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Home My WebLink AboutSexson Mechanical Corporation/CRC/$2,000/Preventative MaintenanceBy Jon Oberlander at 10:45 am, Jun 04, 2020 DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E 6/17/2020 6/17/2020 6/17/2020 Not Present ____________________________________________________________________________ Sexson Mechanical Corporation * Certified Minority Business Enterprise 1001 Commerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page | 1 Preventative Maintenance Agreement For: Carmel Redevelopment Commission 580 Veterans Way Suite 100 Carmel, IN 46032 This Preventative Maintenance Agreement is designed to provide the following benefits: • Increase Energy Efficiency • Reduce Mechanical Failure • Improve Comfort Conditions Sexson Mechanical, Corp. will provide the services in accordance with the schedules, terms and conditions on the pages which are attached and listed below. Type of Service: Preventive Maintenance Program with inspections to be performed per attached document for one year. Any repairs will be invoiced at Preferred Rates of $87.00 per hour. Agreement coverage will begin on: June 1st, 2020 through May 31st, 2021. The agreement price is $2,000.00 for one year, to be paid $500.00 per quarterly inspection. The coverages included in this agreement, including terms, conditions and schedules attached, will constitute the entire agreement between Sexson Mechanical Corporation and Carmel Redevelopment Commission. This agreement is the property of Sexson Mechanical Corporation and is provided for the customer’s use only. No waivers, changes, or modification of any terms and conditions shall be binding on Sexson Mechanical Corporation unless made in writing and signed by authorized management of Sexson Mechanical Corporation. EXHIBIT A (1 of 6) DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E ____________________________________________________________________________ Sexson Mechanical Corporation * Certified Minority Business Enterprise 1001 Commerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page | 3 List of Covered Equipment Split Systems: 2 Exhaust Fan: 1 EXHIBIT A (2 of 6) DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E ____________________________________________________________________________ Sexson Mechanical Corporation * Certified Minority Business Enterprise 1001 Commerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page | 4 Mechanical System Preventative Maintenance Checklist (by Season) Our Preventive Maintenance Agreements provide for the following services performed by licensed qualified technicians who are not on sales commissions. Air Conditioning System PM Checklist (Spring & Summer)  Provide and install new air filters  Clean condenser coils  Check refrigerant charge  Check electrical connections and tightened if required  Check compressor and condenser fan operation  Test thermostat operation  Test safeties and switches  Prepare report for owners on recommended repairs to units Heating Unit PM Checklist (Fall &Winter)  Provide and install new air filters  Inspect fan motor and check electrical connections  Blow out condensate drain and clean pan  Test heat pump operation  Test electric heat operation  Test safeties and switches  Check electrical connections and tighten if required  Prepare report for owners on recommended repairs to units Exhaust Fan Checklist (Quarterly)  Inspect belt and replace if required  Inspect fan motor and check electrical connections  Inspect damper operation  Test safeties and switches  Check electrical connections and tighten if required  Prepare report for owners on recommended repairs to units EXHIBIT A (3 of 6) DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E ____________________________________________________________________________ Sexson Mechanical Corporation * Certified Minority Business Enterprise 1001 Commerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page | 5 Terms and Conditions General 1. Sexson Mechanical Corp agrees to perform all work in a careful and workman-like manner and to furnish only materials of good quality. 2. The client agrees to operate and maintain the equipment covered by this agreement in accordance with the manufacturer’s guidelines of operation 3. The customer will provide reasonable access to all areas and equipment. 4. All tests and inspections and non-emergency repair or replacement will be performed during normal working hours, 7:00 a.m. to 3:30 p.m., Monday through Friday. 5. Emergency repairs outside of normal working hours will be billed at overtime rates. 6. The customer will notify Sexson Mechanical Corporation of any defect in the system promptly when it becomes known to them. 7. If any emergency call is made at the customer’s request and no defect is found to be present, Sexson Mechanical Corporation may charge the customer at the preferred customer rate for such services. 6. In addition to any price specified on the face hereof, the customer shall pay and be responsible for the gross amount of any present or future sales, use, excise, value added, or other similar tax, however designated, applicable to the price, sale or delivery or any products, services or the work furnished hereunder or for their use by Sexson Mechanical Corporation on behalf of the customer whether such tax shall be local, state or federal in nature. This will include but not be limited to the recovery; recycling, reclamation, handling and disposal of all refrigerants or halons and the additional costs incurred for refrigerant tax and/or increased costs due to shortages. EXHIBIT A (4 of 6) DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E ____________________________________________________________________________ Sexson Mechanical Corporation * Certified Minority Business Enterprise 1001 Commerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page | 6 7. Payment for the maintenance agreement will be made in advance of the period during in which the service is provided. 8. Sexson Mechanical Corporation will adjust the price of this agreement annually on the anniversary date to reflect prevailing labor and material costs. 9. Acceptance of this agreement by Sexson Mechanical Corporation assumes that all systems and equipment covered are in functioning condition. If repairs are found necessary during the new agreement start up inspection or an inspection visit, a repair proposal will be submitted for approval. If repair proposal is declined, the non-functioning items will be eliminated from the maintenance agreement and the agreement price adjusted accordingly or the agreement may be canceled or otherwise revised. 10. Repair, replacement, and emergency service provisions apply only to the systems and equipment covered by this agreement. Repair or replacement of non-maintainable parts of the system(s) such as, but not limited to, piping, unit cabinets, insulating material, electrical wiring, structural supports and other non-moving parts are not included in this agreement. 11. If the system(s) or equipment covered is altered, modified, changed or moved this agreement may be adjusted accordingly or terminated. Limitations of Liability and Indemnities 1. Sexson Mechanical Corp will not be liable for damage or loss caused by delay in installation or interrupted service due to fire, flood, corrosive substance in the air, strike lockout, dispute with workmen, inability to obtain material or services, commotion, war, partial or complete failure of the sprinkler system to function, act of God, or any other causes beyond Sexson Mechanical Corp reasonable control. 2. In no event, whether as a result of breach of contract, or any tort including negligence or otherwise shall Sexson Mechanical Corporation or its suppliers, employees, or agents be liable for any special, consequential, incidental, or penal damage including, but not limited to, loss of profit or revenues loss of use of any products, machinery, equipment, damage to associated equipment, cost of capital, cost of substitute products, facilities, services or replacement power, down time costs, lost profits, or claims of Buyer’s customers for such damages. EXHIBIT A (5 of 6) DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E ____________________________________________________________________________ Sexson Mechanical Corporation * Certified Minority Business Enterprise 1001 Commerce Parkway South Drive, Suite A Greenwood, IN 46143 Office: 317 884-0010 Fax: 317 884-0040 Page | 7 3. No other warranty or other liability is given and no other affirmation of Sexson Mechanical Corporation by word or action shall constitute a warranty. This warranty is expressly in lieu of any other expressed or implied warranty including any implied warranty or merchantability of fitness, and any other obligation on the part of Sexson Mechanical Corporation. 4. Sexson Mechanical Corporation warrants materials only to the extent and for the time period said materials are warranted to Sexson Mechanical Corporation by the manufacturer of the same. Sexson Mechanical Corporation liability, if any, upon any warranty, either expressed or implied, shall be limited to replacement of defective materials and correction of faulty workmanship which is in violation of local, state, or federal building codes at the time of performance of the work by Sexson Mechanical Corporation. EXHIBIT A (6 of 6) DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E EXHIBIT B Invoice Date: Name of Company: Address & Zip: Telephone No.: Fax No.: Project Name: Invoice No. Purchase Order No: Goods Services Person Providing Goods/Services Date Goods/ Service Provided Goods/Services Provided (Describe each good/service separately and in detail) Cost Per Item Hourly Rate/ Hours Worked Total GRAND TOTAL Signature Printed Name DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E EXHIBIT C INSURANCE COVERAGES Worker’s Compensation & Disability Statutory Limits Employer’s Liability: Bodily Injury by Accident/Disease: $100,000 each employee Bodily Injury by Accident/Disease: $250,000 each accident Bodily Injury by Accident/Disease: $500,000 policy limit Property damage, contractual liability, products-completed operations: General Aggregate Limit (other than Products/Completed Operations): $500,000 Products/Completed Operations: $500,000 Personal & Advertising Injury Policy Limit: $500,000 Each Occurrence Limit: $250,000 Fire Damage (any one fire): $250,000 Medical Expense Limit (any one person): $ 50,000 Comprehensive Auto Liability (owned, hired and non-owned) Bodily Single Limit: $500,000 each accident Injury and property damage: $500,000 each accident Policy Limit: $500,000 Umbrella Excess Liability Each occurrence and aggregate: $500,000 Maximum deductible: $ 10,000 DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E 5/12/2020 SEXSON MECHANICAL CORP SUITE A GREENWOOD, IN 46143 - 103981 1001 COMMERCE PKWY S DR City of Carmel ONE CIVIC SQUARE CARMEL, INDIANA 46032-2584 FORM APPROVED BY STATE BOARD OF ACCOUNTS FOR CITY OF CARMEL - 1997 INDIANA RETAIL TAX EXEMPT CERTIFICATE NO. 003120155 002 0 FEDERAL EXCISE TAX EXEMPT 35-6000972 PURCHASE ORDER NUMBER THIS NUMBER MUST APPEAR ON INVOICES, A/P VOUCHER, DELIVERY MEMO, PACKING SLIPS, SHIPPING LABELS AND ANY CORRESPONDENCE PURCHASE ORDER DATE DATE REQUIRED REQUISITION NO. VENDOR NO. DESCRIPTION VENDOR SHIP TO PURCHASE ID BLANKET CONTRACT PAYMENT TERMS FREIGHT EXTENSION Redevelopment Department 30 W Main Street, Suite 220 Carmel, IN 46032- (317) 571-2788 374136 UNIT PRICEDESCRIPTIONUNIT OF MEASUREQUANTITY Page 1 of 1 Michael Lee 46606 1801Department:101Fund:General Fund 43-509.00Account: Preventative Maintenance1 $2,000.00 $2,000.00Each $2,000.00Sub Total $2,000.00 Send Invoice To: PLEASE INVOICE IN DUPLICATE DEPARTMENT ACCOUNT PROJECT PROJECT ACCOUNT AMOUNT SHIPPING INSTRUCTIONS *SHIP PREPAID. *C.O.D. SHIPMENT CANNOT BE ACCEPTED. *PURCHASE ORDER NUMBER MUST APPEAR ON ALL SHIPPING LABE AND ACTS AMENDATORY THEREOF AND SUPPLEMENT THERETO. *THIS ORDER ISSUED IN COMPLIANCE WITH CHAPTER 99, ACTS 194 PAYMENT * A/P VOUCHER CANNOT BE APPROVED FOR PAYMENT UNLESS THE P.O. NUMBER IS MADE A PART OF THE VOUCHER AND EVERY INVOICE AND VOUCHER HAS THE PROPER SWORN AFFIDAVIT ATTACHED. I HEREBY CERTIFY THAT THERE IS AN UNOBLIGATED BALANCE IN THIS APPROPRIATION SUFFICIENT TO PAY FOR THE ABOVE ORDER. CONTROL NO. 103981 ORDERED BY TITLE CONTROLLER Redevelopment Department 30 W Main Street, Suite 220 Michael Lee Carmel, IN 46032- Henry Mestetsky (317) 571-2788 Director DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E