HomeMy WebLinkAboutBPW_Minutes_4.1.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, April 1, 2020 – 10:00 a.m.
Council Chambers City Hall One Civic Square
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:01 a.m.
This meeting took place via teleconference in conjunction with guidelines from Executive Orders from
the Governor of Indiana.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the March 18, 2020, Regular Meeting were approved 2-0 (Burke abstained)
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 2020 Paving; Dave Huffman, Street Commissioner, recommended awarding the bid to
Harding Group as they were the lowest and most responsive bidder. Board Member Burke moved to
award the bid to Harding Group in the amount of $3,313,554.51. Board Member Watson seconded.
Request approved 3-0.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-04-01-20-05; Cooper Run; Right of Way/Common Area Walk/Curbs/Paving; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW-04-01-20-06; Jackson’s Grant Section 1B; Signs; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW-04-01-20-07; Albany Place 1 & 2; Pond Stabilization/Erosion Control; Board
Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW-04-01-20-08; Sanctuary Section 6; Right of Way; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW-04-01-20-09; Midtown Carmel Apartments; Right of Way/Storm Sewer/Erosion
Control; Board Member Burke moved to approve. Board Member Watson seconded. Request approved
3-0
CONTRACTS
DocuSign Envelope ID: ABC86619-AAB3-46B9-8036-E885657F2E63
Request for Purchase of Goods and Services; The Mirazon Group, LLC; ($31,008.00); Datacore
Licenses; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Indiana University Health; Renewal of Affiliation
Agreement; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Wilkinson Brothers, Inc; ($135,000.00); Graphic Design
& Creative Marketing Services; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0
Request for Purchase of Goods and Services; Moser Consulting, Incorporated; ($20,000.00);
Consulting Fees; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Rob Derocker & Associates; ($140,000.00); Public
Relations; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Artists Development Company, LLC; ($47,350.00);
Booking Entertainment Fee and Performance for Events; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0
Request for Purchase of Goods and Services; ZCM Freight Services, Inc; ($124,875.00); Training
Center Project; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Morphey Construction, Inc; ($2,080,000.00); Range
Line Road Streetscape – Proscenium Streetscape – Construction; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW 04-01-20-01; A Resolution of the City of Carmel Board of Public Works
Acknowledging Arts Grant Program Agreement; The Great American Songbook Foundation;
($160,000.00); Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Resolution BPW 04-01-20-02; A Resolution of the City of Carmel Board of Public Works
Acknowledging Agreement Between Owner and Contractor; Muniservices, LLC; Amendment #2 to
Professional Services Agreement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0
Request for Purchase of Goods and Services; Crossroad Engineers, PC; Range Line LPA Consulting
Contract; ($408,700.00); 116th St. and Guilford Road/116th and College Ave Roundabout
Construction; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Request for Purchase of Goods and Services; Indy Trolley, LLC; ($29,420.00); Trolley Services for
2020 Events/Valentine’s Meet Me on Main Event; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0
OTHER
DocuSign Envelope ID: ABC86619-AAB3-46B9-8036-E885657F2E63
Request for Performance Bond Amount Reduction; Albany Place Section 2; Board Member Burke
moved to approve. Board Member Watson seconded. Request approved 3-0
Request for Waiver of BPW Resolution No. 04-28-17-01 and Lane Restriction; Fuse Replacements;
Various Locations; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0
Request for New Curb Cut/Curb Cut Vacation/Alley Variance; 12435 North Meridian – Hamilton
Crossing; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0
Resolution BPW 04-01-20-03; A Resolution Requesting Dedication of Certain Infrastructure or Other
Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation
Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0
Resolution BPW 04-01-20-04; A Resolution Requesting Dedication of Certain Infrastructure or Other
Impact Zone Improvements in Lieu of and as a Credit Against the Payment of Parks and Recreation
Impact Fees (“PRIF”) and Approving a PRIF Credit Agreement; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0
Mayor Brainard adjourned the meeting at 10:13 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: ABC86619-AAB3-46B9-8036-E885657F2E63