HomeMy WebLinkAboutBPW_Minutes_6.3.2020Board of Public Works and Safety Meeting
Minutes
Wednesday, June 3, 2020 – 10:00 a.m.
Via Videoconference
MEETING CALLED TO ORDER
Mayor Brainard called the meeting to order at 10:01 a.m.
This meeting took place via teleconference in conjunction with guidelines from Executive Orders from
the Governor of Indiana.
MEMBERS PRESENT
Mayor James Brainard, Board Members Mary Ann Burke and Lori Watson, and Deputy Clerk Jacob
Quinn were present.
MINUTES
Minutes from the May 20, 2020, Regular Meeting were approved 3-0
BID/QUOTE OPENINGS AND AWARDS
Bid Award for 2020 Camera Van; Dave Huffman, Street Commissioner, recommended awarding the
bid to 502 Equipment as they were the lowest and most responsive bidder. Board Member Burke
moved to award the bid to 502 Equipment in the amount of $219,426.00. Board Member Watson
seconded. Request approved 3-0.
PERFORMANCE RELEASE APPROVAL REQUESTS
Resolution BPW-06-03-20-01; Estates at Towne Meadow; Street & Path Paving; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-06-03-20-04; Jackson’s Grant Section 2; Common Walk & Signs; Board Member
Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Resolution BPW-06-03-20-05; Goodman Campbell Medical Office Building; Right of Way
Improvements; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
CONTRACTS
Request for Purchase of Goods and Services; Pitney Bowes; ($404.28 per quarter); State and Local
Fair Market Value Lease Agreement; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E
Request for Purchase of Goods and Services; FBI Indianapolis Division; Amendment to Memorandum
of Understanding Concerning the Use of the Carmel Police Firearms Range and Accompanying
Training Center; Board Member Burke moved to approve. Board Member Watson seconded. Request
approved 3-0.
Request for Purchase of Goods and Services; Leach & Russell Mechanical Contractors, Inc;
($2,600.00); HVAC PM – Station 41; Board Member Burke moved to approve. Board Member Watson
seconded. Request approved 3-0.
Resolution BPW-06-03-20-02; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between Owner and Contractor; Melrose Pyrotechnics, Inc; ($35,000.00);
Carmelfest Fireworks; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Resolution BPW-06-03-20-03; A Resolution of the City of Carmel Board of Public Works and Safety
Acknowledging Agreement Between Owner and Contractor; Motor Vehicle Lease Agreement; Pearson
Ford; ($536.48 per month) 2020 Ford Escape Hybrid; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Bright Equipment, Inc; ($21,217.92); Mini Excavator;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Purchase of Goods and Services; Rieth-Riley; ($7,576.33); 96t Street and Delegates ROW
RAB – Project 16-ENG-33; CO #7; Jeremy Kashman, City Engineer
OTHER
Request for Grant of Perpetual Storm Water Quality Management Easement; Carmel 2002 School
Building Corporation; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Grant of Perpetual Storm Water Quality Management Easement; Carmel 2002 School
Building Corporation; Board Member Burke moved to approve. Board Member Watson seconded.
Request approved 3-0.
Request for Grant of Distribution Easement; Duke Energy Indiana, LLC; Veteran’s Way Project;
Board Member Burke moved to approve. Board Member Watson seconded. Request approved 3-0.
Request for Consent to Encroach; 4760 Gray Oaks Drive; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
Request for Variance; 4760 Gray Oaks Drive; Board Member Burke moved to approve. Board
Member Watson seconded. Request approved 3-0.
Request for Replat; Village of West Clay Section 6003-B, Block 8; Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
Request for Secondary Plat; The Amenity Area at the Legacy; Board Member Burke moved to approve.
Board Member Watson seconded. Request approved 3-0.
DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E
ADD-ON
Board Member Burke moved to add-on request for a Water Line Easement Agreement; Daniel T.
Agerter; Board Member Watson seconded. Motion approved 3-0. Board Member Burke moved to
approve. Board Member Watson seconded. Request approved 3-0.
ADJOURNMENT
Mayor Brainard adjourned the meeting at 10:10 a.m.
_____________________________________
Sue Wolfgang – City Clerk
Approved
____________________________________
Mayor James Brainard
ATTEST:
__________________________________
Sue Wolfgang – City Clerk
DocuSign Envelope ID: 97607530-63FE-4FE5-9B4A-50D30383CA2E