • KidZone Fees
7,606.50
8,907.50
-1,301.00
346110 Therapeutic Rec Programs
18,324.00
11,736.00
6,588.00
346115 - Annual Passes
4,661.00
3,321.00
1,340.00
346116 • GS Corp Annual Passes
642,133.28
574,529.89
67,603.39
346125 • Monthly Passes
4g 719.93
47,914.41
805.52
346130 GS Corp Monthly Passes
12,796.52
8,508.00
4,288.52
346135 • Value Passes
68,181.00
57,294.00
10,887.00
346140 Daily Passes
2,939.22
3,859.96
-920.74
346145 Contractor Commissions9.00
12.00
-3.00
346150 • Merchandise Sales
4,950.95
3,132.89
1,818.06
360010 • Miscellaneous Revenues
5,699.88
11,173.93
-5,474.05
361030 • Interest on Sweep—
986,940.53
879,549.20
107,391.33
Total 0300000 •REVENUES
-
986,940.53
879,549.20
-
107,391.33
Total Income
986,940.53
879,549.20
107,391.33
Gross Profit
Expense
4100000 - PERSONAL SERVICES
168,471.70
107,587.66
60,884.04
4110000 • Full Time Regular
232,730.75
167,434.15
65,296.60
4111000 • Part Time
775.66
690.15
85.51
4112000 • Overtime
6,986.76
4,798.88
2,187.88
4120000 • Deferred Compensation
24,072.04
2
16,403.38
1
7,668.66
4121000 • Employer's Share of FICA
,103.38
10,383.59
4122000 Employer's Share of H Ins
,072.04
285.67
224.80
60.87
4122100 - Disability Insurance
133.20
111.00
22.20
4122200 • Life Insurance
23,939.53
15,360.24
8,579.29
4123002 • Civilian PERF
5,629.75
3,836.32
1,793.43
4124000 • Employer's Share of Medicare
156,962.07
Total 4100000 • PERSONAL SERVICES
514,508.85
357,546.78
4200000 • SUPPLIES
4230100 • Stationary & Printing Materials
1,050.00
0.00
1,564.11
1,050.00
3,094.48
4230200 • Office Supplies
4,658.59
578.24
2,475.31
-1,897.07
4235000 • Building Materials
2,859.33
476.00
2,383.33
4237000 • Repair Parts
4238000 Small Tools &Minor Equipment
513.72
.
1,71897
-1,205.25
4,750.29
4238900 • Cleaning & Maint. Supplies2,458.00
27,822.47
23 072 18
1,229.00
1,229.00
4239001•Linens & Blankets
0.00
563.00
-563.00
4239012 • Safety Supplies
188
1 0,188.30
10,911.73
-723.43
4239039 • General Program Supplies
2 15
2,978.49
-666.34
4239099 • Other Miscellaneous
44,988.79
7,452.01
Total 4200000 •SUPPLIES
52,440.80
Page 1
10:58 AM Monon Community Center - Carmel Clay Parks & Recreation
03/04120 109 MCC Profit & Loss Prev Year Comparison
Accrual Basis January through February 2020
4300000 • OTHER SERVICES & CHARGES
4340000 Legal Fees
4340400 Consulting Fees
4340700 • Medical Fees (Drug Tests)
4340800 • Program Contractors
4341955 • Info Sys Maint/Contracts
4341990 • Criminal Background Checks
4341991 • Marketing & Promotions
4341999 • Other Professional Fees
4342100 • Postage
4343000 • Travel Fees & Expenses
4344000 • Telephone Line Charges
4344100 • Cellular Phone Fees
4345000 • Printing (Not Office Supplies)
4346000 • Classified Advertising
4347500 • General Insurance
4348000 • Electricity
4348500 • Water & Sewer
4349000 Gas
4349500 Cable Service
4350000 Equipment Repairs & Maint.
4350100 • Building Repairs & Maint.
4350101 • Trash Collection
4350400 • Grounds Maintenance
4350600 • Cleaning Services
4350900 • Other Cont. Services
4351000 • Auto Repairs & Maintenance
4353004 • Copier
4353099 • Other Rental & Leases
4355200 • Subscriptions
4355300 • Organization & Membership Dues
4356004 • Staff Clothing
4367004 • External Instructional Fees
4358300 • Other Fees & Licenses
4358400 • Refunds, Awards & Indemnities
4359000 • Special Projects
4359200 • Sales Tax Paid
Total 4300000 • OTHER SERVICES & CHARGES
Total Expense
Net Ordinary Income
Other Income/Expense
Other Expense
4460000 • CAPITAL OUTLAY
4463000 • Furniture & Fixtures
4463200 • Computer Equipment
4463202 • Software
Total 4460000 • CAPITAL OUTLAY
Total Other Expense
Net Other Income
Net Income
Jan - Feb 20 Jan - Feb 19 $ Change
761.40
750.00
100.00
20,319.00
16,982.40
55.50
49,582.47
39,642.21
0.00
0.00
963.51
490.08
21,251.69
1,634.50
119,251.00
59,498.03
10,842.22
8,673.03
485.97
19,158.41
15,132.50
893.22
17,196.00
36,170.00
15,512.85
189.96
1,066.79
612.88
2,913.34
1,795.00
697.35
1,225.00
3,580.00
1,367.50
4,944.48
627.91
474,366.20
1,041,315.85
-54, 375.32
111,240.00
2,625.00
9,539.27
123,404.27
123,404.27
-123,404.27
3,265.70
7,219.82
91.99
7,981.00
5,853.36
296.00
29,120.75
35,178.32
7,911.57
29.79
955.74
445.04
2,464.42
24.18
66, 089.00
64,417.04
10,714.14
8,565.28
428.95
9,115.28
17,990.71
893.22
20,775.00
37,446.00
10,574.16
557.62
1,233.27
1,242.84
3,738.00
1,770.00
361.89
554.94
3,347.00
613.23
1,560.65
450.96
363,276.86
765,812.43
113, 736.77
0.00
2,178.67
0.00
2,178.67
2,178.67
-2,178.67
-177,779.69 111,558.10
-2,504.30
-6,469.82
8.01
12,338.00
11,129.04
-240.50
20,461.72
4,463.89
-7,911.57
-29.79
7.77
45.04
18,787.27
1,610.32
53,162.00
-4,919.01
128.08
107.75
57.02
10,043.13
-2, 858.21
0.00
-3,579.00
-1,276.00
4,938.69
-367.66
-166.48
-629.96
-824.66
25.00
335.46
670.06
233.00
754.27
3,383.83
176.95
111,089.34
275, 503.42
-168,112.09
111,240.00
446.33
9,539.27
121,225.60
121,225.60
-121,225.60
-289,337.69
Page 2
Carmel/Clay Board of Parks and Recreation
Board Meeting Additional Information
PRESENTER
Kurtis Baumgartner, Assistant Director of Parks and Recreation
ITEM/SUBJECT
Parks and Facilities (110 Fund) P&L — Additional Information
MEETING DATE
March 10, 2020
SUMMARY:
Provided for reference is additional information pertaining to disparity between the 2019 P/L Statement
totals compared to 2020.
Expense:
4350400 — Grounds Maintenance: Winter conditions had more frequent snow/ice events in 2019 that
required removal by contractor, therefore 2020 expenditures appear lower YTD.
11:01 AM 110 Parks & Rec Facilities - Carmel Clay Parks & Recreation
03/04/20 110 Parks & Rec Facilities Fund Profit & Loss to Prev Year
Accrual Basis January through February 2020
Jan - Feb 20 Jan - Feb 19 $ Change
Ordinary Income/Expense
Income
345040 • Park Department Fees
346020 - Facility Rentals
360010 • Miscellaneous Revenues
361030 - Interest
Total Income
Expense
4200000 • SUPPLIES
4238900 - Other Maintenance Supplies
4239099 • Other Miscellaneous
Total 4200000 - SUPPLIES
4300000 • OTHER SERVICES & CHARGES
4341999 • Other Professional Fees
4344000 - Telephone Line Charges
4347500 - General Insurance
4348000 Electricity
4348500 Water & Sewer
4350100 - Building Repairs & Maint.
4350101 • Trash Collection
4350400 • Grounds Maintenance
4350600 - Cleaning Services
4350900 • Other Cont. Services
Total 4300000 • OTHER SERVICES & CHARGES
Total Expense
Net Ordinary Income
Net Income
11, 395.00
1,975.00
80.00
190.80
13,640.80
504.00
0.00
504.00
1,005.55
92.98
2,349.00
2,811.94
373.64
1,834.52
150.00
3,324.90
704.00
360.00
13,006.53
13,510.63
130.27
130.27
12,480.00
1,295.50
440.00
417.81
14,633.31
75.81
521.90
597.71
859.13
92.87
0.00
2,670.87
360.25
351.00
150.00
10,793.51
704.00
16,341.63
16,939.34
-1,085.00
679.50
-360.00
-227.01
-992.51
428.19
-521.90
-93.71
146.42
0.11
2,349.00
141.07
13.39
1,483.52
0.00
-7,468.61
0.00
0.00
-3,335.10
-3,428.81
-2,306.03 2,436.30
-2,306.03 2,436.30
Page 1
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Jenn Kristunas, Treasurer
ITEWSUBJECT
Claim Sheet March 10, 2020
DOLLAR AMOUNT IFUND
N/A
SUMMARY:
ACTION REQUESTED
Approval
MEETING DATE
March 10, 2020
Claim Sheet March 10, 2020 is included for comment, corrections, additions, or deletions.
STAFF RECOMMENDATION:
Approval of Claim Sheet dated March 10, 2020.
Name
Feb 5 - Mar 3, 20
Ace - Pak Products Inc.
ADP, LLC
American Airlines
Arab Termite & Pest Control
AT&T
B & H Photo
Blood Hound, Inc.
Brickhouse Electronics LLC
Carmel Clay Schools
Carmel Clay Schools
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Utilities
Carmel Welding
CDW Government
Cincinnati Bell
Cintas Corporation
CleanTelligent Software
Community Occupational Health
Constellation NewEnergy Gas Division,..
Constellation NewEnergy Gas Division,..
Corvus Janitorial Systems
Corvus Janitorial Systems
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Duke Energy
Environmental Laboratories, Inc.
Environmental Laboratories, Inc.
Environmental Laboratories, Inc.
Eventbrite
Gordon Plumbing, Inc.
Gordon Plumbing, Inc.
Grainger
Grainger
Grainger
Grisham, Debra M, Attorney at Law, LLC
Grisham, Debra M, Attorney at Law, LLC
Home Depot
Hylant Group
IPL
IPL
IPL
Amount
530.66 4238900
584.00 4341999
275.59 4343000
56.00 4350100
74.69 4344000
137.94 4230200
682.50 4350400
1,795.50 4350000
1,239.87 4231400
218.95 4231300
174.69 4348500
16.52 4348500
158.66 4348500
18.33 4348500
18.33 4348500
86.56
108.06
29.27
499.61
70.97
90.90
148.75
225.00
441.00
50.00
167.04
123.02
175.00
165.00
14.92
14.00
9.81
313.05
139.69
10.06
568.97
88.86
117.20
1,434.82
77.09
21.03
10.50
10.50
11.25
84.48
389.97
212.50
50.56
198.40
58.56
8,131.20
4,016.20
29.00
30,222.00
50.59
122.96
305.20
4348500
4348500
4348500
4348500
4232100
4230200
4344000
4238900
4341955
4340700
4349000
4349000
4350600
4350600
4348000
4348000
4348000
4348000
4348000
4348000
4348000
4348000
4348000
4348000
4348000
4348000
4350900
4350900
4350900
4357004
4350100
4350100
4237000
4238900
4238900
4340000
4340000
4237000
4347500
4348000
4348000
4348000
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 101 - General Fund
March 10, 2020
Account
Other Maintenance Supplies
Other Professional Fees
Travel Fees & Expenses
Building Repairs & Maint.
Telephone Line Charges
Office Supplies
Grounds Maintenance
Equipment Repairs & Maint.
Gasoline
Diesel Fuel
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Water & Sewer
Garage & Motor Supplies
Office Supplies
Telephone Line Charges
Other Maintenance Supplies
Info Sys Maint/Contracts
Medical Fees (Drug Tests)
Gas
Gas
Cleaning Services
Cleaning Services
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Electricity
Other Cont. Services
Other Cont. Services
Other Cont. Services
External Instructional Fees
Building Repairs & Maint.
Building Repairs & Maint.
Repair Parts
Other Maintenance Supplies
Other Maintenance Supplies
Legal Fees
Legal Fees
Repair Parts
General Insurance
Electricity
Electricity
Electricity
Num
Memo
A8353
217/20 Weekly Cleaning Supplies Parks
552044138
2/20/20 Q4 Year End 2019 Tax Reporting W-2s
UFB Visa
2/12120 Airfare for J.Woodruff to attend Point of Light Conference
296428
3/2/20 Pest Control AO
UFB Visa
2/16/20 Analog Telephone Line Charges AO
167892331
2/12/20 Battery Backup for Computer Server at Administration Office
137074
2/12/20 Private Locates for Founders Park Interpretive Signs
971193
1/21120 GPS Monitoring Services Jan-Jul'20
20202
2112120 Gasoline
20202
2/12/20 Diesel
0512166500
2110/20 North Trailhead
0692331800
2/14120 Maintenance Office
0692331800
2/14120 Administration Office
0658685100
2118120 Midtown Plaza
0658685000
2/18120 Monon Blvd
0613618601
2118/20 Meadowlark Park
6002047001
2118/20 South Trailhead
0859585401
2/20/20 Carey Grove
1341235001
2/24/20 West Park
423064
2120120 Small Engine Supplies
WRN2795
2/4/20 Surge Protectors
4862587
2/10/20 Long Distance Charges AO
4042872135
2/17/20 Parks Restroom Restocking Supplies
65591
2/1/20 Software User Fee Jan'20
582667
2/17/20 Pre -Employment Drug Testing
2832978
2/26120 AO
2832978
2/26/20 MO
3191005136
3/1/20 AO Cleaning Services Mar'20
3191005136
3/1/20 MO Cleaning Services Mar'20
5710-3301-01-9
2/7/20 Inlow Park
7280-3771-01-5
2/18/20 Pedestrian Bridge Monon Greenway
3190-3277-01-0
2118/20 Carey Grove
1310-3278-01-0
2/118/20 North Trailhead
1660-3622-01-8
2128120 Central Park Lagoon Aeration
3890-3290-02-9
2/28/20 River Heritage
0990-3736-01-9
2/28/20 Founders Park
0600-3660-01-8
2/28/20 Monon Greenway Tunnel Lights
5260-3287-01-0
2126/20 Park Maintenance Office
4260-3287-01-5
2/26/20 Administration Office
2810-3743-01-1
2126/20 Central Park Shelter
1810-3743-01-6
2/26/20 Central Park Street Lighting
20306894
2/6/20 Water Testing Flowing Well 213/20
20307264
2/13/20 Splash Pad Water Testing CP Westermeier Commons 2/10/20
20307311
2/13/20 Splash Pad Water Testing CP Westermeier Commons 2/11/20
UFB Visa
2111/20 Invasive Species Management Conference 2020 M.Allen, J.Woodruff, B.McAdams
249929
2/2/20 Service Call Assistant Director and Lobby Toilet at AO
250524
2/21/20 Water Meter Testing for West Park
9434953577
2/6/20 Toilet Repair Parts
9441290641
2/12/20 Restroom Deodorizing Supplies
9457369560
2127120 Key Tool
120
2/1/20 Legal Services Jan'20
220
312/20 Legal Services Feb'20
807184
2/17/20 Roofing Repair Materials
239045
1/7/20 Annual Insurance Premium 2020
116789
2128/20 South Trailhead
116789
2/28120 Flowing Well
1095795
2/28120 South Trailhead
Page 1
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 101 - General Fund
March 10, 2020
Name
Amount
Account
Num
I P L
13.39
4348000 •
Electricity
925743
I P L
880.85
4348000
• Electricity
925743
IPL
40.00
4348000
• Electricity
1069103
Imprint Plus
1,706.70
4230200
• Office Supplies
PIN0527420
Indianapolis Business Journal
95.00
4355200
• Subscriptions
1062037
Klitzing, Michael
100.00
4344100
• Cellular Phone Fees
Reimb
Klitzing, Michael
79.72
4343000
• Travel Fees & Expenses
Reimb
Konica Minolta Business Solutions
770.21
4353004
• Copier
9006518424
Labas, Lindsay
50.00
4344100
• Cellular Phone Fees
Reimb
Ledwith, Nicole
38.74
4343000
• Travel Fees & Expenses
Reimb
Magers Bookkeeping Services LLC
37.50
4341999.
Other Professional Fees
903
Magers Bookkeeping Services LLC
100.00
4341999
• Other Professional Fees
904
Magers Bookkeeping Services LLC
120.00
4341999
• Other Professional Fees
905
Menards
107.15
4238900
• Other Maintenance Supplies
50450040954
Menards
32.86
4239000
• Miscellaneous Supplies
50450040954
Menards
18.98
4237000
Repair Parts
50450040954
Menards
38.95
4230200
• Office Supplies
50450040954
Menards
6.97
4237000
Repair Parts
50450040954
Menards
361.74
4350100
• Building Repairs & Maint.
86468074509
Menards
48.15
4238000
- Small Tools & Minor Equipment
86760054243
Menards
42.44
4238900
• Other Maintenance Supplies
86760054243
Menards
18.96
4238900
• Other Maintenance Supplies
86760054243
Menards
95.00
4230200
• Office Supplies
86760054243
Mr. B's Lawn Maintenance, Inc.
100.00
4360400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
2,100.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
310.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
880.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
1,800.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
210.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
360.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
240.00
4350400
- Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
200.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
310.00
4350400
• Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
340.00
4350400
- Grounds Maintenance
8102
Mr. B's Lawn Maintenance, Inc.
200.00
4350400
• Grounds Maintenance
8102
Napa
38.40
4232100
• Garage & Motor Supplies
432900022189
Napa
104.55
4232100
• Garage & Motor Supplies
43290023729
NCSI National Center Safety Initiatives
111.00
4341990
• Criminal Background Checks
1075
Northern Safety Co., Inc.
66.18
4239012
• Safety Supplies
903807133
NRPA
65.00
4355300
• Organization & Membership Du...
UFB Visa
On -Ramp Indiana
1,012.00
4341955
• Info Sys Maint/Contracts
85914
On -Ramp Indiana
613.80
4341955
• Info Sys Maint/Contracts
185956
On -Ramp Indiana
616.00
4341955
• Info Sys Maint/Contracts
186232
PFM Car & Truck Care Center
55.72
4351000
• Auto Repair & maintenance
6047691
PFM Car & Truck Care Center
71.72
4351000
• Auto Repair & maintenance
5047642
PFM Car & Truck Care Center
54.83
4351000
• Auto Repair & maintenance
5047885
Points of Light
710.00
4357004
• External Instructional Fees
UFB Visa
Precision Concrete Cutting
5,161.00
4350400
• Grounds Maintenance
200103
Ready Refresh by Nestle
103.32
4350900
• Other Cont. Services
1 OA0121202766
Ready Refresh by Nestle
141.16
4350900
• Other Cont. Services
10BO121202766
Republic Services
205.00
4350101
-Trash Collection
761004686782
Republic Services
426.90
4350400
• Grounds Maintenance
761004686782
Republic Services
110.00
4350101
• Trash Collection
761004683456
Russell, Lynn
95.94
4343000
• Travel Fees & Expenses
Reimb
Sherwin Williams
139.05
4235000
• Building Materials
95263
Spectrum Business
104.98
4349500
• Cable Service
UFB Visa
Staples
208.48
4230200
• Office Supplies
3440106217
Staples
41.65
4230200
• Office Supplies
3440106219
Memo
2/27/20 Nora Traffic Signal
2/27/20 West Park
3/2/20 West Park Meter by the Mound
2/20120 Staff Uniform Badge Supplies
2/25/20 Subscription to IBJ Digital + Print Thru 5/29/2021
2/19/20 Cell Phone Reimbursement Jan,Feb'20
2/19120 Travel Expenses for SCRPA Institute
2/17120 Copier Charges AO 11/18/19 - 2/17/20
2124120 Cell Phone Reimbursement Feb'20
2/26120 Travel Expenses for HR Seminar
1/31/20 Asset Recording Jan'20
2/12120 Budget Setups 2020
2/29/20 Bookkeeping Services Feb'20
1130/20 Maintenance & Cleaning Supplies
1/30/20 Maintenance & Cleaning Supplies
1/30120 Maintenance & Cleaning Supplies
1/30/20 Maintenance & Cleaning Supplies
1/30/20 Maintenance & Cleaning Supplies
2f7/20 Vanity for Director's Office at AO
2111/20 Parks Maintenance Supplies
2/11/20 Parks Maintenance Supplies
2/11/20 Parks Maintenance Supplies
2/11/20 Parks Maintenance Supplies
1/23/20 Trim Hard Wood Trees Monon Greenway
1123/20 Trim Hard Wood Trees White River Greenway
1/23120 Trim Hard Wood Trees Lenape Trace
1/23/20 Trim Hard Wood Trees Carey Grove
1/23/20 Trim Hard Wood Trees Cherry Tree
1/23/20 Trim Hard Wood Trees Hazel Landing
1/23/20 Trim Hard Wood Trees Inlow
1/23/20 Trim Hard Wood Trees Central Park
1/23/20 Trim Hard Wood Trees North of Jill's Hill West Park
1/23/20 Trim Hard Wood Trees Perelman Road Frontage West Park
1/23/20 Trim Hard Wood Trees Meadow Lark Park West of Cool Creek
1/23/20 Trim Hard Wood Trees Bark Park
2/11/20 Auto Windshield Supplies for A01
2/24/20 Battery Replacement for Fleet Vehicle # 1161
2/1/20 Background Checks for Volunteers Jan'20
2/4120 Fire Safety Equipment
2/12/20 CPRP Renewal 3/1/20 - 2/28/21 M.Allen
2/3/20 IT Services 1/16-1/31/20
2/11/20 IT Monthly Maintenance Mar'20
2/15/20 IT Services 2/1 - 2115/20
2/8/20 Oil Change for 1171
2/7/20 Oil Change and Tire Rotation for 2181
2/12/20 Oil Change for 4191
2/11/20 Conference Registration Volunteer Coordinator
1/31/20 Sidewalk Trip Hazard Repair Founders Park
1/18/20 Drinking Water MO / AO
2/19/20 Drinking Water MO AO
2/25/20 Trash Pickup AO Mar'20
2/25/20 Construction Dumpster Rental
-2125120 Trash Pickup CP Westermeier Commons Mar'20
2/13120 Travel Reimbursement for Job Fair
2/11/20 Paint for Central Park Westerrneier Commons
2/28/20 Internet Services AO 2/25 - 3/24/20
2/24120 AO Office Supplies
2/24/20 AO Office Supplies
Page 2
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 101 - General Fund
March 10, 2020
Name
Amount
Account
Num
Memo
Staples
163.80
4230200
Office Supplies
3440106225
2/24120 Office Furniture for Parks Office
TdCo Regional Sewer Utility
61.39
4348500
Water & Sewer
0143006091230
1131/20 South Trailhead
TriCo Regional Sewer Utility
97.93
4348500
• Water & Sewer
0341578281126
1/31120 West Park
TriCo Regional Sewer Utility
33.51
4348500
• Water & Sewer
4533755325638
1/31/20 Central Park Westermeier Commons
TriCo Regional Sewer Utility
19.17
4348500
• Water & Sewer
1015000014110
1/31/20 Administration Office
Vectren
117.71
4349000
- Gas
0262017220052318900
2/11/20 Maintenance Office
Vectren
161.82
4349000
• Gas
0262017220050099721
2111/20 Administration Office
Weaver, Natalie
165.60
4343000
• Travel Fees & Expenses
Reimb
2119/20 Travel Expenses for IPRA Conference
White's Ace Hardware
4.95
4238900
• Other Maintenance Supplies
29029105
1129/20 Propane Tank Refill for Asphalt Patch Machine
White's Ace Hardware
14.90
4235000
• Building Materials
29029105
1/29/20 Hardware Supplies
White's Ace Hardware
521.94
4238900
• Other Maintenance Supplies
29033197
2110/20 Dog Litter Bags and Cleaning Supplies
White's Ace Hardware
29.97
4237000
• Repair Parts
29034273
2113/20 Trash Can Lid Repair Parts
Feb 5 - Mar 3, 20 78,577.46
Page 3
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 108 - Extended School Enrichment
March 10, 2020
Name
Amount
Account
Num
Memo
Feb 5 - Mar 3, 20
ADP, LLC
1,198.00
4341999
• Other Professional Fees
562044138
2/20/20 Q4 Year End 2019 Tax Reporting W-2s
Amazon
156.32
4239039
• General Program Supplies
UFB Visa
2/26/20 College Wood Office and Program Supplies
American Airlines
336.40
4343000
• Travel Fees & Expenses
UFB Visa
2/4/20 Airfare for 2020 ESE BOOST Conference A.Gillim
American Airlines
335.60
4343000
• Travel Fees & Expenses
UFB Visa
214/20 Airfare for 2020 ESE BOOST Conference J.Gray
American Airlines
321.80
4343000
• Travel Fees & Expenses
UFB Visa
2/4/20 Airfare for ESE BOOST Conference 2020 A.Rich
American Airlines
696.82
4343000
• Travel Fees & Expenses
UFB Visa
2/4/20 Airfare for ESE BOOST Conference 2020 J.Hammons, C.Canada
American Airlines
526.41
4343000
• Travel Fees & Expenses
UFB Visa
214120 Airfare for ESE BOOST Conference 2020 T.Buckingham
American Red Cross
1,203.97
4239012
• Safety Supplies
29004360
1/31/20 First Aid / CPR Training Supplies
American Red Cross
180.00
4239012
• Safety Supplies
22256663
2112120 Safety Certifications for ESE Employees 2/4/20
Apple
1,996.15
4463200
• Computer Equipment
UFB Visa
2127120 Mac Book Air Computer and Accessories
B & H Photo
99.64
4239039
• General Program Supplies
167974828
2/14/20 Orchard Park Radio Accessories
BluePay Processing, LLC
9,841.33
4341999
• Other Professional Fees
INV010842
2111/20 ESE Credit Card Processing Jan'20
BluePay Processing, LLC
175.75
4341999
• Other Professional Fees
1005662466410120
215/20 ESE ACH Processing Jan'20
Boost Conference
3,060.00
4357004
• External Instructional Fees
UFB Visa
215/20 ESE Boost 2020 Conference Registration Buckingham, Rich, Hammons,Canada,Gilli...
Breakout Indianapolis
273.48
4239039
• General Program Supplies
201
2126/20 Cherry Tree Staff Offsite Training 2/25/20
Breland, Katiana
70.43
4343000
• Travel Fees & Expenses
Reimb
216/20 Mileage 12120/19 - 1/31120
Buckingham, Tiffany
10.00
4343000
• Travel Fees & Expenses
Reimb
2114120 Parking Fee for Pacer's Game
Carmel Clay Schools Food & Nutrition
14,355.15
4239040
• Food & Beverages
Jan'20
215/20 ESE Breakfast/Snacks Jan'20
Carmel Drive Self -Storage
235.00
4350900
- Other Cont. Services
32365
2/15/20 ESE Storage Rental H001 Mar'20
Commercial Office Environments
39,960.07
4463000
• Furniture & Fixtures
68161
1131/20 Furniture for ESE New Office Space at MCC
Community Occupational Health
250.00
4340700
• Medical Fees (Drug Tests)
579040
113120 Pre -Employment Drug Test ESE
Community Occupational Health
250.00
4340700
• Medical Fees (Drug Tests)
81179
2/4/20 Pre -Employment Drug Testing for ESE
Community Occupational Health
100.00
4340700
• Medical Fees (Drug Tests)
582667
2/17/20 Pre -Employment Drug Testing
Crisis Prevention Institute, Inc.
3,175.00
4357003
• Internal Instruction Fees
CUS0214592
2/14/20 Instructor Renewal Training for ESE Inclusion Supervisor
Current Publishing
275.00
4346000
• Classified Advertising
51736
1/31/20 Membership and Summer 2020 Hiring Event Advertising
Escape Room, The
464.85
4357004
• External Instructional Fees
XZBX200120
1120/20 Staff Teambuilding Experience 3/6120
Fazolis Restaurant
121.00
4239039
General Program Supplies
485692582
2/19/20 Staff Training Dinner 2/19120
Fun Express
164.50
4239039
- General Program Supplies
70143004701
2111/20 Novelty Prizes & Candy for Valentines Day 2020
Fun Express
38.00
4239039
General Program Supplies
70144709201
2113/20 Supplies Needed for Winter Wonderland Party 2121/20
Fun Express
343.66
4239039
• General Program Supplies
70067155001
1/2/20 Carmel Elementary ESE Quarter 3 Prizes
Fun Express
23.10
4239039
- General Program Supplies
70075430302
1/8/20 Site Plan 3 Club Supplies Part 4 Smoky Row
Fun Express
159.40
4239039
- General Program Supplies
70075430301
117/20 Site Plan 3 Club Supplies Part 4 Smoky Row
Grisham, Debra M, Attorney at Law, LLC
184.80
4340000
• Legal Expense
220
3/2/20 Legal Services FeV20
He, Yan
2,790.00
4358400
• Refunds, Awards & Indemnities
Ck Request
2125/20 Parent Request
Hobby Lobby
109.47
4239039
• General Program Supplies
90652904
2/12120 Valentines Party Supplies 2020
Hobby Lobby
5.98
4239039
• General Program Supplies
90941671
2125120 TM Program & Club Supplies
Incrediplex
804.00
4343007
• Field Trips
13316
11/6/19 Schools Out Camp West Field Trip 2/17/20
Indeed, Inc.
480.00
4346000
• Classified Advertising
UFB Visa
1/31120 ESE Target Ad Job Postings
Indeed, Inc.
102.34
4346000
• Classified Advertising
UFB Visa
1/31/20 ESE Job Posting Jan'20
Indiana Afterschool Network
600.00
4343000
• Travel Fees & Expenses
714
2121/20 Summit Conference Registration 2020
Indiana University
75.00
4341991
• Marketing & Promotions
332701
12/31/19 Job Fair Registration 2111/20
J & K Communications, Inc.
446.00
4239039
• General Program Supplies
100225
1/29/20 Two Way Radios
Kroger
24.16
4239099
• Other Miscellaneous
31111
2/10/20 Snacks for ESE Parent Advisory Counsel Meeting 2110120
Kroger
41.90
4239099
• Other Miscellaneous
59252
2/11/20 ESE Committee Meeting Food for 2/11/20
Kroger
134.56
4239039
• General Program Supplies
61892
2/14/20 Valentines Dance Program Supplies
Kroger
94.61
4239039
• General Program Supplies
262143
2/14/20 Site Celebration Supplies 2114/20
Kroger
36.48
4239039
• General Program Supplies
125871
2/20120 Orchard Park and Forest Dale Staff Training 2120120
Kroger
36.48
4239039
• General Program Supplies
125871
2/20/20 Orchard Park and Forest Dale Staff Training 2/20/20
Kroger
69.70
4239039
• General Program Supplies
81248
2/19/20 Cooking Club Supplies
Kroger
69.14
4239039
• General Program Supplies
18605
2/18120 Staff Training Dinner Jan'20
Kroger
66.96
4239039
• General Program Supplies
134540
2/26/20 Monthly Staff Training 2/26120
Kroger
104.27
4239039
• General Program Supplies
5311
2/24120 Mohawk Trails Monthly Training 2/12120
Lowe's
677.99
4230200
• Office Supplies
88338
2/12/20 Kitchen Appliances for New ESE Office
Lowe's
-94.99
4230200
• Office Supplies
88450
2/12120 Credit for Discontinued Item
Lowe's
95.00
4230200
• Office Supplies
60295
2113/20 Kitchen Appliances for New ESE Office
Magers Bookkeeping Services LLC
200.00
4341999
• Other Professional Fees
904
2112120 Budget Setups 2020
Page 4
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 108 - Extended School Enrichment
March 10, 2020
Name
Amount
Account
Num
Memo
Magers Bookkeeping Services LLC
450.00
4341999
- Other Professional Fees
906
2/29/20 Bookkeeping Services Feb'20
Mail Chimp
186.50
4341991
- Marketing & Promotions
UFB Visa
2/14/20 eNewsletter Subscription Feb'20
MCAlister's Deli
183.00
4239039
- General Program Supplies
439538
2/20/20 Staff Training Dinner 2/20/20
Midwest Parenting Publications, LLC
299.00
4341991
• Marketing & Promotions
13153R
1/15/20 Summer Camp Advertising eBlasts Feb'20
Midwest Parenting Publications, LLC
125.00
4341991
- Marketing & Promotions
13166R
1/15/20 Camp Listing in Directory FEb'20
Midwest Parenting Publications, LLC
1,590.00
4341991
• Marketing & Promotions
2027M
1/15/20 Summer Camp Advertising Feb'20 & Big Box Ad ROS
Midwest Parenting Publications, LLC
995.00
4341991
• Marketing & Promotions
16564R
2114/20 Summer Camp Advertising 2020
Midwest Parenting Publications, LLC
1,000.00
4341991
- Marketing & Promotions
13461 R
217/20 Summer Fun & Camp Fair Gold Sponsorship
Midwest Parenting Publications, LLC
125.00
4341991
• Marketing & Promotions
13570R
2/14/20 Camp Listing in Directory Feb'20
Moe's Southwest Grill
100.00
4239039
- General Program Supplies
419254
1/27/20 Catering Monthly Staff Training 1/27/20
Moe's Southwest Grill
158.49
4230200
• Office Supplies
415688
1/29/20 Carmel Elementary ESE Monthly Meeting Dinner 1/29120
Music Theatre International
998.50
4239039
- General Program Supplies
740808
1/23120 Play Script and Material for Success on Stage Play 6/25/20
On -Ramp Indiana
220.00
4341955
• Info Sys Maint/Contracts
185914
2/3120 IT Services 1/16 - 1/31/20
On -Ramp Indiana
613.80
4341955
• Info Sys Maint/Contracts
185956
2/11120 IT Monthly Maintenance Mar'20
On -Ramp Indiana
308.00
4341955
• Info Sys Maint/Contracts
186232
2/15/20 IT Services 2/1 - 2/15/20
Oscar Hofmann LLC
750.00
4341991
• Marketing & Promotions
34
2123/20 Photo Shoots
Oscar Hofmann LLC
1,800.00
4341991
• Marketing & Promotions
33
2123/20 Photo Shoots
Pickett & Associates
1,056.57
4341991
- Marketing & Promotions
1912
1131/20 PR/Marketing Services Jan'20
Regal Entertainment Group
1,200.40
4343007
• Field Trips
69976
1/31/20 Schools Out Camp Central Field Trip 12/30/19
S & S Worldwide
48.86
4239039
• General Program Supplies
IN100408659
2113/20 Presidents Day Schools Out Camp Supplies 2020
Shipman, Laura
38.00
4358400
- Refunds, Awards & Indemnities
Check Request
2/18120 Parent Request
Skateland
630.00
4343007
Field Trips
363906
2117/20 Field Trip Schools Out Camp Central 2/17/20
Southwest Airlines
670.92
4343000
Travel Fees & Expenses
UFB Visa
214/20 Airfare for National After School Association Convention (.Castillo, E.Bullard 2020
Staples
95.06
4230200
- Office Supplies
3439024667
2110120 ESE New Offices and Kitchen Supplies
Staples
365.14
4239039
• General Program Supplies
3439024668
2/10/20 Office Supplies Woodbrook
Staples
5,186.22
4463200
• Computer Equipment
JZS513
2/17120 New Computers for ESE Offices at MCC
Staples
750.84
4230200
- Office Supplies
3439606742
2/17/20 ESE New Offices and Kitchen Supplies
Staples
494.12
4239039
- General Program Supplies
3439606744
2117/20 Office Supplies
Staples
73.98
4230200
- Office Supplies
3440106224
2124/20 Office Supplies for New ESE Offices
Staples
818.10
4230200
- Office Supplies
3440106222
2/24/20 Office Supplies for New ESE Offices
Unicoo-USA
890.89
4239099
• Other Miscellaneous
UFB Visa
2126/20 Storage Units for ESE Summer Camps
Urban Air
1,104.00
4343007
- Field Trips
1309
1/3/20 Schools Out Camp East Field Trip 1/3/20
Village Park
574.98
4343007
- Field Trips
UFB Visa
2117/20 Schools Out Camp East Field Trip 2117/20
W-T Group, LLC, The
458.00
4350900
- Other Cont. Services
1810484R06
1/31/20 Access and Inclusion Consulting Fees
Walmart
15.86
4239039
- General Program Supplies
3800635297
217/20 Program First Aid Supplies
Walmart
170.70
4239039
• General Program Supplies
4200178359
2/11/20 Site Celebration Supplies 2114/20
Walmart
166.16
4239039
- General Program Supplies
300878733
2/12/20 Valentines Day Party 2114/20 and Program Supplies
Walmart
45.32
4239039
• General Program Supplies
4400298218
2/13/20 TM Program & Club Supplies
Walmart
15.23
4239039
• General Program Supplies
4500326656
2/14120 Site Plan 3 Supplies # 3
Walmart
7.76
4239039
- General Program Supplies
4500334318
2114/20 President's Day 2020 East Camp Supplies
Walmart
144.94
4239039
- General Program Supplies
500701022
2/14/20 Valentines Day Celebration 2114/20
Walmart
72.84
4239039
• General Program Supplies
5000843830
2/19/20 College Wood Site Plan 3 Supplies
Walmart
313.68
4239039
• General Program Supplies
5000113971
2/19/20 TM Program and Club Supplies
Walmart
18.78
4239039
• General Program Supplies
5200674705
2/21/20 TM Program & Club Supplies
Walmart
101.19
4239039
- General Program Supplies
6700717625
2/26/20 Student Store Supplies West Clay
Walmart
5.82
4239039
- General Program Supplies
5600428929
2/25/20 Towne Meadow Site Plan 2 Supplies 2019
Walmart
32.12
4239039
• General Program Supplies
5600442248
2125/20 College Wood Site Plan 3 Supplies
Walmart
19.94
4239039
- General Program Supplies
5600158632
2/25/20 TM Parents Night Out & Site Plan 3 Supplies
Walmart.com
78.64
4230200
• Office Supplies
UFB Visa
2/12120 ESE Inclusion Storage & Supplies
Walmart.com
304.00
4230200
- Office Supplies
UFB Visa
2/20/20 Office Supplies for New ESE Offices
Willow Marketing Management, Inc.
50.00
4341955
• Info Sys MainttContracts
0042
1/31/20 CCPR Website Hosting Fee Jan'20
Feb 5 - Mar 3, 20 113,472.03
Page 5
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 109 - Monon Community Center
March 10, 2020
Name
Amount
Account
Num
Memo
Feb 5 - Mar 3, 20
Ace - Pak Products Inc.
435.35
4238900
• Cleaning & Maint. Supplies
A8343
215/20 Weekly Cleaning Supplies
Ace - Pak Products Inc.
481.35
4238900
- Cleaning & Maint. Supplies
A8368
2112120 MCC Weekly Cleaning Supplies
Ace - Pak Products Inc.
800.92
4238900
• Cleaning & Maint. Supplies
A8389
2124/20 MCC Weekly Cleaning Supplies
ADP, LLC
1,502.00
4341999
- Other Professional Fees
552044138
2120/20 Q4 Year End 2019 Tax Reporting, W-2s
Allied Time USA, Inc.
686.95
4239099
- Other Miscellaneous
2570
214/20 Replacement Clocks and Batteries for MCC
Amazon
105.42
4239039
- General Program Supplies
UFB Visa
3/2/20 Costumes for Barrier Free Show 3/28,29120
Apple
160.00
4463200
- Computer Equipment
UFB Visa
2127/20 Mac Book Air Computer and Accessories
Arab Termite & Pest Control
78.00
4350100
• Building Repairs & Maint.
295302
2/19/20 Pest Control MCC
Arab Termite & Pest Control
78.00
4350100
- Building Repairs & Maint.
295328
2126120 Pest Control MCC
AT&T
185.76
4344000
• Telephone Line Charges
UFB Visa
2/17/20 Analog Telephone Line Charges MCC Alarms & Elevators
Automated Business Machines LLC
852.46
4230200
- Office Supplies
350783
1/21/20 Small Equipment for Cash Handling
Baltic Networks USA
507.51
4350100
• Building Repairs & Maint.
UFB Visa
2/18/20 Waterpark Network Hardware Improvements # 2
Berry Piano Service
125.00
4350900
- Other Cont. Services
3450
2118/20 Annual Piano Tuning 2020
Bradford, Cheri
28.00
4358400
- Refunds, Awards & Indemnities
2001199004
3/2120 Guest Request
Carlson, Gayle
26.00
4358400
- Refunds, Awards & Indemnities
2003813003
1/23/20 Guest Request
Carmel Drive Self -Storage
235.00
4350900
- Other Cont. Services
32365
2/15120 MCC Storage Rental D001 Mar'20
Carmel Drive Self -Storage
229.00
4350900
- Other Cont. Services
32365
2/15/20 Storage Rental for Dream Tree J128 Mar'20
Carmel Glass & Mirror
106.23
4350000
- Equipment Repairs & Maint.
22065
2/26/20 Service Call to Repair Trim on Mirror
Carmel Utilities
3,710.00
4348600
- Water & Sewer
0691302002
2/14/20 MCC
Case, Carolyn
525.00
4341991
- Marketing & Promotions
7
1/19/20 Group Fitness Videos and Instructor Headshots
Central Indiana Hardware
1,898.01
4350100
- Building Repairs & Maint.
7245250
1/24/20 Door Modifications at MCC
Cincinnati Bell
297.54
4344000
Telephone Line Charges
4862587
2110/20 Long Distance Charges MCC
Cintas Corporation
675.44
4238900
- Cleaning & Maint. Supplies
4041596983
2/3120 MCC Weekly Cleaning Supplies
Cintas Corporation
577.48
4238900
Cleaning & Maint. Supplies
5015865669
213120 Eye Wash Station Maintenance 1st 6 months 2020
Cintas Corporation
493.34
4238900
- Cleaning & Maint. Supplies
4039269829
1/6/20 MCC Weekly Cleaning Supplies
Cintas Corporation
631.44
4238900
- Cleaning & Maint. Supplies
4042252486
2/10/20 MCC Weekly Cleaning Supplies
Cintas Corporation
804.44
4238900
- Cleaning & Maint. Supplies
4043488520
2/24/20 MCC Weekly Cleaning Supplies
Cintas Corporation
698.44
4238900
- Cleaning & Maint. Supplies
4042872118
2117/20 MCC Weekly Cleaning Supplies
CleanTelligent Software
441.00
4341955
- Info Sys Maint/Contracts
65591
2/1/20 Software User Fee Jan'20
Coder Kids Inc
700.00
4340800
- Program Contractors
1080
2/10/20 Intro to Scratch and Python 1/10 - 1/31/20
Community Occupational Health
100.00
4340700
• Medical Fees (Drug Tests)
582667
2/17/20 Pre -Employment Drug Testing
Constellation NewEnergy
4,431.09
4349000
- Gas
2832978
2126/20 MCC
Constellation NewEnergy
51.22
4349000
- Gas
2832978
2/26/20 MCC Aquatic Entry
Corvus Janitorial Systems
-132.00
4350600
- Cleaning Services
2191001CM7
2/19/20 MCC Day Cleaning Services Credit for Understaffing Feb'20
Corvus Janitorial Systems
9,685.00
4350600
- Cleaning Services
3191001135
3/1/20 MCC Day Cleaning Services Mar'20
Corvus Janitorial Systems
8,400.00
4360600
- Cleaning Services
3191002134
3/1/20 MCC Night Cleaning Services Mar'20
Culligan of Indianapolis
378.00
4238900
• Cleaning & Maint. Supplies
3170545101312020
1/31120 Water Softener Salt for MCC
Current Publishing
275.00
4346000
- Classified Advertising
51736
1/31/20 Membership and Summer 2020 Hiring Event Advertising
Department of Homeland Security
393.89
4239099
- Other Miscellaneous
UFB Visa
2/28/20 Annual Elevator Permits 2020
Destination Travel Network
264.50
4341991
- Marketing & Promotions
INV00081398
211/20 Visit Hamilton County Online Advertising Feb'20
Direct Fitness Solutions, LLC
696.66
4350000
- Equipment Repairs & Maint.
5910673IN
213/20 Fitness Equipment Preventive Maintenance Jan'20
Direct Fitness Solutions, LLC
87.08
4350000
- Equipment Repairs & Maint.
910661IN
2/3/20 Fitness Equipment Repair 2/3120
DirecTv
242.99
4349500
- Cable Service
37147031103
2/5/20 Dish Service MCC 2/4 - 313120
Discount School Supply
236.19
4239039
- General Program Supplies
W44843720101
1/29/20 KidZone Replacement Equipment
Duke Energy
4,274.15
4348000
- Electricity
6010-3608-01-8
2/28/20 MCC East
Duke Energy
23,573.43
4348000
• Electricity
5010-36080-01-2
2128/20 MCC West
Ellis Mechanical & Electrical
1,213.39
4350000
• Equipment Repairs & Maint.
200040
1/29120 Service Call Leaking Water Valve on Shower Tower
Ellis Mechanical & Electrical
361.57
4350000
• Equipment Repairs & Maint.
200039
1/29/20 Service Call Leaking Toilet Flush Valve
Ellis Mechanical & Electrical
368.75
4350000
• Equipment Repairs & Maint.
200150
2111/20 Service Call Toilet Running in Women's Fitness Locker Room
Ellis Mechanical & Electrical
960.00
4238900
- Cleaning & Maint. Supplies
20023
1/31/20 New Washable Filters for Both Dectron Units
Environmental Laboratories, Inc.
50.00
4350900
- Other Cont. Services
20306787
213/20 Pool Water Testing MCC 1/28/20
Environmental Laboratories, Inc.
50.00
4350900
• Other Cont. Services
20307098
2/7/20 Pool Water Testing MCC 2/4/20
Environmental Laboratories, Inc.
50.00
4350900
- Other Cont. Services
20307428
2114/20 Pool Water Testing MCC 2111/20
Environmental Laboratories, Inc.
50.00
4360900
- Other Cont. Services
20307823
2/21/20 Pool Water Testing MCC 2/18/20
Environmental Laboratories, Inc.
50.00
4350900
- Other Cont. Services
20308167
2/28/20 Pool Water Testing MCC 2125/20
Fairchild Communication Systems, Inc.
360.00
4350900
- Other Cont. Services
15087
2/4/20 Fire Alarm Monitoring MCC 2020-2021
Ferguson Facilities
-60.00
4238900
- Cleaning & Maint. Supplies
CM004343
2/6/20 Credit for incorrect items
Page 6
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 109 - Monon Community Center
March 10, 2020
Name
Amount
Account
Num
Memo
Ferguson Facilities
993.06
4238900 •
Cleaning & Maint. Supplies
76077
2/15/20 Fitness Center Laundry Cleaning Supplies
Grainger
58.17
4238900 -
Cleaning & Maint. Supplies
9432615905
214/20 Maintenance Supplies for Hand Rails and New Offices
Grainger
80.29
4238900 -
Cleaning & Maint. Supplies
9443587374
2114/20 Maintenance Small Equipment
Grainger
476.10
4238900 -
Cleaning & Maint. Supplies
9441107829
2/12/20 MCC Maintenance Supplies
Grainger
119.74
4237000 -
Repair Parts
9445137517
2/17/20 Art Room Sink Repair Parts
Grainger
69.00
4350000
Equipment Repairs & Maint.
9414097213
1/17/20 Replacement Restroom Equipment
Graybar
24.00
4237000 -
Repair Parts
9314465824
216/20 Replacement Lamps & Lamp Holder
Graybar
67.70
4350000 -
Equipment Repairs & Maint.
9314524435
2/10/20 Can Light Lamp Holders
Graybar
1,428.00
4237000 -
Repair Parts
9314668265
2119/20 Replacement Lamps
Graybar
455.00
4350000 -
Equipment Repairs & Maint.
9314784795
2/26/20 LED Lamp Replacements for Can Light
Green Touch Services, Inc.
1,650.00
4350400 -
Grounds Maintenance
116088
1/27/20 Ice Melt Service Central Park West 1125,26/20
Green Touch Services, Inc.
900.00
4350400 -
Grounds Maintenance
116087
1127/20 Ice Melt Service Central Park East 1/26,26/20
Green Touch Services, Inc.
1,350.00
4350400 -
Grounds Maintenance
116163
2/10/20 Ice Melt Service Central Park East 2/4,5,6/20
Green Touch Services, Inc.
2,475.00
4350400 -
Grounds Maintenance
116164
2/10/20 Ice Melt Service Central Park West 214,5,6/20
Green Touch Services, Inc.
800.00
4350400 -
Grounds Maintenance
116275
2/19/20 Snow Plow Service Central Park West 2114120
Green Touch Services, Inc.
400.00
4350400 -
Grounds Maintenance
116276
2119120 Snow Plow Service Central Park East 2/14120
Green Touch Services, Inc.
1,650.00
4350400 -
Grounds Maintenance
116240
2119120 Ice Melt Service Central Park West 2/12,13120
Green Touch Services, Inc.
900.00
4350400 -
Grounds Maintenance
116239
2/19/20 Ice Melt Service Central Park East 2112,13/20
Green Touch Services, Inc.
1,350.00
4350400 -
Grounds Maintenance
116334
2/27/20 Ice Melt Services Central Park East 2/26,27/20
Green Touch Services, Inc.
2,475.00
4350400 •
Grounds Maintenance
116335
2/27/20 Ice Melt Services Central Park West 2/26,27/20
Grisham, Debra M, Attorney at Law LLC
2,200.80
4340000 -
Legal Fees
220
312/20 Legal Services Feb'20
HCCTA
2,230.00
4340800 -
Program Contractors
2/3120
2/3/20 Tennis Programs 1/16 - 2/13/20
Hobby Lobby
63.94
4239039 -
General Program Supplies
90517475
2/6/20 Internal Program Supplies for 2/6,8/20
Hylant Group
119,251.00
4347500 •
General Insurance
239045
1/7/20 Annual Insurance Premium 2020
Indiana Department of Revenue
455.90
4359200 •
Sales Tax Paid
Jan'20
2/10/20 Sales Tax Jan'20
Indiana Department of Revenue
588.34
4359200 -
Sales Tax Paid
Feb'20
3/3120 Sales Tax Feb'20
Indiana University
75.00
4341991 -
Marketing & Promotions
332701
12/31/19 Job Fair Registration 2111/20
Indiana University
445.00
4357004 -
External Instructional Fees
334531
1/13/20 Registration for Conference 4/19/20 Erica Foreman
Indianapolis Radio
10,670.00
4341991 -
Marketing & Promotions
MCC12001169299
1/26/20 MCC Membership Campaign Radio and Digital
Indianapolis Radio
2,500.00
4341991 -
Marketing & Promotions
IN11912168713
12/29/19 MCC Membership Campaign Advertising Winter/Holiday 2019
Indianapolis Stage
75.00
4239039 -
General Program Supplies
UFB Visa
2110/20 Supplies to Build Stage for Inclusion Plays
Indy Chamber
1,420.00
4355300 -
Organization & Membership Dues
400014692
214/20 Annual Gold Membership Dues 2/1/20-1/31/21
Konica Minolta Business Solutions
194.49
4363004 -
Copier
9006518629
2/17120 Copier Charges MCC West 11118/19 - 2/17/20
Kroger
15.57
4239039 -
General Program Supplies
31198
213120 Supplies for Cooking Classes Feb'20
Kroger
33.61
4239039 -
General Program Supplies
31269
213/20 Mystery Kitchen Supplies 2/7/20
Kroger
8.59
4239039 -
General Program Supplies
153299
2/5/20 Mystery Kitchen Supplies for 217/20
Kroger
19.89
4239039 -
General Program Supplies
15157
2110/20 Supplies for Cooking Classes Feb'20
Kroger
43.66
4239039 -
General Program Supplies
123383
2120/20 Internal Program Supplies Lunch'n Learn 2/20120
Kroger
17.38
4239039 -
General Program Supplies
502122
2117/20 Supplies for Cooking Classes Feb'20
Kroger
10.90
4239039 -
General Program Supplies
21381
2/24/20 Supplies for Cooking Classes Feb'20
L & W Supply Corporation
1,023.09
4350100 -
Building Repairs & Maint.
108241231
2/11/20 Replacement Ceiling Tiles for MCC
Let's Go Sports LLC
935.00
4340800 •
Program Contractors
1017
2112/20 Mini Hoopers Jan'20
Lift Up Tumbling and Nutrition LLC
325.00
4340800 -
Program Contractors
8
213/20 Cheer and Tumbling 117 - 1128/20
Lowe's
227.85
4239039 -
General Program Supplies
1259
2111/20 Barrier Free Play Set Supplies for Show on 3/28 & 3/29/20
Lowe's
115.03
4238900 -
Cleaning & Maint. Supplies
1260
2111/20 Supplies to Refinish Aquatic Backboards
MacDesigns, Inc.
207.00
4356004 -
Staff Clothing
19470
1/21/20 Swim Team Coach Uniforms
Magers Bookkeeping Services LLC
170.00
4341999 -
Other Professional Fees
904
2/12/20 Budget Setups 2020
Magers Bookkeeping Services LLC
435.00
4341999 -
Other Professional Fees
905
2129120 Bookkeeping Services Feb'20
Mail Chimp
186.50
4341991 •
Marketing &Promotions
UFB Visa
2114/20 eNewsletter Subscription Feb'20
Mary Wallace Enterprises, LLC
36.00
4340800 -
Program Contractors
3162019CPR
2/18/20 Kicking the Sugar Habit 1/17 - 3/16119
Mary Wallace Enterprises, LLC
24.00
4340800 -
Program Contractors
11072020CPR
2118/20 Kicking the Sugar Habit 1/9/20
Mary Wallace Enterprises, LLC
253.00
4340800 -
Program Contractors
11072019
2/18/20 Kicking the Sugar HabitlWhole Food Cleansing Secrets 9/28 - 11M19
Mehl, Eric
50.00
4344100 -
Cellular Phone Fees
Reimb
3/2120 Cell Phone Reimbursement Mar'20
Menards
257.06
4238900 -
Cleaning & Maint. Supplies
ANTG65633
2/28/20 Maintenance Supplies
Midwest Parenting Publications, LLC
3,995.00
4341991 •
Marketing & Promotions
2095M
2/14120 Recreation & Facilities Promotions Cover Contest Sponsorship
Mobile Mini, Inc.
153.22
4353099 •
Other Rental & Leases
9007966135
2/18/20 Waterpark Furniture Storage # 3724 2118 - 3116/20
Mobile Mini, Inc.
153.22
4353099 -
Other Rental & Leases
9007966136
2118/20 Waterpark Furniture Storage # 1249 2/18 - 3/16120
Normand, Mike
25.00
4344100 -
Cellular Phone Fees
Reimb
2/24120 Cell Phone Reimbursement Feb'20
Page 7
CarmellClay Board of Parks and Recreation
Claim Sheet Fund 109 - Monon Community Center
March 10, 2020
Name
Amount
Account
Num
Memo
Northern Safety Co., Inc.
311.87
4238900 -
Cleaning & Maint. Supplies
903824363
2/17/20 Personal Protection Equipment MCC Maintenance Staff
Oak Security Group, LLC
2,260.16
4350100 -
Building Repairs & Maint.
59298
1/31/20 Push Button Locks for New Offices
On -Ramp Indiana
1,100.00
4341955 -
Info Sys Maint/Contracts
185914
213/20 IT Services 1/16 - 1131/20
On -Ramp Indiana
613.80
4341955 •
Info Sys Maint/Contracts
185956
2/11120 IT Monthly Maintenance Mar'20
On -Ramp Indiana
616.00
4341955 -
Info Sys Maint/Contracts
186232
2/15/20 IT Services 2/1 - 2115/20
OneZone
50.00
4355300 -
Organization & Membership Dues
55264
2/10/20 Carmel/Fishers Chamber of Commerce Meeting Feb'20
Oscar Hofmann LLC
300.00
4341991 -
Marketing & Promotions
34
2/23120 Photo Shoots
Pickett & Associates
4,226.28
4341991 -
Marketing & Promotions
1912
1/31/20 PR/Marketing Services Jan'20
Power Systems
918.80
4239039 -
General Program Supplies
8523936
2114/20 Heavy Weights for Group Fitness
PRSA
325.00
4355300 -
Organization & Membership Dues
UFB Visa
214/20 Membership Renewals 2020-2021
Ransford, James
25.00
4344100 -
Cellular Phone Fees
Reimb
2/10/20 Cell Phone Reimbursement Feb'20
Ready Refresh by Nestle
120.31
4350900 •
Other Cont. Services
1 DA0121202766
1/18/20 Drinking Water MCC East
Ready Refresh by Nestle
44.31
4350900 -
Other Cont. Services
1 OA0121202766
1/18120 Drinking Water MCC West
Ready Refresh by Nestle
44.31
4350900 -
Other Cont. Services
1 OA0121202766
1/18/20 Drinking Water MCC West
Ready Refresh by Nestle
78.31
4350900 -
Other Cont. Services
10BO121202766
2/19/20 Drinking Water MCC East
Ready Refresh by Nestle
51.44
4350900 -
Other Cont. Services
10BO121202766
2/19/20 Drinking Water MCC West
Ready Refresh by Nestle
51.44
4350900 -
Other Cont. Services
10BO121202766
2119/20 Drinking Water MCC West
Republic Services
446.61
4350101 -Trash
Collection
761004681657
2/25/20 Trash Pickup MCC Mar'20
Staples
-24.87
4230200 •
Office Supplies
3439024670
2110/20 Credit for Item not Received
Staples
24.87
4230200 -
Office Supplies
3439024672
2/10/20 MCC Office Supplies
Staples
118.79
4230200 -
Office Supplies
3437356530
1/27120 MCC Office Supplies
Staples
470.00
4350000 -
Equipment Repairs & Maint.
3439024674
2/10/20 Locker Battery Replacement 2020
Staples
91.93
4230200 -
Office Supplies
3439024673
2/10/20 MCC Office Supplies
Staples
534.00
4238900 -
Cleaning & Maint. Supplies
3439606743
2/17120 Side Walk Ice Melt for MCC
Staples
41.97
4230200 -
Office Supplies
3439606747
2/17/20 MCC Office Supplies
Staples
124.76
4230200 •
Office Supplies
3440106220
2/24/20 MCC Office Supplies
Stericycle, Inc.
43.89
4350900
- Other Cont. Services
4009163001
2110/20 Regulated Medical Waste 215/20
SupplyHouse.com
109.50
4235000
- Building Materials
UFB Visa
2/13120 Tape for Waterpark Sign Tarps
Tai Chi Every Day, LLC
3,168.00
4340800
- Program Contractors
2119120
2119120 Tai Chi 1/6 - 2117/20
Together Digital
780.00
4355300
- Organization & Membership Dues
1073
2/17/20 Annual Networking Group Memberships 2020
TriCo Regional Sewer Utility
1,133.15
4348500
- Water & Sewer
4000400010100
1/31120 MCC
TriCo Regional Sewer Utility
732.85
4348500
• Water & Sewer
0101016210101
1/31/20 MCC
TriCo Regional Sewer Utility
35.13
4348500
- Water & Sewer
0101006272502
1/31/20 MCC
USPS
8.25
4350000
- Equipment Repairs & Maint.
UFB Visa
2/26/20 MCC Maintenance Radio Repair Shipping Charge
Vectren
93.00
4349000
- Gas
0262017220057844902
2/11/20 MCC Aquatics Filter Building
Vectren
49.41
4349000.
Gas
0262017220057904133
2/11120 MCC Aquatics Entry
Vectren
1,920.37
4349000
- Gas
0262127522357844597
216/20 MCC
Walmart
15.62
4239039
- General Program Supplies
3800040007
2/7120 Internal Program Supplies 2/8/20
Walmart
27.57
4239039
- General Program Supplies
4200414058
2/11/20 Internal Programs Girl Scout Program Supplies 2113/20
Walmart
28.13
4239039
• General Program Supplies
4800525522
2/17120 Internal Program Supplies for 2/17120
Walmart.com
25.88
4230200
- Office Supplies
UFB Visa
2/13/20 Carmel Dog Park Station Supplies
Walmart.com
51.90
4230200
- Office Supplies
UFB Visa
2/20/20 Office Furniture for Recreation Services Manager
Walmart.com
92.09
4239039
- General Program Supplies
UFB Visa
2/25/20 Costumes for Inclusion Barrier Free Play Mar'20"
White's Ace Hardware
22.99
4238900
- Cleaning & Maint. Supplies
29032218
2/7/20 Sauna Lamps
White's Ace Hardware
39.99
4237000
- Repair Parts
29028697
1128/20 Repair Part for Rug Doctor Machine
White's Ace Hardware
50.13
4238900
- Cleaning & Maint. Supplies
29037831
2/24/20 Maintenance Supplies
White's Ace Hardware
47.31
4238900
- Cleaning & Maint. Supplies
29038814
2/27/20 Maintenance Supplies
Willow Marketing Management, Inc.
50.00
4341955
• Info Sys Maint/Contracts
20042
1/31/20 CCPR Website Hosting Fee Jan'20
Willow Marketing Management, Inc.
750.00
4340400
- Consulting Fees
20043
1/31/20 Internal Culture Research & Recommendations
Willow Marketing Management, Inc.
9,900.00
4341955
- Info Sys MaintlContracts
20041
1/31120 Group Fitness Schedule Design & Development
Willow Marketing Management, Inc.
1,876.00
4341991
- Marketing & Promotions
20064
1/31/20 Website Updates Phase 11
WNA Services Co.
585.30
4341991
- Marketing & Promotions
200531N
1/31/20 Media & News Tracker Jan'20
Woodland Bowl
102.70
4239039
- General Program Supplies
2/7/20
217120 Adaptive Bowling Events for Winter/Spring Programs 217/20
Woodland Bowl
152.96
4239039
- General Program Supplies
1/31120
1131/20 Adaptive Bowling Events for Winter/Spring Programs 1/31/20
World Arts, Inc.
-12.11
4341991
- Marketing & Promotions
101930
1127/20 Credit for Overcharge
World Arts, Inc.
124.82
4341991
- Marketing & Promotions
101802
1/16/20 MCC Tour Guide Reprint
WTTS FM 92.3
3,225.00
4341991
- Marketing & Promotions
IN1200195612
1/26/20 Advertising MCC Membership Campaign Jan'20
WTTS FM 92.3
4,300.00
4341991
- Marketing & Promotions
IN1191295244
12/30/19 Advertising MCC Membership Campaign Dec'19
Page 8
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 109 - Monon Community Center
March 10, 2020
Name Amount Account Num Memo
WITS FM 92.3 1,075.00 4341991 • Marketing & Promotions IN1200295732 2/16/20 MCC Membership Campaign Jan-Feb'20
Zogics, LLC 1,937.15 4238900 • Cleaning & Maint. Supplies 128106 2111/20 Gym Wipes for Fitness
Feb 5 - Mar 3, 20 286,603.16
Page 9
Carmel/Clay Board of Parks and Recreation
Claim Sheet Fund 110 - Parks and Recreation Facilities
March 10, 2020
Name Amount Account Num Memo
Feb 5 - Mar 3, 20
Arab Termite & Pest Control
52.00
4350100 • Building Repairs & Maint.
295253
2/12/20 Pest Control Wilfong
AT&T
46.51
4344000 • Telephone Line Charges
UFB Visa
2117/20 Analog Telephone Line Charges Wilfong Pavilion
AT&T
222.25
4344000 • Telephone Line Charges
UFB Visa
2/19/20 Analog Telephone Line Charges Jill Perelman Pavilion
Carmel Utilities
13.85
4348500 • Water & Sewer
0692331800
2/14/20 Central Park Dog Park
Carmel Utilities
77.59
4348500 • Water & Sewer
1341235001
2/24/20 West Park Jill Perelman Pavilion
Corvus Janitorial Systems
352.00
4350600 • Cleaning Services
3191003137
3/1/20 Wilfong Cleaning Services Mar'20
Corvus Janitorial Systems
1,200.00
4350600 • Cleaning Services
3191010142
3/1/20 Perelman Pavilion & West Park Restroom Cleaning M...
Duke Energy
921.45
4348000 • Electricity
8740-3794-02-1
2128/20 Wilfong Pavilion Founders Park
Duke Energy
298.23
4348000 • Electricity
1550-3287-02-9
2/26/20 Central Park Dog Park
Fairchild Communication Systems, Inc.
360.00
4350900 • Other Cont. Services
15086
2/18/20 Fire Alarm Monitoring for Wilfong Pavilion 2020-2021
Green Touch Services, Inc.
600.00
4350400 • Grounds Maintenance
116089
1/27120 Ice Melt Service Dog Park 1/25,26/20
Green Touch Services, Inc.
900.00
4350400 • Grounds Maintenance
116165
2/10/20 Ice Melt Service Dog Park 2/4,5,6/2020
Green Touch Services, Inc.
600.00
4350400 • Grounds Maintenance
116241
2/19/20 Ice Melt Service Dog Park 2/12,13/20
Green Touch Services, Inc.
900.00
4350400 • Grounds Maintenance
116336
2/27/20 Ice Melt Service Dog Park 2/25,27/20
Hylant Group
619.00
4347500 • General Insurance
239045
1/7/20 Annual Insurance Premium 2020
Hylant Group
1,730.00
4347500 • General Insurance
239045
117/20 Annual Insurance Premium 2020
Hylant Group
2,453.00
4347500 • General Insurance
239045
1/7/20 Annual Insurance Premium 2020
1 P L
627.44
4348000 • Electricity
985559
2/27/20 Jill Perelman Pavilion West Park
Magers Bookkeeping Services LLC
150.00
4341999 • Other Professional Fees
904
2/12/20 Budget Setups 2020
Magers Bookkeeping Services LLC
175.00
4341999 • Other Professional Fees
905
2/29/20 Bookkeeping Services Feb'20
Presidio Infrastructure Solutions LLC
1,332.52
4350100 • Building Repairs & Maint.
6013520001823
1/30/20 Service Call Dog Park Security Cameras
Republic Services
75.00
4350101 • Trash Collection
761004682279
2/25120 Trash Pickup Wilfong Mar'20
Republic Services
75.00
4350101 • Trash Collection
761004684019
2/25/20 Trash Pickup Perelman Pavilion Mar'20
Richeson Cabinets
1,665.00
4350100 • Building Repairs & Maint.
1909282
9/30/19 Jill Perelman Pavilion Hand Dryer Plates
TriCo Regional Sewer Utility
103.65
4348500 • Water & Sewer
4533755331100
1/31/20 West Park Jill Perelman Pavilion
Vectren
406.17
4349000 • Gas
0262017220055889065
2/7120 West Park Jill Perelman Pavilion
Feb 5 - Mar 3, 20 16,955.66
Page 10
Carmel/Clay Board of Parks and Recreation
Claim Sheet for
Fund 103 Capital Fund
Fund 106 Park Impact Fee
Fund 853 - Gift Fund
Fund 101 Reserve
CCPR Internal Transfer
March 10, 2020
Name Amount Class Account Number Memo
Fund 103 - Capital Fund
Schneider Corporation, The 5,570.64 103 4460706 - Central Park 179577 11/5119 Central Park Trailhead & West Receiving Project
Total Fund 103 6,570.64
Fund 106 - Park Impact Fee
Grisham, Debra M, Attorney at Law LLC 588.00 106 5023990 - Other Expenses 120 2/1/20 Legal Expenses Jan'20
SmithGroup, Inc. 42,894.61 106 4460708 - West Park 144729 1/31/20 Carmel West Park Phase 2 Development
Total Fund 106 43,482.61
Fund 853 - Gift Fund
Fun Express 247.85 853 5023990 - Other Expenses 70158335701 2/21/20 Candy for 2020 Staff Appreciation Bags
Walmart.com 34.99 853 5023990 - Other Expenses UFB Visa 2/19/20 Supplies for Staff Appreciation Bag 2020
Total Fund 853 282.84
Fund 101 - General Fund Reserve Encumbrance
Green Touch Services, Inc. 2,114.00 1125-422 ( R) 4350400 -Grounds Maintenance 115044 12/31/19 Midtown & Monon Landscaping Services
Hoosier Portable Restrooms 640.00 1125-411 ( R) 4350400 - Grounds Maintenance 54427 1/21/20 Portalet Restrooms for Inlow Park 11/30/19 - 1/25/20
Ray's Trash Service, Inc. 142.00 1125-422 ( R) 4350900 - Other Contr. Services 6596014 2113/20 Monon Blvd. Trash Services Mar'20
TOTAL - General Fund Reserve
Encumbrance 2,896.00
Page 11
Page 1 of 8 Refund Report
Receipt Daterl-ime: From Feb 1, 2020 12:00 AM through Feb 29, 202011:59 PM
Receipt# Date Time Payer
2000286.031 Feb 10, 2020 5:10 PM Kulkami, Supriya
2000323.002 Feb 4, 2020 12:32 PM Hoiland, Laura
Payment Type Refund Details
Credit Card No:' Exp:0412024
Account
Credit Card
Account
2000425.024 Feb 18, 2020 10:33 AM BLUMENKRANTS, Credit Card
MONICA Account
2000504.029 Feb 11, 2020 5:22 PM Gerke, Steve Credit Card
Account
2000505.029 Feb 17, 2020 4:24 PM Gerke, Steve Credit Card
Account
No: • Exp: 08/2023
Parent Request
No:* Exp: 04/2020
Parent Request
No:' Exp: 1112023
Parent Request
No:' Exp: 11/2023
Parent Request
Mar 3, 2020
10:59 AM
Amount Receipt
Paid Total
-$ 38.00
-$ 38.00
-$ 38.00
-$ 38.00
-$180.00
-$180.00
-$ 75.00
-$ 75.00
-$ 75.00
475.00
2000575.023 Feb 26, 2020 6:34 PM
Anderson -West, Erika
Credit Card
No: • Exp: 10/2023
-$ 222.00
Account
Parent Request
-$ 222.00
2001189.004 Feb 3, 2020 12:42 PM
Teske, Diane
Credit Card
No:* Exp: 01/2022
-$ 44.00
Account
Staff Error
-$ 44.00
2001190.004 Feb 4, 2020 10:41 AM
Levin, Brooke
Credit Card
No: ' Exp: 12/2020
-$ 44.00
Account
-$ 44.00
2001191.004 Feb 9, 2020 4:34 PM
Scott, Kate
Credit Card
No: ' Exp: 06/2023
-$ 34.00
Account
-$ 34.00
2001192.004 Feb 10, 2020 3:36 PM Wnget, Bill Credit Card No: " Exp: 0312022 -$ 40.00
Account
Staff Error
440.00
2001193.004 Feb 13, 2020 11:35 AM Otey, Erica Credit Card No: ' Exp: 04/2022 -$ 102.00
Account
Staff Error
-$102.00
2001194.004 Feb 13, 2020 2:37 PM Missler, Allie Credit Card No:. Exp: 04/2022 -$ 14.00
Account
Guest Request
-$14.00
Page 12
Page 2 of 6
Refund Report
Mar 3,2020
10:59 AM
Receipt Daterrime:
From Feb 1, 2020 12:00 AM through Feb 29, 2020 11:59 PM
Amount
Receipt
Receipt# Date Time
Payer
Payment Type
Refund Details I
Paid
Total
2001195.004 Feb 17, 2020 3:12 PM
Helms, Anna
Credit Card
No:* Exp: 1012021
-$ 172.00
Account
-$ 172.00
2001196.004 Feb 18, 2020 1:08 PM
White, Cristy
Credit Card
No: * Exp: 02/2023
-$ 28.00
Account
-$ 28.00
2001197.004 Feb 19, 2020 2:23 PM
Brokamp, Kevin
Credit Card
No:* Exp: 1112024
-$ 44.00
Account
Staff Error
-$ 44.00
2001198.004 Feb 20, 2020 9:54 AM
Boyd, Angela
Credit Card
No: * Exp:
-$ 44.00
Account
Staff Error
-$ 44.00
2001933.006 Feb 3, 2020 10:54 AM
House, Heather
Credit Card
No: * Exp: 07/2024
-$180.00
Account
Parent Request
-$180.00
2001935.006 Feb 4, 2020 3:14 PM
Kapadia, Rina
Credit Card
No:* Exp: 0812023
-$ 360.00
Account
Parent Request
-$ 360.00
2001936.006 Feb 4, 2020 3:22 PM
Dick, Casey
Credit Card
No:* Exp: 0612020
-$ 360.00
Account
Parent Request
$ 360.00
2001938.006 Feb 17, 2020 8:47 AM
SPACCARELLI,
CARA Credit Card
No:* Exp: 01/2022
-$102.00
Account
Guest Request
$ 102.00
2001939.006 Feb 17, 2020 1:55 PM
Muse, Ingrid
Credit Card
No: * Exp: 04/2021
-$102.00
Account
Guest Request
$ 102.00
2001940.006 Feb 17, 2020 1:56 PM
Muse, Ingrid
Credit Card
No: * Exp: 04/2021
-$112.00
Account
Guest Request
-$112.00
2001941.006 Feb 18, 2020 1:18 PM
Kerber, Justin
Credit Card
No: * Exp: 06/2022
-$ 98.00
Account
Guest Request
-$ 98.00
2001942.006 Feb 20, 2020 11:57 AM
Shah, Neil
Credit Card
No: * Exp: 08/2021
-$ 212.00
Account
Parent Request
-$ 212.00
Page 13
Page 3 of 8 Refund Report Mar3,2020
10:59 AM
Receipt Dateffilme: From Feb 1, 202012:00 AM through Feb 29, 2020 11:59 PM
Amount
Receipt
Receipt# Date Time
Payer
Payment Type
Refund Details I
Paid
Total
2001943.006 Feb 20, 2020 1:00 PM
Artman, Sam
Credit Card
No:' Exp: 0812020
-$ 10.00
Account
Advanced Request
-$10.00
2001944.006 Feb 20, 2020 1:00 PM
Artman, Sam
Credit Card
No:* Exp: 08/2020
-$ 10.00
Account
Advanced Request
-$10.00
2001945.006 Feb 20, 2020 1:01 PM
Hurley, Donald
Credit Card
No: • Exp:
-$10.00
Account
Advanced Request
-$10.00
2001946.006 Feb 20, 2020 1:02 PM
Boeck, Michele
Credit Card
No:* Exp: 0112022
-$10.00
Account
Advanced Request
-$10.00
2001947.006
Feb 20, 2020
1:03 PM
Boeck, Michele
Credit Card
No:* Exp: 01/2022
-$10.00
Account
Advanced Request
-$10.00
2001951.006
Feb 28, 2020
9:16 AM
Bushur, Stephanie
Credit Card
No: ' Exp: 12/2023
-$187.50
Account
Parent Request
-$187.50
2003832.003
Feb 3, 2020
11:02 AM
Goldner, Monica
Credit Card
No: ` Exp: 11 /2028
-$ 55.00
Account
Guest Request
465.00
2003833.003
Feb 3, 2020
11:13 AM
Rodibaugh, Lynn
Credit Card
No: ` Exp: 10/2022
-$ 40.00
Account
Low Enrollment
-$40.00
2003834.003
Feb 3, 2020
12:57 PM
DeHart, Mary
Credit Card
No:* Exp: 07/2024
-$ 55.00
Account
Guest Request
-$ 55.00
2003835.003
Feb 3, 2020
2:25 PM
Kelly, Kristen
Credit Card
No: ' Exp: 02/2021
-$ 52.00
Account
Law Enrollment
52.00
2003836.003 Feb 4, 2020 10:18 AM Acosta, Rick Credit Card No: ' Exp: 0912023 -$ 40.00
Account
Guest Request
-$ 40.00
Page 14
Page 4 of 8 Refund Report Mar 3,2020
10:59 AM
Receipt DateRme: From Feb 1, 2020 12:00 AM through Feb 29, 2020 11:59 PM
Receipt# Date Time Payer
2003837.003 Feb 4, 2020 1:23 PM Herman, Shannon
2003838.003 Feb 5, 2020 1:27 PM Bloss, Ruth
2003839.003 Feb 5, 2020 2:09 PM Fritz, Holly
Payment Type
Refund Details!
Amount Receipt
Paid Total
Credit Card
No:* Exp: 1112024
-$ 40.00
Account
Low Enrollment
4_4_0_.00
Credit Card
No: * Exp: 08/2023
-$ 14.00
Account
-$14.00
Credit Card No: * Exp: 02/2021
Account
Low Enrollment
2003840.003 Feb 6, 2020 10:52 AM Crane, Ellie Credit Card No:* Exp: 1112020
Account
-$ 55.00
-$ 55.00
-$ 16.00
Guest Request
_ ,$16.00
2003841.003 Feb 6, 2020 11:34 AM Archer, Kara Credit Card No: * Exp: 1212023 -$ 7.00
Account
Guest Request
-$ 7.00
2003842.003 Feb 6, 2020 11:36 AM Black, Nicole Credit Card No:* Exp: 12/2023 -$ 7.00
Account
Guest Request
-$ 7.00
2003843.003 Feb 6, 2020 11:38 AM Morales, Jackie Credit Card No:* Exp: 0812024 -$ 7.00
Account
Guest Request
-$ 7.00
2003844.003 Feb 6, 2020 1:31 PM Malik, Gagan Credit Card No: * Exp: 10/2023 -$ 35.00
Account
-$ 35.00
2003845.003 Feb 10, 2020 8:47 AM Pyne, Cassandra Credit Card No:* Exp: 1112021 -$ 25.00
Account
Low Enrollment
-$ 25.00
2003846.003 Feb 10, 2020 8:56 AM Welch, Catrina Credit Card No: * Exp: 1012022 -$ 25.00
Account
Low Enrollment
-$ 25.00
2003847.003 Feb 10, 2020 3:36 PM Trapkus-Hams, Greer Credit Card No: * Exp: 1012022 -$ 69.00
Account
Guest Request
-$ 69.00
2003848.003 Feb 11, 2020 12:11 PM Camaghi, Jan Credit Card No: * Exp: 1212023 -$ 78.00
Account
-$ 78.00
Page 15
Page 5 of 8 Refund Report Mar3,2020
10:59 AM
Receipt Datelrime: From Feb 1, 2020 12:00 AM through Feb 29, 2020 11:59 PM
Amount
Receipt
Receipt# Date Time
Payer
Payment Type
Refund Details!
Paid
Total
2003849.003 Feb 11, 2020 12:53 PM
Laciak, Patricia
Credit Card
No: • Exp: 05/2020
-$12.00
Account
Low Enrollment
-$12.00
2003850.003 Feb 11, 2020 1:26 PM
German, Janet
Credit Card
No: • Exp: 1012023
-$12.00
Account
Low Enrollment
-$12.00
2003851.003 Feb 11, 2020 1:27 PM
GUEST, SARA
Credit Card
No:' Exp: 11/2020
-$ 12.00
Account
Low Enrollment
-$12.00
2003852.003 Feb 11, 2020 1:28 PM
Todd, Marilyn
Credit Card
No: • Exp:
-$ 12.00
Account
Low Enrollment
-$12.00
2003853.003
Feb 11, 2020
1:44 PM
Dyer, Richard
Credit Card
No:* Exp:
-$ 47.00
Account
Guest Request
-$ 47.00
2003854.003
Feb 11, 2020
2:20 PM
Missler, Allie
Credit Card
No: " Exp: 04/2022
-$13.25
Account
Guest Request
-$13.25
2003855.003
Feb 13, 2020
5:30 PM
Braden, Carol
Credit Card
No:* Exp: 1012020
-$13.00
Account
Guest Request
-$13.00
2003856.003
Feb 14, 2020
3:33 PM'
Pearson, Jayden
Credit Card
No: • Exp: 12/2020
-$ 101.50
Account
Guest Request
-$101.50
2003857.003
Feb 18, 2020
4:43 PM
Gatens, Mary
Credit Card
No:. Exp: 1212023
-$ 131.00
Account
Guest Request
-$131.00
2003858.003
Feb 20, 2020
10:09 AM
Kampenga, Marshall
Credit Card
No:' Exp: 01/2022
-$ 16.00
Account
Guest Request
_
-$16.00
2003859.003
Feb 20, 2020
1:57 PM
Belinsky, Dina
Credit Card
No: ' Exp: 1012023
-$ 150.00
Account
Low Enrollment
-$150.00
Page 16
Page 6 of 6 Refund Report Mar 3,2020
M 10:59 AM
Receipt Date/Time: From Feb 1, 2020 12:00 AM through Feb 29, 2020 11:59 PM
Amount
Receipt
Receipt# Date Time
Payer
Payment Type
Refund Details I
Paid
Total
2003860.003 Feb 21, 2020 11:14 AM
Senn, Julie
Credit Card
No: ' Exp: 06/2023
-$ 34.00
Account
Low Enrollment
_
-$ 34.00
2003861.003 Feb 21, 2020 1:33 PM
Davidson, Amy
Credit Card
No: • Exp: 07/2020
-$ 18.00
Account
Low Enrollment
_
-$18.00
2003862.003 Feb 21, 2020 2:56 PM
Spitzer, Natalie
Credit Card
No: " Exp: 1112022
-$ 55.00
Account
Guest Request
-$ 55.00
2003863.003 Feb 21, 2020 2:57 PM
Spitzer, Natalie
Credit Card
No:' Exp: 11/2022
-$ 55.00
Account
Guest Request
-$ 55.00
2003864.003 Feb 24, 2020 10:24 AM
Beeker, Stephanie
Credit Card
No:* Exp: 08/2023
-$ 75.00
Account
Guest Request
-$ 75.00
2003865.003 Feb 25, 2020 6:03 AM
Fortier, Jeannine
Credit Card
No:* Exp:
-$ 90.00
Account
Advanced Request
-$ 90.00
2003867.003 Feb 26, 2020 11:29 AM Kramarz, Tara Credit Card No: ` Exp: 09/2024 -$ 20.00
Account
-$ 20.00
2003868.003 Feb 26, 2020 12:55 PM Sharkey, Michael Credit Card No: ' Exp: 08/2021 -$ 48.00
Account
Guest Request
_ -$ 48.00
2003869.003 Feb 26, 2020 12:56 PM Grief, Jessica Credit Card No:* Exp: 03/22 -$ 48.00
Account
Guest Request
-$ 48.00
2003870.003 Feb 26, 2020 1:00 PM Grindstaff, Kathy Credit Card No:* Exp: W2023 -$ 48.00
Account
2003871.003 Feb 26, 2020 4:43 PM Chatterton, jackie
Credit Card No:* Exp: 10/2021 -$ 49.00
Account
Low Enrollment
48.00
449.00
Page 17
Page 7 of 8 Refund Report Mar 3,2020
10:59 AM
Receipt DateTme: From Feb 1, 2020 12:00 AM through Feb 29, 2020 11:59 PM
Amount Receipt
Receipt # Date Time Payer Payment Type Refund Details / Paid Total
2003872.003 Feb 27, 2020 9:31 AM Preczewski, Jan Credit Card No: ' Fes: 10/2024-$14.00
Account
_-$14.00
2003873.003 Feb 27, 2020 9:32 AM Tucker, Kristina Credit Card No: • Exp: 08/2021 -$ 14.00
Account
-$14.00
2003874.003 Feb 27, 2020 9:33 AM
Allen, Tod
Credit Card
No:' Exp: 04/2022
-$14.00
Account
-$14.00
2003875.003 Feb 27, 2020 9:34 AM
Claybrook, Leandra
Credit Card
No:. Exp:
-$14.00
Account
-$14.00
2003876.003 Feb 27, 2020 9:34 AM
Waddell, Kristeen
Credit Card
No: ' Exp:
-$14.00
Account
-$14.00
2003877.003 Feb 27, 2020 9:36 AM
Frazier, Aimee
Credit Card
No: ' Exp: 04/2020
-$14.00
Account
-$14.00
_
2003878.003 Feb 27, 2020 9:36 AM
Frazier, Aimee
Credit Card
No:. Exp: 04/2020
-$ 14.00
Account
-$14.00
2003879.003 Feb 27, 2020 9:37 AM
Allen, Tod
Credit Card
No: ' Exp: 04/2022
-$ 14.00
Account
-$14.00
_
2003880.003 Feb 27, 2020 9:38 AM
Hardge, Jennifer
Credit Card
No: ' Exp: 02/2022
-$ 14.00
Account
-$14.00
2003881.003 Feb 27, 2020 9:39 AM
Alford, Laura
Credit Card
No: ' Exp: 1212023
-$ 14.00
Account
-$14.00
2003882.003 Feb 27, 2020 9:40 AM
Sullivan, Mary
Credit Card
No: ' Exp: 07/2023
-$ 14.00
Account
$14.00
2003883.003 Feb 27, 2020 9:48 AM
Zwald, Regan
Credit Card
No:* Exp: 07/2023
-$ 14.00
Account
-$14.00
2003884.003 Feb 27, 2020 9:48 AM
Grandez , Julissa
Credit Cana
No: ' Exp: 11/2021
-$14.00
Account
-$14.00
_
2003885.003 Feb 27, 2020 6:00 PM
Persinger, Michelle
Credit Card
No: ' Exp: 05/2022
-$12.00
Account
Guest Request
-$12.00
Page 18
Page 8 of 6 Refund Report
Receipt Date✓rme: From Feb 1, 2020 12:00 AM through Feb 29, 2020 11:59 PM
Receipt# Date Time Payer
2003886.003 Feb 28, 2020 11:50 AM Sanchez, Margarita
layment Type Refund Details!
Credit Card No:' Exp:0812024
Account
Low Enrollment
Mar 3, 2020
10:59 AM
Amount Receipt
Paid Total
430.00
430.00
2003887.003 Feb 28, 2020 11:51 AM Mills, Kacla Credit Card
No:. Exp: 0312023 -$ 30.00
Account
Low Enrollment
-$ 30.00
2003888.003 Feb 28, 2020 11:52 AM sella, kelly Credit Card
No: " Exp: 0212024 -$ 30.00
Account
Low Enrollment
-$ 30.00
2003889.003 Feb 28, 2020 3:09 PM Moms, Drake Credit Card
No: " Exp: 1212024 -$ 14.00
Account
2003890.003 Feb 28, 2020 4:20 PM Abu-Elreish, Maher
Totals: Mail Check:
$ 0.00
Credit Card Refund:
-$ 5,037.25
To Account:
$ 0.00
In Cash:
$ 0.00
Debit Card:
$ 0.00
Gift Card:
$ 0.00
Grand Total: -$ 5,037.25
Credit Card No: " Exp:
Account
Staff Error
-$102.00
-$14.00
Page 19
EZChildTrack Refund Report
Program: Extended School Enrichment (ESE)
Transaction Detail: 2/1/2020 - 2/29/2020
Amount
Primary Account Name
Posted On
Refunded
Noel, Erin
2/3/2020
$ 226.00
Day, Kristin
2/5/2020
$ 166.00
Marciano, Jamie L
2/11/2020
$ 110.00
He, Yan
2/26/2020
$2,790.00
Piper, Jared C
2/5/2020
$ 220.00
Piper, Jared C
2/6/2020
$ 220.00
Sarna, Rajinder
2/24/2020
$ 226.00
Laberman, Carla L
2/28/2020
$ 209.00
Wilson, Kathryn
2/13/2020
$ 100.00
Total
$4,267.00
Page 20
Carmel/Clay Board of Parks and Recreation
Claim Sheet
March 10, 2020
Fund
TOTAL PARKS GENERAL FUND 101
TOTAL PARKS GENERAL FUND 101 RESERVE
TOTAL EXTENDED SCHOOL ENRICHMENT FUND 108
TOTAL MONON COMMUNITY CENTER FUND 109
TOTAL PARKS FACILITIES FUND 110
TOTAL PARKS CAPITAL FUND 103
TOTAL PARK IMPACT FEE FUND 106
TOTAL PARKS GIFT FUND 853
CCPR Internal Transfers
Active Software Fees
Active Software Credit Card Refunds
EZChildTrack Software Credit Card Refunds
TOTAL CLAIM SHEET
1/27 - 2/23/20
February 2020
February 2020
Amount
78,577.46
2,896.00
113,472.03
286,603.16
15,955.66
5,570.64
43,482.61
282.84
0.00
18,992.60
5,037.25
4,267.00
575,137.25
Signature Date
Signature Date
Page 21
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Jenn Kristunas, Treasurer Approval
ITEMISUBJECT
Clay Township Claim Sheet March 10, 2020
DOLLAR AMOUNT/FUND
N/A
SUMMARY:
MEETING DATE
March 10, 2020
The Clay Township Claim Sheet dated March 10, 2020 is included for comment, corrections, additions,
or deletions.
STAFF RECOMMENDATION:
Approval of Clay Township Claim Sheet dated March 10, 2020.
Carmel/Clay Board of Parks and Recreation
Claim sheet for
Clay Township of Hamilton County
March 10, 2020
Name
Amount
Account
Number
Memo
413R - 2019 Encumbered Central
2121/20 111th Street Entrance Roundabout Modifications - PO #
American Structurepoint
14,520.00
1215
Park
125019
53426 p
4BS - 2019 Encumbered Capital
2/24/20 Capital Maintenance Desk Equipment for Administration
B & H Photo
1,539.24
1215
Maintenance
168292505
& Planning Staff - PO # 54179 F
2/28/20 Monon Center Catering Kitchen Renovation - PO #
Boyle Construction Management Inc.
42,440.61
1215
4BV - Monon Community Center
1100005002
53257 p
Fire King International - Payable
4BS - 2019 Encumbered Capital
2/26/20 Capital Maintenance Fire King File Cabinet Accessories
to Cardmember Service
365.00
1215
Maintenance
UFB VISA
for Revenue Coordinator - PO # 54175 F
413S - 2019 Encumbered Capital
Grisham, Debra M, Attorney at Law, LLC
4,183.20
1215
Maintenance
220
3/2/20 Legal Services Feb'20
413S - 2019 Encumbered Capital
Kroger Gardis & Regas, LLC
7,789.70
1215
Maintenance
41
2/12/20 Legal Services
413S - 2019 Encumbered Capital
2/15/20 Capital Maintenance Fire Proof Cabinet for Revenue -
Office Depot, Inc.
3,599.99
1215
Maintenance
441656910001
PO # 54104 F _
1/9/20 Environmental Phase 1 Report for 11299 Hazel Dell
Patriot Engineering and Environmental, Inc.
7,414.53
1215
4BW - White River Corridor
114385
Parkway - PO # 53788 p
413R - 2019 Encumbered Central
2/13/20 Bike Fix Station for New Trailhead in Central Park - PO
Saris
1,719.60
1215
Park
855976
# 54024 F
4BS - 2019 Encumbered Capital
2/29/20 Capital Maintenance Administration Office Renovation
Scenic Construction Services
23,000.00
1215
Maintenance
20003
2020 - PO # 53885 p
1214/19 Land Title Survey for 11299 Hazel Dell Parkway - PO #
Schneider Corporation, The
9,600.00
1215
413W - White River Corridor
179843
53803 F
2/7/20 Professional Services for Demolition Project at 11299
Schneider Geomatics
1,848.00
1215
413W - White River Corridor
180383
Hazel Dell Parkway - PO # 53997 p
TOTAL CLAIM SHEET
118,019.87
Signature Date
Signature Date
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Kurtis Baumgartner, Assistant Director of Parks
and Recreation Approval
ITEMISUBJECT
CCPR Payroll dates February 14, 2020 and February 28, 2020
DOLLAR AMOUNTIFUND
N/A
SUMMARY:
MEETING DATE
March 10, 2020
Provided for your review are payroll wages and liabilities for payroll dates February 14, 2020 and
February 28, 2020.
RECOMMENDED MOTION:
"I move to approve payroll wages and liabilities for the payroll dates February 14, 2020 and February 28,
2020."
sjy
Carmel/Clay Board of Parks and Recreation
Payroll Claims Form
Total Gross Wages for Regular Payroll dated 02/14/2020 $221323.43
Total Payroll Liabilities for Regular Payroll dated 02/14/2020 $79.703.33
Total Gross Wages for Regular Payroll dated 02/28/2020 S223.933.33
Total Payroll Liabilities for Regular Payroll dated 02/28/2020 $77.924.69
I hereby certify that payroll amounts listed above are true and correct and I have audited the same in
accordance with IC 5-11-10-1.6.
S�-�aA 4z- d-424��
Administration & Planning Director
We have examined the foregoing payroll charges in the total amount of $602.884.78 and such payroll is
in compliance with Resolution No. 8-13-02-02.
Park Board President Date
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER
Sara Clark, Administration & Planning Director
ACTION REQUESTED
Acceptance
ITEMISUBJECT
Monetary Gifts, Grants, Partnerships, and Sponsorships for February 2020
DOLLAR AMOUNT/FUND MEETING DATE
N/A I March 10, 2020
No items were received during the month of February.
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Kurtis Baumgartner, Assistant°Director of Parks
and Recreation Recommended Motion
ITEWSUBJECT
Consideration to Purchase Replacement Cabana Tops at The Waterpark
BUDGET APPROPRIATION
$27,200.00 (1215 Fund)
MEETING DATE
March 10, 2020
SUMMARY:
The Waterpark has become a fixture in the Carmel -Clay community as well as a regional
destination for out-of-town visitors during the summer months. Families plan weekend trips to
visit one of the finest facilities in the state. Upholding this status means continuing to invest and
maintain equipment to the highest standards. The fourteen (14) cabanas were added to The
Waterpark in 2013, have proven to be very popular, and have contributed over $332,675 in
revenue through rentals since being constructed.
Despite staff s best efforts to maintain the cabana tops over the years, the fabric has become
faded and sun damaged. Replacing the tops will revitalize the look of the cabanas to keep with the
standards our guests have come to expect.
The Park Board Purchasing Rule Manual, pursuant to Indiana Code Indiana Code 5-22-10,
authorizes the use of special purchasing methods in lieu of a normally required process including
quotes and bids.
Management researched the market and found that the only provider of the fabric tops that will
properly fit the existing cabanas is the original manufacturer, Academy, Incorporated. Section
8(1)(e) of the Park Rules and Indiana Code 5-22-10-8 provide for a special purchase when the
compatibility of equipment, accessories or replacement parts is a substantial consideration in the
purchase and only 1 source meets the using agency's reasonable requirements. In this case, the
compatibility of the equipment, accessories and replacement parts of the cabana tops.
A quote was requested from the original manufacturer, Academy Inc.:
• Academy Inc. quote amount: $27,200.00
The quoted price includes a 2 year warranty on the seams and a 5 year warranty on the fabric.
Installation of the new cabana tops will be completed by CCPR staff.
If approved, purchase and installation can occur prior to opening The Waterpark on Memorial
Day weekend 2020.
RECOMMENDED MOTION:
"I move to authorize the purchase of replacement cabana tops from Academy Inc. in the amount
of $27,200.00 using special purchasing provisions permitted by Section 8(1)(e) of the Park Rules
as authorized by Indiana Code Sections 5-22-10-8."
is
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Kurtis Baumgartner, Assistant Director of Parks
and Recreation Recommended Motion
ITEMISUBJECT
Consideration to Contract Waterpark Slides Restoration
BUDGET APPROPRIATION
$74,900.00 (1215 Fund)
MEETING DATE
March 10, 2020
SUMMARY:
The Waterpark has become a fixture in the Carmel -Clay community as well as a regional
destination for out-of-town visitors during the summer months. Families plan weekend trips to
visit one of the finest facilities in the state. Upholding this status means continuing to invest and
maintain equipment to the highest standards. The three (3) main water slide attractions at The
Waterpark have been a part of the facility since it originally opened in 2007.
These slides have been maintained annually based on manufacture's recommendation. Despite
this maintenance, fiberglass slides are still prone to fading due to sun damage. It is recommended
to have a full restoration completed every 8-10 years. As we enter our 141 summer season, we
have surpassed this timeframe. Proposed repairs include cleaning, recoating the interior slide
surface, painting the exterior surface, and repairing any damages to the fiberglass. This process
will bring new life to the slides and make them look nearly brand new.
Requests for Quotes were sent to four (4) authorized slide restoration companies serving the
Carmel area with the following received by the deadline:
• Slide Experts: $74,900.00
• Safe Slide Restoration: $76,000.00
• Slide Guys Restoration: $77,495.00
• BPI Painting: Non -responsive
The quoted price includes all labor and materials and also includes a 5 year warranty on the
interior coating, exterior paint, and any fiberglass repairs. If approved, work will begin this spring
and is anticipated to be completed prior to The Waterpark opening for the 2020 season.
RECOMMENDED MOTION:
"I move to accept the response from Slide Experts and authorize the Assistant Director of Parks
and Recreation to execute a purchase order in the amount of $74,900 to complete The Waterpark
Slide Restoration."
4000011,
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Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Kurtis Baumgartner, Assistant Director of Parks
and Recreation
Recommended Motions
ITEM/SUBJECT
Consideration of Quotes for Program Guides and Accompanying Postcards
DOLLAR AMOUNTIFUND
$78,600 (MCC Fund 109)
MEETING DATE
March 10, 2020
SUMMARY:
As the Park Board's Purchasing Rules allow the Purchasing Agent to use any process deemed appropriate
for services, it was determined that quotes would be issued to verify current market rates for printing
services. Accordingly, CCPR issued Requests for Quotes (RFQs) from five (5) reputable print vendors
within Hamilton County and Indianapolis for the Department's three seasonal Program Guides and
accompanying postcards. Pricing information as well as samples of work were requested from those
submitting a quote. CCPR obtained pricing for two promotional components to be printed in 2020:
Component #1: Printing, binding, and mailing of the three editions of the Program Guide
(Summer 2020, Fall 2020, and Winter/Spring 2021). This seasonal brochure is mailed to all
Carmel and Clay Township residents and distributed in numerous locations throughout the
community. A total of 45,000 guides will be printed each season.
Component #2: Printing and mailing of Program Guide postcards. The promotional postcard is
sent to households outside of Carmel, but within the Monon Community Center's service area,
announcing that the new program guide is available online or may be picked up at various
locations. Up to a total of 15,500 postcards are printed and mailed each season.
Five quotes were received from the following vendors, with only one vendor submitting responses below
the $90,000 budgeted amount for these services:
• EPI Marketing Services
o Guides - $25,000.00 each
o Postcards- $1,200.00 each
o Total - $78,600.00
• Printing Partners
o Guides - $28,275.00 each
o Postcards - $1,925.00 each
o Total - $90,600
• Dynamark Printing
o Guides - $28,946.95 each
o Postcards - $1,664.08 each
o Total - $91,833.09
• World Arts
o Guides - $30,992.74 each
o Postcards - $1,046.37 each
o Total — $96,117.33
• BrainStorm Print
o Guides - $33,120.89 each
o Postcards - $1,291.81 each
o Total - $103,238.10
Staff reviewed all quotes, confirmed EPI Marketing Services, based out of Indianapolis, IN, to be the
lowest responsive and responsible quoter and recommends acceptance of EPI Marketing Services for this
project.
RECOMMENDED MOTIONS:
Motion #l:
"I move that the Park Board accept the quote from EPI Marketing Services in the amount of $78,600.00
for the Summer 2020, Fall 2020, and Winter/Spring 2021 Program Guides and accompanying postcards
not including postage, the actual sum of which CCPR will pay, and authorize the CCPR Director or
Assistant Director to enter into and execute a Printing Services Agreement for an initial one (1) year term
with successive automatic one (1) year extension terms and an annual escalation clause consistent with
Indiana law."
Motion 42-
"I move to authorize the CCPR Director or the Assistant Director to execute any annual amendment to
Printing Services Agreement that increases the annual sum by an amount not to exceed their position's
current purchasing authority."
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Debra Grisham, Park Board Attorney Acceptance
ITEWSUBJECT
Conflict of Interest Disclosure
BUDGET APPROPRIATION
N/A
SUMMARY:
MEETING DATE
March 10, 2020
Matthew J. Snyder, a member of the Clay Township Board, will be submitting an annual Conflict of
Interest Disclosure Statement using the State Board of Accounts prescribed form for consideration of
acceptance by vote of the Park Board.
RECOMMENDED MOTION:
"I move that the Park Board accept the Annual Conflict of Interest Disclosure Statement submitted by
Matthew J. Snyder as presented."
Carmel/Clay Board of Parks and Recreation
Board Meeting Agenda Item
PRESENTER ACTION REQUESTED
Michael Klitzing, Director of Parks and Recreation Recommended Motion
ITEMISUBJECi
Authorize a Second Amendment to the Professional Services Agreement with The
Schneider Corporation for the Central Park Trailhead & West Receiving Project
DOLLAR AMOUN IFUND MEETING DATE
Township Park Capital Fund 1215 March 10, 2020
SUMMARY:
In December of 2019, the Park Board approved Change Order No. 4 to the Contract with Monroe
Construction Group, LLC ("Contractor") which extended the Substantial Completion Date from
December 6, 2019 to February 3, 2020 and the Final Completion Date of the Project to May 1, 2020,
increased the Contract Price by $9,530.00, and created a Winter Conditions Allowance of $15,000.
Such action was warranted based on the following facts:
1. 09/03/19
Monroe applied for Building Permit;
2. 09/18/19
City of Carmel unexpectedly requested plan revisions & drainage report;
3. 09/20/19
The Schneider Corporation ("Architect") filed revised plans;
4. 10/24/19
Architect completed rebuilding its drainage model and filed reports;
5. 11 /04/ 19
City requested additional permit form & plan sets;
6. 11 /05/ 19
Architect supplied plans & additional permit form; and
7. 11/11/19
City of Carmel issued stormwater and building permits to Monroe.
Due to the extension of Monroe's Contract Time, the Architect has now requested a $6,000.00
increase to its Services Fee.
Pursuant to his authority in the Professional Services Agreement dated July 6, 2018, Director
Klitzing authorized an increase in the original Services Fee of $79,500.00 by $5,926.75 to add a
survey to Schneider's scope of services and potholing services by Badger Daylighting with regard to
the location of Vectren's pipeline. This request increases the Services Fee to $91,426.75.
STAFF RECOMMENDATION:
Amend the Architect Agreement to increase the Services Fee by $6,000.00 for a new Services Fee of
$91,426.75.
MOTION:
I move to authorize the Park Board Attorney to prepare and the Director to execute an Amendment
to the Professional Services Agreement with The Schneider Corporation for the Central Park
Trailhead & West Receiving Project to increase the Services Fee by $6,000.00 for a total sum of
$91,426.75 and otherwise confirm and ratify said Agreement.
Carmel • Clay
Parks&Recreation
Director's Report I March 10, 2020
1) Capital Projec
a) Central Park
i) Trailhead & West Receiving: Electric hookup expected on 3/9/2020. Interior finishes (e.g.,
painting, ceiling, flooring) to be completed once heat is in the building. Building projected to
be finished by end of March. Final paving will be completed once asphalt plants reopen this
spring.
ii) West Roundabout Enhancement and Parking Lot Resurfacing: Coordination meeting held
on 2/28/2020 with American Structurepoint and representatives from the City and
Township. Project is being closely coordinated with the three 111t" Street Roundabouts
funded through Clay Township Impact Program. Bid letting targeted for May 2020 with
construction of a temporary bypass road in July or August 2020 and roundabout
reconstruction occurring between September and November 2020.
b) Monon Boulevard: Work continues on construction of Monon Boulevard with the primary work
occurring south of Elm Street. The Monon Greenway, new playground, and spray plaza are still
anticipated to be completed and open to the public in May 2020 with remaining landscaping
installed by summer 2020. The trail will continue to be routed on the southbound lane of
Monon Boulevard through the winter. Recommending installation of synthetic turf at Midtown
Plaza due to wear on sod based on popularity and high use of this public square.
c) Monon Community Center
i) Indoor Playground: Working to schedule second conference call with Williams Architects to
review concept plans of new indoor playground to be constructed in the current
Multipurpose Room West. Goal is to have the new indoor playground open in late-2020.
ii) Program & Party Room Flooring: New rubber athletic flooring for Program Rooms A-C and
Party Rooms A-B currently scheduled for August 10-21. The product is coming from China,
which has impacted the lead time for our vendor to secure the flooring product.
d) Other Facilities
i) Administrative Offices: Construction is proceeding on renovations to create a small
conference room and other minor office renovations. This project is still on track to be
completed by early -April.
ii) Wilfong Pavilion: New athletic rubber flooring previously approved by Park Board is
scheduled to be installed March 9-20. Contractor already has the flooring product on hand.
2) Clay Township Impact Program (CTIP) Projects
a) Carey Grove Park: Schneider Geomatics is finalizing revisions to the playground due to cost
estimates of the original design. New illustrations of the play equipment will be presented at the
March Park Board meeting. Bids to be advertised beginning 3/23/2020 with award by Township
Board anticipated on 4/28/2020.Once construction begins, this park will be closed to the public.
Final completion is currently targeted for the end of October.
b) Flowing Well Park: Bid advertisements began 3/2/2020 with award by Township Board
anticipated on 4/28/2020. Schmidt already beginning to work through necessary permitting
with IDNR, IDEM, and Army Corps of Engineers. While under construction, this park will be
closed to the public. Final completion is currently targeted for the beginning of October 2020.
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c) Meadowlark Park: Schneider Geomatics is continuing to finalize documents in preparation for a
spring bidding with construction anticipated to begin in fall 2020 and final completion targeted
for mid-2021. While under construction, this park will be closed to the public.
d) West Park —The Core: Coordination call scheduled with SmithGroup on 3/9/2020 to discuss
geotechnical findings, progress on developing construction documents, and the project timeline.
The feasibility of beginning construction in early spring appears questionable, at best. Growing
likely that construction will begin in late -summer. While under construction, the original section
of the park, including the main parking lot, original playground and splashpad, will be closed to
the public. The Groves section of the park will remain open. As long as we are able to maintain
safe trail access, we will also try to keep the back trails behind Jill's Hill open for public use.
e) 111th Street Roundabouts: Coordination meeting held on 2/28/2020 with American
Structurepoint and representatives from the City and Township. Project is being closely
coordinated with West Roundabout project within Central Park. Current projected timelines are
as follows:
i) 111th & Westfield: Bid letting targeted for May 2020 with construction occurring June
2020 through September 2020.
ii) 111th & Central Park/Lexington Drive: Bid letting targeted for May 2020 with
construction occurring September 2020 through November 2020.
iii) 111th & College: Still working on timeline, but currently looks like bid letting in early
2021 with project completed by fall 2021.
f) Fiber Loop: Met with City IT on 2/17/2020 to review plans for the fiber loop and connectivity to
parks. Installation of the fiber loop is expected to be completed this year.
g) Sister Cities Garden: City and Township officials scheduled to meet on 3/9/2020 to review
concept plans for the expansion of the existing Japanese Garden to incorporate elements
celebrating our two sister cities in Japan and China. The City Engineer and Township are leading
this project in coordination with CCPR. Upon completion, it is anticipated CCPR will assume
maintenance responsibilities for this park.
h) Monon Greenway (Carmel Drive to City Center Drive): This project is being completed in
conjunction with the Sister Cities Garden project. The City Engineer and Township are leading
this project in coordination with CCPR. Concept plan also to be reviewed by City and Township
at meeting on 3/9/2020.
3) White River Corridor
a) White River Greenway North Extension: Currently in the process of reviewing a proposal from
SJCA to develop schematic plans for expansion of the White River Greenway from its current
northern terminus (across from Tall Timber Run) to 146th Street. Anticipate requesting approval
to enter into a professional services agreement with SJCA at the April Park Board meeting.
b) White River Greenway South Extension: Quotes for demolition of house at 11299 Hazel Dell
Parkway are due 3/13/2020 and will be presented to the Park Board for approval at the April
meeting.
c) White River Vision Plan/River Road South District: Next committee meeting is 3/18/2020 on
efforts to develop a coordinated brand for river assets owned by CCPR, City of Carmel, and
Conner Prairie between 116th Street and 146th Street. Will receive an update from Hamilton
County Highway Department about their preliminary plans for an additional vehicular bridge at
either 106th or 126th Street.
d) Conner Prairie River Education Center Feasibility Study: Board President Rich Taylor and CCPR
staff attended a kickoff meeting on 2/13/2020 for a feasibility study commissioned by Visit
Hamilton County on a possible river education center to be located on Conner Prairie's property
in Carmel adjacent to the proposed north extension of the White River Greenway. Meeting with
representatives from Conner Prairie, Hamilton County, and the City on 3/9/2020 to begin
discussing potential funding strategies.
4) Acquisitions
a) Monon Lake Trail: M/I Homes last provided an update on 1/20/2020 regarding the status of
outstanding items needed to be resolved before CCPR will consider accepting the parcel.
Waiting for asphalt plants to reopen to make necessary repairs to transitions between the
installed trail and the Monon Greenway. Will revisit once the asphalt work is completed.
b) Northwest Park: Beginning to make preliminary contacts with some property owners of parcels
with at least 5 acres identified from GIS as potential acquisition. Our preferred location(s) for
additional parkland is north of Main Street and west of Meridian Street. If you know any
property owners who would be receptive to selling land for a future park, please contact me.
c) Vera J. Hinshaw Park: Communicated with Old Town Design Group (OTDG) to verify if we are
still on target for the anticipated donation of the 1.98 acre park by June 2020.
5) G. ec !UpJaIes
a) DOCS Orientation Meeting: Provided an overview of the 2020-2024 Comprehensive Parks and
Recreation Master Plan and current CCPR capital projects on 2/22/2019 during an orientation
meeting for members of the Plan Commission, Board of Zoning Appeals, and City Council.
b) COVID-19: Met with City officials and representative from Hamilton County Health Department
on 3/5/2020 to obtain current information and discussed preliminary strategies in the event the
coronavirus is detected locally.
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